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486 results for Payroll Administrator in Usa
- Denver, CO
- onsite
- Permanent / Full Time
- 110000 - 140000 USD / Yearly
- <p>Legal Operations Administrator</p><p>An established boutique Denver law firm is seeking an experienced, proactive Legal Operations Administrator to oversee day-to-day administrative and business operations. This hands-on professional will partner with firm leadership, manage operational functions, and implement improvements to enhance efficiency and support the firm's success.</p><p>The ideal candidate will have a strong law firm administration background, with experience in financial administration, HR, vendor management, and technology. This individual will take ownership of business operations, improve processes, and serve as a trusted resource to attorneys and staff.</p><p>Key Responsibilities</p><p>Law Firm Administration & Operations</p><p>Oversee daily administrative operations and coordinate business functions.</p><p>Partner with firm leadership on operational priorities, policies, and procedures.</p><p>Improve administrative systems, workflows, and processes.</p><p>Manage office operations, service providers, and administrative resources.</p><p>Identify inefficiencies and implement solutions that improve productivity and accountability.</p><p>Financial Administration & Legal Billing</p><p>Oversee billing, accounts payable, accounts receivable, collections, and reconciliations.</p><p>Monitor unbilled time and outstanding receivables and resolve billing issues with attorneys.</p><p>Prepare financial reports, budgets, expense analyses, and cash-flow updates.</p><p>Identify opportunities to improve billing efficiency, collections, and cost management.</p><p>Manage routine financial administration and coordinate with outside accounting professionals on tax and year-end matters.</p><p>Human Resources</p><p>Oversee HR administration, payroll coordination, benefits, and personnel records.</p><p>Coordinate recruiting support, onboarding, and offboarding.</p><p>Administer employee policies and support performance management.</p><p>Vendor Management</p><p>Technology & Process Improvement</p><p>Evaluate workflows and implement technology-driven efficiencies.</p><p>Leverage automation and AI to streamline processes and reduce manual work.</p><p>Qualifications</p><p>8+ years of progressively responsible experience in law firm administration, legal operations, or professional-services administration.</p><p>Experience with law firm billing, financial administration, and reporting.</p><p>Knowledge of HR administration, payroll, and benefits.</p><p>Experience managing vendors, contracts, and administrative processes.</p><p>Familiarity with legal accounting or practice-management systems such as Clio, Aderant, Elite, Tabs3, PCLaw, or comparable platforms.</p><p>Strong organizational, communication, analytical, and problem-solving skills.</p><p>Technology aptitude and interest in automation, AI, and process improvement.</p><p>Compensation & Benefits: Competitive salary, bonus, and excellent benefits.</p><p>To be considered, please email your resume to Mala Saraogi, Director, Robert Half Legal, at mala.saraogi@roberthalf[dot][com] for confidential consideration.</p>
- 2026-10-28T00:00:00Z
- Edwardsville, IL
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a detail-oriented Legal Administrator to support attorneys and legal staff in Edwardsville, Illinois. This Long-term Contract position focuses on managing legal documentation, coordinating schedules and court-related activities, and ensuring administrative work is completed accurately and on time. The ideal candidate is organized, discreet, and comfortable handling a high volume of legal and client materials in a fast-paced environment. <br> Responsibilities: • Provide day-to-day administrative support for attorneys and paralegals, helping keep legal matters organized and moving forward efficiently. • Draft, format, and finalize legal documents such as briefs, pleadings, correspondence, and supporting materials, including tables and other structured sections as needed. • Prepare document templates and case materials for motions, discovery, hearings, and trial preparation. • Submit court filings electronically with state and federal courts while ensuring compliance with filing procedures and deadlines. • Review legal documents carefully for completeness, formatting, grammar, and accuracy before distribution or submission. • Organize and maintain client and case records, including pulling, downloading, renaming, and saving court documents in the appropriate files. • Manage calendars through Outlook by scheduling meetings, court appearances, travel, mediations, and other time-sensitive commitments. • Process client intake information in Aderant and assist with conflict check submissions, invoice review, and payment request coordination. • Support special projects, presentation preparation, client events, and other operational or legal administrative tasks as assigned. <br> The pay range for this position is 19 to 22. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. <br> Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
- 2026-11-11T00:00:00Z
- Birmingham, MI
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- We are looking for a detail-oriented Legal Administrator to support legal operations for an insurance-focused organization. This contract opportunity is ideal for someone who can manage documentation, coordinate case activity, and communicate effectively with internal and external partners. The role requires strong judgment, careful document handling, and the ability to keep legal matters organized in a fast-paced environment.<br><br>Responsibilities:<br>• Prepare, edit, and finalize a range of legal materials such as agreements, subpoena-related documents, formal responses, and business correspondence with a high level of accuracy.<br>• Maintain active legal files by organizing records, tracking updates, and ensuring case documentation remains current and accessible.<br>• Examine client records and other supporting materials to identify key facts, compile findings, and create clear summaries for review.<br>• Coordinate the exchange of documentation with errors and omissions carriers and outside counsel to support ongoing legal matters.<br>• Manage filing activities, including electronic submissions and court-related documentation, in accordance with deadlines and procedural requirements.<br>• Oversee calendars for legal deadlines, case milestones, and follow-up actions to help keep matters progressing on schedule.<br>• Use case management systems to record activity, store documentation, and monitor the status of legal work.<br>• Proofread legal and administrative documents carefully to ensure consistency, completeness, and high-quality standards before distribution.
