Add your latest resume to match with open positions.
165 results for Contract Administrator in Usa
- Burlington, MA
- remote
- Temporary / Contract
- 79.1635 - 91.663 USD / Hourly
- We are looking for an experienced Contracts Manager to support a fast-moving legal and business environment in Burlington, Massachusetts. This Long-term Contract position will focus on managing a high volume of commercial agreements, with significant interaction across marketing as well as IT, finance, and HR. The ideal candidate will bring strong judgment, organization, and negotiation skills to help the team maintain efficient contract workflows and provide reliable day-to-day support.<br><br>Responsibilities:<br>• Manage a substantial volume of commercial contracts from intake through execution, ensuring timely review and follow-up.<br>• Draft, revise, and negotiate agreements that primarily support marketing initiatives while also addressing needs across IT, finance, and HR.<br>• Partner with internal stakeholders to clarify business terms, identify risk, and align contract language with organizational requirements.<br>• Oversee contract administration activities, including tracking status, maintaining documentation, and supporting compliance with internal procedures.<br>• Review proposed terms and recommend practical solutions that balance legal considerations with business objectives.<br>• Contribute to the ongoing use and optimization of LinkSquares as part of the team’s contract management processes.<br>• Provide additional bandwidth to a high-performing team by helping prioritize requests and keep contract workflows moving efficiently.
- 2026-10-29T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 45 - 55 USD / Hourly
- <p>A San Francisco–based personal injury law firm is seeking an experienced Contracts Manager to oversee the review, negotiation, and administration of contracts supporting firm operations. This is a contract-to-hire opportunity for a detail-oriented professional who enjoys working closely with legal, finance, and leadership teams in a fast-paced environment. The Contracts Manager will be responsible for managing the full contract lifecycle for vendor, service provider, and business agreements. This role serves as a key liaison between internal stakeholders and external parties, ensuring contracts are accurate, compliant, and aligned with firm policies and risk standards.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage the full lifecycle of contracts, from intake and review through execution and renewal</li><li>Review, draft, revise, and negotiate a wide range of agreements, including vendor, consulting, technology, and professional services contracts</li><li>Partner with attorneys, leadership, finance, and operations teams to assess contractual risk and business terms</li><li>Ensure contracts comply with applicable laws, firm policies, and risk management standards</li><li>Maintain contract records, databases, and tracking systems</li><li>Monitor renewal dates, obligations, and performance requirements</li><li>Assist with developing and standardizing contract templates and internal processes</li><li>Serve as a point of contact for contract-related inquiries and issues</li></ul>
- 2026-11-09T00:00:00Z
- Des Plaines, IL
- remote
- Temporary / Contract
- 57 - 66 USD / Hourly
- We are looking for a Contracts Manager to support a Contract assignment with a chemicals manufacturing organization in Des Plaines, Illinois. This role will focus on strengthening oversight of independent dealer agreements, evaluating contractual obligations, and helping the business address compliance concerns in a structured and proactive way. The ideal candidate brings sound judgment, strong commercial contracting experience, and a forward-thinking approach to improving how contract information is organized and used.<br><br>Responsibilities:<br>• Review independent dealer agreements to interpret key terms, identify obligations, and highlight areas requiring stronger compliance follow-through.<br>• Assess dealer performance against contractual commitments and help determine when formal enforcement actions or notices are appropriate.<br>• Prepare clear written communications to notify dealers of non-compliance issues and outline required corrective actions.<br>• Compare contract provisions with applicable dealership or franchise-related laws across multiple states to support compliant enforcement strategies.<br>• Draft, revise, and redline contract language while assisting with negotiations tied to dealer relationships and related commercial agreements.<br>• Organize and centralize contract records within the company’s contract management platform to improve visibility and long-term oversight.<br>• Partner with internal stakeholders to create practical processes for tracking contract status, risk exposure, and enforcement activity.<br>• Contribute ideas for more innovative and efficient contract management practices, including better use of systems and performance-related data.
