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264 results for Executive Director in Usa
- Del Mar, CA
- onsite
- Temporary / Contract
- 30 - 35 USD / Hourly
- <p>Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, exercises sound judgment, and is passionate about supporting an organization that makes a meaningful community impact.</p><p><br></p><p>The Executive Assistant will serve as a key partner to executive leadership, managing calendars, coordinating meetings, preparing correspondence, and helping ensure smooth day-to-day operations. The ideal candidate is resourceful, professional, and capable of handling confidential information with discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Serve as a liaison between leadership, internal staff, board members, donors, and external stakeholders</li><li>Coordinate board and committee meetings, including scheduling, agendas, materials, and follow-up</li><li>Track deadlines, action items, and organizational priorities to support executive workflow</li><li>Maintain confidential files, records, and sensitive information with a high level of discretion</li><li>Assist with special projects, event coordination, and internal communications as needed</li><li>Support office operations and help streamline administrative processes</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Azusa, CA
- onsite
- Temporary to Hire
- 32 - 44 USD / Hourly
- We are looking for an Executive Assistant to support operational leadership within a mission-driven non-profit organization in California. This contract-to-permanent position is ideal for a highly organized individual who can manage executive-level coordination, maintain momentum on priority projects, and handle sensitive information with discretion. The role requires strong judgment, effective communication, and the ability to keep meetings, reporting, travel, and administrative workflows running smoothly across multiple stakeholders.<br><br>Responsibilities:<br>• Manage high-level administrative support for operations leadership, ensuring daily activities, priorities, and deliverables are organized and executed efficiently.<br>• Track assigned initiatives and action items for Operations managers, providing regular status updates and helping keep short- and long-term projects on schedule.<br>• Coordinate calendars, meetings, interviews, and appointments, while preparing agendas, documenting discussions, and distributing meeting materials and notes promptly.<br>• Serve as a key administrative link between Operations and internal departments, helping streamline communication and maintain alignment across teams and leadership groups.<br>• Prepare, revise, and format correspondence, reports, spreadsheets, presentations, and other business documents on behalf of executive and senior leaders.<br>• Maintain secure electronic and manual records, safeguarding confidential files and ensuring information is accurate, accessible, and well organized.<br>• Compile data, research findings, and statistical information for operational reporting, committee work, clinical discussions, and board or advisory meeting materials.<br>• Arrange travel, conference registration, lodging, and related logistics for leaders, staff, and occasional guests, while supporting event coordination as assigned.<br>• Monitor department-related expenses, assist with budget tracking, reconcile administrative card activity, and help obtain approvals for purchases and expenditures.<br>• Order office supplies, furnishings, and equipment, while supporting vendor coordination, pricing review, and contract-related administrative tasks.
- 2026-11-11T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 100000 - 150000 USD / Yearly
- <p>We are looking for an Executive Assistant to support leadership operations in Playa Vista. This direct hire is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong coordination skills, sound judgment, and the ability to handle a fast-moving work environment with professionalism. The ideal candidate will have experience in a start-up environment, and this role may grow into a "Chief of Staff" position. This role requires you to be onsite daily.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage complex executive calendars, prioritize shifting meetings, and ensure daily schedules run smoothly</p><p>• Arrange domestic and international travel plans, including itineraries, transportation, and lodging details</p><p>• Coordinate travel-related logistics and adjust plans quickly when schedules or business needs change</p><p>• Organize executive meetings by confirming attendees, preparing materials, and supporting follow-up actions</p><p>• Serve as a reliable point of coordination for leadership activities and time-sensitive scheduling needs</p><p>• Maintain clear communication across internal and external contacts to support executive priorities</p>
- 2026-11-11T00:00:00Z
- San Diego, CA
- onsite
- Temporary to Hire
- 40 - 50 USD / Hourly
