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359 results for Office Services Associate in Usa
- Durham, NC
- onsite
- Temporary / Contract
- 19 - 21 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations for a healthcare-focused organization in Durham, North Carolina. This Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring accurate information flow across the office. The role will involve handling communications, maintaining records, and assisting with routine clerical tasks that help the team operate efficiently.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office functions running smoothly and efficiently.<br>• Respond to incoming calls in a courteous and attentive manner, directing inquiries to the appropriate contacts.<br>• Welcome visitors and provide front-desk support while maintaining a well-organized office environment.<br>• Enter, update, and review information in office records with a strong focus on accuracy and timeliness.<br>• Prepare, organize, and maintain documents, files, and other administrative materials for team use.<br>• Coordinate general office support tasks such as scheduling, correspondence, and routine follow-up activities.
- 2026-11-05T00:00:00Z
- Reading, PA
- onsite
- Temporary / Contract
- 18 - 22 USD / Hourly
- <p>Are you an organized professional who enjoys supporting teams and keeping day-to-day operations running smoothly? Robert Half is working with a reputable local employer who is seeking an Administrative Assistant to join their team.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars, scheduling, and meeting coordination</li><li>Answer and direct phone calls and emails</li><li>Prepare reports, spreadsheets, and correspondence</li><li>Maintain filing systems and accurate records</li><li>Support daily operations and special projects</li><li>Assist with data entry and document management</li><li>Provide exceptional customer and internal support</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Syracuse, NY
- onsite
- Temporary / Contract
- 18 - 22 USD / Hourly
- <p>We are seeking a highly organized and professional Administrative Assistant to provide day-to-day office support for a busy and growing organization in the Syracuse area. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities while supporting office operations and ensuring a positive experience for both internal staff and external visitors.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide administrative support to management and department staff</li><li>Answer and direct incoming phone calls and emails</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain accurate records and organize electronic and physical files</li><li>Order office supplies and assist with inventory management</li><li>Greet visitors and provide professional customer service</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Assist with data entry, reporting, and special projects</li><li>Support general office operations and other duties as assigned</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>We are looking for a Senior Administrative Assistant to support daily office operations and provide attentive service to staff and the public in Indianapolis, Indiana. This Contract position requires someone who can manage sensitive records, handle administrative tasks with accuracy, and communicate clearly in a fast-paced environment. The ideal candidate brings strong judgment, discretion, and a customer-focused approach while helping maintain efficient badging and access-related processes.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize both digital and paper files related to administrative activities, personnel documentation, stakeholder communications, and airport badging records required by federal guidelines.</p><p>• Assist visitors, employees, and new applicants by explaining procedures, answering questions, and guiding them through the badging process with care.</p><p>• Enter, update, and verify information in electronic record systems to ensure data accuracy, completeness, and timely access to documentation.</p><p>• Support front-office operations by handling clerical duties such as correspondence management, document preparation, and general administrative coordination.</p><p>• Represent the airport effectively by delivering attentive customer service and fostering a welcoming experience for internal and external contacts.</p><p>• Use sound judgment when evaluating situations, responding to urgent issues, and escalating concerns appropriately when needed.</p><p>• Build productive working relationships with colleagues, airport personnel, and external agencies to support smooth day-to-day operations.</p><p>• Carry out additional administrative or program-related tasks as assigned to meet department needs.</p>
- 2026-11-10T00:00:00Z
- Halethorpe, MD
- onsite
- Temporary / Contract
- 20 - 27 USD / Hourly
- <p>A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li>Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li>Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Bohemia, NY
- onsite
- Temporary / Contract
- 22 - 24 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who enjoys keeping administrative workflows organized, providing attentive front-desk support, and helping a growing team stay on track. The right candidate will bring strong communication skills, accuracy in clerical tasks, and the ability to manage multiple priorities in a busy office setting.<br><br>Responsibilities:<br>• Welcome visitors and serve as the first point of contact for incoming phone calls, directing inquiries to the appropriate team members in a courteous and efficient manner.<br>• Provide day-to-day administrative support to office leadership by preparing documents, organizing files, and maintaining orderly records.<br>• Enter, update, and verify data in internal systems with a high level of accuracy and attention to detail.<br>• Assist with general reception coverage, including monitoring the front desk and ensuring a welcoming office experience for guests and staff.<br>• Coordinate routine office tasks such as scheduling, correspondence, and document handling to keep operations running smoothly.<br>• Support the office manager with a variety of clerical and administrative assignments driven by team growth and increased workload.<br>• Maintain organized office materials and help ensure administrative processes are completed on time and with consistency.
