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395 results for Office Services Associate in Usa
- Pittsburgh, PA
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>Company located in Pittsburgh, PA (Near the Waterfront / Zip Code 15120) is seeking an Accounting & Office Assistant! This is a newly created position and will be responsible for assisting with the following responsibilities:</p><ul><li>Invoicing: Create and distribute invoices to clients based on billable hours and expenses, answer questions regarding invoices, adjusting invoices as needed</li><li>Payroll: Assist with weekly timesheets for employees to record billable hours and time off requests</li><li>Data Validation: Complete online research and review reports to validate data necessary for proposals and reports, create charts and graphs based on data and trends</li><li>Grant Assistance: Review grants and applications to ensure accuracy and timeliness </li><li>Office Support: Assist with general office duties such as answering phones, scheduling, ordering office supplies, maintaining electronic files and paper files</li></ul><p>Hours: Normal business hours, Monday thorugh Friday</p><p><br></p><p>Location: Onsite in Pittsburgh PA (Near the Waterfront / Zip Code: 15120)</p><p><br></p><p>Requirements:</p><ul><li>Bachelors Degree in Business, Management, Economics, Communication, or other relevant degree is required</li><li>Strong communication skills (both written and oral)</li><li>Proficiency with Microsoft Office platforms, especially Outlook, Word and Excel </li></ul><p>If you have recently obtained a degree and are seeking corporate experience, this could be the job for you! Please apply on the Robert Half website or by using the Robert Half app. </p><p><br></p><p>Thank you! </p>
- 2026-10-28T00:00:00Z
- Davenport, IA
- onsite
- Temporary / Contract
- 16 - 22 USD / Hourly
- <p><strong>Administrative Operations Assistant</strong></p><p><br></p><p><strong>You don't need years of experience — or experience in this industry — to be successful in this role.</strong></p><p><br></p><p>A well-established Quad Cities organization is looking for an <strong>up-and-coming administrative professional</strong> with the aptitude, personality and drive to grow into a highly versatile member of its administrative team.</p><p>Maybe you're early in your career and ready for an organization to invest in your development. Maybe you have some administrative, customer service or office experience and know you're capable of more than your current role allows. Or maybe you've already built a solid foundation and are looking for a position where you can broaden your skills.</p><p><br></p><p>In any case, this organization is interested in <strong>potential, learning ability and initiative — not simply finding someone who already checks every box.</strong></p><p><br></p><p><strong>The Opportunity</strong></p><p>You'll join an administrative team that is intentionally being built around <strong>cross-training, shared knowledge and development</strong>.</p><p>Initially, you'll learn and support many of the team's foundational administrative and transactional responsibilities. As you gain knowledge and confidence, you'll have opportunities to cross-train in additional functions and take on greater ownership.</p><p>Responsibilities may include:</p><ul><li>Transactional and accounting-related administrative support</li><li>Incoming mail, email and document processing</li><li>Phone and reception coverage</li><li>Scanning, attachments and electronic document management</li><li>Data entry and administrative activities within internal systems</li><li>Claims intake, documentation and administrative follow-up</li><li>Correspondence with internal and external contacts</li><li>Administrative support for multiple team members and departments</li><li>Maintaining organized and documented processes</li><li>Cross-training in additional areas as your knowledge develops</li></ul><p>Why This Opportunity Is Different</p><p>The organization isn't simply looking for another person to complete a fixed list of administrative tasks.</p><p>They're building a <strong>cross-trained administrative team with greater depth and opportunity for development</strong>. The goal is for this person to learn multiple areas of the business and continue expanding their contribution based on their strengths, interests and performance.</p><p><br></p><p>There isn't a predetermined next title or guaranteed promotion. There <strong>is</strong> a leader who enjoys developing people, a team structure designed around cross-training, and an opportunity to build skills well beyond where you start.</p><p><br></p><p>If you've ever thought:</p><p><strong>“I know I'm capable of more — I just need someone to give me the opportunity to learn it.”</strong></p><p>...this may be worth exploring.</p>
- 2026-11-06T00:00:00Z
- Mount Laurel, NJ
- onsite
- Permanent / Full Time
- 115000 - 140000 USD / Yearly
