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421 results for Receptionist in Usa
- Palmyra, WI
- onsite
- Permanent / Full Time
- 60000 - 67000 USD / Yearly
- <p>We are looking for an organized Administrative Assistant for an organization in Palmyra, Wisconsin. he ideal candidate will help keep records accurate, coordinate routine transactions, and ensure day-to-day processes move forward efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage administrative tasks by maintaining organized records, preparing documentation, and following up on outstanding items.</p><p>• Enter orders and other transactional data accurately into internal systems while verifying details and resolving discrepancies.</p><p>• Support billing activities by reviewing invoices, tracking charges, and assisting with timely processing and reconciliation.</p><p>• Create, update, and monitor purchase orders to help ensure materials and services are requested and documented correctly.</p><p>• Respond to employee, customer, or vendor questions with professionalism, providing clear updates and directing issues to the appropriate contacts when needed.</p><p>• Coordinate with internal departments to keep administrative workflows on schedule and to ensure information is complete and current.</p><p><br></p>
- 2026-11-13T00:00:00Z
- Montclair, NJ
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- <p>We are looking for an Administrative Assistant to support day-to-day office operations near Montclair, New Jersey. This contract position is ideal for someone who enjoys keeping materials organized, preparing documents for meetings, and providing dependable front-office support. The role offers an opportunity to contribute in a structured environment where strong communication, accuracy, and responsiveness are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, organize, and distribute meeting materials so teams have accurate documents ready in advance.</p><p>• Welcome visitors and provide reception support while maintaining an orderly office environment.</p><p>• Manage inbound phone calls, route inquiries to the appropriate contacts, and relay messages promptly.</p><p>• Enter, update, and maintain information in office records and databases with a high level of accuracy.</p><p>• Provide general administrative support such as filing, scheduling, scanning, and handling routine correspondence.</p><p>• Assist with document management tasks to ensure files are complete, accessible, and properly organized.</p><p>• Support staff with day-to-day office coordination and other clerical needs as priorities shift.</p>
- 2026-11-13T00:00:00Z
- Louisville, KY
- onsite
- Permanent / Full Time
- 60000 - 70000 USD / Yearly
- <p>Confidential Client Operations Associate</p><p><strong>Louisville, KY | $60,000-$70,000 + Excellent Benefits</strong></p><p>Are you a sharp, polished professional looking to launch a long-term career in wealth management or investment advisory services? Our client, a growing and highly respected investment management firm in Louisville, is seeking a <strong>Client Operations Associate</strong> to join its close-knit team.</p><p>This is an outstanding opportunity for a recent graduate, early-career professional, or someone making a career change from a similar industry that wants to make a change and who thrives in a professional environment, enjoys working with clients, and wants exposure to investments, financial planning, wealth management, and portfolio operations. </p><p><br></p><p>The firm is committed to developing talent and offers a clear path for long-term growth.</p><p><br></p><p>What You'll Do</p><ul><li>Assist with new account openings and account maintenance</li><li>Coordinate rollovers, transfers, and investment account paperwork</li><li>Process client documents and ensure accurate recordkeeping</li><li>Communicate with clients regarding account updates and follow-up items</li><li>Support advisors and operations staff with administrative and operational tasks</li><li>Maintain organized documentation and ensure compliance with internal processes</li></ul><p>What We're Looking For</p><ul><li>Bachelor's degree <strong>required</strong></li><li>Strong attention to detail and organizational skills</li><li>Professional verbal and written communication abilities</li><li>Excellent follow-through and time management</li><li>Comfortable learning new technology and systems</li><li>Proficiency in Microsoft Office, particularly Excel, preferred</li><li>Previous financial services experience is welcome but not required</li></ul><p>Ideal Backgrounds</p><p>We are open to candidates from a variety of professional environments, including:</p><ul><li>Business or Finance graduates</li><li>Insurance or financial services</li><li>Professional services</li><li>Administrative or office management</li><li>Education</li><li>Customer-facing professional roles</li></ul><p>Why This Opportunity?</p><ul><li>Newly created position due to company growth</li><li>Strong mentorship and training environment</li><li>Exposure to investment management, financial planning, and client advisory services</li><li>Support for obtaining investment industry licensing, including the Series 65</li><li>Potential career path into operations leadership or financial advisory roles</li><li>Stable, privately owned organization with a collaborative culture</li><li>Looking for someone who wants to build a long-term career and grow alongside the firm</li></ul><p>Benefits</p><ul><li>Medical, dental, and vision insurance with 100% employee coverage</li><li>Employer-paid life and disability insurance</li><li>Parental leave</li><li>Bereavement leave</li><li>PTO package</li><li>Simple IRA with company match</li><li>Competitive compensation: <strong>$60,000-$70,000</strong></li></ul><p>If you're seeking a career, not just a job, and want to gain hands-on exposure to the wealth management industry while working alongside experienced professionals, we'd love to hear from you.</p>