- 2026-11-13T00:00:00Z
- Garden City, NY
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- Our client is seeking a highly organized and proactive Administrative Assistant to support daily office operations and help keep the team running efficiently. This role is ideal for someone who thrives in a fast-paced environment, communicates professionally, and can manage multiple priorities with accuracy and confidence. Key Responsibilities Provide day-to-day administrative support to leadership and internal teams Manage calendars, schedule meetings, and coordinate appointments Prepare correspondence, reports, presentations, and other documents Answer and direct incoming calls and emails in a detail oriented manner Maintain filing systems, records, and office documentation Order office supplies and assist with vendor coordination Support meeting logistics, including room setup, materials, and follow-up Assist with data entry, reporting, and general clerical tasks Help improve office processes and ensure smooth daily operations Handle confidential information with discretion and professionalism
- 2026-11-13T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 18 - 25 USD / Hourly
- <p>We are seeking a highly organized and dependable Administrative Assistant to support daily office operations and help maintain an efficient work environment. </p><p>This role is responsible for handling a variety of administrative tasks, including scheduling, correspondence, filing, and data entry. </p><p>The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced setting.</p><p>They will serve as a key point of contact for internal staff, clients, and visitors while providing excellent customer service. </p><p>This position requires strong communication skills, proficiency with office software, and the ability to work independently as well as part of a team. </p>
- 2026-11-10T00:00:00Z
- Bronx, NY
- onsite
- Temporary / Contract
- 22.8 - 26.4 USD / Hourly
- We are looking for a dependable Administrative Assistant to support daily office operations for a real estate and property organization in Bronx, New York. This Contract position is ideal for someone who enjoys keeping administrative tasks organized, assisting internal staff with service-related needs, and ensuring information is maintained accurately. The role follows a standard 8:00 AM to 5:00 PM schedule and offers an opportunity to contribute to a busy office environment through strong coordination and attention to detail.<br><br>Responsibilities:<br>• Provide responsive administrative support to team members and help address day-to-day service requests across the office.<br>• Maintain accurate records by entering, reviewing, and updating information in company databases and tracking systems.<br>• Coordinate incoming and outgoing mail, deliveries, and packages to help keep office operations running smoothly.<br>• Assist with general office projects and routine clerical tasks as assigned to support departmental needs.<br>• Organize documents, correspondence, and administrative materials so they are easy to access and properly filed.<br>• Communicate professionally with internal staff to resolve questions and support efficient workflow throughout the office.
- 2026-10-29T00:00:00Z
- Salem, NH
- onsite
- Permanent / Full Time
- 44000 - 45000 USD / Yearly
- We are looking for an Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys keeping workstreams organized, communicating effectively with staff and customers, and ensuring administrative tasks are completed accurately and on time. The position offers the opportunity to contribute across scheduling, documentation, office coordination, and financial support activities while handling sensitive information with discretion.<br><br>Responsibilities:<br>• Coordinate schedules for managers and team members, arranging meetings, appointments, and related logistics to keep daily operations running smoothly.<br>• Create, update, and organize business records, reports, and correspondence while maintaining accurate filing systems in both digital and paper formats.<br>• Perform routine office support tasks such as data entry, document scanning, filing, and record tracking with a strong focus on accuracy and timeliness.<br>• Monitor office supply levels, help arrange equipment needs, and support the overall readiness of the workplace for employees and visitors.<br>• Serve as a reliable point of contact for incoming calls and general inquiries, delivering courteous service to internal teams and external customers.<br>• Review and process administrative documents, including invoices and expense submissions, and provide support for payables and receivables activities when needed.<br>• Assist with employee-related administrative tasks such as onboarding documentation and the upkeep of personnel records in accordance with company standards.<br>• Help plan and organize internal meetings, team events, and occasional travel arrangements, ensuring details are communicated and completed effectively.<br>• Handle confidential business and employee information responsibly while supporting additional administrative assignments and special projects as priorities evolve.