- <p>Our client is an experienced Labor & Employment Associate Attorney to support public-sector clients, with a strong focus on school districts in Mount Laurel, New Jersey. This role centers on advising education leaders, managing employment-related disputes, and representing clients in administrative and litigation matters. </p><p><br></p><p>Responsibilities:</p><p>• Advocate for public school district clients in special education disputes, mediation sessions, and administrative proceedings.</p><p>• Provide legal guidance on student accommodation issues, individualized education programs, disciplinary matters, and compliance with applicable education regulations.</p><p>• Advise board members and school administrators on governance questions, student protections, and employee-related concerns.</p><p>• Manage public-sector employment matters such as workplace investigations, disciplinary actions, accommodation issues, tenure disputes, and grievance responses.</p><p>• Support labor relations efforts by preparing for negotiations, participating in collective bargaining matters, and representing clients in arbitration and related proceedings.</p><p>• Draft, revise, and analyze employment documents, board policies, settlement terms, and other legal agreements tied to school operations and personnel matters.</p><p>• Represent clients at hearings, mediations, arbitrations, and board meetings while delivering practical legal recommendations.</p><p>• Contribute to litigation strategy, including case preparation, deposition support, and written advocacy as needed.</p>
- 2026-10-27T00:00:00Z
- San Francisco, CA
- onsite
- Permanent / Full Time
- 98000 - 131000 USD / Yearly
- <p><strong>For additional information about this opportunity, feel free to connect with Jennifer Fukumae via LinkedIn or email.</strong></p><p> </p><p>Robert Half is partnering with a well-established and highly respected Wealth Management firm in San Francisco to identify an experienced Client Service Associate (Operations Manager) to lead a team. This is an outstanding opportunity for a proven leader who enjoys developing people, driving operational excellence, and delivering an exceptional client experience.</p><p><strong>In this role, you will oversee daily branch operations while leading a team of Client Service Associates</strong>. You'll partner closely with branch leadership to optimize workflows, improve operational efficiency, and ensure compliance with industry regulations. The ideal candidate is a collaborative leader who thrives in a fast-paced environment, enjoys coaching and mentoring others, and is committed to providing white-glove service to clients.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Lead, mentor, and develop a team of Client Service Associates, fostering a collaborative and high-performing culture.</li><li>Oversee daily branch operations to ensure efficiency, accuracy, and an exceptional client experience.</li><li>Monitor team performance, identify opportunities for process improvement, and implement operational best practices.</li><li>Partner with branch leadership on strategic initiatives, resource planning, and operational execution.</li><li>Ensure compliance with FINRA, SEC, and firm policies while maintaining operational excellence.</li><li>Manage branch workflows, priorities, and operational resources to support business objectives.</li><li>Build strong relationships with Financial Advisors, clients, and executive-level stakeholders through professional and effective communication.</li><li>Support hiring, onboarding, coaching, and ongoing development of team members.</li><li>Assist with budget oversight and branch operational planning.</li></ul>
- 2026-10-16T00:00:00Z
- Memphis, TN
- onsite
- Temporary / Contract
- 19 - 21 USD / Hourly
- We are looking for an Associate Operations Coordinator to support daily office and operational activities in Memphis, Tennessee. This Long-term Contract position is ideal for someone who thrives in a fast-paced setting, delivers excellent service, and keeps administrative and shipping-related processes organized and on schedule. The role requires strong communication, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and compliance with established procedures.<br><br>Responsibilities:<br>• Coordinate day-to-day administrative and operational tasks to keep office activities running smoothly and efficiently.<br>• Provide detail-focused customer support by handling calls, responding to inquiries, and guiding visitors or internal partners with timely information.<br>• Schedule appointments, organize calendars, and help maintain orderly workflow across team activities and service requests.<br>• Prepare, review, and process invoices, operational records, and related documentation with close attention to detail.<br>• Support shipping and load-related functions by tracking information, updating records, and helping ensure timely execution of required steps.<br>• Use Microsoft Office applications to create reports, maintain spreadsheets, and manage routine business correspondence.<br>• Follow standard operating procedures and company policies while helping maintain quality, consistency, and compliance in daily work.<br>• Assist with training coordination and contribute to process improvements that strengthen productivity, service levels, and business operations.<br>• Help maintain accurate data entry and documentation related to compliance practices, including awareness of equal employment and affirmative action standards.
