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773 results for Office Assistant in Usa
- Edmond, OK
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Edmond, Oklahoma. This Long-term Contract position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative processes running smoothly. The person in this role will serve as a key point of contact for visitors and callers while handling a variety of clerical and organizational tasks. Success in this position requires strong accuracy, responsiveness, and the ability to manage multiple priorities in a busy office setting.<br><br>Responsibilities:<br>• Manage front-desk and general office activities, ensuring visitors and incoming requests are handled promptly and effectively.<br>• Respond to inbound phone calls, direct inquiries to the appropriate contacts, and provide clear, courteous assistance.<br>• Maintain electronic and paper records with a high level of accuracy, including routine updates and data entry tasks.<br>• Prepare, organize, and distribute administrative documents, correspondence, and other office materials as needed.<br>• Coordinate scheduling, meeting support, and other day-to-day clerical functions that help the office operate efficiently.<br>• Monitor office communications and follow up on requests to ensure timely completion of assigned administrative work.<br>• Support receptionist-related duties by greeting guests, managing general inquiries, and maintaining a welcoming office presence.
- 2026-10-19T00:00:00Z
- Greenfield, MA
- onsite
- Temporary / Contract
- 17 - 20 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support daily office operations for a non-profit organization in Greenfield, Massachusetts. This position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring accurate records are maintained. The role requires strong communication skills, attention to detail, and the ability to manage a variety of clerical tasks in a busy office setting. Apply today!</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative activities to help the office run efficiently and effectively.</p><p>• Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.</p><p>• Perform front-desk and reception support, including greeting guests and handling general office communications.</p><p>• Enter, update, and maintain information in office records and databases with a high level of accuracy.</p><p>• Prepare, organize, and file documents so materials are easy to access and properly maintained.</p><p>• Assist with routine clerical duties such as scheduling, correspondence, and general office coordination.</p>
- 2026-10-28T00:00:00Z
- Houston, TX
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position suited for someone who can manage front-desk activity, maintain accurate records, and provide responsive administrative support across multiple tasks. The ideal candidate brings strong organizational skills, sound judgment, and the ability to handle communications and clerical work efficiently in a busy office environment.<br><br>Responsibilities:<br>• Manage incoming phone calls and greet visitors with attention to detail, ensuring inquiries are directed promptly to the appropriate contacts.<br>• Provide day-to-day administrative support by preparing documents, organizing files, and maintaining orderly office records.<br>• Enter and update information in internal databases and spreadsheets with a high level of accuracy and attention to detail.<br>• Coordinate general front-office activities to help keep daily operations running smoothly and efficiently.<br>• Assist with scheduling, correspondence, and routine clerical tasks to support team productivity.<br>• Maintain office documentation and track administrative information so materials remain current and accessible.
- 2026-11-12T00:00:00Z
- Phoenix, AZ
- onsite
- Temporary to Hire
- 26.6 - 30.8 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Phoenix, Arizona. This contract opportunity is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while handling a wide range of clerical and office support duties. Success in this position will come from strong attention to detail, dependable follow-through, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Manage front office activities by greeting visitors, directing inquiries, and maintaining a welcoming environment.<br>• Handle incoming phone calls, route messages accurately, and respond to routine questions in a courteous and timely manner.<br>• Perform data entry tasks with a high level of accuracy while keeping records organized and up to date.<br>• Provide general administrative support such as preparing documents, filing paperwork, and coordinating everyday office needs.<br>• Maintain office organization by tracking supplies, supporting scheduling needs, and assisting with routine clerical processes.<br>• Support receptionist-related functions by monitoring the front desk and ensuring smooth communication between staff and external contacts.
