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385 results for Mailroom Assistant in Usa
- San Luis Obispo, CA
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- <p>We are looking for a detail-oriented Human Resources (HR) Assistant to support recruiting and day-to-day HR administration in California. This is a Contract to Permanent position suited for someone who can manage multiple tasks, maintain accurate records, and provide a positive experience for candidates and employees. The role will contribute to recruitment coordination, onboarding preparation, file maintenance, and general clerical support while handling sensitive information with discretion.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate interview logistics by arranging schedules, confirming availability, and communicating details to candidates and interview panel members.</p><p>• Support recruiting operations by posting openings, monitoring applicant activity, maintaining recruitment records, and assisting with initial application screening based on established guidelines.</p><p>• Provide timely communication to applicants throughout the recruitment process and prepare recruitment materials needed for interviews and related activities.</p><p>• Maintain applicant tracking information, organize interview packets, update interview content when needed, and ensure recruitment documentation is properly stored.</p><p>• Assist with the administration of bilingual assessments and help maintain internal and external job posting channels.</p><p>• Process employee status updates such as new employee entries, transfers, promotions, department changes, and pay class revisions within HR information systems.</p><p>• Create and maintain personnel, medical, I-9, and related HR files, and support regular audits to verify completeness, accuracy, and compliance.</p><p>• Help coordinate onboarding and orientation activities by preparing materials, tracking attendance responses, and ensuring a welcoming start for new employees.</p><p>• Perform general administrative duties for the HR team, including data entry, report preparation, correspondence, filing, copying, and mail distribution while safeguarding confidential records.</p>
- 2026-11-13T00:00:00Z
- Sacramento, CA
- onsite
- Temporary / Contract
- 27.7115 - 32.087 USD / Hourly
- <p>We are looking for a detail-oriented<strong> workers comp claims examiner</strong> to support a non-profit organization in Sacramento, California. This Long-term Contract position focuses on coordinating and resolving workers’ compensation claims while serving as a key point of contact for employees, medical professionals, legal representatives, and other partners. The ideal candidate will bring strong judgment, organization, and communication skills to help move claims efficiently from intake through closure while maintaining compliance with applicable requirements.</p><p><br></p><p>Responsibilities:</p><p>• Oversee workers’ compensation cases from first notice of injury through final disposition, ensuring each file progresses accurately and on schedule.</p><p>• Review incident details, medical documentation, and supporting records to assess claim validity and determine appropriate next steps.</p><p>• Communicate regularly with injured employees, supervisors, healthcare providers, attorneys, investigators, and external service partners to gather updates and share claim information.</p><p>• Arrange and track medical care, confirm treatment plans, and evaluate clinical reports to support ongoing case management.</p><p>• Process indemnity and medical payments with attention to statutory guidelines, internal standards, and required timeframes.</p><p>• Prepare and issue claim-related notices, including determinations, delays, and benefit communications, within mandated deadlines.</p><p>• Maintain complete and well-organized claim files by documenting activity, preserving correspondence, and updating case notes promptly.</p><p>• Support investigations by securing statements, reviewing evidence, and identifying opportunities for recovery, settlement, return-to-work planning, or other cost-control measures.</p><p>• Partner with legal counsel and represent the organization in hearings, mediations, conferences, or similar proceedings when claims require formal resolution.</p>
- 2026-10-28T00:00:00Z
- Upland, CA
- onsite
- Temporary / Contract
- 19.7885 - 26 USD / Hourly
- We are looking for a detail-oriented Human Resources Assistant to support a Financial Services organization in Upland, California. This is a Contract position offering a hands-on opportunity to contribute across key HR functions, including employee onboarding, payroll support, and day-to-day staff assistance. The ideal candidate brings strong organizational skills, a service-focused mindset, and the ability to work carefully within established policies and compliance-driven processes.<br><br>Responsibilities:<br>• Coordinate interviews, schedule meetings, and manage follow-up communication to keep recruitment activities organized and efficient.<br>• Support employee onboarding by preparing documentation, assisting with orientation activities, and working with internal teams to ensure workstations and access are ready.<br>• Help administer employee benefits, performance review processes, leave tracking, and separation procedures with accuracy and professionalism.<br>• Respond to employee questions after training and act as a dependable HR resource for routine inquiries and support needs.<br>• Assist with payroll processing for approximately 80 employees, including gathering and organizing required information for timely and accurate pay administration.<br>• Obtain overtime approvals from department leaders and maintain proper records in alignment with company procedures.<br>• Reconcile HR and payroll-related reports with accounting to help ensure consistency and data accuracy.<br>• Update orientation materials, employee handbook content, and other administrative HR documents as business needs change.