- 2026-11-09T00:00:00Z
- Elmhurst, IL
- onsite
- Permanent / Full Time
- 80000 - 85000 USD / Yearly
- <p><em>The salary range for this position is $80,000-$85,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>We are seeking a Compliance Associate to join our team in Elmhurst, Illinois. This role is pivotal in upholding our firm's adherence to regulations and policies, and will involve the use of various software systems to monitor business activities, maintain records, and aid in communication across departments.</p><p><br></p><p><strong>Job Description:</strong></p><p>• Utilize Sungard Protegent system for monitoring trading activity and real-time alerts.</p><p>• Ensure accurate and up-to-date record keeping for swift response to inquiries or audits.</p><p>• Contribute to the development, review, and upkeep of our Written Supervisory Procedures.</p><p>• Foster a culture of compliance and trading by working closely with senior management.</p><p>• Provide continuous support for registered investment advisors and representatives.</p><p>• Collaborate effectively with all departments, both independently and as part of a team.</p><p>• Review and approve marketing materials, including social media posts, to ensure compliance.</p><p>• Utilize CRM and ERP software systems to manage customer interactions and business resources.</p><p>• Use accounting software systems and perform accounting functions as required.</p><p>• Use communication and auditing skills to administer claims and produce clear reports.</p>
- 2026-11-03T00:00:00Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 50 - 60 USD / Hourly
- <p>Robert Half Legal is seeking a detail-oriented Legal & Compliance Associate for an initial six-month contract assignment with an established, SEC-registered investment management firm in San Mateo, CA. Reporting to the General Counsel & Compliance Officer, this role will support the implementation, documentation, and improvement of internal legal and regulatory compliance processes.</p><p>The ideal candidate will have a background in financial services, investment management, compliance operations, or related operational support, with demonstrated experience managing projects, organizing complex information, and improving internal workflows. This is a hybrid (4 days onsite/1 day remote), hands-on position combining compliance administration, legal operations, systems implementation, and records management.</p><p><strong>Key Responsibilities</strong></p><ul><li>Document, implement, and improve legal and compliance policies, procedures, workflows, and tracking systems.</li><li>Develop and maintain client investment guidelines matrices, restricted securities lists, and compliance calendars.</li><li>Support the rollout of a new compliance management platform, including process documentation and implementation coordination.</li><li>Develop standardized processes for class action claims and inventory, classify, organize, and digitize firm records, including populating a centralized contract repository.</li><li>Assist with compliance monitoring and testing involving billing, soft dollar arrangements, and trade allocation.</li><li>Support the firm's Annual Compliance Review, including documentation, remediation tracking, and implementation.</li><li>Coordinate legal and compliance projects, maintain accurate records, communicate progress, and proactively escalate issues.</li><li>Perform additional compliance, legal operations, and administrative duties as assigned.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Waterloo, IA
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- <p>Office Manager / Bookkeeper (Contract)</p><p><br></p><p>Are you a detail-oriented professional who enjoys wearing multiple hats? We are seeking an Office Manager / Bookkeeper to support daily office operations while overseeing bookkeeping and administrative functions for a growing organization in the Waterloo area.</p><p>This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and can balance accounting responsibilities with office management duties.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Bookkeeping & Accounting</p><ul><li>Process accounts payable and accounts receivable transactions</li><li>Perform bank and credit card reconciliations</li><li>Prepare deposits and manage cash receipts</li><li>Assist with payroll processing and related reporting</li><li>Maintain accurate financial records and support month-end activities</li><li>Generate reports and assist leadership with financial tracking</li></ul><p>Office Management & Administration</p><ul><li>Serve as the primary point of contact for office operations</li><li>Answer phones, greet visitors, and provide exceptional customer service</li><li>Manage office supplies, vendor relationships, and service providers</li><li>Coordinate schedules, meetings, and administrative projects</li><li>Maintain electronic and paper filing systems</li><li>Support leadership with special projects and day-to-day administrative needs</li></ul><p><br></p>
- 2026-10-29T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 19.95 - 21 USD / Hourly
- We are looking for a Hospitality Associate-Event Support team member with relevant experience and a detail-oriented approach to help maintain a welcoming, organized office experience. This Long-term Contract position is ideal for someone who thrives in fast-moving service environments and can confidently support meetings, pantry areas, and day-to-day hospitality needs across a busy corporate setting. The right person will bring a customer-focused approach, adapt quickly to changing priorities, and contribute to a collaborative team culture.<br><br>Responsibilities:<br>• Prepare meeting and conference spaces before events and return rooms to standard condition once sessions conclude.<br>• Oversee pantry and beverage stations by replenishing refreshments, monitoring supplies, and keeping equipment ready for daily use.<br>• Maintain coffee machines and beverage areas to ensure employees and guests have consistent access to clean, stocked service points.<br>• Coordinate food and catering deliveries, arrange refreshments for meetings, and provide on-site support during scheduled events.<br>• Assist with larger hospitality setups, post-event cleanup, and room resets across multiple office floors as business needs change.<br>• Track inventory levels for snacks, beverages, and workplace supplies, and alert the team when items need to be reordered.<br>• Support high-traffic service periods with urgency and professionalism while adjusting to shifting requests throughout the day.<br>• Work closely with teammates to cover multiple pantry locations and hospitality areas in a team-oriented office environment.