- 2026-10-28T00:00:00Z
- Hartford, CT
- onsite
- Temporary / Contract
- 15.8365 - 18.337 USD / Hourly
- We are looking for a Legal Administrator to support daily legal operations for a team in Hartford, Connecticut. This Long-term Contract position is ideal for someone who can keep case activity organized, manage deadlines with care, and prepare standard legal documents accurately. The role offers an opportunity to contribute across administrative and filing functions while working closely with colleagues in a collaborative, fast-paced environment.<br><br>Responsibilities:<br>• Coordinate legal calendars, track important deadlines, and help ensure time-sensitive matters are addressed promptly.<br>• Prepare routine legal documents using approved templates, including summonses, complaints, and related case materials.<br>• Submit documents through electronic filing systems and assist with court filing activities in accordance with procedural requirements.<br>• Maintain well-organized legal files and keep records current, accessible, and properly documented.<br>• Update case information in case management software to support accurate tracking and efficient workflow management.<br>• Provide administrative support to the legal team by assisting with priorities as needs shift across matters.<br>• Review documents for completeness and formatting before filing or distribution to help reduce errors and delays.
- 2026-10-15T00:00:00Z
- Tonawanda, NY
- onsite
- Temporary to Hire
- 23.75 - 27.5 USD / Hourly
- We are looking for an Accounts Payable/Receivable Clerk to join a financial services organization in Tonawanda, New York. This Contract opportunity is ideal for someone who is detail-oriented and can manage invoice activity, support payment processing, and help maintain accurate financial records. The role offers the chance to contribute to daily accounting operations in a fast-paced environment while ensuring timely and precise transaction handling.<br><br>Responsibilities:<br>• Review incoming invoices for accuracy, assign the appropriate coding, and prepare them for entry into the accounting system.<br>• Process accounts payable transactions efficiently while helping maintain complete and organized financial documentation.<br>• Coordinate check run activities to support timely vendor payments and adherence to internal deadlines.<br>• Verify invoice details against supporting records and resolve discrepancies before submitting items for payment.<br>• Maintain up-to-date payable and receivable records to support accurate reporting and account reconciliation.<br>• Communicate with internal teams and external contacts to address payment questions, invoice issues, and account-related matters.
- 2026-11-06T00:00:00Z
- Seattle, WA
- onsite
- Temporary to Hire
- 25 - 30 USD / Hourly
- <p>We are looking for a Legal Billing Admin to join a services organization hybrid in Seattle, Washington on a Contract basis. This role focuses on managing the full billing process for assigned matters while partnering closely with attorneys, clients, and internal teams to ensure accurate, timely invoicing. The ideal candidate brings strong attention to detail, sound judgment when handling sensitive information, and the ability to balance multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Process address change requests to ensure accurate client billing records.</p><p>• Verify and approve billing information for new legal matters.</p><p>• Prepare and dispatch invoices transmitted via USPS.</p><p>• Distribute prebill reminders to legal teams.</p><p>• Monitor and clear time entries temporarily bankedt.</p><p>• Document and maintain client, attorney, and matter billing data.</p><p>• Review and resolve incoming inquiries sent to the unmanaged billing inbox.</p>
- 2026-11-10T00:00:00Z
- Minnetonka, MN
- onsite
- Temporary / Contract
- 23 - 27 USD / Hourly
- We are looking for a detail-oriented Administrative Tax Support team member to join a collaborative team in Minnesota. This Long-term Contract position will assist tax and advisory staff by managing client records, preparing documentation, and helping keep tax-related workflows accurate and on schedule. The ideal candidate is organized, comfortable working across multiple systems, and able to handle sensitive information with care.<br><br>Responsibilities:<br>• Maintain and update client records in internal platforms, ensuring information is accurate, complete, and current.<br>• Review tax and financial documents for completeness and proper formatting before they move forward in the preparation or filing process.<br>• Organize, scan, copy, and file client materials in both digital and physical formats so documents remain secure and easy to access.<br>• Prepare and assemble completed tax return packages for delivery, confirming that all supporting paperwork is included.<br>• Retrieve client details and documentation for advisors and other team members to support research, follow-up, and issue resolution.<br>• Perform accuracy checks on records and returns by comparing current information with prior-year data and applicable filing guidelines.<br>• Assist with researching client questions related to tax documentation, account information, or financial service requests.<br>• Support electronic client correspondence and help prepare administrative materials needed by wealth advisors and tax professionals.