- 2026-11-02T00:00:00Z
- Carson City, NV
- onsite
- Temporary / Contract
- 19 - 21 USD / Hourly
- <p>Seeking a detail-oriented Administrative Assistant for a long-term contract opportunity in Carson City. This role supports daily office operations, records management, and administrative functions while assisting staff and leadership with a variety of administrative tasks. The ideal candidate will maintain accurate records, coordinate administrative processes, prepare documentation, and ensure efficient office operations while effectively managing multiple priorities in a professional office environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, edit, and distribute correspondence, reports, forms, and other documents.</li><li>Manage calendars, schedule meetings, and coordinate meeting logistics.</li><li>Maintain electronic and physical records in accordance with established policies and procedures.</li><li>Enter, update, and verify information within databases and tracking systems.</li><li>Process applications, forms, invoices, and other administrative documentation.</li><li>Compile data, generate reports, and assist with special projects and program activities.</li><li>Monitor deadlines and support departmental workflow and compliance requirements.</li><li>Communicate with staff, government agencies, community partners, and members of the public regarding administrative matters.</li><li>Assist with records retention, document management, and other office support functions.</li></ul><p><br></p><p><br></p>
- 2026-11-11T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>Our client, a mission-driven organization in the nonprofit industry, is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role is ideal for someone who enjoys providing administrative support in a collaborative, fast-paced environment and is passionate about contributing to meaningful work.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to leadership and department teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer and direct incoming calls, emails, and inquiries professionally</li><li>Maintain organized filing systems, databases, and office records</li><li>Assist with meeting preparation, including agendas, materials, and follow-up notes</li><li>Coordinate travel arrangements and process expense reports as needed</li><li>Support event planning, donor outreach logistics, and other special projects</li><li>Order office supplies and help maintain day-to-day office operations</li><li>Serve as a professional and welcoming point of contact for internal and external stakeholders</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 20.9 - 24.2 USD / Hourly
- We are looking for an Administrative Assistant to support a fast-paced, well-organized environment in Los Angeles, California. This contract opportunity with potential for a permanent position is ideal for someone who brings strong judgment, excellent follow-through, and an experienced approach to communication with both internal teams and high-visibility external contacts. The person in this role will help keep daily operations organized, manage time-sensitive requests with urgency, and provide dependable administrative support from day one.<br><br>Responsibilities:<br>• Manage calendars, coordinate meetings, and track shifting priorities to ensure important requests are handled promptly and accurately.<br>• Serve as an effective first point of contact by answering incoming calls, greeting visitors, and routing communications to the appropriate parties.<br>• Monitor time-sensitive messages and requests, escalate urgent matters quickly, and follow through until each item is resolved.<br>• Maintain organized records, update internal documents, and complete data entry tasks with a high degree of accuracy.<br>• Support day-to-day office administration by preparing materials, handling correspondence, and keeping workflows running efficiently.<br>• Gather information proactively, anticipate administrative needs, and use sound judgment to solve routine issues independently.<br>• Partner closely with leadership and stakeholders to coordinate logistics for appearances, meetings, and other scheduled commitments.
- 2026-11-04T00:00:00Z
- Vista, CA
- onsite
- Temporary / Contract
- 23 - 27 USD / Hourly
- <p>Robert Half is looking for an Administrative Assistant to support a busy construction and project management team. This is an excellent opportunity for someone who enjoys keeping multiple projects organized, coordinating schedules, and making sure important documentation stays accurate and accessible. The person in this role will work closely with project managers, field supervisors, vendors, and subcontractors to help keep daily operations moving. The ideal candidate is proactive, comfortable working in a fast-paced environment, and able to manage shifting priorities without losing track of the details.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers and field operations personnel.</li><li>Prepare, format, and maintain project documents, correspondence, and reports.</li><li>Track project schedules, deadlines, permits, and outstanding documentation.</li><li>Assist with subcontractor paperwork, vendor information, insurance certificates, and compliance records.</li><li>Process purchase orders, track invoices, and route documents for approval.</li><li>Coordinate meetings, site visits, and project-related appointments.</li><li>Maintain digital project files, construction records, and document control logs.</li><li>Communicate with vendors, subcontractors, and internal teams regarding project updates.</li><li>Assist with general office coordination, supply ordering, and administrative projects.