- 2026-10-20T00:00:00Z
- Tinton Falls, NJ
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- We are looking for an Administrative Assistant to provide hands-on support for workplace operations in Tinton Falls, New Jersey. This Long-term Contract position is ideal for someone who is highly organized, responsive, and comfortable balancing office coordination, vendor follow-up, and employee support in a fast-paced environment. The person in this role will partner closely with facilities leadership to help keep daily operations running smoothly while delivering a detail-oriented experience for staff and visitors.<br><br>Responsibilities:<br>• Coordinate day-to-day office and workplace activities to help maintain an efficient and well-supported environment.<br>• Process and monitor purchase orders, invoices, and vendor-related records while keeping administrative documentation accurate and up to date.<br>• Arrange maintenance visits, repair appointments, and preventative service work, and follow through on open items until completion.<br>• Serve as a point of contact for employee workplace needs, including badges, keys, access requests, supplies, and general office support.<br>• Maintain organized files for service history, vendor details, facilities documentation, and ongoing office projects.<br>• Assist with internal meetings by reserving space, organizing room schedules, and coordinating food and beverage arrangements when needed.<br>• Support office moves, workspace adjustments, and smaller improvement projects across the site.<br>• Share facilities-related notices and updates with employees as needed to keep the office informed.<br>• Contribute to workplace safety and emergency preparedness activities under the direction of the Facilities Manager.<br>• Provide additional administrative and reception support, including handling calls, data entry, and front-office tasks as assigned.
- 2026-11-11T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 50 - 65 USD / Hourly
- <p>A well-established San Francisco–based personal injury law firm is seeking a Civil Litigation Associate with 1–2+ years of post-bar experience to join its growing practice. This is a contract-to-hire opportunity offering hands-on litigation experience, mentorship, and the potential for long-term placement. The Associate will support all phases of civil litigation on plaintiff-side matters, primarily personal injury cases. While plaintiff-side personal injury experience is preferred, the firm is open to candidates from any civil litigation practice area who are eager to transition into this space.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Draft pleadings, motions, discovery, and other litigation-related documents</li><li>Manage written discovery and assist with depositions</li><li>Conduct legal research and factual investigations</li><li>Assist with case strategy, trial preparation, and settlement negotiations</li><li>Communicate with clients, experts, opposing counsel, and court personnel</li><li>Support senior attorneys throughout the lifecycle of active litigation matters</li></ul>
- 2026-11-02T00:00:00Z
- Sherman Oaks, CA
- onsite
- Permanent / Full Time
- 140000 - 200000 USD / Yearly
- <p>We are partnering with a <strong>highly reputable and established law firm in Sherman Oaks</strong> seeking a talented Employment Litigation Attorney to join its growing team. Known for its <strong>exceptional staff tenure, collaborative culture, and commitment to professional development</strong>, this firm offers an excellent opportunity for an attorney seeking sophisticated litigation work while maintaining a healthy work-life balance.</p><p>The firm represents an impressive client base, including <strong>Fortune 500 companies</strong>, and handles complex, high-profile employment litigation matters. Attorneys benefit from direct partner collaboration, meaningful case responsibility, and a supportive environment that values quality work and long-term career growth.</p><p><br></p><p><strong>We have made multiple successful placements with this firm</strong>, giving us firsthand insight into its positive culture, strong leadership, and commitment to employee satisfaction.</p><p>Key Responsibilities</p><ul><li>Manage employment litigation matters from inception through resolution, including case strategy, discovery, motion practice, and settlement negotiations.</li><li>Represent employers in a broad range of employment disputes, including discrimination, harassment, retaliation, wrongful termination, and wage-and-hour claims.</li><li>Conduct comprehensive legal research and draft pleadings, motions, briefs, and other litigation documents.</li><li>Manage all phases of discovery, including written discovery, document production, and depositions.</li><li>Develop effective litigation strategies in collaboration with partners and senior attorneys.</li><li>Handle court appearances, hearings, and other litigation proceedings.</li><li>Work directly with sophisticated clients, including Fortune 500 companies, providing strategic guidance and responsive communication.