- 2026-11-10T00:00:00Z
- Mclean, VA
- onsite
- Temporary / Contract
- 25 - 25 USD / Hourly
- <p>We are seeking an Administrative Assistant for a long-term contract opportunity. The ideal candidate will have strong administrative experience, excellent communication skills, and advanced proficiency with the Microsoft Office Suite.</p><p><br></p><p>Responsibilities:</p><ul><li>Strong executive/administrative support experience.</li><li>Excellent written business communication skills with minimal editing required.</li><li>Exceptional attention to detail and proofreading ability.</li><li>Experience working independently in professional office environments.</li><li>Ability to follow instructions, manage tasks with limited supervision, and anticipate needs.</li><li>Strong organizational and program coordination skills.</li><li>Professional maturity and judgment when interacting with client stakeholders. </li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Allentown, PA
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>Robert Half is looking for an Administrative Assistant to support daily office operations. This role is responsible for handling a variety of administrative tasks, supporting team members, managing schedules, and assisting with communication and recordkeeping. The ideal candidate is professional, organized, detail-oriented, and comfortable managing multiple priorities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer phone calls, emails, and other communications</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, edit, and organize documents and reports</li><li>Maintain files, records, and data entry systems</li><li>Greet visitors and provide general office support</li><li>Order office supplies and help keep the office organized</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist managers and team members with administrative tasks</li><li>Support special projects as needed</li><li>Maintain confidentiality of sensitive information</li></ul><p><br></p>
- 2026-10-23T00:00:00Z
- Milwaukee, WI
- onsite
- Temporary to Hire
- 27 - 29 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support trust administration operations within a financial services environment. This contract position has the potential to become permanent, is fully onsite, and offers the opportunity to contribute to a team that manages sensitive client matters, financial records, and administrative workflows. The role works closely with trust officers and related internal teams to keep account activity, reporting, and documentation accurate, timely, and well organized.<br><br>Responsibilities:<br>• Provide daily administrative support for trust administration activities while coordinating closely with trust officers on assigned tasks and follow-up items.<br>• Handle annuity activity and other manually tracked asset transactions, ensuring records are updated accurately and values are maintained appropriately.<br>• Coordinate with internal partner groups, including case management, wealth management, settlement, pooled trusts, and other support teams, to ensure continuity of service and coverage.<br>• Review insurance documentation, organize statements, and assist with policy oversight through external insurance vendors.<br>• Support account administration by helping open brokerage relationships, establish online access, maintain data feeds, and update authorized signer details with investment partners.<br>• Assist with management of card-based account tools by opening or closing cards, preparing usage reports, and helping monitor risk-related activity.<br>• Prepare board-related materials and administrative reports, and assist with trust accounting reporting requests as business needs arise.<br>• Help maintain specialized files and systems that require additional access tools, and support software or mailing updates tied to trust administration processes.<br>• Provide guidance and cross-training to newer team members and contribute to committee work or special departmental initiatives as assigned.
- 2026-11-10T00:00:00Z
- Cedar Rapids, IA
- onsite
- Temporary / Contract
- 15 - 16 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support office operations in Cedar Rapids, Iowa. This is a fully onsite role and is well suited for someone who works accurately, manages repetitive tasks effectively, and provides timely service to customers. The role focuses on identifying insurance-related products, retrieving the correct records or media, and maintaining documentation in line with retention standards. Success in this position requires strong organization, steady follow-through, and the ability to learn established business practices quickly.</p><p><br></p><p>Responsibilities:</p><p>• Review policy numbers to determine the correct annuity, life, health, membership, or related insurance product classification.</p><p>• Locate and obtain the appropriate files, documents, or media needed to complete customer requests accurately and efficiently.</p><p>• Maintain records in accordance with retention guidelines and ensure documentation is handled properly throughout its lifecycle.</p><p>• Manage a steady volume of standardized clerical work by following defined procedures and completing routine tasks with consistency.</p><p>• Organize daily assignments based on urgency and service expectations so customer needs are addressed within required timeframes.</p><p>• Build productive working relationships with both internal teams and external customers to support smooth request handling.</p><p>• Apply learned business rules and operational practices to complete work correctly and minimize errors.</p><p>• Contribute to departmental performance by meeting or surpassing established service level targets.</p>
- 2026-11-11T00:00:00Z
- Dallas, TX
- onsite
- Temporary / Contract
- 21.375 - 24.75 USD / Hourly
- We are looking for a dependable Administrative Assistant to support front office operations and help maintain an organized, welcoming workplace. This Contract position is ideal for someone who can balance reception coverage, administrative coordination, and day-to-day office support with attention to detail. The role requires strong communication skills, accuracy in handling information, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and provide front desk coverage, ensuring a courteous and attentive experience for guests, employees, and vendors.<br>• Manage incoming calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately.<br>• Provide administrative support through document preparation, filing, scheduling assistance, and general office coordination.<br>• Enter, update, and maintain records with a high level of accuracy while keeping information organized and accessible.<br>• Assist with workplace and facilities-related tasks such as coordinating office needs, supporting shared spaces, and helping address day-to-day site requests.<br>• Monitor office supplies and help arrange replenishment to keep administrative operations running smoothly.<br>• Support internal teams with routine clerical tasks and special assignments as needed.<br>• Maintain a neat and efficient reception and office environment that reflects an organized business setting.
