144 Results for Ap Specialist Jobs in Usa

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AP Specialist

Chicago, IL
onsite
Permanent / Full Time
65000 - 72000 USD / Yearly
The salary range for this position is $65,000 - $72,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Job Description: The A/R Specialist will manage the timely and accurate collection of customer receivables for the Organization. The ideal candidate will be responsible for the collection, processing, and reconciliation of outstanding receivables. position supports the Company’s objectives through building relationships with customers, working cross-functionally with departments and monitoring and reporting on key performance indicators. Responsibilities<ul><li>Monitor the accurate and timely generation of customer invoices, ensuring compliance with established billing policies and procedures.</li><li>Review and verify the accuracy of invoices and other billing documents.</li><li>Maintain consistent communication with contact(s) at customer to ensure prompt payment and resolve any outstanding payment issues.</li><li>Reconciliation of assigned customer accounts to identify and address discrepancies or variances.</li><li>Investigate and resolve customer inquiries related to billing discrepancies or account issues.</li><li>Prepare and maintain accounts receivable reporting, including aging analysis and collection forecasts.</li><li>Monitor and track customer payment trends, identifying potential risks and opportunities for process improvement.</li><li>Assist with month-end and year-end closing activities as needed, ensuring accurate revenue recognition and financial reporting.</li><li>Support internal and external audits by providing documentation and responding to inquiries.</li><li>Stay up to date with industry best practices and regulations related to accounts receivable and billing.</li></ul>
2026-09-17T00:00:00Z

AP Specialist

Bethany Beach, DE
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Growing South Delaware client is looking to staff a tech savvy AP Specialist with strong data analysis experience. The responsibilities for this role will consist of processing vendor invoices, expense reporting, assisting with coding of invoices, account reconciliation, posting client reimbursable costs, verifying and updating vendor accounts, analyzing accounts payable transactions for accuracy, assist with check runs, preparing documents for audits, and resolving accounts payable discrepancies. Ideally, we are seeking an A/P Specialist who can perform day-to-day financial transactions utilizing their knowledge of best practices in accounting and bookkeeping. How you will make an impact· Oversee full accounts payable cycle· Code invoices and match purchases· Resolve invoice discrepancies· Reconcile banking accounts/statements· Process expense reimbursements· Month-End/Year-End Close· Prepare financial reports and statements· General Ledger processing· Perform accounting research· Administrative duties as needed
2026-09-28T00:00:00Z

AP Specialist

King of Prussia, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Strategic services company located in the King of Prussia/Wayne area is looking to hire an A/P Specialist with proven experience processing high-volume, client billing and invoicing. The responsibilities for this role will consist of processing vendor invoices, expense reporting, assisting with coding of invoices, account reconciliation, posting client reimbursable costs, verifying and updating vendor accounts, analyzing accounts payable transactions for accuracy, assist with check runs, preparing documents for audits, and resolving accounts payable discrepancies. Ideally, we are seeking an A/P Specialist who can perform day-to-day financial transactions utilizing their knowledge of best practices in accounting and bookkeeping. How you will make an impact· Oversee full accounts payable cycle· Code invoices and match purchases· Process 1099 Forms· Resolve invoice discrepancies· Process expense reimbursements· Month-End/Year-End Close· Prepare financial reports and statements· Assist with AP benefits administration activities· General Ledger processing· Perform accounting research
2026-09-14T00:00:00Z

AP Specialist

Centennial, CO
onsite
Permanent / Full Time
55000 - 58000 USD / Yearly
We are looking for an AP Specialist to join a great organization in Centennial, Colorado. This position is ideal for someone who brings solid accounts payable experience, works carefully with financial data, and stays organized while managing multiple deadlines. The right candidate will contribute to accurate payment processing, maintain strong internal coordination, and support day-to-day accounting operations with a high level of reliability. Responsibilities:• Process vendor invoices accurately and ensure payments are prepared in accordance with established timelines.• Review accounts payable transactions for completeness, proper coding, and alignment with company financial records.• Maintain organized documentation for invoices, payment activity, and supporting accounting materials.• Post payments and update account information to keep records current and accurate.• Communicate with internal team members and external vendors to resolve invoice questions and payment discrepancies.• Assist with broader bookkeeping and accounting support activities as needed within the finance function. If you or anyone you know is interested, please apply to this posting
2026-09-14T00:00:00Z