</li><li>Maintain responsibility for case deadlines, litigation calendars, and overall case management.</li><li>Meet an <strong>annual billable requirement of 1,800 hours</strong>.</li></ul><p>Compensation & Benefits</p><ul><li><strong>Hybrid work flexibility</strong> supporting work-life balance.</li><li><strong>Comprehensive medical, dental, and vision insurance.</strong></li><li><strong>Paid time off (PTO)</strong> and paid holidays.</li><li>Manageable <strong>1,800 annual billable-hour requirement</strong>.</li><li>Exposure to sophisticated litigation matters and high-profile clients.</li><li>Direct mentorship and collaboration with experienced partners.</li><li>Established firm with excellent employee retention and a supportive, team-oriented culture.</li><li>Long-term professional development and career advancement opportunities.</li></ul><p><br></p><p><strong>Interested in learning more?</strong></p><p>For confidential consideration, please submit your resume to:</p><p><strong>Quidana Dove</strong></p><p>Vice President | Robert Half – Direct Hire Legal</p><p><strong>Quidana.Dove<at>RobertHalf.<com></strong></p><p><br></p>
- 2026-10-23T00:00:00Z
- Bloomington, MN
- onsite
- Permanent / Full Time
- 120000 - 140000 USD / Yearly
- <p>Exciting opportunity for a Litigation Attorney to join a boutique Twin Cities, MN Commercial Litigation law firm. This law firm practices in complex Commercial Litigation, Employment and Construction.</p><p><br></p><p>The firm is made up of passionate Litigators and Staff dedicated to redefining the landscape of litigation. The firm's commitment to excellence, integrity, and collaboration sets them apart.</p><p><br></p><p>If you are ready to elevate your career as a Litigator, make a meaningful impact, and be part of a firm that truly values your contributions, this law firm could be the firm for you!</p>
- 2026-10-30T00:00:00Z
- Woodland Hills, CA
- onsite
- Permanent / Full Time
- 160000 - 180000 USD / Yearly
- <p>A well-respected and growing <strong>defense firm in the San Fernando Valley</strong> is seeking a <strong>Litigation Associate (2+ years)</strong> to join their friendly, collaborative team. The firm is <strong>busy, expanding, and ready to hire a rock star litigation associate and is</strong> offering strong mentorship and long-term growth.</p><p>We’ve successfully placed an attorney with this team who has since been <strong>promoted to Partner</strong>, which speaks volumes about their commitment to developing talent. With <strong>low turnover and a positive culture</strong>, this is a place where attorneys build lasting careers.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p> • Handle all phases of civil defense litigation</p><p> • Draft pleadings, motions, and discovery</p><p> • Conduct legal research and case analysis</p><p> • Attend depositions, hearings, and court appearances</p><p> • Collaborate closely with partners on case strategy</p><p><br></p><p><strong>Qualifications:</strong></p><p> • 2+ years of civil defense litigation experience</p><p> • Strong writing, analytical, and organizational skills</p><p> • Ability to manage cases and meet deadlines in a fast-paced environment</p><p> • Team-oriented with a desire to learn and grow</p><p><br></p><p><strong>What the Firm Offers:</strong></p><p> • <strong>1800 billable hour target</strong></p><p> • <strong>Hybrid schedule (2 days in-office)</strong></p><p> • Comprehensive benefits: medical, dental, vision, 401(k), and paid time off</p><p> • Hands-on mentorship with a clear path for advancement</p><p> • Friendly, supportive environment with <strong>low turnover</strong></p><p> • Opportunity to join a <strong>growing, high-demand practice</strong></p><p><br></p><p>If you’re looking for a firm where you can grow, be mentored, and truly enjoy your team, I’d love to connect.</p><p><br></p><p>Submit resumes only to Vice President, Quidana Dove at Quidana.Dove<at.RobertHalf.<com> </p><p><br></p>
- 2026-10-23T00:00:00Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 150000 - 200000 USD / Yearly
- <p><strong>Business Litigation Attorney | 5+ Years | Hybrid | Work-Life Balance</strong></p><p><br></p><p>Are you an experienced business litigation attorney looking for sophisticated work without sacrificing your quality of life?</p><p>We're partnering with a growing and highly respected business litigation firm seeking a <strong>Litigation Attorney with 5+ years of experience</strong> to join its collaborative team. This is an outstanding opportunity for an attorney who enjoys handling complex matters while working in an environment that truly values work-life balance.</p><p><br></p><p>We've partnered with this firm for years and have successfully placed multiple attorneys who continue to thrive and speak highly of the firm's culture, leadership, and commitment to its people.</p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>5+ years of business, commercial, or complex civil litigation experience.