- 2026-11-05T00:00:00Z
- Atlanta, GA
- onsite
- Permanent / Full Time
- 100000 - 120000 USD / Yearly
- <p>Robert Half HR Solutions is partnering with a client in the Metro Atlanta area that is looking to add an HRIS, Payroll and Compliance Manager to their team. The HRIS, Payroll & Compliance Manager will lead HR technology, payroll, benefits administration, compliance, reporting, and process improvement initiatives. This role will serve as the internal subject matter expert for Workday HCM, Payroll, and Benefits, ensuring efficient operations, compliance, and scalability as the organization grows. The ideal candidate is both strategic and hands-on, with the ability to identify gaps, improve processes, and lead a small team.</p><p><br></p><p>Key Responsibilities</p><ul><li>Serve as the primary administrator and subject matter expert for Workday HCM, Payroll, and Benefits.</li><li>Lead Workday implementations, enhancements, upgrades, and optimization efforts.</li><li>Oversee accurate and compliant multi-state payroll processing.</li><li>Ensure compliance with federal, state, and local employment laws, including wage and hour regulations and FLSA requirements.</li><li>Manage HR policies, procedures, controls, and process documentation.</li><li>Oversee benefits administration, including health and welfare plans and 401(k) programs.</li><li>Develop and maintain HR, payroll, and benefits reporting, dashboards, and workforce analytics.</li><li>Identify process improvements, system enhancements, and automation opportunities.</li><li>Lead, coach, and develop a small HR operations, payroll, or HRIS team.</li><li>Partner with HR, Finance, and business leaders to support organizational goals and drive operational excellence.</li></ul><p><br></p>
- 2026-10-14T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 24 - 28 USD / Hourly
- <p>Position Overview</p><p>Our client, a commercial real estate organization, is seeking a highly organized and detail-oriented Property Administrator to provide administrative and operational support to the property management team. This individual will assist with the day-to-day management of commercial properties, serving as a key point of contact for tenants, vendors, and internal stakeholders while helping ensure properties operate efficiently.</p><p>The ideal candidate is proactive, service-oriented, and comfortable managing multiple administrative priorities in a fast-paced environment. Strong communication skills, attention to detail, and the ability to support property operations, financial administration, and tenant relations are essential.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to commercial property managers and the overall property management team.</li><li>Serve as a point of contact for tenants, responding to inquiries, coordinating requests, and assisting with day-to-day property needs.</li><li>Assist with lease administration, including maintaining lease files, tracking key dates, renewal options, expirations, and tenant documentation.</li><li>Coordinate maintenance requests, vendor services, work orders, and building repairs to ensure timely completion.</li><li>Prepare and distribute tenant communications, property notices, correspondence, and other related documentation.</li><li>Assist with accounts payable and receivable functions, including processing vendor invoices, coding expenses, and tracking payments.</li><li>Support monthly financial reporting, budgeting, expense tracking, and property-related reconciliations.</li><li>Maintain accurate property records, tenant files, vendor contracts, insurance certificates, and compliance documentation.</li><li>Assist with coordinating vendor relationships, service agreements, and building maintenance schedules.</li><li>Track certificates of insurance, vendor compliance requirements, and other property documentation.</li><li>Coordinate property inspections, tenant meetings, and other building-related activities.</li><li>Assist with preparing management reports, spreadsheets, presentations, and other operational materials.</li><li>Monitor office supplies and assist with general office and property administration as needed.</li></ul><p><br></p>
- 2026-11-07T00:00:00Z
- New Orleans, LA
- onsite
- Temporary / Contract
- 21 - 23 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support day-to-day property operations for a Contract position based in New Orleans, Louisiana. This opportunity is ideal for someone who enjoys keeping maintenance activities organized, coordinating with vendors and internal teams, and helping properties stay ready for prospective residents. The role offers a hands-on environment where initiative, strong communication, and sound administrative judgment will make a visible impact.<br><br>Responsibilities:<br>• Coordinate maintenance requests from intake through completion, ensuring timely follow-up with staff, residents, and external service providers.<br>• Organize preventive service plans and maintain tracking tools to help routine property upkeep stay on schedule.<br>• Support apartment readiness for showings by confirming units are presentable and necessary preparations are completed.<br>• Manage key control procedures by improving or maintaining an organized access system for property operations.<br>• Purchase maintenance supplies and materials while keeping records of usage, costs, and related operational needs.<br>• Monitor labor allocation, including maintenance and billable hours, to help support accurate reporting and scheduling.<br>• Maintain checklists and service documentation to promote consistency across recurring maintenance activities.<br>• Assist with administrative setup and coordination related to maintenance call handling preferences and service workflows.