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- <p><strong>Position Overview</strong></p><p>Our client, a well-established construction company in San Diego, is seeking a dependable and organized Administrative Assistant to support daily office operations. This individual will play an important role in keeping the office running efficiently by providing administrative support to management, coordinating schedules, maintaining documentation, and assisting with communication between internal teams, vendors, subcontractors, and clients.</p><p>The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment where priorities can shift throughout the day.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to management and the broader office team.</li><li>Answer and direct incoming phone calls, greet visitors, and manage general office inquiries.</li><li>Maintain electronic and physical filing systems, ensuring documents and records are organized and up to date.</li><li>Assist with preparing, editing, and distributing correspondence, reports, spreadsheets, and other business documents.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Assist with construction-related documentation, including contracts, purchase orders, invoices, work orders, and project files.</li><li>Communicate with vendors, subcontractors, clients, and internal departments to help coordinate information and follow up on outstanding items.</li><li>Assist with data entry, tracking project information, and updating spreadsheets and internal databases.</li><li>Support invoice processing, expense tracking, and general accounting-related administrative tasks as needed.</li><li>Order office supplies, maintain office organization, and assist with general office coordination.</li><li>Provide additional administrative support and special project assistance as business needs arise.</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26.125 - 30.25 USD / Hourly
- We are looking for a highly organized Administrative Assistant to support senior leadership within a mission-driven non-profit organization in Oakland, California. This Contract position will play a central role in keeping executive priorities, communications, meetings, and project activities moving efficiently across the organization. The ideal candidate brings strong judgment, effective communication skills, and the ability to manage sensitive information while coordinating multiple deadlines in a fast-paced environment.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to executive leadership, ensuring schedules, communications, and priority items are managed with accuracy and discretion.<br>• Coordinate calendars, meetings, and follow-up actions while helping keep strategic and time-sensitive initiatives on track.<br>• Create, revise, and proofread presentations, reports, correspondence, and briefing materials for leadership, board, committee, partner, alumni, and student audiences.<br>• Organize meeting logistics and prepare materials needed for internal and external stakeholder discussions.<br>• Track multiple projects at once, monitor milestones, and help address administrative roadblocks that could affect deadlines or deliverables.<br>• Work closely with teams across programs, operations, development, communications, and finance to support cross-functional initiatives.<br>• Assist with the preparation of dashboards, summaries, and other project documentation for a variety of business needs.<br>• Support event coordination and stakeholder engagement activities, including scheduling, document preparation, and communication follow-through.
- 2026-10-30T00:00:00Z
- Spokane, WA
- onsite
- Temporary / Contract
- 22 - 26 USD / Hourly
- <p>Robert Half is looking for an <strong>Administrative Assistant</strong> to support a reputable manufacturing organization in the Spokane area. This position is ideal for someone who enjoys keeping things organized, supporting a team, and being the person others rely on to keep daily operations moving. The successful candidate will have strong attention to detail, excellent follow-through, and the ability to manage multiple priorities.</p><p><strong>Pay:</strong> $22-$26/hr depending on experience</p><p><strong>Job Duties</strong></p><ul><li>Provide day-to-day administrative support to office and operations teams.</li><li>Manage incoming calls, emails, mail, and general office correspondence.</li><li>Prepare spreadsheets, reports, presentations, and other business documents.</li><li>Maintain accurate records, files, and documentation.</li><li>Coordinate meetings, schedules, and internal communications.</li><li>Assist with purchasing, data entry, and other office projects as needed.</li></ul>
- 2026-10-23T00:00:00Z
- Torrance, CA
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- We are looking for a highly organized Administrative Assistant to provide day-to-day support for a department in Torrance, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling detailed administrative work, managing records, and keeping information accurate across multiple systems. The position offers the chance to contribute to core operational activities while supporting reporting, order processing, and data-related projects.<br><br>Responsibilities:<br>• Maintain and update departmental records, databases, and internal files to ensure information remains complete and current.<br>• Review inventory, pricing, quotation, and product details to identify discrepancies and improve data accuracy.<br>• Support the transfer of information into inventory management tools by preparing, entering, and verifying data.<br>• Process purchase orders and assist with related documentation to help keep transactions organized and on schedule.<br>• Perform high-volume data entry, generate routine reports, and provide general administrative assistance to the team.<br>• Partner with department leaders to confirm records are correct, organized, and aligned with current business needs.<br>• Contribute to special assignments and take on additional office support duties as priorities change.<br>• Assist with general front-office and communication tasks, including handling inbound calls when needed.