- 2026-11-04T00:00:00Z
- San Jose, CA
- onsite
- Permanent / Full Time
- 90000 - 140000 USD / Yearly
- <p>We are seeking an experienced Contracts Manager to support a fast-growing AI storage and infrastructure environment. This role is ideal for someone with strong experience in DFARS-compliant contracting, IT hardware procurement, and commercial agreement negotiation. The right candidate will be comfortable managing supplier-facing contracts, statements of work, NDAs, intellectual property terms, and contract governance in a highly cross-functional, regulated environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Draft, review, and negotiate SOWs, NDAs, supplier agreements, and procurement-related contracts.</li><li>Manage contract terms related to intellectual property, risk, compliance, and supplier obligations.</li><li>Support hardware and infrastructure procurement by partnering with procurement, legal, operations, and business teams.</li><li>Oversee the full contract lifecycle: intake, redlining, execution, amendments, renewals, and closeout.</li><li>Maintain strong contract governance, including approval workflows, document control, and record retention.</li><li>Advise stakeholders on contract administration, deliverables, performance issues, and compliance requirements.</li><li>Handle sensitive and controlled information with discretion in support of regulated business operations.</li><li>Coordinate across global teams and time zones to move agreements forward efficiently.</li></ul>
- 2026-11-06T00:00:00Z
- Hayward, WI
- onsite
- Permanent / Full Time
- 55000 - 70000 USD / Yearly
- We are looking for a Grant Administrator to lead grant operations for a community-focused university in Hayward, Wisconsin. This position oversees a broad portfolio of approximately 40 awards and ensures sound financial management, regulatory adherence, and efficient administrative coordination. Reporting to the Director of Finance, this role plays a central part in supporting compliant and effective grant activity across the institution.<br><br>Responsibilities:<br>• Direct the day-to-day administration of a large portfolio of federal and government-funded grants from award setup through closeout.<br>• Monitor grant activity to ensure spending, documentation, and reporting align with sponsor requirements and institutional policies.<br>• Manage grant-related accounting tasks, including budget tracking, reconciliations, and financial oversight for assigned awards.<br>• Partner with internal departments to support grant planning, implementation, and ongoing operational needs.<br>• Prepare and review financial and administrative reports required by funding agencies and university leadership.<br>• Maintain compliance standards by interpreting award terms, identifying risks, and addressing issues before they affect funding.<br>• Serve as the primary liaison to the Director of Finance on grant performance, status updates, and departmental priorities.
- 2026-10-09T00:00:00Z
- Redwood City, CA
- remote
- Temporary / Contract
- 35 - 50 USD / Hourly
- <p>A growing technology company in Fremont is seeking a Contracts Specialist to join its Legal team. This role will provide day-to-day support to the General Counsel and help manage the full contract lifecycle across the organization. The position is primarily administrative in nature, with responsibility for contract intake, tracking, routing, execution, organization, and renewal management, while also assisting with first-pass review of agreements, especially nondisclosure agreements (NDAs). The Contracts Administrator will work across a wide range of company agreements and partner closely with internal stakeholders including sales, procurement, finance, HR, operations, and business leadership to help ensure contracts are processed efficiently and maintained accurately.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support the General Counsel with administration of the company’s contract lifecycle management process from request through execution, storage, and renewal tracking</li><li>Serve as a central point of contact for contract intake, status updates, document routing, signature coordination, and follow-up with internal stakeholders</li><li>Conduct first-pass review of standard agreements, with a particular focus on NDAs, using approved templates, playbooks, and escalation guidelines</li><li>Prepare, revise, format, and distribute contracts and related legal documents for review and execution</li><li>Maintain organized contract files, databases, trackers, and electronic records to ensure accuracy, completeness, and accessibility</li><li>Monitor key contract dates, including renewals, expirations, notice periods, and other obligations, and proactively alert stakeholders</li><li>Assist with administration of all agreement types across the company, including customer, vendor, partner, procurement, consulting, and confidentiality agreements</li><li>Help identify nonstandard terms and route issues to the General Counsel or appropriate legal team member for further review</li><li>Track contract status and generate reports related to volume, turnaround times, renewals, and outstanding items</li><li>Support process improvement initiatives for legal operations, contract workflows, templates, and recordkeeping practices</li><li>Coordinate with cross-functional teams to collect required information and ensure timely completion of agreements</li><li>Assist with legal templates, signature packets, and document version control</li><li>Support audits, compliance requests, and internal document retrieval as needed</li><li>Perform other legal administrative and contract support duties as assigned</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p><strong>Position Overview</strong></p><p>Robert Half is partnering with an established insurance company in San Diego to identify a detail-oriented Licensing and Contracting Specialist to support agent licensing, carrier appointments, and contracting operations. This individual will play an important role in ensuring agents and producers are properly licensed, appointed, and contracted in accordance with state regulations and carrier requirements.