- 2026-10-30T00:00:00Z
- Dallas, TX
- onsite
- Temporary to Hire
- 29.6875 - 34.375 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support residential operations in Dallas, Texas. This contract opportunity with potential for a permanent role is ideal for someone who enjoys coordinating maintenance activity, keeping service records accurate, and providing responsive communication to residents and service partners. The person in this role will help ensure repair requests are handled efficiently, scheduled appropriately, and completed to established quality expectations.<br><br>Responsibilities:<br>• Oversee the full lifecycle of maintenance requests, from initial intake through scheduling and completion, while aligning assignments with property location, service type, and resident availability.<br>• Maintain accurate records in the property management platform so that work order status, service history, and reporting data remain current and reliable.<br>• Evaluate incoming repair needs, determine urgency, and dispatch field technicians or external service providers based on priority and scope of work.<br>• Communicate with residents to arrange service appointments, confirm access details, and provide timely updates regarding scheduled maintenance.<br>• Review finished maintenance jobs to verify work quality, completion standards, and adherence to company expectations.<br>• Coordinate with vendors and contractors to obtain pricing, secure materials, and schedule outsourced repairs when additional support is required.<br>• Track supply and spare-part availability to help prevent service delays and support upcoming maintenance needs.<br>• Respond to urgent maintenance situations by adjusting schedules and coordinating prompt action to address emergency issues.
- 2026-11-11T00:00:00Z
- La Jolla, CA
- onsite
- Temporary to Hire
- 23 - 25 USD / Hourly
- <p>We are looking for a Property Administrator to support leasing and day-to-day property operations for a property management organization in San Diego. This contract-to-permanent position is ideal for someone who combines strong resident service skills with solid administrative follow-through, financial accuracy, and clear, detail-oriented communication. The role will help coordinate leasing documentation, maintain property records, assist with occupancy tracking, and contribute to a positive experience for prospective and current residents.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate leasing paperwork, prepare rental and move-in documents, and help ensure resident files are complete, accurate, and processed on schedule.</p><p>• Support application intake and review by confirming required information, tracking approvals, and communicating next steps as directed by property leadership.</p><p>• Perform or assist with move-in and move-out inspections, document unit condition thoroughly, and capture photographs to support property records.</p><p>• Accept rent payments and service-related requests when assigned, while maintaining accurate documentation and timely follow-up.</p><p>• Monitor model units and vacant apartments regularly to help keep them presentable and ready for tours.</p><p>• Maintain leasing activity records, availability reports, traffic logs, and vacancy updates to support weekly reporting on occupancy and outstanding balances.</p><p>• Gather market intelligence from competing properties and summarize rental comparisons to strengthen local leasing and pricing strategies.</p><p>• Promote available units by staying informed on floor plans, pricing, availability, unit features, and approved marketing materials for outreach efforts.</p><p>• Assist with special projects and operational tasks, including vendor coordination and other property-related support needs as requested by management.</p><p>• Uphold fair housing standards and applicable landlord-tenant requirements, and escalate any compliance concerns promptly through the proper channels.</p>
- 2026-11-06T00:00:00Z
- Pittsburgh, PA
- onsite
- Temporary / Contract
- 30 - 32 USD / Hourly
- We are looking for a Property Administrator to support affordable housing communities in Pittsburgh, Pennsylvania. This is a Contract position centered on leasing coordination, occupancy support, and accurate administration of voucher and resident documentation. The role is well suited for someone who can manage compliance-sensitive processes while providing timely, attentive service to applicants, residents, and partner agencies.<br><br>Responsibilities:<br>• Guide prospective residents through the leasing process, including inquiries, application follow-up, and move-in coordination.<br>• Prepare, review, and process housing voucher paperwork to ensure accuracy and alignment with program requirements.<br>• Maintain organized waiting lists, monitor applicant progress, and communicate status updates and next steps promptly.<br>• Help improve occupancy levels by promoting available units, arranging tours, and assisting with placement activities.<br>• Keep resident and applicant files complete, current, and compliant with affordable housing and property management standards.<br>• Collaborate with on-site staff, residents, and outside organizations to address documentation, eligibility, and occupancy matters.<br>• Track unit availability and support turnover preparation so apartments are ready for incoming residents.<br>• Handle administrative duties related to daily property operations, reporting, and compliance support.