- 2026-11-07T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 23 - 27 USD / Hourly
- <p>A healthcare company is looking for an <strong>Administrative Assistant</strong> to support daily operations across multiple programs. This Administrative Assistant plays a key role in keeping administrative processes organized, responsive, and efficient while working closely with operational leadership and program teams. The Administrative Assistant brings strong coordination skills, sound judgment with confidential information, and the flexibility to assist across locations and events as business needs evolve.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Coordinate schedules, arrange meetings and conference calls, and capture clear meeting notes to support follow-up actions.</p><p>• Draft, format, and distribute clear communications, internal documents, reports, and forms in a timely manner.</p><p>• Maintain organized digital records and shared files using business applications such as Teams, SharePoint, and contract management platforms.</p><p>• Monitor office supply levels, place orders, compare vendor options, and help track inventory to ensure uninterrupted operations.</p><p>• Process incoming and outgoing mail, prepare check request documentation, and submit materials to the finance team for review and payment handling.</p><p>• Reconcile company credit card activity by gathering receipts, matching transactions, and organizing supporting bank statement documentation.</p><p>• Assist program managers with administrative tracking for equipment upkeep, service schedules, and specialty disposal pickups.</p><p>• Support event logistics by coordinating requests, updating monthly calendars, and traveling between sites when on-site administrative assistance is needed.</p><p>• Uphold confidentiality standards, follow organizational procedures, and contribute to reports, presentations, and other operational materials as assigned.</p><p><br></p><p><strong>Benefits:</strong> Health, Dental, Vision, 401k, and Sick Time Off. </p>
- 2026-11-06T00:00:00Z
- Gardena, CA
- onsite
- Temporary to Hire
- 28 - 32 USD / Hourly
- We are looking for a dependable Administrative Assistant to support daily office operations in California. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a fast-moving environment, stays organized, and takes initiative without waiting for direction. The right candidate will bring a service-oriented mindset, adapt easily to shifting priorities, and help create an efficient and well-coordinated workplace.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, answering incoming phone calls, and directing inquiries appropriately.<br>• Sort, open, and distribute incoming mail to ensure timely delivery of important documents and correspondence.<br>• Provide administrative support for leadership and team members by preparing materials, coordinating requests, and handling routine office tasks.<br>• Take ownership of special assignments and time-intensive projects that improve day-to-day office efficiency.<br>• Coordinate office meal orders and help manage related logistics for staff needs and team gatherings.<br>• Assist with planning and organizing offsite meetings or company events, including scheduling and vendor coordination.<br>• Perform data entry and maintain organized records, files, and administrative documentation with a high level of accuracy.<br>• Monitor office needs proactively and step in where needed to keep operations running smoothly across multiple functions.
- 2026-11-12T00:00:00Z
- Beaverton, OR
- onsite
- Temporary / Contract
- 26.6 - 30.8 USD / Hourly
- <p>We are seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support a Director within a fast-paced manufacturing environment. This role is responsible for providing day-to-day administrative support, ensuring documents and records are organized and accurate, and helping the Director stay focused on key business priorities. The ideal candidate is detail-oriented, professional, and able to anticipate needs before they arise.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the Director, managing a variety of day-to-day tasks and priorities.</li><li>Organize, maintain, and audit files and documentation for accuracy and compliance.</li><li>Cross-reference and review documents to identify discrepancies and ensure data integrity.</li><li>Anticipate executive needs and proactively address administrative requirements.</li><li>Prepare reports, presentations, meeting agendas, and supporting materials.</li><li>Coordinate communications through email, phone, and other correspondence.</li><li>Schedule meetings, assist with calendar management, and support special projects as needed.</li><li>Handle sensitive information with a high degree of confidentiality and professionalism.</li></ul><p><strong>Required Software Skills:</strong></p><ul><li>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li></ul><p><strong>Top Qualifications:</strong></p><ul><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>High level of professionalism, sound judgment, and confidentiality.</li></ul><p><strong>Preferred Experience:</strong></p><ul><li>Previous experience supporting an executive, director, or senior leader.</li><li>Experience working in a manufacturing, operations, or industrial environment is a plus.</li></ul><p><br></p>
- 2026-11-12T00:00:00Z
- Dayton, OH
- onsite
- Temporary / Contract