</li><li>Experience managing cases from inception through resolution.</li><li>Strong motion practice, discovery, depositions, mediations, and court appearance experience.</li><li>Ability to work independently while collaborating effectively with attorneys and staff.</li><li>Excellent analytical, writing, and advocacy skills.</li><li>Active California Bar membership in good standing.</li></ul><p><strong>What the Firm Offers:</strong></p><ul><li>Hybrid remote work schedule.</li><li>Low annual billable hour requirement that promotes a healthy work-life balance.</li><li>Competitive compensation and bonus opportunity.</li><li>Comprehensive benefits package.</li><li>Collaborative, mentorship-focused culture.</li><li>Sophisticated business litigation matters with direct client contact.</li><li>A growing firm with a clear path for long-term career development.</li></ul><p>If you're looking to join a firm where you'll do meaningful, high-level litigation while maintaining balance outside the office, we'd love to connect. All inquiries will be handled with the utmost confidentiality.</p><p><br></p><p><strong>Apply today or reach out confidentially to learn more about this opportunity. </strong>To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com></p>
- 2026-10-23T00:00:00Z
- Reading, PA
- onsite
- Temporary / Contract
- 19 - 21 USD / Hourly
- <p>We are looking for a Corporate Administrative Assistant to provide a welcoming experience for visitors while supporting daily front office operations in Reading, Pennsylvania. This Contract position is ideal for someone who communicates clearly, stays organized in a fast-paced setting, and takes pride in creating an efficient onsite reception area. The role also involves handling incoming calls and assisting with administrative tasks that help the office run smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors promptly, offer assistance, and direct them to the appropriate contacts or meeting areas.</p><p>• Manage front desk check-in activities, including issuing badges and supporting site access procedures for guests.</p><p>• Answer and route incoming calls through a multi-line phone system with accuracy and care.</p><p>• Maintain an orderly reception area that reflects a positive first impression for employees and visitors.</p><p>• Provide day-to-day administrative support such as handling basic office coordination tasks and assisting the front office as needed.</p><p>• Monitor visitor flow and help ensure established reception and access protocols are followed consistently.</p>
- 2026-11-11T00:00:00Z
- San Marcos, CA
- onsite
- Temporary / Contract
- 22 - 28 USD / Hourly
- <p>Robert Half is hiring an Administrative Assistant to support the daily operations of a growing healthcare organization. This role is a great fit for someone who enjoys being the go-to person behind the scenes, helping departments stay organized, maintaining accurate records, and ensuring administrative requests are handled efficiently. Working alongside department leadership and operational staff, this individual will assist with scheduling, employee documentation, reporting, and general office coordination. The organization is looking for someone who is adaptable, service-oriented, and comfortable balancing a variety of responsibilities in a busy healthcare setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department managers and operational leadership.</li><li>Coordinate internal meetings, appointments, schedules, and department calendars.</li><li>Maintain employee files, department records, and confidential documentation.</li><li>Assist with onboarding paperwork, personnel forms, and administrative tracking.</li><li>Prepare spreadsheets, reports, presentations, and internal correspondence.</li><li>Update databases and maintain accurate departmental information.</li><li>Coordinate supply orders, equipment requests, and vendor communications.</li><li>Assist with invoice routing, expense documentation, and purchase requests.</li><li>Respond to internal staff inquiries and help direct requests to the appropriate departments.</li><li>Support special projects, process updates, and ongoing administrative initiatives.</li></ul><p><br></p><p><br></p>
- 2026-11-11T00:00:00Z
- Philadelphia, PA
- onsite
- Permanent / Full Time
- 70000 - 80000 USD / Yearly
- <p>A well-established law firm in Center City Philadelphia is seeking an experienced Executive Assistant to provide direct administrative support to a Partner in its litigation practice. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.</p><p><br></p><p>Interested candidates with legal and executive administrative experience, should reach out to Kevin Ross w/ Robert Half in Philadelphia. </p>
- 2026-11-03T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 20.9 - 22 USD / Hourly