</p><p>The ideal candidate has strong organizational skills, excellent attention to detail, and experience managing licensing documentation, tracking deadlines, and coordinating with internal teams, insurance carriers, and regulatory agencies.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage the end-to-end licensing and contracting process for insurance agents, brokers, and producers.</li><li>Process new agent appointments, terminations, renewals, and changes to licensing records.</li><li>Prepare, review, and submit licensing applications and contracting paperwork to insurance carriers and applicable regulatory agencies.</li><li>Monitor agent licensing status, continuing education requirements, and renewal deadlines to maintain compliance.</li><li>Verify that all required documentation is complete, accurate, and submitted within established timelines.</li><li>Maintain accurate agent records, licensing databases, and contract documentation.</li><li>Coordinate with insurance carriers, internal departments, and external partners to resolve licensing and contracting issues.</li><li>Track application statuses, follow up on outstanding requirements, and communicate updates to relevant stakeholders.</li><li>Assist with audits, compliance reviews, and reporting related to agent licensing and contracting.</li><li>Identify opportunities to streamline administrative processes and improve accuracy and efficiency.</li></ul><p><br></p>
- 2026-10-29T00:00:00Z
- Tulare, CA
- onsite
- Temporary / Contract
- 18 - 20 USD / Hourly
- We are looking for a detail-oriented Loan Administrator to support lending operations in Tulare, California. This Long-term Contract position focuses on administering loan files, reviewing documentation, and assisting with underwriting activities to help maintain accurate and compliant records. The ideal candidate brings strong organizational skills, sound judgment, and experience handling loan-related paperwork in a structured environment.<br><br>Responsibilities:<br>• Manage loan files from intake through completion, ensuring documents are organized, accurate, and easy to retrieve.<br>• Review applications and supporting records to confirm completeness before files move forward in the approval process.<br>• Assist with underwriting-related tasks by gathering financial information and verifying required documentation.<br>• Maintain filing systems for active and archived loan records in accordance with internal standards and program guidelines.<br>• Conduct loan reviews to identify missing items, inconsistencies, or compliance concerns and follow up for resolution.<br>• Coordinate with internal teams and external stakeholders to track file progress and support timely loan processing.<br>• Prepare administrative updates, status notes, and reports related to loan activity and documentation.<br>• Support program-specific lending activities, including work connected to Community Development Block Grant loan administration when applicable.
- 2026-11-09T00:00:00Z
- Midland, TX
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- Commercial Loan Processor Midland, TX | permanent | Onsite About the Opportunity A well-established community bank in Midland is seeking a detail-oriented Commercial Loan Processor to join its lending team. This position plays a critical role in supporting commercial lenders by ensuring loan files are complete, accurate, and compliant throughout the approval and closing process. If you thrive in a fast-paced environment, enjoy working with financial documentation, and take pride in delivering exceptional service to both internal teams and customers, we'd love to hear from you. Key Responsibilities Process commercial loan applications from approval through closing Review loan documentation for accuracy, completeness, and compliance Coordinate with lenders, customers, title companies, attorneys, and other third parties to obtain required documentation Order and track appraisals, title work, insurance certificates, and financial information Prepare loan packages and closing documentation Ensure loan files adhere to bank policies, regulatory requirements, and internal procedures Maintain accurate records and loan tracking systems Assist with loan renewals, modifications, and ongoing portfolio maintenance Communicate effectively with borrowers and internal stakeholders throughout the loan process Qualifications Previous experience in commercial loan processing, loan operations, banking, or a related financial services role preferred Understanding of commercial loan documentation and lending practices Strong attention to detail and organizational skills Ability to manage multiple loan files and deadlines simultaneously Proficiency with Microsoft Office and banking software systems Excellent communication and customer service skills High level of professionalism and confidentiality What We're Looking For The ideal candidate is proactive, highly organized, and committed to delivering a high-quality customer experience. This role is perfect for someone who enjoys working behind the scenes to ensure a smooth and efficient lending process while supporting a growing commercial banking team. Benefits Competitive salary Comprehensive benefits package Paid time off and holidays Retirement benefits detail oriented development opportunities Stable, team-oriented work environment
- 2026-11-10T00:00:00Z
- Colorado Springs, CO
- onsite
- Temporary to Hire