- <p><strong>The Opportunity</strong></p><p>We are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established entertainment and brand-focused organization in San Diego. This position is ideal for an experienced executive support professional who enjoys being a trusted partner to senior leadership, coordinating across teams, and helping drive the organization’s day-to-day priorities forward.</p><p><br></p><p>The successful candidate will be resourceful and comfortable operating in a fast-paced environment while balancing executive priorities, complex scheduling, Board support, and special projects. This person should be able to work independently, exercise sound judgment, anticipate needs, and build strong relationships with leadership, employees, Board members, business partners, and external contacts.</p><p><br></p><p><strong>Roles & Responsibilities</strong></p><p>The Executive Assistant will provide high-level administrative and organizational support to the leadership team while serving as a key resource for executive communications, scheduling, meetings, Board coordination, office operations, and special projects.</p><p><br></p><p><strong>Executive & Leadership Support</strong></p><ul><li>Manage and coordinate complex executive calendars, meetings, appointments, conference calls, and travel logistics.</li><li>Serve as a professional liaison between senior leadership, employees, Board members, business partners, and external contacts.</li><li>Anticipate leadership needs and proactively manage priorities, scheduling conflicts, deadlines, and follow-up items.</li><li>Prepare agendas, presentations, reports, correspondence, and other materials for executive leadership.</li><li>Coordinate and organize information needed for Board and leadership meetings.</li><li>Track action items, deadlines, and commitments to help ensure timely completion.</li><li>Handle confidential information and sensitive matters with a high level of discretion and sound judgment.</li></ul><p><strong>Meetings, Events & Board Support</strong></p><ul><li>Coordinate logistics for Board meetings, executive meetings, staff meetings, company events, and leadership gatherings.</li><li>Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.</li><li>Support virtual meetings through Zoom and other video conferencing platforms.</li><li>Assist leadership with conferences, industry events, partner meetings, and other external engagements.</li></ul><p><strong>Special Projects & Process Improvement</strong></p><ul><li>Take ownership of special projects and administrative initiatives as assigned by executive leadership.</li><li>Identify opportunities to streamline processes, improve organization, and increase administrative efficiency.</li><li>Maintain organized systems for documents, projects, deadlines, and executive follow-up.</li><li>Work collaboratively across departments to support leadership priorities and broader organizational initiatives.</li></ul>
- 2026-11-11T00:00:00Z
- Denver, CO
- remote
- Temporary / Contract
- 45 - 52 USD / Hourly
- <p>We are looking for an Executive Assistant to provide high-level administrative support to leadership for a national AI Company. This contract to hire position is ideal for someone who excels at managing complex schedules, organizing travel, and keeping executive priorities on track. The role requires strong judgment, attention to detail, and the ability to coordinate meetings, logistics, and administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring priorities are aligned.</p><p>• Arrange domestic and international travel plans, including flights, lodging, transportation, and detailed itineraries.</p><p>• Coordinate executive meetings by preparing schedules, confirming attendees, and organizing logistics.</p><p>• Process and track expense reports with accuracy and timely follow-up on required documentation.</p><p>• Support day-to-day administrative operations to help executives stay focused on strategic priorities.</p><p>• Maintain clear communication with internal and external stakeholders regarding scheduling and travel coordination</p>
- 2026-11-11T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 38 - 44 USD / Hourly
- We are looking for an Executive Assistant to support senior leadership through exceptional organization, scheduling, and travel coordination. This Long-term Contract position is ideal for someone who can manage shifting priorities, maintain a composed and detail-focused approach, and keep executive operations running smoothly. The role requires strong attention to detail, sound judgment, and the ability to handle meetings, calendars, and logistics with accuracy and discretion.<br><br>Responsibilities:<br>• Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to ensure efficient use of leadership time.<br>• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.<br>• Coordinate meeting schedules across stakeholders, prepare agendas when needed, and help ensure executives are fully prepared for key discussions.<br>• Monitor changes to travel or meeting plans and make timely adjustments to minimize disruptions.<br>• Serve as a reliable point of coordination for executive activities, maintaining clear communication with internal and external contacts.<br>• Track important dates, deadlines, and commitments so leadership priorities remain organized and on schedule.