- 2026-11-13T00:00:00Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 20 - 24 USD / Hourly
- <p>We are looking for a detail-oriented <strong><em>Administrative Assistant</em></strong> to support daily office operations for an insurance company in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who works accurately, stays organized under deadlines, and can manage a high volume of administrative tasks with professionalism. The role focuses on document handling, mail coordination, data review, and report preparation while ensuring information is complete and accurate.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize extensive documentation, ensuring records are complete, accurate, and easy to retrieve.</p><p>• Sort, distribute, and process incoming and outgoing mail in a timely and efficient manner.</p><p>• Prepare routine reports, account statements, and other administrative materials to support business operations.</p><p>• Review and confirm data for accuracy, resolving discrepancies and escalating issues when needed.</p><p>• Enter, update, and manage information across office records and administrative systems with a high level of precision.</p><p>• Support day-to-day office activities by coordinating administrative tasks and keeping workflows on schedule.</p><p>• Use business software and standard office equipment to complete assignments efficiently and meet required deadlines.</p>
- 2026-11-13T00:00:00Z
- Ramsey, NJ
- onsite
- Temporary / Contract
- 21.85 - 25.3 USD / Hourly
- <p>We are looking for an organized Administrative Assistant to support daily office operations and provide dependable coordination for the inside sales team near Mahwah, New Jersey. This Long-term Contract position is well suited for someone who enjoys keeping processes on track, handling detailed administrative work, and helping teams stay efficient. The role will focus on documenting routine activities, maintaining accurate records, and contributing to consistent workflow execution in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support that helps the inside sales team stay organized, responsive, and productive throughout daily operations.</p><p>• Observe routine activities and create clear documentation outlining recurring duties, office procedures, and team workflows.</p><p>• Maintain accurate data entry and update internal records to ensure information remains current and easy to access.</p><p>• Review operational tasks and identify practical ways to improve consistency, efficiency, and day-to-day coordination.</p><p>• Capture best practices and process details to support continuity across administrative and sales-related activities.</p><p>• Assist with organizing files, communications, and general office materials needed to keep business functions running smoothly.</p>
- 2026-11-13T00:00:00Z
- Milford, CT
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p><strong>Administrative Assistant (Contract) – Consulting Firm | New Haven, CT</strong></p><p>A consulting firm in New Haven, CT is seeking a detail-oriented <strong>Administrative Assistant</strong> on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Allentown, PA
- onsite
- Temporary / Contract
- 22 - 26 USD / Hourly
- <p>Robert Half is seeking a reliable and organized <strong>Administrative Assistant</strong> to support daily office operations and help ensure an efficient work environment. This role is responsible for handling administrative tasks, coordinating schedules, managing communications, maintaining records, and providing general support to teams and leadership. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced setting.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to departments, managers, or leadership</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate team members</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain filing systems, records, and office documents accurately and confidentially</li><li>Order office supplies and help support general office organization</li><li>Assist with data entry, tracking information, and updating internal systems</li><li>Coordinate travel arrangements, meeting logistics, and other administrative details as needed</li><li>Greet visitors and provide professional front-office support when required</li><li>Support special projects and perform other administrative duties as assigned</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Covington, KY
- onsite
- Temporary / Contract
- 20 - 24 USD / Hourly
- <p><br></p><p>Robert Half is seeking organized, proactive Administrative Assistants for ongoing opportunities with local organizations. These positions support daily office operations and offer the chance to work with a variety of teams and industries. Responsibilities and assignment lengths vary based on client needs.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to managers, departments, and office staff.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare and update correspondence, spreadsheets, and documents.</li><li>Perform data entry and maintain accurate electronic and paper records.</li><li>Answer calls, monitor shared inboxes, and direct inquiries.</li><li>Assist with meeting materials, mail distribution, and supply orders.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Henrico, VA