- 19.95 - 23.1 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support daily office operations in Dayton, Ohio. This Long-term Contract position is ideal for someone who can manage competing priorities, communicate professionally with staff and patients, and keep administrative processes running smoothly. The role includes front-office coordination, document preparation, scheduling support, and general clerical assistance across multiple departments.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and review correspondence, reports, and other administrative documents to ensure accuracy and professionalism.</p><p>• Manage incoming and outgoing mail by sorting, prioritizing, and distributing items to the appropriate recipients in a timely manner.</p><p>• Coordinate calendars for meetings, interviews, and departmental activities while helping maintain organized schedules.</p><p>• Organize materials for meetings, training sessions, and new employee onboarding, including agendas, handouts, and notes.</p><p>• Order and track office supplies to help maintain efficient day-to-day operations.</p><p>• Provide administrative assistance for special projects and attend assigned meetings or training activities as requested.</p><p>• Handle sensitive information with a high level of discretion and maintain confidentiality in all aspects of the role.</p><p><br></p><p>For immediate consideration, call 937.224.8326</p>
- 2026-11-03T00:00:00Z
- Syracuse, NY
- onsite
- Temporary / Contract
- 18 - 22 USD / Hourly
- <p>We are seeking a highly organized and professional Administrative Assistant to provide day-to-day office support for a busy and growing organization in the Syracuse area. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities while supporting office operations and ensuring a positive experience for both internal staff and external visitors.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide administrative support to management and department staff</li><li>Answer and direct incoming phone calls and emails</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain accurate records and organize electronic and physical files</li><li>Order office supplies and assist with inventory management</li><li>Greet visitors and provide professional customer service</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Assist with data entry, reporting, and special projects</li><li>Support general office operations and other duties as assigned</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Carmel, IN
- onsite
- Temporary to Hire
- 16.15 - 18.7 USD / Hourly
- <p>We are looking for a reliable Administrative Assistant to support daily operations across several teams in our insurance organization in Carmel, Indiana. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced office, communicates professionally, and manages competing priorities with care and accuracy. The role involves a blend of administrative coordination, customer-facing support, and records management while handling confidential information with discretion. This position is on-site Monday-Friday 8am-4pm.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support for departments such as Member Services, Accounting, New Business, Filing, Shipping/Receiving, and Reception.</p><p>• Manage office documentation by entering data, organizing files, scanning materials, and maintaining orderly records.</p><p>• Assist with front-desk and inbound call coverage, directing inquiries appropriately and delivering courteous service.</p><p>• Respond to routine customer questions and help resolve issues by coordinating with internal teams.</p><p>• Maintain accurate information in office systems and review documents for completeness and consistency.</p><p>• Balance multiple assignments at once, adjusting priorities as business needs change to meet deadlines.</p><p>• Learn new office tools and software platforms quickly to support department workflows effectively.</p><p>• Handle sensitive business and member information with professionalism, confidentiality, and sound judgment.</p>
- 2026-11-12T00:00:00Z
- Toledo, OH
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>A Toledo-area organization is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys managing multiple priorities, providing exceptional customer service, and ensuring administrative processes run smoothly.</p>
- 2026-10-26T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary to Hire
- 22 - 24.2 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily operations for a team in Indianapolis, Indiana. This contract opportunity has the potential to become permanent and is ideal for someone who is detail-oriented, responsive, and comfortable managing documentation, scheduling, and office coordination in a fast-paced environment. The person in this role will help keep financing and client records current, assist with application processing, and provide administrative support that helps internal teams stay efficient and compliant.<br><br>Responsibilities:<br>• Maintain accurate records related to equipment financing, customer accounts, and contract documentation by updating internal databases and company systems.<br>• Support loan and lease application workflows by collecting paperwork, checking files for completeness, and routing materials to the appropriate teams for review.<br>• Coordinate calendars, meetings, client appointments, and team events while ensuring agendas, materials, and supporting documentation are prepared in advance.<br>• Perform day-to-day office administration such as drafting written communications, distributing mail, organizing files, and monitoring supply levels for timely reordering.<br>• Assist the sales organization by creating proposals, following up on active opportunities, and preparing reports that track application progress and performance metrics.<br>• Handle sensitive customer and financial information with discretion while following established policies, security standards, and compliance requirements.<br>• Contribute to special assignments directed by leadership, including audit support, training-related tasks, and administrative process improvement efforts.<br>• Arrange outgoing shipments and deliveries through carriers such as UPS and FedEx as part of general office support activities.