- 2026-11-12T00:00:00Z
- Lexington, KY
- onsite
- Temporary / Contract
- 20 - 28 USD / Hourly
- Robert Half is seeking a highly organized and proactive Administrative Assistant to provide high-level support to executive leadership and ensure the efficient operation of daily business activities. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. Key Responsibilities Manage complex calendars, appointments, meetings, and travel arrangements for executive leadership. Coordinate and prepare meeting materials, agendas, presentations, and reports. Serve as the primary point of contact for internal and external stakeholders. Draft, edit, and proofread correspondence, reports, and other business documents. Track and manage projects, action items, and deadlines on behalf of leadership. Organize and maintain confidential files, records, and documentation. Coordinate special events, client meetings, and company functions. Screen calls, emails, and visitors, responding or escalating as appropriate. Assist with budgeting, expense reporting, invoice processing, and vendor coordination. Develop and improve administrative processes to increase efficiency and productivity. Provide support on strategic initiatives and cross-functional projects. <br> Preferred Skills Experience supporting C-suite executives or senior management teams. Project coordination or project management experience. Experience with CRM, ERP, or document management systems. Strong analytical and problem-solving skills. Ability to anticipate needs and act with minimal supervision. Key Competencies Executive Presence Professionalism and Confidentiality Initiative and Accountability Attention to Detail Adaptability Communication and Interpersonal Skills Critical Thinking Organizational Excellence
- 2026-11-13T00:00:00Z
- Plainfield, IN
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support client onboarding and day-to-day office operations in Plainfield, Indiana. This Long-term Contract opportunity is ideal for someone seeking a part-time schedule of up to 32 hours per week, with the potential for additional hours as needed. The person in this role will help keep administrative processes organized, maintain accurate records, and provide dependable support in a well-organized office setting.</p><p><br></p><p>Responsibilities:</p><p>• Ensure information is collected accurately and handled with care.</p><p>• Perform a variety of clerical duties to support daily office workflow and maintain an organized administrative environment.</p><p>• Prepare, sort, file, and retrieve paper documents and records in a timely manner.</p><p>• Enter and update information efficiently while maintaining strong typing speed and attention to detail.</p><p>• Support document handling and correspondence using appropriate legal terminology when required.</p><p>• Monitor administrative priorities and complete assigned tasks within established timelines.</p><p>• Help maintain orderly paper file systems so records remain easy to access and up to date.</p>
- 2026-11-13T00:00:00Z
- Baltimore, MD
- onsite
- Temporary to Hire
- 36.1 - 41.8 USD / Hourly
- <p>We are seeking a creative and detail-oriented Administrative Assistant to support our Communications Team with departmental communications, public information, community engagement and transportation-related initiatives.</p><p>This individual will respond to inquiries, compose correspondence, develop written content and visual materials that communicate departmental programs, projects, services and initiatives to residents, businesses, community organizations, City leadership and other stakeholders.</p><p>The ideal candidate combines strong writing and editing skills with the ability to translate technical information, research and updates from team members into clear, engaging and accessible communications.</p><p>Key Responsibilities</p><ul><li>Develop, write and edit content for departmental communications and public-facing materials.</li><li>Create verbiage for flyers, brochures, presentations, newsletters, fact sheets and informational graphics.</li><li>Translate technical transportation and infrastructure information into clear, easy-to-understand messaging.</li><li>Put together agendas and materials for community meetings, public outreach events and stakeholder presentations.</li><li>Coordinate with internal departments and subject matter experts to gather information and develop content.</li><li>Ensure communications are accurate, consistent and aligned with departmental messaging.</li><li>Proofread and edit written materials for grammar, clarity, accuracy and tone.</li><li>Maintain content calendars and track communications deadlines.</li><li>Support public education campaigns and community engagement initiatives.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Oceanside, CA
- onsite
- Temporary / Contract
- 26 - 30 USD / Hourly