AP SPECIALIST

Las Vegas, NV
onsite
Permanent / Full Time
52000 - 60000 USD / Yearly
We are looking for an AP Specialist to join a mission-driven nonprofit organization in Las Vegas, Nevada. This position plays an important role in supporting purchasing and accounts payable operations by helping ensure transactions are processed accurately, on time, and in accordance with internal policies and funding requirements. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work collaboratively across departments while maintaining organized financial records. Responsibilities: • Manage purchase requisitions and purchase orders from initial review through final processing, confirming approvals and budget availability before orders are released. • Maintain vendor files and assist with supplier setup activities to keep records accurate, complete, and compliant with organizational standards. • Review invoices for accuracy, assign proper general ledger coding, and enter payables into the accounting system in alignment with nonprofit and grant-related guidelines. • Reconcile purchasing documents by comparing purchase orders, invoices, and receiving records to identify issues and prevent payment errors. • Execute vendor payments through approved methods such as check runs, electronic payments, procurement cards, and employee reimbursement processes while following internal controls. • Work with vendors and internal teams to resolve billing, receiving, and purchase order discrepancies so that transactions are cleared promptly. • Support account reconciliations, month-end close tasks, accrual preparation, and documentation needed for audits and financial review. • Oversee annual 1099 preparation, validate tax-related vendor data, and address reporting exceptions to support accurate filings. • Respond to supplier questions regarding payment activity and provide timely follow-up on routine accounts payable matters. • Follow procurement policies, financial procedures, grant compliance standards, and mandated reporting obligations, while assisting with additional duties as assigned.
2026-09-10T00:00:00Z

AP Specialist

Charlotte, NC
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for an AP Specialist to support daily accounts payable operations in Charlotte, North Carolina. This role is well suited for someone who is highly organized, careful with financial details, and interested in growing within accounting and finance. The position focuses on invoice processing, vendor payment support, record accuracy, and collaboration with the broader accounting team. Responsibilities: • Process supplier invoices promptly and verify that billing details are complete and accurate before entry. • Compare invoices with purchase orders, receipts, and related documentation to confirm proper authorization when required. • Record accounts payable activity in the accounting system and help maintain accurate financial data. • Support routine payment cycles by preparing items for check runs, electronic payments, and wire transactions. • Respond to vendor questions regarding invoices, payment timing, and account status in a clear and helpful manner. • Review vendor statements, identify inconsistencies, and assist in resolving outstanding issues. • Organize and maintain digital and physical accounts payable files to support audit readiness and record retention. • Contribute to month-end tasks by assisting with reconciliations, closing support, and other accounting activities. • Follow internal accounting policies and established procedures while assisting with special projects and cross-functional support as needed. • Learn and assist with payroll-related processing when needed as part of broader accounting support.
2026-09-15T00:00:00Z

AP Specialist

Rochester, NY
onsite
Temporary / Contract
18 - 26 USD / Hourly
Job Summary:We are seeking a dependable and detail-oriented Accounts Payable (AP) Specialist to join our team. This role is responsible for handling vendor invoices, processing payments, reconciling statements, and maintaining accurate financial records. The ideal candidate will have excellent organizational skills, strong attention to detail, and a good understanding of accounting procedures.
2026-09-24T00:00:00Z

AP/AR Specialist

San Francisco, CA
remote
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an AP/AR Specialist to support day-to-day accounting operations for a fully remote contract opportunity. This role is ideal for someone who thrives in a fast-paced, high-volume environment, enjoys working independently, and has strong experience managing both accounts payable and accounts receivable processes. The position offers the opportunity to contribute to a collaborative team while ensuring accurate transaction processing, vendor management, customer billing, and financial record maintenance. This is a contract position that is 100% remote and will be 25-35 hours per week. Responsibilities:• Process high-volume accounts payable and accounts receivable transactions, managing 200+ invoices monthly with a high degree of accuracy and timeliness.• Perform full-cycle AP/AR responsibilities including vendor invoice processing, 3-way matching, payment runs, customer invoicing, cash applications, collections support, and account reconciliations.• Review contracts, purchase orders, and supporting documentation to validate invoice approvals, payment terms, customer billing, and revenue recognition requirements.• Manage invoice workflows and follow up with internal stakeholders to ensure approvals and payments remain on schedule.• Process and monitor vendor payments, customer payments, and expense transactions while maintaining proper documentation and audit readiness.• Apply general ledger knowledge to accurately code and categorize transactions across multiple business functions.• Conduct aging analysis, transaction reporting, and exception management to identify discrepancies and resolve issues promptly.• Maintain accurate financial records while supporting process improvements and operational efficiency initiatives.• Collaborate with internal teams, customers, and vendors to resolve billing, payment, and account-related inquiries.• Support back-end accounting operations by ensuring data integrity and adherence to established financial controls.
2026-10-02T00:00:00Z