- 2026-11-11T00:00:00Z
- Bethesda, MD
- onsite
- Permanent / Full Time
- 75000 - 86000 USD / Yearly
- <p>Trade Association $90k Executive Assistant </p><p>Bethesda, MD, great benefits, plus bonus, free parking</p><p> </p><p>My client is Trade Association with Headquarters in the Washington, D.C. area with a need for an Executive Assistant. This is an exciting new opportunity that will provide executive support to the office of the President and provide operational support to the Senior Leaders including event planning for the annual conference and project management. The Executive Assistant must be comfortable in a fast-paced environment and have a strong background in MS Office, travel arrangement, calendar management, event planning, and excellent communication skills. Administrative candidates with experience working for trade associations and a background in event planning are highly encouraged to apply. The Executive Assistant will be responsible for the following duties:</p><p> </p><p><br></p><p> Responsibilities:</p><p>• Coordinate executive calendars, schedule meetings, and manage day-to-day administrative priorities to keep workflows on track.</p><p>• Arrange business travel, prepare itineraries, and handle related logistics with accuracy and discretion.</p><p>• Enter and maintain financial and operational data in internal records and accounting platforms with a high level of precision.</p><p>• Responsible for coordinating all logistics, including travel and event planning for the annual conference</p><p>• Responsible for calendar management and scheduling for the Executives</p><p> • Monitoring and tracking status of assigned project deliverables and coordinating related tasks.</p><p><br></p><p>All interested candidates in this Executive Assistant and other fulltime opportunities across the D.C. area please contact Justin Decker via LinkedIn</p>
- 2026-10-30T00:00:00Z
- Middleburg, VA
- onsite
- Temporary / Contract
- 24 - 25 USD / Hourly
- <p>We are seeking a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will manage calendars, coordinate meetings and travel, prepare correspondence, and handle confidential information with discretion. Strong communication skills, attention to detail, and the ability to prioritize in a fast-paced environment are essential.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage complex calendars and schedule meetings</li><li>Coordinate travel arrangements and prepare itineraries</li><li>Draft, edit, and proofread correspondence and reports</li><li>Prepare meeting agendas, presentations, and expense reports</li><li>Serve as a liaison between executives and internal/external contacts</li><li>Maintain confidential records and sensitive information</li><li>Support special projects and administrative initiatives as needed</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for an experienced and service-oriented Executive Assistant to support daily front-office operations for a property-focused workplace environment. This contract position is ideal for someone who enjoys creating a welcoming experience for visitors, keeping office activities organized, and handling administrative support with accuracy and professionalism. The role blends reception coverage, meeting coordination, guest services, and routine office administration in a fast-paced setting.<br><br>Responsibilities:<br>• Welcome employees, clients, candidates, and other guests, while managing sign-in procedures, visitor credentials, and required security steps.<br>• Answer and direct incoming calls professionally, ensuring inquiries are routed quickly and accurately.<br>• Coordinate conference room readiness by arranging seating, confirming technology needs, and organizing food or beverage service when requested.<br>• Submit requests for building support, cleaning assistance, and other workplace services to maintain a smooth office experience.<br>• Handle day-to-day administrative work such as sorting deliveries, distributing mail, managing packages, and maintaining office supply inventory.<br>• Monitor incoming and outgoing shipments, schedule courier support when needed, and keep records of office deliveries organized.<br>• Assist with guest accommodations by helping arrange transportation, reservations, or other hospitality-related needs.<br>• Follow established office procedures to complete assigned tasks reliably, escalating non-routine issues to the appropriate team when necessary.
- 2026-10-23T00:00:00Z
- Washington, DC
- onsite
- Permanent / Full Time
- 90000 - 100000 USD / Yearly
- <p>We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Washington, District of Columbia. This role is ideal for someone who can manage competing priorities, maintain strong organization across complex schedules, and ensure day-to-day executive operations run smoothly. The successful candidate will bring sound judgment, discretion, and the ability to coordinate meetings and travel with a high degree of accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.</p><p>• Arrange domestic and international travel plans, including itineraries, bookings, and related logistics, while adapting quickly to changes.</p><p>• Coordinate executive meetings by securing venues or virtual platforms, confirming attendance, and distributing relevant materials in advance.</p><p>• Prepare leaders for internal and external engagements by organizing agendas, timelines, and supporting documentation.</p><p>• Manage administrative tasks that help streamline executive operations and improve efficiency across day-to-day activities.</p><p>• Serve as a reliable point of coordination for time-sensitive requests, follow-ups, and communication tied to leadership priorities.</p><p><br></p><p> </p><p>All interested candidates in this Executive Assistant role and other fulltime opportunities across Washington, D.C. area please send your resume to Justin Decker via LinkedIn. </p><p><br></p>