- <p>Robert Half is looking for a dependable and highly organized Temporary Administrative Assistant to provide additional support to a busy office team in Oceanside. This opportunity is ideal for someone who has a solid administrative background, enjoys keeping daily operations organized, and can step into an established environment with minimal training. The individual in this role will assist with a variety of clerical and administrative functions, helping ensure deadlines are met, records remain accurate, and department operations continue running smoothly throughout the assignment. The ideal candidate is adaptable, resourceful, and comfortable balancing multiple requests in a fast-paced office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative and clerical support to department leadership and office personnel.</li><li>Prepare, edit, and format correspondence, reports, spreadsheets, and internal documents.</li><li>Manage incoming calls, emails, and general inquiries while directing requests appropriately.</li><li>Maintain electronic and physical filing systems, ensuring documents are organized and accessible.</li><li>Assist with data entry, database updates, and document processing.</li><li>Coordinate meetings, appointments, calendars, and conference room reservations.</li><li>Monitor office supplies and assist with ordering and inventory tracking.</li><li>Process incoming and outgoing mail, packages, and other office correspondence.</li><li>Assist with scanning, copying, proofreading, and maintaining confidential records.</li><li>Provide additional administrative support and assist with special projects as business needs arise.</li></ul><p><br></p>
- 2026-11-12T00:00:00Z
- Mount Pleasant, SC
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- <p>We are looking for a dependable Legal Assistant to support a small law practice in South Carolina. This contract position will provide coverage during an unexpected medical leave for approximately 6-8 weeks, with training provided by the lead paralegal before the assignment begins. The role is well suited for someone with prior legal support experience who can manage administrative and case-related tasks in a collaborative office environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain legal and case files by organizing documents, updating records, and ensuring materials are easy to retrieve.</p><p>• Process incoming medical records by scanning, uploading, and tracking documents within the firm’s legal technology platforms.</p><p>• Assist with document preparation by working from established templates and formatting materials for attorney review.</p><p>• Support daily office operations through copying, filing, and handling general administrative tasks with accuracy and speed.</p><p>• Update case information in systems such as Amicus and Microsoft 365 to help keep matters current and well organized.</p><p>• Provide dependable office coverage during a contract staffing gap, including a short period with limited on-site team support.</p><p>• Coordinate routine case support activities so attorneys and paralegal staff can stay focused on client matters.</p>
- 2026-11-02T00:00:00Z
- Boston, MA
- onsite
- Permanent / Full Time
- 70000 - 130000 USD / Yearly
- <p>We are looking for a dependable Litigation Legal Assistant to support attorneys with a broad range of legal and administrative work. This role is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven environment. The successful candidate will bring strong court filing knowledge, excellent organizational skills, and the ability to collaborate effectively across litigation and transactional matters.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, revise, and finalize legal documents such as pleadings, agreements, correspondence, and case-related materials with a high level of accuracy.</p><p>• File documents electronically in federal and state courts while ensuring all submissions meet applicable court rules and deadlines.</p><p>• Support appellate matters by organizing filings, verifying citations, and assisting with the assembly of submission materials.</p><p>• Coordinate meetings and appointments by managing schedules, reserving conference space, arranging virtual access, and handling related logistics.</p><p>• Maintain attorney calendars, track key dates, and provide timely reminders for hearings, filings, meetings, and other commitments.</p><p>• Handle day-to-day administrative support for assigned attorneys, including time entry, expense processing, travel coordination, and client matter intake.</p><p>• Organize and maintain electronic and physical files, including document version comparisons and records management within document storage systems.</p><p>• Respond professionally to attorneys, clients, and internal staff while preserving confidentiality and supporting a collaborative team environment.</p>
- 2026-11-13T00:00:00Z
- Grand Rapids, MI
- onsite
- Permanent / Full Time