- onsite
- Temporary to Hire
- 19 - 20 USD / Hourly
- <p><strong>You MUST be comfortable with the shift to be considered for the following role: Monday - Friday 11pm - 7am! </strong></p><p><br></p><p>We are looking for an Administrative Assistant to provide dependable support for a busy dispatch team in Virginia. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys keeping information organized, handling high-volume administrative tasks, and communicating effectively with external partners. The position calls for strong attention to detail, confidence working in Microsoft Office, and the ability to manage office support duties in a fast-paced environment.</p><p><br></p><p><br></p><p>Responsibilities:</p><p>• Enter and maintain dispatch-related information with accuracy, ensuring records remain current and easy to reference.</p><p>• Review operational reports closely, identify discrepancies, and help organize findings for team follow-up.</p><p>• Communicate with carriers by phone and email to gather updates, confirm details, and support smooth coordination.</p><p>• Provide day-to-day administrative support to the department, including document handling, filing, and general office tasks.</p><p>• Answer incoming calls professionally, route inquiries appropriately, and assist with basic reception coverage when needed.</p><p>• Prepare spreadsheets, correspondence, and other routine materials using Microsoft Office applications.</p><p>• Help keep departmental workflows organized by tracking information, updating status details, and supporting timely responses.</p>
- 2026-11-11T00:00:00Z
- East Syracuse, NY
- onsite
- Permanent / Full Time
- 43000 - 45000 USD / Yearly
- Paul Grenga with Robert Half Permanent Placement is partnering with a great company in East Syracuse, NY on their search for a Customer Service Support Representative to join their team. In this role you will be a critical resource and support for a high-impact sales team. This is an in-office role with starting wage of $21 - $23 per hour based on experience and includes a comprehensive total benefits package. Responsibilities include but not limited to: <br> Serve as the primary point of contact for customer inquiries, including answering calls, assisting walk-in customers, and processing fax and e-business orders with accurate pricing and product availability Act as a liaison between customers, the factory, and the sales team to ensure timely communication and resolution of requests Develop and maintain product knowledge to effectively address customer questions and promote services such as free delivery and custom solutions Coordinate inventory availability across the factory and three local WNY offices, ensuring prompt responses to all inquiries within the company’s 4-hour service commitment Manage inventory including restocking products, coordinating deliveries, and maintaining organized storage areas that reflect brand standards Build strong customer relationships by providing consistent support, identifying new product or service opportunities, and assisting with special requests Collaborate with sales, operations, and inside staff to deliver seamless service, promote value-added offerings, and uphold a culture of zero customer disappointments Serve as very occasional backup to small deliveries driver and light warehouse work <br> <br> Benefits / Perks: <br> Comprehensive benefits plan including health/dental/vision and 401K with 3% match Company university training for detail oriented growth
- 2026-10-28T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 17.1 - 18 USD / Hourly
- We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access coordinated support while ensuring day-to-day administrative operations run smoothly. The ideal candidate will combine strong communication and recordkeeping abilities with a service-focused approach, contributing to a collaborative non-profit environment dedicated to positive family outcomes.<br><br>Responsibilities:<br>• Coordinate administrative activities that support family services, including scheduling, document preparation, and routine office follow-up.<br>• Maintain organized, current records and prepare timely reports to help ensure accuracy, compliance, and continuity of service.<br>• Assist with intake-related processes such as gathering information, verifying eligibility details, and supporting enrollment activities.<br>• Track attendance and service participation data, entering updates accurately into internal records and reporting systems.<br>• Communicate with families by phone, email, and in person to provide guidance, share information, and connect them with available resources.<br>• Support case coordination efforts by helping organize service information, monitoring documentation, and facilitating communication among team members.<br>• Contribute to outreach and engagement efforts that encourage family participation and strengthen connections within the program community.<br>• Work closely with colleagues and partner teams to improve coordination across programs and help address family needs effectively.