ACH Specialist

Memphis, TN
onsite
Permanent / Full Time
38000 - 42000 USD / Yearly
We are looking for an ACH Specialist to support daily deposit operations and ensure transaction processing is completed accurately and on schedule. This position plays an important role in maintaining compliance with banking regulations, reconciling key accounts, and assisting with a range of operational banking activities. Based in Memphis, Tennessee, this role also partners with internal teams to provide dependable service and help keep deposit-related processes running smoothly. Responsibilities: • Manage ACH origination activity and review transactions for adherence to applicable banking rules and internal controls. • Reconcile daily cash letters, bank cash, and other operational balances to confirm accuracy and resolve discrepancies promptly. • Process collection items, overdrafts, stop payments, returns, adjustments, and chargebacks in accordance with established procedures. • Support deposit account operations by handling special item requests, monitoring maintenance reports, and assisting with account-related processing needs. • Oversee online banking, mobile banking, and debit card activity by researching issues and providing timely internal or customer support. • Complete recurring daily and monthly reconciliations, settle bank funds, and assist with year-end operational and compliance tasks. • Monitor document retention and deposit compliance requirements, including regulatory notices, dormant account review, and large-dollar item tracking. • Process legal and regulatory items such as garnishments and Regulation D correspondence while coordinating with compliance or leadership as needed. • Provide operational support to bank operations and branch administration teams and take on additional duties assigned by management.
2026-09-18T00:00:00Z

AR Specialist

San Francisco, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are seeking a detail-oriented and customer-focused, contract Accounts Receivable (AR) Specialist to be 100% onsite in San Francisco. This is an exciting opportunity for a finance professional who enjoys problem-solving, building relationships, and contributing to the financial health of an organization. What You'll DoAs an Accounts Receivable Specialist, you'll play a critical role in supporting the organization's financial operations by:<ul><li>Generating and processing customer invoices accurately and on time.</li><li>Monitoring customer accounts and following up on outstanding balances.</li><li>Managing collection activities while maintaining positive customer relationships.</li><li>Applying customer payments and reconciling account discrepancies.</li><li>Investigating and resolving billing issues, payment disputes, and account variances.</li><li>Maintaining accurate customer account records and supporting documentation.</li><li>Preparing aging reports and providing updates on collection activities and trends.</li><li>Collaborating with Sales, Customer Service, and Finance teams to resolve customer concerns.</li><li>Assisting with month-end close activities, account reconciliations, and reporting.</li><li>Identifying opportunities to improve processes, increase efficiency, and enhance the customer payment experience.</li><li>Supporting audits and special projects as needed.</li></ul>** If you're interested in this position, please apply to this position and contact Anabel Lopez-Horta at anabel.lopez-horta - at - roberthalf - .com with your word resume and reference job ID# Staff Accountant**
2026-09-21T00:00:00Z

AR Specialist

Hillsboro, OR
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
Charlie Gilmur with Robert Half is searching for a detail-oriented AR Specialist to support invoicing and accounts receivable activities in Hillsboro, Oregon. This position plays a key role in maintaining accurate billing records, processing customer payments, and helping ensure timely collection of project-related revenue. The ideal candidate brings strong AR knowledge, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and compliance. Responsibilities:• Oversee daily accounts receivable activity, including customer invoicing, payment posting, credit processing, and project-related billing support.• Examine invoice drafts and supporting documentation to confirm accuracy, completeness, and alignment with company guidelines before release.• Apply appropriate tax treatment based on jurisdiction and the nature of services performed to ensure compliant billing.• Monitor outstanding unbilled work through regular reporting and coordinate with sales personnel to track project billing readiness.• Process approved customer credits and maintain proper documentation for adjustments made to accounts.• Post cash receipts, reconcile payment activity, and support follow-up actions needed to resolve account discrepancies.• Maintain customer account records, support credit card payment processing, and provide receipts or related documentation to customers.• Partner with internal teams by answering billing questions, sharing guidance on billing-related concerns, and assisting with job closeout activities as needed. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013497247
2026-09-30T00:00:00Z

A/R Specialist

King of Prussia, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Successful client located within the King of Prussia area is looking to hire an A/R Specialist with experience working within multi-location organizations or shared services environments. The role will be responsible for managing the full accounts receivable cycle, ensuring timely collections, accurate cash application, account reconciliations, and maintaining strong relationships with customers. This A/R Specialist will also prepare payment schedules monitor aging reports, create AR dashboards, process credit card/ACH deposits, prepare AR report summaries, monitor customer accounts, resolve AR and billing inquiries/disputes, reconcile bank statements, and assist with month-end close activities. The ideal AR Specialist will thrive in a high-volume environment and possess strong analytical and Excel skills.. Primary Duties· Receive, review and process billing· Create payment schedules· Maintain and update customer accounts· Reconcile bank deposits· Identify delinquent accounts· Perform payment reconciliations· Post cash receipts· Generate financial statements· Resolve customer service issues
2026-09-15T00:00:00Z