- 2026-11-10T00:00:00Z
- Marina, CA
- onsite
- Temporary / Contract
- 30 - 32 USD / Hourly
- We are looking for a welcoming and dependable Property Administrator to support onsite leasing and property operations in California. This contract position is ideal for someone who enjoys working with people, staying organized, and creating a positive experience for prospective tenants and visitors. The role combines front-facing customer support with administrative coordination and requires someone who is comfortable being active throughout the day. You will work closely with the sales and leasing team to help keep daily activities running smoothly.<br><br>Responsibilities:<br>• Welcome visitors and prospective tenants in a friendly and detail-oriented manner, ensuring they are connected with the appropriate sales or leasing representative.<br>• Coordinate and schedule appointments for tours, consultations, and follow-up meetings while maintaining accurate daily calendars.<br>• Lead property tours for prospective tenants, highlighting community features and answering general questions about the site.<br>• Provide light hospitality support by preparing refreshments such as bottled water and snacks for guests during visits and meetings.<br>• Assist with administrative assignments, including organizing information, tracking requests, and supporting day-to-day office operations.<br>• Gather pricing details and vendor quotes as needed to support property-related projects and operational needs.<br>• Follow direction from the onsite sales team to help manage guest flow, appointment readiness, and leasing support activities.<br>• Remain active and mobile throughout the property during the workday, including frequent walking between office and tour locations.
- 2026-11-02T00:00:00Z
- Lafayette, CA
- onsite
- Temporary / Contract
- 30 - 34 USD / Hourly
- <p>We are looking for a detail-oriented Property Administrator to support day-to-day property operations in Lafayette, CA for a contract assignment. The Property Management Administrator will support administrative functions and work closely with the Property Manager and company Principals. This position will handle office-based property management responsibilities while assisting with the implementation of company decisions and projects. The role requires experience in property management, tenant communications, lease language, standard lease provisions, and coordinating tenant requests, including repairs.</p><p><br></p><p>Property Administrator Responsibilities:</p><p>Communicate with tenants regarding property-related matters.</p><p>Work with lease language and standard lease provisions.</p><p>Respond to or delegate tenant requests, including repair requests.</p><p>Perform administrative and office-based property management duties.</p><p>Support the Property Manager while they are in the field.</p><p>Assist company Principals with implementing decisions and projects.</p><p>Enter rent checks.</p><p>Track accounts receivable, including collections.</p><p>Assist with invoice approval.</p><p>Coordinate and share responsibilities with Property Management and Accounting staff.</p><p>MS Excel</p><p><br></p><p>Qualifications:</p><p>3+ years commercial property management experience required.</p><p>Experience with tenant communications.</p><p>Familiarity with lease language and standard lease provisions.</p><p>Ability to respond to or coordinate tenant requests.</p><p><br></p><p>If you are interested in this Property Administrator role, please apply today!</p>
- 2026-11-11T00:00:00Z
- Annandale, VA
- onsite
- Temporary / Contract
- 18.05 - 20.9 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support daily operations for a community property management team in Annandale, Virginia. This Contract position is ideal for someone with at least 1 year of experience who is comfortable handling administrative coordination, maintaining organized records, and assisting with property-related documentation. The role requires strong office skills, confidence using Microsoft Office, and the ability to work effectively with property management software such as Yardi.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to the Community Property Manager, helping keep property operations organized and on schedule.<br>• Maintain tenant, vendor, and property records with accuracy, ensuring files and documentation are current and easy to access.<br>• Assist with preparing correspondence, reports, notices, and other routine materials related to property administration.<br>• Enter and update information in Yardi and other internal systems to support leasing, maintenance, and operational activities.<br>• Coordinate office tasks such as scheduling, document tracking, data entry, and general follow-up with internal and external contacts.<br>• Support communication with residents, contractors, and service providers by responding to inquiries and routing requests appropriately.