- 60000 - 80000 USD / Yearly
- <p>We are seeking a Corporate Legal Assistant in Grand Rapids, Michigan. This role involves participating in a client-focused team, preparing legal documents, and maintaining client records. The Legal Assistant will also handle customer inquiries and manage calendars and deadline reminders for legal cases.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Participate in a client-focused team, demonstrating professionalism and excellent communication skills.</p><p>• Prepare and file legal documents, including correspondence, memos, pleadings, briefs, and forms.</p><p>• Maintain accurate and organized client and general files, both electronically and physically.</p><p>• Answer telephone calls professionally, forward messages to the appropriate parties, and place phone calls as needed.</p><p>• Arrange for the delivery of documents/projects via various methods such as courier runs, hand-deliveries, Federal Express, UPS, and Express Mail.</p><p>• Manage calendars and deadline reminder systems for all case-related dates, including appointments, deadlines, and follow-up dates.</p><p>• Assist with overflow legal assistant work or absence coverage as needed.</p><p>• Attend staff meetings, training sessions, and other required employee meetings.</p><p>• Handle general office duties such as copying, typing, scanning, and faxing.</p><p>• Maintain confidentiality in all firm and client matters.</p>
- 2026-11-06T00:00:00Z
- Albany, NY
- onsite
- Temporary / Contract
- 28 - 35 USD / Hourly
- <p>We are looking for a detail-oriented Legal Assistant to support grants, contracts, and administrative operations for a public-sector office in Albany, New York. This 2+ year Long-term Contract position offers the opportunity to work closely with unit leadership on procurement support, documentation review, process coordination, and day-to-day operational activities. The ideal candidate is highly organized, communicates effectively, and can manage multiple priorities in a structured, deadline-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the preparation and organization of grant, contract, and solicitation materials, ensuring documents are complete and tracked through each stage of review.</p><p>• Review proposal submissions for administrative accuracy and help maintain orderly records throughout evaluation and award activities.</p><p>• Support the administration of evaluation processes by organizing documentation, maintaining internal records, and assisting with scheduling and logistics.</p><p>• Update spreadsheets, filing systems, and tracking tools to promote efficient workflows and accurate reporting across the unit.</p><p>• Communicate with internal teams and external partners to gather information, share updates, and help keep projects moving on schedule.</p><p>• Perform a broad range of administrative duties such as scheduling meetings, conducting research, proofreading documents, monitoring compliance-related details, and preparing meeting notes.</p><p>• Provide operational support to the broader contracts and grants management function, helping leadership address routine priorities and special assignments.</p><p>• Assist with ad hoc projects and process-related initiatives as directed, including work involving internal databases and financial or procurement systems.</p>
- 2026-11-05T00:00:00Z
- Pittsburgh, PA
- onsite
- Permanent / Full Time
- 65000 - 70000 USD / Yearly
- We are looking for a Legal Assistant to support a busy civil litigation practice in Pittsburgh, Pennsylvania. This position is ideal for a dependable and motivated detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and handle sensitive information with discretion. The successful candidate will work closely with attorneys and colleagues to keep matters organized, prepare legal materials, and help ensure deadlines are met in a fast-paced law firm setting.<br><br>Responsibilities:<br>• Prepare, revise, and finalize pleadings, correspondence, and other legal documents for attorney review and filing.<br>• Coordinate court submissions, including electronic filings and service of legal documents, while tracking deadlines and procedural requirements.<br>• Maintain litigation calendars by monitoring hearings, filing dates, appointments, and other case-related commitments.<br>• Enter attorney time accurately and support the timely organization of billing-related records.<br>• Manage client and matter files, ensuring documents are stored, updated, and handled in a confidential manner.<br>• Provide administrative and litigation support to attorneys, including transcription or dictation-based document preparation as needed.<br>• Communicate clearly and courteously with clients, court personnel, and internal team members regarding case-related matters and scheduling.<br>• Assist with day-to-day clerical and secretarial tasks that contribute to the smooth operation of the litigation practice.