- 20 - 25 USD / Hourly
- <p>We are looking for a detail-focused Loan Administrator to join a financial services team in Colorado Springs, Colorado. This contract-to-permanent opportunity is ideal for someone with lending or banking operations experience who enjoys keeping loan and escrow activities organized, accurate, and compliant. In this permanent role, you will partner with internal teams and customers to support day-to-day loan administration while helping ensure transactions move forward smoothly. You will play an important part in maintaining documentation, coordinating escrow-related tasks, and delivering responsive service in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Administer loan and escrow documentation for consumer, commercial, and agricultural accounts, ensuring records are accurate and up to date.</p><p>• Examine loan files for completeness, resolve missing information, and coordinate with stakeholders to keep files moving through the process.</p><p>• Handle routine servicing activities such as payment processing, payoff requests, account updates, and construction draw support.</p><p>• Oversee escrow-related functions, including tax and insurance disbursements, annual analysis work, and ongoing account maintenance.</p><p>• Prepare required notices and supporting documents to help meet internal standards and regulatory obligations.</p><p>• Reconcile loan accounts, assist with balancing activities, and generate operational reports for lending support.</p><p>• Maintain organized electronic and hard-copy files, including post-closing records, collateral documentation, and release tracking.</p><p>• Support valuation review activities, quality checks, audits, and examinations while responding to loan-related questions from customers and internal partners.</p>
- 2026-11-10T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 24 - 28 USD / Hourly
- <p>Position Overview</p><p>Our client, a commercial real estate organization, is seeking a highly organized and detail-oriented Property Administrator to provide administrative and operational support to the property management team. This individual will assist with the day-to-day management of commercial properties, serving as a key point of contact for tenants, vendors, and internal stakeholders while helping ensure properties operate efficiently.</p><p>The ideal candidate is proactive, service-oriented, and comfortable managing multiple administrative priorities in a fast-paced environment. Strong communication skills, attention to detail, and the ability to support property operations, financial administration, and tenant relations are essential.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to commercial property managers and the overall property management team.</li><li>Serve as a point of contact for tenants, responding to inquiries, coordinating requests, and assisting with day-to-day property needs.</li><li>Assist with lease administration, including maintaining lease files, tracking key dates, renewal options, expirations, and tenant documentation.</li><li>Coordinate maintenance requests, vendor services, work orders, and building repairs to ensure timely completion.</li><li>Prepare and distribute tenant communications, property notices, correspondence, and other related documentation.</li><li>Assist with accounts payable and receivable functions, including processing vendor invoices, coding expenses, and tracking payments.</li><li>Support monthly financial reporting, budgeting, expense tracking, and property-related reconciliations.</li><li>Maintain accurate property records, tenant files, vendor contracts, insurance certificates, and compliance documentation.</li><li>Assist with coordinating vendor relationships, service agreements, and building maintenance schedules.</li><li>Track certificates of insurance, vendor compliance requirements, and other property documentation.</li><li>Coordinate property inspections, tenant meetings, and other building-related activities.</li><li>Assist with preparing management reports, spreadsheets, presentations, and other operational materials.</li><li>Monitor office supplies and assist with general office and property administration as needed.</li></ul><p><br></p>
- 2026-11-07T00:00:00Z
- New Orleans, LA
- onsite
- Temporary / Contract
- 21 - 23 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support day-to-day property operations for a Contract position based in New Orleans, Louisiana. This opportunity is ideal for someone who enjoys keeping maintenance activities organized, coordinating with vendors and internal teams, and helping properties stay ready for prospective residents. The role offers a hands-on environment where initiative, strong communication, and sound administrative judgment will make a visible impact.<br><br>Responsibilities:<br>• Coordinate maintenance requests from intake through completion, ensuring timely follow-up with staff, residents, and external service providers.<br>• Organize preventive service plans and maintain tracking tools to help routine property upkeep stay on schedule.<br>• Support apartment readiness for showings by confirming units are presentable and necessary preparations are completed.<br>• Manage key control procedures by improving or maintaining an organized access system for property operations.<br>• Purchase maintenance supplies and materials while keeping records of usage, costs, and related operational needs.<br>• Monitor labor allocation, including maintenance and billable hours, to help support accurate reporting and scheduling.<br>• Maintain checklists and service documentation to promote consistency across recurring maintenance activities.<br>• Assist with administrative setup and coordination related to maintenance call handling preferences and service workflows.