- 2026-11-02T00:00:00Z
- Middlesex, NJ
- onsite
- Permanent / Full Time
- 75000 - 85000 USD / Yearly
- <p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>401k</li><li>paid time off</li></ul><p><strong>Responsibilities:</strong></p><ul><li>Manage complex calendars, scheduling, and meeting coordination.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Coordinate travel arrangements, expense reports, and event planning.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Track deadlines, prioritize competing demands, and ensure timely follow-up on action items.</li><li>Assist with special projects and administrative initiatives as needed.</li><li>Utilize Excel and other Microsoft Office applications to create reports, spreadsheets, and presentations.</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Reading, PA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>Robert Half is seeking a polished and professional Executive Assistant to support senior leadership with a reputable local company. This role is ideal for experienced administrative professionals who excel in complex, fast-moving environments.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage executive calendars and meeting schedules</li><li>Coordinate travel arrangements and expense reporting</li><li>Prepare presentations, reports, and executive communications</li><li>Maintain confidentiality of sensitive information</li><li>Track projects and follow up on action items</li><li>Support leadership with strategic administrative initiatives</li></ul>
- 2026-10-30T00:00:00Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 24.7 - 26 USD / Hourly
- <p>We are looking for an Executive Assistant to provide high-level administrative support for leadership located in the Greater Philadelphia Region. This contract role is well-suited for an individual with strong organizational and coordination skills who enjoys keeping operations running efficiently. The ideal Executive Assistant candidate is proactive, detail-focused, and able to balance multiple responsibilities while maintaining a high level of accuracy</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to support daily operations.</p><p>• Arrange domestic and international travel plans, including transportation, lodging, and itinerary coordination.</p><p>• Prepare and organize meeting schedules, confirm logistics, and help ensure executives are fully briefed in advance.</p><p>• Coordinate travel-related changes and communicate updates promptly to minimize disruptions.</p><p>• Support executive meetings by handling invitations, scheduling adjustments, and follow-up action tracking.</p><p>• Maintain accurate records of schedules, travel plans, and related administrative details.</p><p>• Serve as a dependable point of coordination for time-sensitive executive support needs.</p>
- 2026-11-10T00:00:00Z
- Sarasota, FL
- onsite
- Temporary / Contract
- 21 - 22 USD / Hourly
- We are looking for an experienced Executive Assistant to support senior leadership and help keep daily office activities running smoothly in Sarasota, Florida. This is an on-site Contract position within the Services industry, offering a steady Monday through Friday schedule. The role is ideal for someone who excels at coordinating priorities, preparing business documents, and maintaining an efficient office environment while handling sensitive matters with discretion.<br><br>Responsibilities:<br>• Coordinate leadership calendars by organizing appointments, meetings, and schedule changes to ensure time is managed effectively.<br>• Draft, format, and distribute reports, correspondence, presentations, and other business materials with a high level of accuracy.<br>• Arrange travel plans and support executive meeting logistics, including itineraries, reservations, and related documentation.<br>• Oversee fleet-related administrative tasks such as maintenance scheduling, registration tracking, and service coordination.<br>• Partner with vendors and internal teams to address facility needs and support smooth day-to-day office operations.<br>• Act as a central point of communication between senior leadership, managers, and staff to promote timely follow-up and alignment.<br>• Provide front desk or reception assistance when needed to maintain consistent office coverage and professionalism.<br>• Safeguard confidential records and sensitive business information while exercising sound judgment in daily interactions.
- 2026-11-05T00:00:00Z
- Bethlehem, PA
- onsite
- Temporary / Contract
- 28 - 32 USD / Hourly
- <p>Robert Half is looking for an Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential information, and supporting daily business operations. The ideal candidate is professional, organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, meetings, and appointments</li><li>Coordinate travel arrangements and prepare itineraries</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Screen calls, emails, and other communications</li><li>Maintain files, records, and confidential documents</li><li>Organize meetings, take notes, and track follow-up items</li><li>Support senior leaders with administrative tasks and special projects</li><li>Handle expense reports and other administrative documentation</li><li>Serve as a point of contact for internal and external communication</li><li>Maintain a high level of professionalism and confidentiality</li></ul><p><br></p>
- 2026-10-23T00:00:00Z
- Washington, DC
- onsite
- Permanent / Full Time
- 90000 - 100000 USD / Yearly