- 2026-11-06T00:00:00Z
- Bronx, NY
- onsite
- Temporary / Contract
- 24.7 - 28.6 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support daily operations for a residential property portfolio in New York. This is a Contract position suited for someone who can balance tenant communication, collections support, scheduling, and records management in a fast-paced property management environment. The ideal candidate will work closely with accounting, maintenance, and site teams to keep resident matters organized, documented, and moving forward. Success in this role requires strong follow-through, detail orientation, and confidence using property management systems such as Yardi.<br><br>Responsibilities:<br>• Support rent collection efforts by preparing delinquency notices, organizing mailing documentation, and making routine outreach calls regarding outstanding balances.<br>• Coordinate with residents and internal teams to address tenant-related concerns and ensure issues are routed to the appropriate department.<br>• Arrange repair appointments, follow up on pending service needs, and help track required maintenance activity.<br>• Monitor move-out activity by assisting with inspection follow-up and maintaining an accurate weekly report of upcoming and completed vacancies.<br>• Oversee administrative tracking for parking payments, parking agreements, and renewal activity to help maintain current records.<br>• Work with the maintenance team to document and follow the status of court-mandated repairs and Section 8-related repair items.<br>• Review subsidy payment activity each month and note any interruptions, discrepancies, or suspensions requiring attention.<br>• Maintain accurate tenant legal records in Yardi, including correspondence, payment updates, court dates, and deadline reminders.<br>• Provide front-office administrative support by managing files, entering data, preparing forms, answering inquiries, and maintaining calendars and appointments.<br>• Handle resident interactions with a courteous, detail-oriented, and service-focused approach while following Fair Housing requirements at all times.
- 2026-10-20T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a welcoming and organized Property Administrator to support daily front desk and workplace operations. This Contract position is ideal for someone who enjoys creating a positive on-site experience for visitors, tenants, and internal teams while keeping administrative tasks running smoothly. The role blends reception coverage, coordination, and general office support in a well-organized property environment.<br><br>Responsibilities:<br>• Welcome guests, tenants, and vendors at the front desk and provide courteous assistance with inquiries, directions, and check-in procedures.<br>• Manage incoming calls, messages, and general correspondence, ensuring requests are directed promptly to the appropriate contacts.<br>• Coordinate day-to-day workplace and reception activities to maintain an orderly, responsive, and service-focused office environment.<br>• Support property administration by preparing documents, updating records, and maintaining organized files for routine operations.<br>• Schedule meetings, assist with visitor logistics, and help oversee shared spaces so they remain presentable and ready for use.<br>• Track office and reception supply needs, place requests when inventory runs low, and help maintain smooth day-to-day operations.<br>• Partner with building staff, service providers, and internal teams to help resolve routine facility or tenant service issues in a timely manner.<br>• Assist with special projects and operational updates as needed, including administrative tasks tied to workplace process changes when applicable.
- 2026-11-04T00:00:00Z
- Jackson, MI
- onsite
- Permanent / Full Time
- 45000 - 50000 USD / Yearly
- <p><strong>Job Title: </strong>Accounts Payable Specialist / Receptionist</p><p> <strong>Location:</strong> Jackson, MI (On-Site, Monday – Friday, 7:30am – 4pm)</p><p> <strong>Starting Salary:</strong> Up to $50,000 + Benefits</p><p> <strong>Industry:</strong> Manufacturing</p><p><br></p><p><strong>Job Summary:</strong></p><p>Our manufacturing client is seeking an Accounts Payable Specialist / Receptionist to support daily accounting operations while serving as the front desk point of contact for visitors, callers, and internal staff. This role is ideal for someone who is organized, detail-oriented, and eager to grow their accounting and administrative skills in a fast-paced environment. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process vendor invoices, match purchase orders, and assist with coding invoices for payment. Based on general knowledge.</li><li>Help maintain accounts payable records and ensure invoices are entered accurately and timely. Based on general knowledge.</li><li>Assist with check runs, filing, and vendor statement reconciliation. </li><li>Respond to vendor inquiries regarding payment status and account information. </li><li>Greet visitors, answer and direct incoming phone calls, and manage front desk coverage. </li><li>Handle incoming and outgoing mail, deliveries, and general office correspondence. </li><li>Support administrative tasks such as data entry, scanning, filing, and supply ordering. </li><li>Work with accounting and operations teams to support day-to-day office and financial processes. </li></ul>
- 2026-10-27T00:00:00Z
- Valdosta, GA
- onsite
- Permanent / Full Time
- 82000 - 88000 USD / Yearly