- 2026-10-30T00:00:00Z
- Dallas, TX
- onsite
- Temporary to Hire
- 29.6875 - 34.375 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support residential operations in Dallas, Texas. This contract opportunity with potential for a permanent role is ideal for someone who enjoys coordinating maintenance activity, keeping service records accurate, and providing responsive communication to residents and service partners. The person in this role will help ensure repair requests are handled efficiently, scheduled appropriately, and completed to established quality expectations.<br><br>Responsibilities:<br>• Oversee the full lifecycle of maintenance requests, from initial intake through scheduling and completion, while aligning assignments with property location, service type, and resident availability.<br>• Maintain accurate records in the property management platform so that work order status, service history, and reporting data remain current and reliable.<br>• Evaluate incoming repair needs, determine urgency, and dispatch field technicians or external service providers based on priority and scope of work.<br>• Communicate with residents to arrange service appointments, confirm access details, and provide timely updates regarding scheduled maintenance.<br>• Review finished maintenance jobs to verify work quality, completion standards, and adherence to company expectations.<br>• Coordinate with vendors and contractors to obtain pricing, secure materials, and schedule outsourced repairs when additional support is required.<br>• Track supply and spare-part availability to help prevent service delays and support upcoming maintenance needs.<br>• Respond to urgent maintenance situations by adjusting schedules and coordinating prompt action to address emergency issues.
- 2026-11-11T00:00:00Z
- La Jolla, CA
- onsite
- Temporary to Hire
- 23 - 25 USD / Hourly
- <p>We are looking for a Property Administrator to support leasing and day-to-day property operations for a property management organization in San Diego. This contract-to-permanent position is ideal for someone who combines strong resident service skills with solid administrative follow-through, financial accuracy, and clear, detail-oriented communication. The role will help coordinate leasing documentation, maintain property records, assist with occupancy tracking, and contribute to a positive experience for prospective and current residents.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate leasing paperwork, prepare rental and move-in documents, and help ensure resident files are complete, accurate, and processed on schedule.</p><p>• Support application intake and review by confirming required information, tracking approvals, and communicating next steps as directed by property leadership.</p><p>• Perform or assist with move-in and move-out inspections, document unit condition thoroughly, and capture photographs to support property records.</p><p>• Accept rent payments and service-related requests when assigned, while maintaining accurate documentation and timely follow-up.</p><p>• Monitor model units and vacant apartments regularly to help keep them presentable and ready for tours.</p><p>• Maintain leasing activity records, availability reports, traffic logs, and vacancy updates to support weekly reporting on occupancy and outstanding balances.</p><p>• Gather market intelligence from competing properties and summarize rental comparisons to strengthen local leasing and pricing strategies.</p><p>• Promote available units by staying informed on floor plans, pricing, availability, unit features, and approved marketing materials for outreach efforts.</p><p>• Assist with special projects and operational tasks, including vendor coordination and other property-related support needs as requested by management.</p><p>• Uphold fair housing standards and applicable landlord-tenant requirements, and escalate any compliance concerns promptly through the proper channels.</p>
- 2026-11-06T00:00:00Z
- Pittsburgh, PA
- onsite
- Temporary / Contract
- 30 - 32 USD / Hourly
- We are looking for a Property Administrator to support affordable housing communities in Pittsburgh, Pennsylvania. This is a Contract position centered on leasing coordination, occupancy support, and accurate administration of voucher and resident documentation. The role is well suited for someone who can manage compliance-sensitive processes while providing timely, attentive service to applicants, residents, and partner agencies.<br><br>Responsibilities:<br>• Guide prospective residents through the leasing process, including inquiries, application follow-up, and move-in coordination.<br>• Prepare, review, and process housing voucher paperwork to ensure accuracy and alignment with program requirements.<br>• Maintain organized waiting lists, monitor applicant progress, and communicate status updates and next steps promptly.<br>• Help improve occupancy levels by promoting available units, arranging tours, and assisting with placement activities.<br>• Keep resident and applicant files complete, current, and compliant with affordable housing and property management standards.<br>• Collaborate with on-site staff, residents, and outside organizations to address documentation, eligibility, and occupancy matters.<br>• Track unit availability and support turnover preparation so apartments are ready for incoming residents.<br>• Handle administrative duties related to daily property operations, reporting, and compliance support.