- 2026-11-11T00:00:00Z
- New York, NY
- onsite
- Permanent / Full Time
- 65000 - 70000 USD / Yearly
- <p>We are looking for a Legal Admin Assistant to support a busy patent prosecution team. This position plays an important role in keeping administrative workflows organized, preparing written communications, and maintaining accurate case records for attorneys and paralegals. The ideal candidate is comfortable managing time-sensitive documentation, handling high-volume correspondence, and helping the team stay aligned with filing requirements and deadlines.</p><p><br></p><p><strong><em><u>This position does not require experience working with patents, just a desire to learn. </u></em></strong></p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and clerical support to patent prosecution attorneys and paralegals, helping manage daily workflow efficiently.</p><p>• Draft routine client updates, reporting letters, and clear email communications with accuracy and clarity.</p><p>• Enter citation information into designated records systems and verify data for completeness.</p><p>• Assist with the preparation and ongoing maintenance of Information Disclosure Statement forms and related patent prosecution documents.</p><p>• Review correspondence and legal materials for grammar, formatting, and content accuracy before distribution or filing.</p><p>• Monitor incoming communications from clients and foreign associates, confirm receipt, and organize records appropriately.</p><p>• Open new matter files, maintain electronic case records, and keep prosecution documents updated in document management systems.</p><p>• Retrieve published applications, patents, and related materials from U.S. and international patent databases to support legal work.</p><p>• Help track deadlines, maintain patent status reporting, and provide docketing and expense report support as needed.</p>
- 2026-11-05T00:00:00Z
- Chicago, IL
- onsite
- Temporary / Contract
- 28.5 - 33 USD / Hourly
- We are looking for a detail-oriented Legal Assistant to support attorneys with litigation-related administrative and document management work in Chicago, Illinois. This Long-term Contract position is ideal for someone who thrives in a fast-paced legal environment and can balance deadlines, court requirements, and attorney support needs with professionalism. The role involves close coordination with legal teams, clients, courts, and other external contacts while maintaining accuracy, discretion, and strong organizational control. <br> Responsibilities: • Manage attorney schedules by organizing meetings, tracking deadlines, and maintaining court-related calendar entries with accuracy. • Prepare, revise, and finalize legal pleadings, correspondence, filings, and other case documents in accordance with applicable court rules and judicial procedures. • Support hearings, depositions, arbitrations, and productions by assembling exhibits, scanning materials, and applying Bates numbering as needed. • Oversee litigation files by keeping electronic records current, docketing court activity, and maintaining complete case documentation. • Coordinate the preparation and timely delivery of audit letter responses in partnership with attorneys and accounting personnel. • Review billing materials for accuracy, assist with invoice follow-up, and communicate with insurance carriers regarding questions or payment issues. • Process administrative items such as expense submissions, payment requests, and new client or matter intake documentation. • Provide broader office support when needed, including assisting operational teams such as reception or shared service functions. <br> The pay range for this position is 25 to 32. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. <br> Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
- 2026-11-12T00:00:00Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>We are looking for a detail-oriented Legal Assistant to support attorneys handling criminal tax and complex litigation matters in Dallas, Texas. This role focuses on managing sensitive case materials, maintaining accurate court and deadline tracking, and coordinating filings, discovery, and client documentation with a high degree of discretion. The ideal candidate brings strong federal court filing experience, excellent organizational skills, and the ability to work carefully under attorney guidance in fast-moving legal matters.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain case calendars for criminal tax matters, monitoring key dates related to subpoenas, summons responses, statutes of limitation, court rules, and trial timing requirements for attorney awareness and review.</p><p>• Review federal court dockets regularly, submit filings electronically, and ensure documents are properly served in accordance with court procedures.</p><p>• Draft, organize, and format routine pleadings and other legal documents for attorney review prior to filing.</p><p>• Coordinate the collection of client records responsive to government requests while preserving accurate production logs, chain-of-custody documentation, and Bates-stamped records.