- <p>Executive Assistant ~Boutique Concierge Services in NW Washington, D.C. </p><p> $100k hybrid schedule, great benefits, career growth, plus bonuses</p><p> </p><p>My client is a boutique concierge services firm located in the Washington, D.C. with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officers. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will manage the calendar, travel arrangements, act as a gatekeeper liaison between clients, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting executives’ fast-paced environments and have the utmost understanding of confidentiality. Executive Assistant will be responsible for the following duties:</p><p> </p><p>• Coordinate complex schedules for senior executives, ensuring meetings, appointments, and shifting priorities are managed smoothly.</p><p>• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries tailored to executive needs.</p><p>• Prepare correspondence, reports, and other administrative documents with accuracy, discretion, and attention to detail.</p><p>• Serve as a central point of contact for internal and external stakeholders, maintaining clear communication on behalf of leadership.</p><p>• Support day-to-day executive operations by tracking action items, organizing materials, and following up on outstanding requests.</p><p>• Handle confidential information with sound judgment while assisting with both business-related and occasional personal support tasks.</p><p>• Maintain organized records, expense details, and data entry tasks to support efficient office administration.</p><p><br></p><p>All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn. </p>
- 2026-10-30T00:00:00Z
- Virginia Beach, VA
- onsite
- Permanent / Full Time
- 72000 - 80000 USD / Yearly
- <p>We are looking for an experienced Executive Assistant to support senior leadership in Virginia Beach, Virginia. This role is ideal for someone who thrives in a high-visibility setting, exercises sound judgment, and stays composed while balancing shifting demands. The position calls for a resourceful individual who can keep executive operations running smoothly, manage sensitive matters with care, and build strong working relationships across internal and external teams.</p><p><br></p><p>Responsibilities:</p><p>• Provide strategic administrative support to senior executives, ensuring daily operations are organized, efficient, and aligned with leadership priorities.</p><p>• Oversee a demanding executive schedule by arranging meetings, adjusting appointments, and responding quickly to changing business needs.</p><p>• Organize domestic and international travel plans, including itineraries, lodging, transportation, and other trip-related arrangements.</p><p>• Coordinate meetings with leadership, clients, partners, and cross-functional stakeholders, while preparing the logistics and materials needed for productive discussions.</p><p>• Anticipate scheduling challenges, resolve calendar conflicts proactively, and help leaders stay focused on critical priorities.</p><p>• Draft, format, and prepare executive communications, reports, presentations, and meeting documents with a high level of accuracy and professionalism.</p><p>• Act as a key point of contact between executive leadership and internal or external partners, helping to maintain clear and effective communication.</p><p>• Support additional senior leaders when needed and contribute to the planning and execution of company meetings, leadership sessions, and employee events.</p><p>• Manage vendors, venues, travel coordination, accommodations, and related event details to ensure corporate functions run seamlessly.</p><p>• Handle multiple assignments independently, maintain confidentiality at all times, and deliver high-quality work within tight deadlines.</p>
- 2026-11-10T00:00:00Z
- Portland, ME
- onsite
- Permanent / Full Time
- 55000 - 75000 USD / Yearly
- We are looking for an experienced and highly organized Executive Assistant to provide broad administrative and operational support. This position blends executive support, office coordination, and human resources assistance, making it a strong fit for someone who can shift smoothly between priorities while maintaining accuracy and discretion. The ideal candidate is confident managing sensitive information, communicating effectively with stakeholders at all levels, and keeping day-to-day activities running efficiently.<br><br>Responsibilities:<br>• Oversee daily administrative workflows by organizing office materials, maintaining filing practices, and supporting efficient internal operations.<br>• Coordinate schedules for leaders and teams, arrange meetings, prepare agendas, and keep calendars updated to reflect changing priorities.<br>• Create, revise, and format business documents such as correspondence, reports, presentations, and other business materials.<br>• Provide direct support to senior leadership by managing appointments, handling travel logistics, and anticipating scheduling needs.<br>• Prepare meeting packets, document discussion points, and monitor follow-up items to help key initiatives move forward on time.<br>• Review incoming communications, route requests appropriately, and help executives focus on urgent and high-value matters.<br>• Assist with talent acquisition activities by posting openings, scheduling interviews, and maintaining clear communication with candidates.<br>• Support employee onboarding and separation processes, maintain personnel records, and help administer HR documentation in line with company guidelines.<br>• Contribute to benefits coordination, time-off tracking, training logistics, employee engagement efforts, and routine performance review administration.