- <p>We are looking for a Systems Administrator to provide onsite technical support and infrastructure administration for a multi-site manufacturing organization in Valdosta, Georgia. This role combines hands-on end-user assistance with systems, network, and device support across plant operations, making it well suited for someone who can move comfortably between daily troubleshooting and longer-term improvement efforts. The position also serves as a key backup and leadership presence within IT, helping maintain continuity across facilities and supporting both routine operations and priority escalations.</p><p><br></p><p>Responsibilities:</p><p>• Deliver onsite IT support for users and operations across multiple manufacturing locations, ensuring timely resolution of hardware, software, and connectivity issues.</p><p>• Administer Windows-based systems and core services such as Active Directory, Microsoft Outlook, and Intune to maintain a stable and secure environment.</p><p>• Manage incoming support requests through the company ticketing process, prioritize urgent needs, and resolve a steady volume of daily incidents.</p><p>• Provide advanced troubleshooting for escalated technical problems affecting desktops, laptops, handheld scanners, printers, servers, and legacy production equipment.</p><p>• Support employee onboarding by preparing devices, configuring access, and confirming systems are ready for new hires.</p><p>• Assist with infrastructure and technology initiatives, including wireless improvements, remote site support, and other operational enhancement projects.</p><p>• Monitor and troubleshoot network components such as switches, routers, firewalls, and wireless systems across three plant locations.</p><p>• Maintain and support virtualized and physical server environments, including Hyper-V hosts and datacenter systems at multiple sites.</p><p>• Contribute to IT coverage outside standard business hours when needed, including occasional on-call and weekend support for plant operations.</p><p>• Help support technology changes related to organizational growth and acquired environments as systems and processes are brought into alignment.</p>
- 2026-10-29T00:00:00Z
- Laconia, NH
- onsite
- Permanent / Full Time
- 70000 - 100000 USD / Yearly
- We are looking for an experienced Systems Administrator to support core infrastructure and end-user technology in Laconia, New Hampshire. This role oversees server environments, desktop systems, connected devices, and helpdesk support while helping the business translate operational needs into practical technical solutions. The ideal candidate brings strong troubleshooting ability, sound judgment, and a hands-on background managing both Windows and Linux-based environments.<br><br>Responsibilities:<br>• Partner with business teams to gather requirements, define technical scope, and outline workflows for infrastructure-related projects and system improvements.<br>• Plan and carry out testing for operating system, hardware, and software changes, documenting results to promote stable production releases.<br>• Execute system installations, updates, migrations, and production deployments across server and end-user computing environments.<br>• Create and maintain accurate technical documentation, including network diagrams, process flows, operating procedures, recovery steps, and user guidance materials.<br>• Investigate and resolve issues involving applications, hardware, servers, and network communications to minimize disruption to business operations.<br>• Provide instruction to end users on procedures and best practices needed to effectively operate assigned technology and equipment.<br>• Build, configure, upgrade, and repair personal computers and related systems to meet organizational standards and user needs.<br>• Contribute technical expertise to special projects and keep leadership informed through regular status updates and progress reporting.<br>• Participate in a rotating on-call schedule to support systems during and outside standard business hours as needed.
- 2026-11-09T00:00:00Z
- Fort Worth, TX
- onsite
- Temporary / Contract
- 45 - 51 USD / Hourly
- <p>We are looking for a Systems Administrator to support a dynamic real estate and property organization in Fort Worth, Texas. This 6-month Contract opportunity is ideal for a technically strong, detail-oriented candidate who enjoys balancing daily operational support with broader infrastructure and security improvements. You will work closely with a collaborative IT team to maintain a Microsoft-focused environment serving corporate users, leadership, and facility-related personnel. This individual will serve as a key contributor responsible for administering and supporting the company's Microsoft-centric infrastructure, endpoint management, identity and access controls, and cloud-based SaaS environment. The ideal candidate will have strong Microsoft 365 administration experience, expertise with Intune and endpoint management, and the ability to support both day-to-day operations and infrastructure modernization projects. This role will also play a critical part in managing device security, conditional access policies, and Microsoft Defender technologies while partnering with the team on hardware refresh and infrastructure lifecycle initiatives.</p><p><br></p><p><strong>POSITION: SYSTEMS ADMIN</strong></p><p><strong>LOCATION: FORT WORTH</strong></p><p><strong>DURATION: 6 MONTHS</strong></p><p><strong>RATE: $45-$51/HR DEPENDING ON EXPERIENCE</strong></p><p><br></p><p><strong>RESPONSIBILITIES:</strong></p><p>• Oversee administration of the Microsoft 365 platform, including account setup, license assignment, and identity-related support across the organization.</p><p>• Manage employee access changes throughout the full user lifecycle, ensuring timely onboarding, transitions, and separations through established control processes.</p><p>• Perform high-level administration within Microsoft 365 and Azure, maintaining secure and reliable access to business systems and services.</p><p>• Lead endpoint management activities through Microsoft Intune, including device enrollment, policy deployment, compliance tracking, and asset lifecycle coordination.</p><p>• Design, apply, and refine Conditional Access settings to protect company resources while supporting a smooth user experience.</p><p>• Administer Microsoft Defender tools to strengthen endpoint protection and cloud security monitoring across the environment.</p><p>• Provide troubleshooting and support for core Microsoft applications such as Outlook, Excel, Teams, and related productivity services.</p><p>• Support Windows-based systems, end-user devices, and SaaS applications while contributing to infrastructure refresh efforts involving servers, network equipment, and device standards.</p><p>• Track system performance, security status, and compliance results across endpoints and cloud services, and maintain clear technical documentation and operating procedures.</p>