- 2026-11-10T00:00:00Z
- Lafayette, CA
- onsite
- Temporary / Contract
- 30 - 34 USD / Hourly
- <p>We are looking for a detail-oriented Property Administrator to support day-to-day property operations in Lafayette, CA for a contract assignment. The Property Management Administrator will support administrative functions and work closely with the Property Manager and company Principals. This position will handle office-based property management responsibilities while assisting with the implementation of company decisions and projects. The role requires experience in property management, tenant communications, lease language, standard lease provisions, and coordinating tenant requests, including repairs.</p><p><br></p><p>Property Administrator Responsibilities:</p><p>Communicate with tenants regarding property-related matters.</p><p>Work with lease language and standard lease provisions.</p><p>Respond to or delegate tenant requests, including repair requests.</p><p>Perform administrative and office-based property management duties.</p><p>Support the Property Manager while they are in the field.</p><p>Assist company Principals with implementing decisions and projects.</p><p>Enter rent checks.</p><p>Track accounts receivable, including collections.</p><p>Assist with invoice approval.</p><p>Coordinate and share responsibilities with Property Management and Accounting staff.</p><p>MS Excel</p><p><br></p><p>Qualifications:</p><p>3+ years commercial property management experience required.</p><p>Experience with tenant communications.</p><p>Familiarity with lease language and standard lease provisions.</p><p>Ability to respond to or coordinate tenant requests.</p><p><br></p><p>If you are interested in this Property Administrator role, please apply today!</p>
- 2026-11-11T00:00:00Z
- Marina, CA
- onsite
- Temporary / Contract
- 30 - 32 USD / Hourly
- We are looking for a welcoming and dependable Property Administrator to support onsite leasing and property operations in California. This contract position is ideal for someone who enjoys working with people, staying organized, and creating a positive experience for prospective tenants and visitors. The role combines front-facing customer support with administrative coordination and requires someone who is comfortable being active throughout the day. You will work closely with the sales and leasing team to help keep daily activities running smoothly.<br><br>Responsibilities:<br>• Welcome visitors and prospective tenants in a friendly and detail-oriented manner, ensuring they are connected with the appropriate sales or leasing representative.<br>• Coordinate and schedule appointments for tours, consultations, and follow-up meetings while maintaining accurate daily calendars.<br>• Lead property tours for prospective tenants, highlighting community features and answering general questions about the site.<br>• Provide light hospitality support by preparing refreshments such as bottled water and snacks for guests during visits and meetings.<br>• Assist with administrative assignments, including organizing information, tracking requests, and supporting day-to-day office operations.<br>• Gather pricing details and vendor quotes as needed to support property-related projects and operational needs.<br>• Follow direction from the onsite sales team to help manage guest flow, appointment readiness, and leasing support activities.<br>• Remain active and mobile throughout the property during the workday, including frequent walking between office and tour locations.
- 2026-11-02T00:00:00Z
- Annandale, VA
- onsite
- Temporary / Contract
- 18.05 - 20.9 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support daily operations for a community property management team in Annandale, Virginia. This Contract position is ideal for someone with at least 1 year of experience who is comfortable handling administrative coordination, maintaining organized records, and assisting with property-related documentation. The role requires strong office skills, confidence using Microsoft Office, and the ability to work effectively with property management software such as Yardi.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to the Community Property Manager, helping keep property operations organized and on schedule.<br>• Maintain tenant, vendor, and property records with accuracy, ensuring files and documentation are current and easy to access.<br>• Assist with preparing correspondence, reports, notices, and other routine materials related to property administration.<br>• Enter and update information in Yardi and other internal systems to support leasing, maintenance, and operational activities.<br>• Coordinate office tasks such as scheduling, document tracking, data entry, and general follow-up with internal and external contacts.<br>• Support communication with residents, contractors, and service providers by responding to inquiries and routing requests appropriately.
- 2026-11-06T00:00:00Z
- Bronx, NY
- onsite
- Temporary / Contract
- 24.7 - 28.6 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support daily operations for a residential property portfolio in New York. This is a Contract position suited for someone who can balance tenant communication, collections support, scheduling, and records management in a fast-paced property management environment. The ideal candidate will work closely with accounting, maintenance, and site teams to keep resident matters organized, documented, and moving forward. Success in this role requires strong follow-through, detail orientation, and confidence using property management systems such as Yardi.<br><br>Responsibilities:<br>• Support rent collection efforts by preparing delinquency notices, organizing mailing documentation, and making routine outreach calls regarding outstanding balances.<br>• Coordinate with residents and internal teams to address tenant-related concerns and ensure issues are routed to the appropriate department.<br>• Arrange repair appointments, follow up on pending service needs, and help track required maintenance activity.<br>• Monitor move-out activity by assisting with inspection follow-up and maintaining an accurate weekly report of upcoming and completed vacancies.<br>• Oversee administrative tracking for parking payments, parking agreements, and renewal activity to help maintain current records.<br>• Work with the maintenance team to document and follow the status of court-mandated repairs and Section 8-related repair items.<br>• Review subsidy payment activity each month and note any interruptions, discrepancies, or suspensions requiring attention.<br>• Maintain accurate tenant legal records in Yardi, including correspondence, payment updates, court dates, and deadline reminders.<br>• Provide front-office administrative support by managing files, entering data, preparing forms, answering inquiries, and maintaining calendars and appointments.<br>• Handle resident interactions with a courteous, detail-oriented, and service-focused approach while following Fair Housing requirements at all times.