- 2026-10-08T00:00:00Z
- Hamilton, NJ
- onsite
- Temporary / Contract
- 30 - 32 USD / Hourly
- <p>We are looking for an Executive Assistant to provide dependable administrative support for a Contract opportunity in Hamilton, New Jersey. This position will play a key role in keeping an executive’s daily operations organized, from coordinating schedules to preparing for meetings and handling routine support tasks. The ideal candidate is responsive and comfortable managing shifting priorities while maintaining a strong attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the executive’s calendar, ensuring appointments, priorities, and schedule changes are managed accurately and efficiently.</p><p>• Arrange meetings by coordinating participant availability, securing logistics, and confirming details in advance.</p><p>• Support domestic travel planning by booking itineraries and organizing related trip information as needed.</p><p>• Prepare and submit expense documentation, helping maintain timely and accurate reporting.</p><p>• Provide day-to-day administrative assistance, including document preparation, correspondence support, and general office coordination.</p><p>• Handle special assignments and emerging requests with flexibility while meeting deadlines and maintaining quality.</p><p>• Monitor scheduling conflicts and proactively recommend adjustments to keep commitments aligned with business needs.</p>
- 2026-11-09T00:00:00Z
- Cedar Rapids, IA
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- <p>Executive Assistant (Contract Opportunity)</p><p>Location: Cedar Rapids, IA</p><p>Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting senior leadership? We are seeking an experienced <strong>Executive Assistant</strong> for a contract opportunity with a Cedar Rapids-area organization. This role will serve as a trusted partner to leadership, providing high-level administrative support while helping keep daily operations running smoothly.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage complex calendars, schedules, and meeting coordination for executive leadership</li><li>Arrange travel, prepare itineraries, and process related documentation</li><li>Prepare reports, presentations, correspondence, and meeting materials</li><li>Coordinate internal and external meetings, including agendas and follow-up action items</li><li>Screen communications and prioritize requests on behalf of executives</li><li>Maintain confidential information with discretion and professionalism</li><li>Assist with special projects, event planning, and administrative initiatives</li><li>Organize and maintain electronic and physical records</li><li>Support cross-functional teams and serve as a resource for internal stakeholders</li></ul><p><br></p>
- 2026-10-28T00:00:00Z
- Davenport, IA
- onsite
- Permanent / Full Time
- 75000 - 100000 USD / Yearly
- <p>Our client is seeking an exceptional Executive Assistant to partner directly with a highly respected and engaging CEO. This is more than an administrative role. It's an opportunity to become a trusted business partner who helps drive priorities, keep initiatives moving, and create efficiencies across the organization.</p><p>We're looking for someone who is proactive, forward-thinking, tech-savvy, and comfortable operating independently. The ideal candidate anticipates needs before they arise, embraces AI and emerging technology, and thrives in a fast-paced, high-accountability environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage a complex executive calendar, travel arrangements, and scheduling priorities</li><li>Serve as a key liaison between the CEO and internal/external stakeholders</li><li>Prepare presentations, reports, correspondence, and confidential communications</li><li>Track action items, deadlines, and strategic initiatives</li><li>Coordinate leadership meetings, company events, and special projects</li><li>Conduct research and prepare executive briefings and summaries</li><li>Identify opportunities to improve processes through technology, automation, and AI</li><li>Handle sensitive information with the highest degree of professionalism and discretion</li></ul><p><strong>Why This Opportunity?</strong></p><ul><li>Partner directly with an outstanding CEO who values initiative and new ideas</li><li>Join a successful, stable organization with an exceptional reputation</li><li>Gain exposure to executive decision-making and company strategy</li><li>Enjoy a collaborative culture where your contributions truly matter</li><li>Opportunity to make a visible impact and grow alongside a respected leadership team</li></ul><p>If you're the type of Executive Assistant who thinks three steps ahead, embraces technology, and wants to be a key contributor rather than just a support person, we'd love to hear from you.</p><p><br></p>
- 2026-11-10T00:00:00Z
- Birmingham, AL
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>Position Overview</p><p>Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and exercising sound judgment.</p><p>Key Responsibilities</p><ul><li>Manage executive calendars, coordinate meetings, and schedule appointments</li><li>Arrange travel accommodations, prepare itineraries, and process expense reports</li><li>Screen and prioritize incoming communications, including emails and phone calls</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Coordinate internal and external meetings, including logistics and follow-up action items</li><li>Maintain confidential records and sensitive information with discretion</li><li>Assist with special projects and administrative initiatives as needed</li><li>Serve as a liaison between executives, employees, clients, and external stakeholders</li><li>Organize and maintain electronic and physical filing systems</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 24 - 28 USD / Hourly