- 2026-11-11T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 18 - 18 USD / Hourly
- We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services within a non-profit setting in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access resources, stay engaged with program services, and receive consistent administrative support. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and community interactions with care and professionalism.<br><br>Responsibilities:<br>• Coordinate daily administrative activities that support family services, including scheduling, document handling, and general office assistance.<br>• Maintain organized, accurate, and timely records while supporting reporting processes and data tracking requirements.<br>• Assist with intake-related activities such as participant outreach, eligibility review support, enrollment coordination, and follow-up communication.<br>• Monitor attendance information and help ensure services are documented and coordinated appropriately for participating families.<br>• Communicate with families by phone, in writing, and in person to provide information, answer questions, and connect them with available support.<br>• Foster positive relationships that encourage family engagement, peer connection, and continued participation in program activities.<br>• Work closely with internal staff and partner teams to improve coordination across programs and ensure smooth service delivery.<br>• Support case-related administrative tasks by organizing information, tracking next steps, and helping address family service needs efficiently.
- 2026-11-05T00:00:00Z
- Washington, DC
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily business operations and provide dependable coordination across teams in Washington, District of Columbia. This Contract position focuses on administrative, travel, and office support, helping employees, consultants, and visitors navigate schedules, meetings, and logistical needs efficiently. The ideal candidate brings strong attention to detail, professionalism, and the ability to manage multiple priorities while maintaining accuracy and discretion.<br><br>Responsibilities:<br>• Coordinate domestic and international travel arrangements, including itineraries, reservations, and related logistics for staff and visitors.<br>• Organize calendars, appointments, and meeting schedules to support smooth day-to-day office operations.<br>• Prepare meeting materials, assist with event logistics, and ensure conference rooms or virtual sessions are ready for use.<br>• Maintain accurate files, records, and documentation while handling sensitive information with confidentiality.<br>• Provide front-office and receptionist support by greeting visitors, answering inbound calls, and responding to administrative inquiries.<br>• Perform data entry and routine administrative tasks to keep reports, trackers, and office information up to date.<br>• Support internal workflows by assisting with correspondence, document preparation, and general office coordination.<br>• Deliver responsive service to internal teams and external contacts, using sound judgment and a customer-focused approach.
- 2026-11-05T00:00:00Z
- Blue Ash, OH
- onsite
- Temporary / Contract
- 20 - 20 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily office operations in Ohio. This Long-term Contract position is ideal for someone who communicates effectively, manages multiple priorities efficiently, and enjoys providing dependable administrative support. The role requires strong attention to detail, confidence handling calls and correspondence, and the ability to keep schedules and records accurate.<br><br>Responsibilities:<br>• Manage incoming phone calls and direct inquiries to the appropriate contacts while maintaining a helpful and attentive approach.<br>• Coordinate calendars, arrange appointments, and help ensure meetings and scheduled activities run smoothly.<br>• Prepare, review, and update records, reports, and other documentation with a high level of accuracy.<br>• Handle email communication in a timely manner, including responding to routine messages and forwarding requests as needed.<br>• Enter and maintain data in internal systems, spreadsheets, and office documents to support daily operations.<br>• Create and edit business materials using Microsoft Word, Excel, Outlook, and PowerPoint.<br>• Provide front-line customer support by addressing questions, resolving basic issues, and escalating concerns when appropriate.<br>• Support general administrative tasks that help maintain an efficient and well-organized office environment.