</p><p>• Receive and organize government discovery materials, upload and index documents in the designated document management system, and handle restricted materials in compliance with protective orders.</p><p>• Assist with the identification and separation of privileged or work-product content and prepare privilege logs based on attorney direction.</p><p>• Track joint defense and common interest arrangements and help facilitate approved document exchanges with co-counsel.</p><p>• Arrange logistics and assemble materials for proffer meetings, witness or client interviews, and conferences with prosecutors or investigative agents.</p><p>• Support attorneys during pretrial and trial preparation by organizing case files, exhibits, and related materials.</p><p>• Monitor pretrial release conditions, reporting requirements, and court-ordered obligations, and notify attorneys of upcoming deadlines while safeguarding confidential matter access.</p><p>Email your resume directly to --</p><p>rosemarie.jones<at>roberthalf.<com></p>
- 2026-11-10T00:00:00Z
- Wheaton, IL
- onsite
- Permanent / Full Time
- 45000 - 55000 USD / Yearly
- We are looking for a Legal Assistant to support a busy law office in Illinois. This opportunity is well suited for someone who is comfortable using technology, communicates effectively, and stays composed in a fast-paced setting. The role offers exposure to a broad range of legal administrative work while contributing to an organized and client-focused office environment.<br><br>Responsibilities:<br>• Manage daily administrative support activities, including preparing correspondence, responding to messages, copying and transmitting documents, and welcoming visitors in a courteous manner.<br>• Organize incoming and outgoing mail and ensure office communications are routed accurately and efficiently.<br>• Coordinate client meetings and maintain appointment schedules to support smooth day-to-day operations.<br>• Monitor key dates and maintain a central calendar to help the team stay on track with deadlines and commitments.<br>• Enter and update information in office systems with a high level of accuracy and attention to detail.<br>• Assist with general operational needs, including monitoring inventory levels and arranging office supply orders when needed.<br>• Work across Microsoft Word, Outlook, and other software platforms, adapting quickly to new tools and processes.<br>• Provide additional administrative and legal support tasks as priorities shift within the office.
- 2026-10-19T00:00:00Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>An urgent search is on!!! An exceptional Litigation Legal Assistant is needed immediately for 3 Partners at one of the finest firms in Uptown! This role is ideal for someone with significant experience in litigation support and a strong understanding of legal procedures. If you excel in managing complex tasks, thrive under deadlines, and are passionate about supporting attorneys and clients, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys specializing in Business Litigation cases.</p><p>• Prepare, format, and manage legal documents to ensure accuracy and compliance with court requirements.</p><p>• Handle electronic filing systems for submitting court documents efficiently and in a timely manner.</p><p>• Coordinate schedules and manage calendars to track court dates, deadlines, and appointments.</p><p>• Maintain confidentiality of sensitive client and case information while adhering to high standards of professionalism.</p><p>• Utilize case management software and tools like Adobe Acrobat to organize and track case details.</p><p>• Communicate effectively with clients, attorneys, and team members to facilitate smooth operations.</p><p>• Prioritize and manage multiple tasks simultaneously while meeting strict deadlines.</p><p>• Stay updated on litigation procedures and assist in keeping the team informed of any changes or updates.</p><p>Things will be so much better than ok if you look into this open position. Confidentially send your resume to rosemarie.jones<at>roberthalf.<com></p>
- 2026-10-23T00:00:00Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>This prestigious downtown Dallas law firm is looking for a Legal Assistant to support a busy litigation practice in Dallas, Texas. This position is well suited for someone who can keep case activity organized, manage filings and deadlines with precision, and communicate confidently with clients, attorneys, and court personnel. The ideal candidate brings strong civil litigation support experience and can help move matters forward through careful document handling, scheduling, and day-to-day case coordination.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, file, and distribute court documents through appropriate electronic filing and service systems in a timely and accurate manner.</p><p>• Conduct initial intake with prospective clients, review matters for conflicts, and help identify inquiries that do not align with case criteria or firm guidelines.