- 2026-11-12T00:00:00Z
- Antigo, WI
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support daily office operations. This Contract to permanent position is ideal for someone who enjoys keeping administrative processes organized, providing a welcoming first point of contact, and handling a variety of clerical tasks with accuracy. The role offers an opportunity to contribute to a busy office environment by managing communications, supporting events, and maintaining reliable records. </p><p> </p><p>Responsibilities: </p><p>• Manage front-desk and general office activities, ensuring day-to-day administrative functions run smoothly. </p><p>• Respond to incoming calls courteously, direct inquiries to the appropriate contacts, and relay messages accurately. </p><p>• Perform data entry and maintain records with a high level of accuracy and attention to detail. </p><p>• Welcome visitors and provide receptionist support to create a helpful office experience. </p><p>• Coordinate meetings, schedules, and office-related arrangements to support team efficiency. </p><p>• Assist with planning and organizing events, including logistics, communication, and follow-up tasks. </p><p>• Prepare, update, and file administrative documents to keep information accessible and well organized. </p><p><br></p><p> This role will be filled quickly, please call Angela if you have questions, 920-264-0349. Scheduling interviews starting Thursday 11/12.</p>
- 2026-11-11T00:00:00Z
- St. Louis, MO
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
- 2026-11-06T00:00:00Z
- New Orleans, LA
- onsite
- Temporary to Hire
- 19 - 21 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization. This contract opportunity is ideal for someone who communicates clearly, stays organized under pressure, and can manage multiple priorities in a busy environment. The person in this role will help create a welcoming front office experience while providing dependable administrative support across a range of routine tasks.<br><br>Responsibilities:<br>• Manage front desk activity by greeting visitors, directing inquiries, and ensuring a welcoming first point of contact for the office<br>• Respond to incoming phone calls courteously, route messages accurately, and assist callers with general questions<br>• Provide day-to-day administrative support such as preparing documents, organizing files, and maintaining office records<br>• Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness<br>• Coordinate general office tasks to help keep workflows efficient in a fast-paced setting<br>• Support scheduling, correspondence, and other clerical duties needed by the team<br>• Maintain an orderly administrative environment by tracking paperwork and assisting with routine office operations
- 2026-10-30T00:00:00Z
- Salt Lake City, UT
- onsite
- Temporary / Contract
- 24 - 24 USD / Hourly
- <p>We are seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to support daily office operations for a growing organization in Salt Lake City. This role is ideal for someone who enjoys a variety of responsibilities, thrives in a fast-paced environment, and takes pride in keeping processes organized and running smoothly.</p><p><br></p><ul><li>Answer and direct incoming phone calls and emails</li><li>Greet visitors and provide professional front-office support</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and record management tasks</li><li>Coordinate office supplies, inventory, and vendor orders</li><li>Assist with onboarding paperwork and employee documentation</li></ul>
- 2026-10-30T00:00:00Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 27 - 35 USD / Hourly
- <p>Robert Half is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure a seamless experience for both internal teams and external stakeholders. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping processes organized and running efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails professionally</li><li>Prepare, edit, and distribute correspondence, reports, and presentations</li><li>Maintain electronic and paper filing systems</li><li>Assist with data entry, record management, and document preparation</li><li>Coordinate office supplies, vendor relationships, and facility requests</li><li>Support travel arrangements, expense reports, and meeting logistics</li><li>Serve as a point of contact for visitors, clients, and employees</li><li>Assist with special projects and other administrative duties as assigned</li></ul><p><br></p><p><br></p>
- 2026-11-02T00:00:00Z
- Fresno, CA
- onsite
- Temporary / Contract