- 2026-11-12T00:00:00Z
- Woodbridge, NJ
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily business operations and provide dependable coordination for leadership. This Long-term Contract position is ideal for someone who thrives in a fast-moving office setting, keeps information organized, and communicates effectively across teams. The role involves managing schedules, handling documentation, arranging travel, and assisting with office, purchasing, and employee support activities with a high level of accuracy and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Oversee leadership calendars by scheduling appointments, adjusting priorities, and keeping meeting details current.</p><p>• Coordinate internal meetings by securing space, preparing materials, and confirming logistics with attendees.</p><p>• Create, organize, scan, and distribute business documents while maintaining accurate electronic filing systems.</p><p>• Support reporting and administrative projects by updating spreadsheets, presentations, and other routine records.</p><p>• Arrange business travel plans, including transportation and lodging, and prepare supporting travel documentation.</p><p>• Assist with expense submissions, reimbursement records, and the collection of receipts for proper tracking.</p><p>• Help manage purchasing paperwork by preparing requisitions, submitting payment-related documents, and monitoring approval progress.</p><p>• Process invoices and follow up with internal partners to help ensure timely completion of procurement and payment tasks.</p><p>• Provide administrative support for time-off tracking, attendance documentation, onboarding coordination, and other personnel-related records while protecting confidential information.</p>
- 2026-11-12T00:00:00Z
- Ridgefield, CT
- onsite
- Temporary / Contract
- 17.4135 - 20.163 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support essential office and operational tasks for an engineering organization in Ridgefield, Connecticut. This Contract position is well suited for someone who is comfortable managing records, coordinating documentation, and keeping routine administrative processes organized and accurate. The role includes working across spreadsheets, database systems, invoice-related activities, and shipping coordination to help maintain efficient day-to-day business operations.<br><br>Responsibilities:<br>• Maintain and update Excel-based records used to track inventory levels, shipping timelines, and newly created parts information.<br>• Enter and manage order details within database systems to support accurate booking, documentation, and record retention.<br>• Prepare invoices and packing slips, ensuring all related information is processed correctly and in a timely manner.<br>• Handle weekly accounts payable activities, including processing a small volume of check payments with accuracy and attention to detail.<br>• Create and manage outbound shipments through the FedEx online platform, including preparing shipment information and confirming order dispatch.<br>• Perform data entry tasks that support office operations, financial documentation, and administrative reporting.<br>• Assist with general administrative office duties to help maintain organized workflows and dependable operational support.
- 2026-11-05T00:00:00Z
- Mclean, VA
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an experienced Administrative Assistant to provide dependable on-site support for a busy team in McLean, Virginia. This Long-term Contract position is ideal for an administrative assistant with relevant experience who can manage multiple priorities, communicate effectively, and maintain accuracy in a fast-paced office setting. The role requires permanent on-site attendance, a detail-oriented approach, and the ability to support several staff members across a range of administrative functions. Candidates must be authorized to work in the U.S., and preference will be given to individuals who currently hold Public Trust clearance or can obtain it.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to multiple team members, helping keep schedules, documents, and office activities organized and on track.<br>• Receive and direct inbound calls, respond to routine inquiries, and serve as the first point of contact for internal and external communication.<br>• Prepare, edit, and format correspondence, reports, presentations, and other materials using Microsoft Word, Excel, and PowerPoint.<br>• Maintain accurate electronic records by organizing, filing, and retrieving documents through SharePoint, EDGe, and other agency database tools.<br>• Enter and update data with a high level of accuracy while ensuring information is complete, current, and properly stored.<br>• Coordinate general office tasks such as meeting support, document distribution, and administrative follow-up for ongoing projects.<br>• Monitor multiple assignments at once, prioritize urgent needs, and ensure deadlines are met without sacrificing quality or attention to detail.
- 2026-11-12T00:00:00Z
- Marlboro, NJ
- onsite
- Permanent / Full Time
- 40000 - 50000 USD / Yearly
- <p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul><p><br></p><p>Responsibilities:</p><p>• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.</p><p>• Greet guests professionally and help create a positive and organized reception experience.</p><p>• Enter, update, and maintain records with accuracy while supporting general document management tasks.</p><p>• Prepare, organize, and file administrative materials so information remains accessible and well structured.</p><p>• Assist with scheduling, correspondence, and routine coordination duties for the department.</p><p>• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.</p><p><br></p><p><br></p>
- 2026-11-11T00:00:00Z
- Annapolis, MD
- onsite
- Temporary / Contract
- 25.3365 - 29.337 USD / Hourly
- We are looking for an organized and resourceful Administrative Assistant to support client-facing and business development activities in Annapolis, Maryland. This Long-term Contract position blends day-to-day administrative coordination with event support, internal communications, and marketing-related tasks, making it ideal for someone who enjoys variety and collaboration. The person in this role will help keep reports, schedules, materials, and communications running smoothly while working with multiple internal teams and external partners.<br><br>Responsibilities:<br>• Maintain and organize client-facing documents, briefing materials, reports, presentation content, and tracking tools to ensure information remains accurate and accessible.<br>• Coordinate travel plans, process expense documentation, and help manage team calendars while providing dependable administrative coverage when needed.<br>• Offer scheduling and operational support to senior leadership and department teams to keep priorities aligned and meetings well organized.<br>• Oversee conference and event records within the company tracking platform, support user adoption, and prepare attendance and performance reporting.<br>• Manage event-related logistics such as partner deliverables, registration arrangements, room reservations, and attendee support requests.<br>• Partner with internal stakeholders to confirm event commitments are completed on time and available resources are used effectively.<br>• Monitor memberships, association participation, and related budgets while tracking annual obligations and deliverables.<br>• Coordinate branded merchandise and promotional material fulfillment, including inventory oversight, storage planning, shipping, and vendor support.<br>• Assist with intranet content updates, monitor engagement data, and work with communications partners to strengthen employee awareness and participation.