</p><p>• Draft routine legal documents and basic proposed orders for attorney review and finalization.</p><p>• Assemble discovery requests and response materials, organize supporting information, and prepare documents for attorney objections and substantive edits.</p><p>• Format pleadings, briefs, and appellate submissions to meet court-specific rules and filing standards.</p><p>• Maintain both electronic and manual calendars, track hearings and deadlines, and create case timelines based on pleadings, notices, and court orders.</p><p>• Monitor open tasks, follow up on outstanding items, and keep attorneys informed of approaching deadlines or incomplete work.</p><p>• Apply Bates numbering, perform redactions when needed, and coordinate the service of discovery materials and other case documents.</p><p>• Communicate with court personnel regarding scheduling, hearing availability, and procedural requirements, while also serving as a reliable point of contact for clients.</p><p>You have the ability to make this job your very own job by emailing your resume directly to --</p><p>rosemarie.jones<at>roberthalf,.<com></p>
- 2026-11-13T00:00:00Z
- Denver, CO
- onsite
- Permanent / Full Time
- 85000 - 90000 USD / Yearly
- <p>Legal Assistant</p><p><br></p><p>Our client, leading premier regional law firm is seeking a 3 plus years' litigation legal secretary for their Denver office. The Litigation Legal Assistant will have strong knowledge of MS Outlook, Word, Excel, Adobe Acrobat and accurate typing of 60 wpm required. This position will support partners and associates in the litigation practice supporting the commercial litigation group. Advanced knowledge of litigation required with a minimum of 3 years' experience. Employment law experience would be preferred for this position. Colorado State and Federal filings experience is required for this position. Specific competencies include strong attention to detail; dependable; good interpersonal skills; ability to work well with clients and the team; a high level of organizational abilities; ability to multi-task, schedule meetings, conferences, travel and other administrative work; ability to exercise good judgment and problem solve; be self-motivated and flexible; and work effectively under pressure to meet tight deadlines. The client has gained a reputation for providing its clientele with the highest quality legal services. They offer excellent salaries, paid RTD, hybrid work, profit sharing, a very generous time off policy, other outstanding benefits, and a very professional work environment. If you are qualified, please e-mail your resume and professional references to Director, mala.saraogi@roberthalf [dot] [com] for immediate consideration.</p>
- 2026-11-03T00:00:00Z
- Santa Ana, CA
- onsite
- Permanent / Full Time
- 70000 - 90000 USD / Yearly
- We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture.<br><br>Responsibilities:<br>• Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice.<br>• Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness.<br>• Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review.<br>• Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized.<br>• Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures.<br>• Manage document handling and file organization within the firm’s document management platform and other office technologies.<br>• Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records.<br>• Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
- 2026-11-06T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an experienced Legal Assistant to join a collaborative law office on a long-term contract assignment beginning in December. This fully onsite role supports both front desk operations and the Intellectual Property team, making it well suited for someone who is highly organized, comfortable with technology, and able to work confidently with minimal supervision after training. The initial engagement is expected to continue through March, with the possibility of extension based on business needs.<br><br>Responsibilities:<br>• Welcome visitors, oversee reception coverage, and ensure deliveries and incoming guests are handled professionally and efficiently.<br>• Process incoming and outgoing mail and courier shipments while helping maintain office supply levels for daily operations.<br>• Provide administrative support to the Intellectual Property team by assisting with routine legal and office coordination tasks.<br>• Create, revise, and maintain standardized documents, templates, and matter-related forms with a high degree of accuracy.<br>• Track information in spreadsheets, prepare reports, and organize electronic records so files remain current and easy to access.<br>• Upload, retrieve, and arrange digital documents across firm systems while preserving file integrity and naming consistency.<br>• Complete document formatting, conversion, and cleanup tasks to prepare materials for internal and external use.<br>• Use tools such as Microsoft Office, Outlook, Adobe Acrobat, NetDocuments, and OneNote to manage documents, communication, and workflow activities.