- 22 - 24 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily office functions for a construction and contractor environment in Fresno, California. This Contract position will serve as a key point of contact for visitors, callers, employees, and vendors while helping maintain smooth front office and administrative operations. The ideal candidate brings strong coordination skills, attention to detail, and the ability to manage a variety of tasks in a thorough and timely manner.<br><br>Responsibilities:<br>• Welcome guests, team members, suppliers, and clients with a courteous approach and ensure a positive front office experience.<br>• Handle incoming phone calls, determine the nature of each inquiry, and route communications to the appropriate person or department.<br>• Keep the reception area, lobby, and shared office spaces orderly, presentable, and ready for daily business activities.<br>• Support office administration by preparing documents, updating records, entering data, and maintaining organized filing systems.<br>• Coordinate visitor access, meeting room scheduling, and basic hospitality arrangements for internal and external meetings.<br>• Assist with mail distribution, shipping tasks, and local delivery or pickup of business materials between company sites or partner locations.<br>• Help manage office supply levels, place orders as needed, and communicate with vendors or facility contacts regarding workplace needs.<br>• Contribute to company meetings, training sessions, employee events, and special projects by assisting with logistics, setup, and follow-up activities.
- 2026-11-05T00:00:00Z
- Boulder, CO
- onsite
- Permanent / Full Time
- 55000 - 75000 USD / Yearly
- <p>Partnering with a great organization in Boulder, CO seeking an Administrative Assistant. </p><p>The Administrative Assistant will be responsible for maintaining office supplies, managing schedules, supporting executives, and more. This role is seeking someone with a strong background in administration/office management. </p><p>Benefits for the Administrative Assistant includes 100% medical/dental/vision coverage, 401k with 2% company match, 11 paid holidays and unlimited PTO! </p>
- 2026-10-29T00:00:00Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 30 - 40 USD / Hourly
- <p>We're seeking a highly organized and detail-oriented <strong>Senior Administrative Assistant</strong> to support daily office operations and help keep teams productive and efficient. This role is ideal for someone who enjoys multitasking, solving problems, and providing exceptional administrative support in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, meetings, and scheduling</li><li>Coordinate travel arrangements and expense reports</li><li>Prepare documents, reports, and presentations</li><li>Support office operations, supplies, and vendor coordination</li><li>Handle correspondence and maintain organized records</li><li>Assist with special projects and team initiatives</li></ul>
- 2026-11-06T00:00:00Z
- Diamond Bar, CA
- remote
- Temporary / Contract
- 22 - 24 USD / Hourly
- We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment.<br><br>Responsibilities:<br>• Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized.<br>• Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details.<br>• Record key discussion points during meetings and distribute accurate, timely summaries and action items.<br>• Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants.<br>• Perform basic research and gather information needed to support projects, meetings, and administrative requests.<br>• Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts.<br>• Maintain administrative records, enter data accurately, and help keep documentation current and accessible.<br>• Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs.
- 2026-10-29T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>We are seeking a detail-oriented <strong>Tax Administrative Assistant</strong> to support our tax team with administrative, client service and document management responsibilities. This role is ideal for someone who is organized, deadline-driven and comfortable working in a fast-paced environment, especially during peak tax season.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to tax professionals and department leadership</li><li>Prepare, organize and maintain tax files, client records and engagement documents</li><li>Manage incoming and outgoing client correspondence, including email, mail and phone communications</li><li>Track deadlines for tax returns, extensions, client deliverables and internal workflows</li><li>Assist with assembling tax returns, client packets and related documentation</li><li>Schedule appointments, manage calendars and coordinate meetings</li><li>Enter and update client information in tax software, databases and internal systems</li><li>Monitor document collection and follow up with clients regarding missing information</li><li>Scan, file and archive confidential tax and financial documents</li><li>Support billing, invoicing and other office administrative tasks as needed</li></ul><p><br></p><p><br></p>
- 2026-11-07T00:00:00Z