- 2026-11-11T00:00:00Z
- Canandaigua, NY
- onsite
- Temporary / Contract
- 19.7885 - 25 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations for a university environment in Canandaigua, New York. This Long-term Contract position is well suited for someone who enjoys keeping schedules on track, managing communications, and maintaining organized records. The ideal candidate will bring strong administrative judgment, a clear and courteous phone presence, and the ability to handle multiple priorities with accuracy and care.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to ensure smooth and efficient office operations.<br>• Respond to inbound phone calls in a clear and courteous manner, direct inquiries appropriately, and provide timely assistance to students, staff, and visitors.<br>• Coordinate calendars, schedule meetings, and help maintain organized timelines for appointments and events.<br>• Prepare, update, and enter information into office records and databases with a high level of accuracy.<br>• Organize and maintain digital and physical filing systems so documents remain accessible and up to date.<br>• Support general office functions such as correspondence, document preparation, and routine follow-up on administrative tasks.<br>• Assist with prioritizing incoming requests and help keep departmental workflows on schedule.
- 2026-10-21T00:00:00Z
- Woodbury, NY
- onsite
- Permanent / Full Time
- 80000 - 95000 USD / Yearly
- <p><strong>Administrative Assistant, Woodbury, Long Island, NY</strong> </p><p><strong>Anna Parson at Robert Half </strong>is working with a rapidly growing and fast-moving real estate organization seeking a sharp, highly organized and detail-oriented <strong>Administrative Assistant</strong> to support daily operations and help keep the office running efficiently. This Administrative Assistant role will support a sharp, successful, fast paced executive and is an excellent opportunity for someone who enjoys working in a collaborative environment, managing multiple priorities, and serving as a key resource to leadership and staff.</p><p><strong>As the Administrative Assistant,</strong> you will: </p><ul><li>Provide administrative support to management while helping coordinate daily office activities and workflow</li><li>Manage schedules, appointments, meetings, and related logistics to ensure smooth operations</li><li>Prepare, edit, and distribute business correspondence, reports, and other professional documents</li><li>Serve as a point of contact for internal teams, vendors, tenants, and business partners</li><li>Maintain accurate records, databases, and filing systems while handling sensitive information with discretion</li><li>Assist with office administration, including supplies, data management, and special projects as needed</li></ul><p><strong>Contact Anna Parson at Robert Half for confidential consideration or Apply Now!!!</strong></p>
- 2026-11-11T00:00:00Z
- Port Washington, NY
- onsite
- Temporary to Hire
- 20.9 - 24.2 USD / Hourly
- We are looking for an Administrative Assistant to support daily operations and help keep our office running smoothly in Port Washington, New York. This Contract to Permanent position is ideal for someone who enjoys balancing administrative coordination, employee onboarding support, record maintenance, and event assistance in a mission-driven environment. The person in this role will work closely with managers and senior leaders, manage a wide range of office tasks, and contribute to a positive and organized workplace experience.<br><br>Responsibilities:<br>• Welcome on-site interview guests and lead informative facility tours for prospective candidates.<br>• Provide day-to-day administrative support by coordinating schedules, preparing documents, maintaining shared files, and assisting with routine office operations.<br>• Support onboarding activities, including reference checks, background screening coordination, fingerprint appointment scheduling, I-9 document collection, and distribution of new employee paperwork through electronic signature tools.<br>• Maintain accurate employee and office records by organizing personnel files, tracking attendance information, and processing required paperwork in a timely manner.<br>• Assist with special events and staff engagement initiatives by managing responses, coordinating logistics, preparing materials, and supporting recognition activities.<br>• Handle purchasing-related tasks such as ordering office supplies, processing purchase requests, tracking spending, and filing invoices for proper documentation.<br>• Support admissions coordination by reviewing incoming applications, maintaining participant waitlists, and arranging assessments and trial visits.<br>• Prepare recurring reports, update internal procedures, and respond to requests from executive and senior leadership with care and attention to detail.<br>• Conduct online research, manage calendars and forms, and help communicate organizational policies, mission, and values across daily interactions.<br>• Take on additional administrative duties as needed, including support for participant celebrations, weather-related coordination, and career development participation.