- 2026-11-05T00:00:00Z
- Newark, DE
- onsite
- Temporary / Contract
- 21 - 21 USD / Hourly
- <p>We are looking for an <strong>Administrative Assistant</strong> to support academic and operational activities in Newark, Delaware. This Long-term Contract position is fully onsite and offers the opportunity to play a central role in student support, faculty coordination, event logistics, and administrative recordkeeping. The ideal candidate will bring strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced educational environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate student supply requests and help ensure essential program materials, identification badges, and branded items are prepared and distributed on time.</p><p>• Provide administrative support for orientation activities by helping organize logistics, materials, schedules, and participant communication.</p><p>• Develop and format presentations, reports, and other documents to support faculty, program leadership, and departmental initiatives.</p><p>• Prepare and process state-related credentialing documentation while maintaining accurate licensure and employment records.</p><p>• Support faculty with administrative tasks such as drafting guest lecturer agreements, proofreading written materials, and assembling correspondence or academic documents.</p><p>• Oversee exam proctoring operations at the Christiana campus and organize proctor coverage for both Christiana and Glenside locations.</p><p>• Compile and maintain survey and evaluation information from lectures to assist with program review and continuous improvement efforts.</p><p>• Track and update preceptor credentials, including board certifications, licenses, and curriculum vitae, to help maintain compliance and readiness.</p><p>• Respond to questions from students, faculty, and visitors by providing information, locating needed materials, and assisting with general office support activities.</p>
- 2026-11-10T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>We are looking for a Senior Administrative Assistant to support daily office operations and provide attentive service to staff and the public in Indianapolis, Indiana. This Contract position requires someone who can manage sensitive records, handle administrative tasks with accuracy, and communicate clearly in a fast-paced environment. The ideal candidate brings strong judgment, discretion, and a customer-focused approach while helping maintain efficient badging and access-related processes.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize both digital and paper files related to administrative activities, personnel documentation, stakeholder communications, and airport badging records required by federal guidelines.</p><p>• Assist visitors, employees, and new applicants by explaining procedures, answering questions, and guiding them through the badging process with care.</p><p>• Enter, update, and verify information in electronic record systems to ensure data accuracy, completeness, and timely access to documentation.</p><p>• Support front-office operations by handling clerical duties such as correspondence management, document preparation, and general administrative coordination.</p><p>• Represent the airport effectively by delivering attentive customer service and fostering a welcoming experience for internal and external contacts.</p><p>• Use sound judgment when evaluating situations, responding to urgent issues, and escalating concerns appropriately when needed.</p><p>• Build productive working relationships with colleagues, airport personnel, and external agencies to support smooth day-to-day operations.</p><p>• Carry out additional administrative or program-related tasks as assigned to meet department needs.</p>
- 2026-11-10T00:00:00Z
- Durham, NC
- onsite
- Temporary / Contract
- 19 - 21 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations for a healthcare-focused organization in Durham, North Carolina. This Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring accurate information flow across the office. The role will involve handling communications, maintaining records, and assisting with routine clerical tasks that help the team operate efficiently.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office functions running smoothly and efficiently.<br>• Respond to incoming calls in a courteous and attentive manner, directing inquiries to the appropriate contacts.<br>• Welcome visitors and provide front-desk support while maintaining a well-organized office environment.<br>• Enter, update, and review information in office records with a strong focus on accuracy and timeliness.<br>• Prepare, organize, and maintain documents, files, and other administrative materials for team use.<br>• Coordinate general office support tasks such as scheduling, correspondence, and routine follow-up activities.
- 2026-11-05T00:00:00Z
- Reading, PA
- onsite
- Temporary / Contract
- 18 - 22 USD / Hourly
- <p>Are you an organized professional who enjoys supporting teams and keeping day-to-day operations running smoothly? Robert Half is working with a reputable local employer who is seeking an Administrative Assistant to join their team.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars, scheduling, and meeting coordination</li><li>Answer and direct phone calls and emails</li><li>Prepare reports, spreadsheets, and correspondence</li><li>Maintain filing systems and accurate records</li><li>Support daily operations and special projects</li><li>Assist with data entry and document management</li><li>Provide exceptional customer and internal support</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Sharonville, OH
- onsite
- Temporary / Contract
- 20 - 21 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support daily front office operations in Ohio. This is a Contract to Hire position suited for someone who enjoys keeping records organized, managing document flow, and creating a welcoming experience for visitors. The role is based within the construction industry and requires strong administrative skills, accuracy, and the ability to handle routine office tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and provide attentive front desk support for daily office activity.</p><p>• Organize, retrieve, and maintain accounts payable invoice files to ensure records are easy to access.</p><p>• Scan paper documents and upload or store them accurately in the appropriate filing systems.</p><p>• Keep administrative records orderly and up to date to support smooth office operations.</p><p>• Assist with general clerical duties such as document handling, sorting, and record management.</p><p>• Support the team by maintaining an organized reception and administrative workspace.</p>
- 2026-11-11T00:00:00Z