- 2026-11-11T00:00:00Z
- San Francisco, CA
- onsite
- Permanent / Full Time
- 75000 - 95000 USD / Yearly
- We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures.<br><br>Responsibilities:<br>• Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated.<br>• Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties.<br>• Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately.<br>• Order and organize investigation reports and medical records for case files.<br>• Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules.<br>• Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly.<br>• Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements.<br>• Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary.<br>• Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions.<br>• Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
- 2026-11-12T00:00:00Z
- Oakland, CA
- onsite
- Permanent / Full Time
- 60000 - 90000 USD / Yearly
- We are looking for a detail-oriented Legal Assistant to support a plaintiff-side personal injury practice in Oakland, California. This role involves managing case activity from intake through litigation support, with a strong focus on filings, scheduling, and document preparation. The ideal candidate brings solid experience in civil litigation procedures and communicates effectively with attorneys, clients, courts, and outside providers.<br><br>Responsibilities:<br>• Coordinate litigation calendars by tracking hearings, deadlines, appointments, and other time-sensitive case events.<br>• Prepare and submit court documents through electronic filing systems while ensuring compliance with applicable procedural requirements.<br>• Assist attorneys with discovery tasks, including organizing materials, drafting routine responses, and maintaining complete case files.<br>• Open and structure new matter files and document templates to support efficient case handling.<br>• Communicate professionally with clients, court personnel, medical offices, and other external contacts regarding case status and records requests.<br>• Request, review, and organize medical records and related documentation for personal injury matters.<br>• Maintain accurate file documentation and support the day-to-day progression of plaintiff personal injury cases.<br>• Provide general administrative and legal support across civil litigation matters as needed.
- 2026-11-12T00:00:00Z
- Berkeley, CA
- onsite
- Permanent / Full Time
- 75000 - 95000 USD / Yearly
- We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
- 2026-11-12T00:00:00Z
- Baltimore, MD
- onsite
- Permanent / Full Time
- 65000 - 80000 USD / Yearly
- We are looking for a Legal Assistant to support a busy general practice law firm in Baltimore, Maryland. This position is suited for someone who can coordinate litigation-related administrative work, manage competing priorities, and communicate effectively with attorneys, clients, and court personnel. The ideal candidate brings prior law firm experience, strong technical proficiency, and the ability to contribute both independently and collaboratively in a fast-paced environment.<br><br>Responsibilities:<br>• Manage attorneys’ calendars by organizing meetings, court deadlines, appointments, and litigation-related scheduling needs.<br>• Coordinate deposition logistics, including setting dates, confirming participants, and preparing supporting materials.<br>• Prepare, format, and submit legal documents through state and federal electronic filing systems while ensuring compliance with court requirements.<br>• Assist with drafting, revising, and organizing litigation documents such as interrogatories, correspondence, and case-related filings.<br>• Maintain accurate case records, monitor deadlines, and keep legal files and document repositories updated and accessible.<br>• Communicate professionally with clients, courts, opposing counsel, and internal team members regarding case status and scheduling matters.<br>• Prioritize multiple assignments efficiently while providing dependable administrative support to attorneys across active matters.
- 2026-10-29T00:00:00Z