- 2026-11-06T00:00:00Z
- Edmond, OK
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Edmond, Oklahoma. This Long-term Contract position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative processes running smoothly. The person in this role will serve as a key point of contact for visitors and callers while handling a variety of clerical and organizational tasks. Success in this position requires strong accuracy, responsiveness, and the ability to manage multiple priorities in a busy office setting.<br><br>Responsibilities:<br>• Manage front-desk and general office activities, ensuring visitors and incoming requests are handled promptly and effectively.<br>• Respond to inbound phone calls, direct inquiries to the appropriate contacts, and provide clear, courteous assistance.<br>• Maintain electronic and paper records with a high level of accuracy, including routine updates and data entry tasks.<br>• Prepare, organize, and distribute administrative documents, correspondence, and other office materials as needed.<br>• Coordinate scheduling, meeting support, and other day-to-day clerical functions that help the office operate efficiently.<br>• Monitor office communications and follow up on requests to ensure timely completion of assigned administrative work.<br>• Support receptionist-related duties by greeting guests, managing general inquiries, and maintaining a welcoming office presence.
- 2026-10-19T00:00:00Z
- Oklahoma City, OK
- onsite
- Temporary to Hire
- 16.15 - 17 USD / Hourly
- <p><strong>Administrative Assistant</strong></p><p><strong>Location:</strong> Oklahoma City, OK 73129</p><p><strong>Pay:</strong> $17.00 per hour</p><p><strong>Schedule:</strong> Monday–Friday, 9:00 AM–5:00 PM</p><p><strong>Work Arrangement:</strong> 100% On-Site</p><p><strong>Start Date:</strong> ASAP</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking a dependable, organized, and detail-oriented Administrative Assistant with strong office management experience and <strong>hands-on experience using QuickBooks Online (required)</strong>. The ideal candidate is proactive, professional, and comfortable managing daily office operations while supporting accounting and administrative functions. Bilingual candidates are a plus!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee daily office operations and maintain an organized, efficient work environment.</li><li>Perform general administrative duties, including data entry, filing, document preparation, and recordkeeping.</li><li>Use QuickBooks Online to assist with bookkeeping, invoice processing, expense tracking, and other accounting-related tasks.</li><li>Maintain accurate financial and administrative records.</li><li>Answer phone calls, respond to emails, and communicate professionally with customers, vendors, and team members.</li><li>Monitor office supplies, coordinate requests, and assist with scheduling as needed.</li><li>Support additional office and accounting tasks to help ensure smooth daily operations.</li></ul>
- 2026-11-11T00:00:00Z
- Greenfield, MA
- onsite
- Temporary / Contract
- 17 - 20 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support daily office operations for a non-profit organization in Greenfield, Massachusetts. This position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring accurate records are maintained. The role requires strong communication skills, attention to detail, and the ability to manage a variety of clerical tasks in a busy office setting. Apply today!</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative activities to help the office run efficiently and effectively.</p><p>• Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.</p><p>• Perform front-desk and reception support, including greeting guests and handling general office communications.</p><p>• Enter, update, and maintain information in office records and databases with a high level of accuracy.</p><p>• Prepare, organize, and file documents so materials are easy to access and properly maintained.</p><p>• Assist with routine clerical duties such as scheduling, correspondence, and general office coordination.</p>
- 2026-10-28T00:00:00Z