- 2026-10-20T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a welcoming and organized Property Administrator to support daily front desk and workplace operations. This Contract position is ideal for someone who enjoys creating a positive on-site experience for visitors, tenants, and internal teams while keeping administrative tasks running smoothly. The role blends reception coverage, coordination, and general office support in a well-organized property environment.<br><br>Responsibilities:<br>• Welcome guests, tenants, and vendors at the front desk and provide courteous assistance with inquiries, directions, and check-in procedures.<br>• Manage incoming calls, messages, and general correspondence, ensuring requests are directed promptly to the appropriate contacts.<br>• Coordinate day-to-day workplace and reception activities to maintain an orderly, responsive, and service-focused office environment.<br>• Support property administration by preparing documents, updating records, and maintaining organized files for routine operations.<br>• Schedule meetings, assist with visitor logistics, and help oversee shared spaces so they remain presentable and ready for use.<br>• Track office and reception supply needs, place requests when inventory runs low, and help maintain smooth day-to-day operations.<br>• Partner with building staff, service providers, and internal teams to help resolve routine facility or tenant service issues in a timely manner.<br>• Assist with special projects and operational updates as needed, including administrative tasks tied to workplace process changes when applicable.
- 2026-11-04T00:00:00Z
- Oklahoma City, OK
- onsite
- Temporary / Contract
- 24.738 - 28.644 USD / Hourly
- We are looking for a Contracts Coordinator to support purchasing operations for a Contract position based in Oklahoma City, Oklahoma. This role focuses on coordinating procurement activities, maintaining accurate order documentation, and helping the purchasing team keep materials and services moving efficiently. The ideal candidate is organized, detail-oriented, and comfortable working across day-to-day purchasing functions in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate procurement tasks by preparing, tracking, and updating purchase orders to support timely delivery of materials and services.<br>• Work closely with the purchasing team to manage routine buying activities and maintain organized records for department transactions.<br>• Monitor order status, follow up with vendors, and help resolve issues related to quantities, pricing, or delivery timelines.<br>• Support purchasing operations by reviewing requests, confirming order details, and ensuring documentation is complete and accurate.<br>• Maintain clear communication with internal stakeholders regarding purchasing needs, order progress, and material availability.<br>• Assist with department reporting and administrative processes tied to purchasing functions and procurement workflows.
- 2026-11-06T00:00:00Z
- Denver, CO
- onsite
- Permanent / Full Time
- 110000 - 140000 USD / Yearly
- <p>Legal Operations Administrator</p><p>An established boutique Denver law firm is seeking an experienced, proactive Legal Operations Administrator to oversee day-to-day administrative and business operations. This hands-on professional will partner with firm leadership, manage operational functions, and implement improvements to enhance efficiency and support the firm's success.</p><p>The ideal candidate will have a strong law firm administration background, with experience in financial administration, HR, vendor management, and technology. This individual will take ownership of business operations, improve processes, and serve as a trusted resource to attorneys and staff.</p><p>Key Responsibilities</p><p>Law Firm Administration & Operations</p><p>Oversee daily administrative operations and coordinate business functions.</p><p>Partner with firm leadership on operational priorities, policies, and procedures.</p><p>Improve administrative systems, workflows, and processes.</p><p>Manage office operations, service providers, and administrative resources.</p><p>Identify inefficiencies and implement solutions that improve productivity and accountability.</p><p>Financial Administration & Legal Billing</p><p>Oversee billing, accounts payable, accounts receivable, collections, and reconciliations.</p><p>Monitor unbilled time and outstanding receivables and resolve billing issues with attorneys.</p><p>Prepare financial reports, budgets, expense analyses, and cash-flow updates.</p><p>Identify opportunities to improve billing efficiency, collections, and cost management.</p><p>Manage routine financial administration and coordinate with outside accounting professionals on tax and year-end matters.</p><p>Human Resources</p><p>Oversee HR administration, payroll coordination, benefits, and personnel records.</p><p>Coordinate recruiting support, onboarding, and offboarding.</p><p>Administer employee policies and support performance management.</p><p>Vendor Management</p><p>Technology & Process Improvement</p><p>Evaluate workflows and implement technology-driven efficiencies.</p><p>Leverage automation and AI to streamline processes and reduce manual work.</p><p>Qualifications</p><p>8+ years of progressively responsible experience in law firm administration, legal operations, or professional-services administration.</p><p>Experience with law firm billing, financial administration, and reporting.</p><p>Knowledge of HR administration, payroll, and benefits.</p><p>Experience managing vendors, contracts, and administrative processes.</p><p>Familiarity with legal accounting or practice-management systems such as Clio, Aderant, Elite, Tabs3, PCLaw, or comparable platforms.</p><p>Strong organizational, communication, analytical, and problem-solving skills.</p><p>Technology aptitude and interest in automation, AI, and process improvement.</p><p>Compensation & Benefits: Competitive salary, bonus, and excellent benefits.</p><p>To be considered, please email your resume to Mala Saraogi, Director, Robert Half Legal, at mala.saraogi@roberthalf[dot][com] for confidential consideration.</p>