- <p><br></p><p>We're looking for an energetic, polished, and resourceful <strong>DIRECT OF FIRST IMPRESSIONS</strong> - <strong>Receptionist / Front Desk Coordinator</strong> to be the first point of contact for our employees, guests, and clients. In this fast-paced startup environment, you'll do more than manage the front desk. You'll help create a welcoming office experience, support workplace operations, and keep things running smoothly behind the scenes.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Welcome visitors, candidates, and clients with a professional and friendly demeanor</li><li>Manage front desk operations, incoming calls, and general office communications</li><li>Coordinate meetings, conference rooms, and guest experience logistics</li><li>Handle mail, deliveries, office supplies, and workplace requests</li><li>Support employee events, team lunches, and office culture initiatives</li><li>Jump in on special projects and help wherever needed to support a growing team</li></ul>
- 2026-11-06T00:00:00Z
- El Segundo, CA
- onsite
- Temporary / Contract
- 140000 - 170000 USD / Yearly
- <p><strong>Primary Duties and Responsibilities:</strong></p><p>· <strong>Customer Experience Strategy:</strong> Own the strategy and roadmap for the full customer journey. Set clear goals and KPIs to improve customer experience, retention and automation and report on them regularly to the President and leadership team.</p><p>· <strong>Retention and Lifetime Value:</strong> Make retention a driving force across the business. Partner with the marketing team to improve repeat purchase rate, subscription and replenishment programs, win-back efforts, and post-purchase education that turns first-time buyers into loyal customers.</p><p>· <strong>Customer Service Operations:</strong> Manage our customer service agency that handles customer email, chat, phone, review response and social response. Review weekly reporting, set quality standards and KPIs, partner with brand to maintain training materials, and manage staffing levels.</p><p>· <strong>Champion and Own AI and Automation:</strong> Drive our AI and automation strategy for customer support. Implement, train, and continually improve chatbots and AI agents that resolve common questions accurately and in our brand voice, and determine when to hand off to a human agent. Measure deflection, resolution, accuracy, and customer sentiment, and build a roadmap for what to automate next.</p><p>· <strong>Tech Stack and Shopify Integration:</strong> Own the customer experience tech stack, including our tools for CRM, AI-agents, reviews, social response and loyalty. Partner with our e-comm team to ensure everything integrates cleanly with Shopify, Klaviyo, Aftership, Recharge and our fulfillment partners so every agent has the full customer picture.</p><p>· <strong>Voice of the Customer:</strong> Mine tickets, chats, reviews, surveys, and social comments to identify trends, product issues, and unmet needs. Turn these insights into clear recommendations for product, marketing, and operations, and close the loop with the customer.</p><p>· <strong>Policies and Cross-Functional Partnership:</strong> Own policies for shipping, returns, refunds, and guarantees, balancing customer goodwill with margin. Work closely with operations, fulfillment, and finance on order issues, and with marketing and product teams on launches, claims, and messaging so the support team is ready before every launch.</p><p>· <strong>Reporting and Analytics:</strong> Build dashboards and regular reporting on CX performance and its impact on revenue, retention, and cost per resolution. Use data to make decisions on staffing, tools, and investments.</p>
- 2026-10-28T00:00:00Z
- Fort Worth, TX
- onsite
- Permanent / Full Time
- 130000 - 150000 USD / Yearly
- <p><strong>Director of Clinic Operations – Fort Worth, TX</strong></p><p>Our client, a growing healthcare organization, is seeking a Director of Clinic Operations to lead its multi-site family practice clinics across DFW. Reporting to the COO, this leader will drive operational efficiency, patient volume growth, and sustainable profitability.</p><p><strong>What you’ll do:</strong></p><ul><li>Lead and develop Clinic Managers across multiple locations</li><li>Own clinic KPIs, budgets, staffing models, and labor targets</li><li>Partner with Billing to strengthen revenue cycle and reduce denials</li><li>Standardize workflows and ensure HIPAA/OSHA compliance</li><li>Support new clinic openings</li></ul><p><strong>What you bring:</strong></p><ul><li>5+ years of healthcare operations experience, including 3+ years in multi-site clinic leadership</li><li>Family practice or internal medicine experience preferred</li><li>Strong financial acumen and revenue cycle knowledge</li><li>Proven success improving clinic performance</li></ul><p><br></p><p>Full-time, on-site w Flexibility in Fort Worth with local travel to DFW clinics.</p><p><br></p><p>Joe.Faradie at roberthalf com for immediate consideration - connect with me on linkedin</p>
- 2026-11-05T00:00:00Z