- 2026-11-03T00:00:00Z
- Austin, TX
- onsite
- Temporary to Hire
- 28.6 - 31.8 USD / Hourly
- <p>We are looking for a <strong>Systems Administrator</strong> to support daily IT operations and provide responsive technical assistance to employees in Austin, Texas. This <strong>contract opportunity with permanent potential </strong>is ideal for someone who enjoys balancing hands-on desktop support with broader systems administration responsibilities across Windows, Microsoft 365, and virtual server environments. The role offers the chance to contribute to infrastructure stability, end-user productivity, and security-focused technology operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Deliver front-line technical support for employees by diagnosing and resolving issues involving workstations, laptops, software, printers, connectivity, applications, and account access.</p><p>• Set up, maintain, and troubleshoot desktop and laptop hardware, operating systems, and standard business applications across Windows and Mac environments.</p><p>• Support the Microsoft 365 ecosystem, including Office applications, Teams, Teams Voice, and SharePoint, to ensure reliable collaboration and communication tools.</p><p>• Assist with cybersecurity-related activities by helping maintain secure system configurations and supporting protection measures across the environment.</p><p>• Contribute to the administration and upkeep of virtual infrastructure using VMware vSphere and vCenter, including routine operational support.</p><p>• Perform regular server checks, basic administration tasks, and ongoing monitoring to help maintain system availability and performance.</p><p>• Support Active Directory administration by assisting with user access, directory maintenance, and related system management tasks.</p><p>• Apply updates, patches, and configuration changes to Apple Macintosh devices to maintain security and operational readiness.</p><p>• Track technology assets by coordinating equipment lease timelines, refresh planning, replacements, and end-of-term activities.</p><p>• Create and update clear technical documentation for support procedures, desktop standards, server operations, and recurring IT processes.</p>
- 2026-11-10T00:00:00Z
- Santa Clara, CA
- onsite
- Temporary / Contract
- 51.4615 - 59.587 USD / Hourly
- We are looking for a Systems Administrator to support and maintain core server and network environments for a healthcare organization in Santa Clara, California. This Long-term Contract position is ideal for someone who is comfortable working onsite and can keep Windows-based infrastructure secure, stable, and efficient. The role focuses on day-to-day administration of enterprise systems, user access, and network connectivity while helping ensure dependable technology operations across the organization.<br><br>Responsibilities:<br>• Administer and support Microsoft Windows Server environments to maintain performance, availability, and security.<br>• Manage Active Directory, including user accounts, group policies, permissions, and directory services administration.<br>• Monitor network and server operations, identify issues proactively, and resolve technical problems with minimal disruption.<br>• Provide onsite infrastructure support for system access, connectivity, and hardware-related troubleshooting.<br>• Maintain system configurations, apply updates, and coordinate routine maintenance to keep platforms current and reliable.<br>• Assist with network administration tasks such as connectivity checks, device support, and basic infrastructure troubleshooting.<br>• Document system changes, operational procedures, and support activities to promote consistency and compliance.<br>• Collaborate with internal teams to address technical incidents, support operational needs, and improve overall system stability.
- 2026-11-09T00:00:00Z
- Los Angeles, CA
- onsite
- Permanent / Full Time
- 125000 - 145000 USD / Yearly
- <p><strong>Systems Administrator</strong></p><p><br></p><p><strong>Overview</strong></p><p>A growing organization is seeking a Systems Administrator to support enterprise cloud platforms, end-user technologies, identity management, and core infrastructure services. This individual will play a key role in maintaining secure, scalable, and reliable technology operations while supporting ongoing modernization and automation initiatives. The ideal candidate combines strong systems administration experience with a proactive approach to process improvement, platform management, and end-user support.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Administer and support enterprise productivity, collaboration, and cloud platforms</li><li>Manage identity, access, authentication, and user lifecycle processes</li><li>Support endpoint management, device administration, and security initiatives</li><li>Maintain backup, recovery, and business continuity processes</li><li>Assist with integration and administration of enterprise applications and SaaS platforms</li><li>Develop and maintain automation solutions to improve operational efficiency</li><li>Monitor platform health, system performance, and operational reliability</li><li>Troubleshoot and resolve complex infrastructure and application issues</li><li>Maintain technical documentation, standards, and operational procedures</li><li>Partner with internal stakeholders to support technology initiatives and business operations</li></ul>
- 2026-11-05T00:00:00Z