- We are looking for a dependable Mailroom Assistant to support daily mail and package operations for a contract position based in New York, New York. This role is ideal for someone who enjoys hands-on work, takes pride in staying organized, and can provide attentive service while moving efficiently throughout the office. The Mailroom Assistant will help ensure incoming and outgoing deliveries are processed accurately, distributed promptly, and supported with strong attention to detail.<br><br>Responsibilities:<br>• Receive, sort, and route incoming mail and packages to the appropriate departments and team members.<br>• Deliver shipments throughout the office by following floor maps and established distribution procedures.<br>• Prepare outgoing mail by weighing items, applying postage, and coordinating carrier pickups.<br>• Track registered, certified, or accountable items and maintain accurate delivery records.<br>• Investigate misdirected, returned, or incomplete mail and resolve routing issues when possible.<br>• Support shipping activities by processing courier deliveries and handling package intake from carriers.<br>• Assist with office support tasks such as restocking mail supplies, organizing copy areas, and helping set up meeting spaces.<br>• Move and handle mail containers, packages, and other materials safely, including lifting heavier items as needed.
- 2026-11-09T00:00:00Z
- Minneapolis, MN
- onsite
- Temporary / Contract
- 18 - 21 USD / Hourly
- <p>We are seeking a reliable and detail-oriented Mailroom Clerk to join our team. The ideal candidate will be responsible for managing the receipt, sorting, and distribution of incoming and outgoing mail and packages. This position plays a key role in ensuring smooth mailroom operations and providing excellent support to internal teams.</p><p><br></p><ul><li>Sort, distribute, and deliver incoming mail, packages, and correspondence.</li><li>Prepare outgoing mail, including postage, shipping labels, and courier requests.</li><li>Receive, track, and distribute deliveries from vendors and carriers.</li><li>Operate mailroom equipment such as postage meters, copiers, scanners, and printers.</li><li>Maintain accurate shipping, receiving, and tracking records.</li><li>Coordinate package pickups and deliveries with shipping providers.</li><li>Monitor and replenish mailroom and office supplies as needed.</li><li>Assist with filing, data entry, document scanning, and other administrative tasks.</li><li>Ensure confidential and sensitive documents are handled appropriately.</li><li>Keep the mailroom organized, clean, and compliant with company procedures.</li><li>Support special projects and additional office services as assigned</li></ul>
- 2026-10-30T00:00:00Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- <p>We are looking for a dependable Mailroom Assistant to support daily shipping, receiving, and internal distribution operations for a contract position based in the Greater Philadelphia Region This role helps keep campus deliveries organized by handling incoming packages, maintaining supply flow, and ensuring materials reach the correct departments in a timely manner. The ideal Mailroom Assistant candidate is comfortable working with mailroom technology, tracking systems, and routine administrative processes while following established safety and service standards.</p><p><br></p><p>What you get to do every single day:</p><p>• Coordinate the intake, sorting, and delivery of incoming packages, cartons, equipment, and supplies to assigned campus locations.</p><p>• Support shipping and receiving activities by completing both digital and paper-based documentation with accuracy.</p><p>• Label and track campus equipment, including items designated for various locations, and provide the required records to leadership.</p><p>• Monitor inventory of stored office and operational supplies and place replenishment orders as needed.</p><p>• Distribute stocked materials such as toner, stationery, and other requested items to departments and designated sites.</p><p>• Use distribution and mailroom software tools to record transactions, process shipments, and maintain reporting data across required platforms.</p><p>• Follow organizational procedures, service expectations, and workplace safety standards in all daily tasks.</p><p>• Operate mailroom and distribution equipment responsibly, including routine cleaning, adjustment, and basic upkeep.</p><p>• Assist with additional departmental tasks and related support duties as assigned.</p>
- 2026-11-11T00:00:00Z
- Boise, ID
- onsite
- Temporary / Contract
- 27 - 35 USD / Hourly
- <p>We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. </p><p>The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role. </p>
- 2026-10-23T00:00:00Z
- La Grange, IL
- onsite
- Permanent / Full Time
- 110000 - 130000 USD / Yearly