- 2026-10-28T00:00:00Z
- Edwardsville, IL
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a detail-oriented Legal Administrator to support attorneys and legal staff in Edwardsville, Illinois. This Long-term Contract position focuses on managing legal documentation, coordinating schedules and court-related activities, and ensuring administrative work is completed accurately and on time. The ideal candidate is organized, discreet, and comfortable handling a high volume of legal and client materials in a fast-paced environment. <br> Responsibilities: • Provide day-to-day administrative support for attorneys and paralegals, helping keep legal matters organized and moving forward efficiently. • Draft, format, and finalize legal documents such as briefs, pleadings, correspondence, and supporting materials, including tables and other structured sections as needed. • Prepare document templates and case materials for motions, discovery, hearings, and trial preparation. • Submit court filings electronically with state and federal courts while ensuring compliance with filing procedures and deadlines. • Review legal documents carefully for completeness, formatting, grammar, and accuracy before distribution or submission. • Organize and maintain client and case records, including pulling, downloading, renaming, and saving court documents in the appropriate files. • Manage calendars through Outlook by scheduling meetings, court appearances, travel, mediations, and other time-sensitive commitments. • Process client intake information in Aderant and assist with conflict check submissions, invoice review, and payment request coordination. • Support special projects, presentation preparation, client events, and other operational or legal administrative tasks as assigned. <br> The pay range for this position is 19 to 22. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. <br> Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
- 2026-11-11T00:00:00Z
- Birmingham, MI
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- We are looking for a detail-oriented Legal Administrator to support legal operations for an insurance-focused organization. This contract opportunity is ideal for someone who can manage documentation, coordinate case activity, and communicate effectively with internal and external partners. The role requires strong judgment, careful document handling, and the ability to keep legal matters organized in a fast-paced environment.<br><br>Responsibilities:<br>• Prepare, edit, and finalize a range of legal materials such as agreements, subpoena-related documents, formal responses, and business correspondence with a high level of accuracy.<br>• Maintain active legal files by organizing records, tracking updates, and ensuring case documentation remains current and accessible.<br>• Examine client records and other supporting materials to identify key facts, compile findings, and create clear summaries for review.<br>• Coordinate the exchange of documentation with errors and omissions carriers and outside counsel to support ongoing legal matters.<br>• Manage filing activities, including electronic submissions and court-related documentation, in accordance with deadlines and procedural requirements.<br>• Oversee calendars for legal deadlines, case milestones, and follow-up actions to help keep matters progressing on schedule.<br>• Use case management systems to record activity, store documentation, and monitor the status of legal work.<br>• Proofread legal and administrative documents carefully to ensure consistency, completeness, and high-quality standards before distribution.
- 2026-10-28T00:00:00Z
- Hartford, CT
- onsite
- Temporary / Contract
- 15.8365 - 18.337 USD / Hourly
- We are looking for a Legal Administrator to support daily legal operations for a team in Hartford, Connecticut. This Long-term Contract position is ideal for someone who can keep case activity organized, manage deadlines with care, and prepare standard legal documents accurately. The role offers an opportunity to contribute across administrative and filing functions while working closely with colleagues in a collaborative, fast-paced environment.<br><br>Responsibilities:<br>• Coordinate legal calendars, track important deadlines, and help ensure time-sensitive matters are addressed promptly.<br>• Prepare routine legal documents using approved templates, including summonses, complaints, and related case materials.<br>• Submit documents through electronic filing systems and assist with court filing activities in accordance with procedural requirements.<br>• Maintain well-organized legal files and keep records current, accessible, and properly documented.<br>• Update case information in case management software to support accurate tracking and efficient workflow management.<br>• Provide administrative support to the legal team by assisting with priorities as needs shift across matters.<br>• Review documents for completeness and formatting before filing or distribution to help reduce errors and delays.
- 2026-10-15T00:00:00Z