- <p>On behalf of our client we are looking for an experienced Executive Assistant to provide high level support within a manufacturing organization near La Grange, IL. This position plays a central role in keeping executive priorities organized, communications flowing smoothly, and key meetings and travel plans executed with precision. The ideal candidate is experienced, resourceful, and able to manage competing demands while maintaining confidentiality and strong attention to detail. Looking for someone to have direct experience supporting someone in the C-Suite. </p><p><br></p><p>Compensation: $110k-$130k plus a 10%-12% bonus </p><p>Hybrid 3 days in office 2 days wfh </p><p>Medical, Dental, Vision, PTO, Sick, 401k</p><p><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster</em></p><p><br></p><p>Responsibilities:</p><p>• Partner closely with senior leadership to anticipate needs, manage priorities</p><p>• Oversee a demanding executive calendar by balancing requests, adjusting schedules as needed.</p><p>• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and required documentation. </p><p>• Support board and committee activities by coordinating schedules, and preparing materials.</p><p>• Organize leadership meetings, executive offsites, and organizing agendas.</p><p>• Prepare executive for meetings by gathering background information, consolidating materials, and highlighting open items that require attention or decisions.</p><p>• Manage incoming correspondence and requests.</p><p>• Expense reports.</p>
- 2026-11-02T00:00:00Z
- Lake Oswego, OR
- onsite
- Permanent / Full Time
- 80000 - 100000 USD / Yearly
- <p>Charlie Gilmur with Robert Half is searching for an experienced and resourceful Executive Assistant to provide high-level support to senior leadership in Oregon. This role is ideal for someone who brings strong organizational discipline, communicates with professionalism, and keeps shifting priorities on track in a fast-moving business environment. The successful candidate will serve as a dependable partner to executives by coordinating logistics, preparing materials, and helping leadership stay focused on critical objectives.</p><p><br></p><p>Responsibilities:</p><p>• Oversee demanding executive calendars by arranging appointments, confirming priorities, and adjusting schedules to address changing business needs.</p><p>• Plan and manage travel logistics for leaders, including flights, lodging, ground transportation, itineraries, and related expense documentation.</p><p>• Draft, edit, and format business correspondence, presentations, reports, and briefing materials for meetings and leadership communications.</p><p>• Coordinate internal and external meetings, leadership offsites, board-related sessions, and special events to ensure smooth execution.</p><p>• Monitor follow-up items, milestone dates, and ongoing initiatives so executives remain informed and prepared on key commitments.</p><p>• Review incoming messages and requests, route matters appropriately, and bring urgent issues to leadership attention when needed.</p><p>• Handle sensitive company and personnel information with a high level of discretion and professionalism.</p><p>• Provide administrative and project support across teams while assisting with general office coordination as business needs evolve.</p><p><br></p><p> Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013516130</p>
- 2026-11-10T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 75000 - 80000 USD / Yearly
- <p>We are looking for an accomplished Executive Assistant to support senior leadership in Century City for a growing non-profit organization. This contract-to-permanent opportunity is ideal for someone who thrives in a high-visibility environment, brings structure to competing priorities, and can provide strong administrative and operational support across executive functions. The person in this role will work closely with multiple leaders, helping keep schedules, communications, and key business activities organized and moving forward.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide high-level administrative support to the Controller and Managing Director while assisting other senior leaders as business needs require.</p><p>• Oversee demanding executive calendars, schedule meetings, and coordinate shifting priorities to keep leadership aligned and on time.</p><p>• Monitor follow-ups, approvals, deadlines, and open deliverables so important items are completed without delay.</p><p>• Prepare clear and accurate documents such as executive correspondence, summaries, presentations, reports, and sensitive meeting materials.</p><p>• Support operational and finance-related administration by organizing documentation, tracking expenses, and coordinating with vendors and internal stakeholders.</p><p>• Arrange travel logistics and manage meeting planning for executives, ensuring schedules and supporting materials are accurate and complete.</p><p>• Facilitate communication between leadership, department heads, external partners, and service providers to maintain clear next steps and accountability.</p><p>• Recognize opportunities to improve administrative workflows and implement practical solutions that increase efficiency and organization.</p><p>• Handle confidential business, financial, legal, and personnel information with a high degree of discretion and sound judgment.</p>
- 2026-11-06T00:00:00Z