POS Specialist

West Hollywood, CA
onsite
Temporary / Contract
40 - 65 USD / Hourly
email: valerie.montoya@rht (.com) We are looking for a POS Specialist OR Technology Manager to lead hands-on IT support and operational technology performance across a portfolio of hospitality venues in West Hollywood, California. This Contract to fulltime position is ideal for someone who thrives in a fast-moving restaurant environment and can keep critical systems dependable for both on-site and remote locations. The role works closely with internal technical staff, venue leadership, outside vendors, and software partners to maintain stable, secure, and efficient technology services. Responsibilities:<ul><li>Support and manage restaurant technology platforms, including POS systems, Microsoft 365, security systems, and business applications.</li><li>Troubleshoot complex technical issues impacting sales reporting, tip processing, POS functionality, and system integrations.</li><li>Investigate and resolve infrastructure, network, and connectivity issues across multiple venues.</li><li>Act as the escalation point for technology-related incidents and coordinate with vendors, developers, and venue management to drive resolution.</li><li>Perform testing and validation of POS transactions, integrations, and system changes.</li><li>Manage Microsoft 365 accounts, permissions, and security administration.</li><li>Oversee technology projects, upgrades, deployments, and system enhancements.</li><li>Assign and prioritize work for IT support resources while remaining heavily involved in day-to-day operations.</li><li>Support camera systems, network infrastructure, and other operational technologies used throughout the business.</li></ul>
2026-10-01T00:00:00Z

AP Analyst

Chicago, IL
onsite
Permanent / Full Time
85000 - 87000 USD / Yearly
The salary range for this position is $85,000- $87,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Job Description:The Accounts Payable (AP) Analyst manages the company’s outgoing expenses and ensures all invoices are processed and paid accurately, timely, and in compliance with company policies. This role is accountable for end-to-end AP processing, vendor relations, monthly reconciliations, and issue resolution, partnering closely with Accounting, Operations, and cross-functional teams. Primary Responsibilities: • Invoice Intake & Verification - Receive, review, and validate invoices and employee expense reports for accuracy, proper coding, approvals, and supporting documentation. • Payment Processing - Prepare and execute payments (ACH, wires, checks) per company policy and schedule and in compliance with the company’s internal controls. • Vendor Management - Maintain vendor master data (W-9s/1099 designations, banking instructions); respond to vendor inquiries; track and reconcile outstanding credit memos. • Month-End Close Support - Reconcile AP subledger to the general ledger; prepare AP accruals; confirm payable reports to ensure amounts paid were accurate; support schedules for audits. • Compliance & Controls - Uphold AP policies/procedures; support 1099 year-end reporting; contribute to process improvements and automation initiatives. • Treasury – Support treasury activities by managing bank account maintenance, preparing and submitting bank documentation, coordinating responses to KYC inquiries, and monitoring bank account fees. • Cross-Functional Collaboration - Partner with Accounting, Procurement, and business teams to resolve issues, improve cycle times, and sustain vendor relationships. • Perform other duties as assigned.
2026-09-17T00:00:00Z

SEO Specialist

Raleigh, NC
onsite
Temporary / Contract
0 - 0 USD / Yearly
The SEO/AEO Specialist will support SEO and answer engine optimization initiatives across multiple client accounts. This hands-on role will focus on keyword research, on-page optimization, technical SEO, AI search visibility, content recommendations, and performance reporting.<ul><li>Position DetailsPart-time: Approximately 15–20 hours per week</li><li>Schedule: Flexible</li><li>Work Arrangement: Local candidates preferred; willingness to work in an office two days per week.</li></ul> <ul><li>Key ResponsibilitiesConduct keyword and topic research to support content briefs, page optimization, and site architecture recommendations.</li><li>Perform on-page SEO audits and implement or recommend improvements to titles, meta descriptions, headers, internal linking, and schema markup.</li><li>Monitor technical SEO health, including crawlability, indexation, site speed, and Core Web Vitals.</li><li>Track keyword rankings, organic traffic, and search visibility using Google Search Console, GA4, Ahrefs, or Semrush.</li><li>Monitor brand and client visibility across AI answer engines such as ChatGPT, Perplexity, and Google AI Overviews.</li><li>Recommend content and formatting improvements to increase the likelihood of AI-generated citations and visibility.</li><li>Prepare client-ready SEO/AEO performance summaries and translate data into actionable insights.</li><li>Manage tasks, deliverables, and deadlines in Asana or similar project management tools.</li><li>Collaborate with strategy and account teams and participate in client or internal meetings as needed.</li></ul>
2026-09-22T00:00:00Z

Audit Specialist

Charlotte, NC
remote
Temporary / Contract
70 - 85 USD / Hourly
Our client, a leading global bank, is seeking an experienced IT Auditor to support a regulatory-focused audit project centered on Enterprise Change Management (ECM) controls within AML/BSA technology environments. Key Responsibilities:<ul><li>Execute control testing and audit procedures related to Enterprise Change Management (e.g. system development, change approvals, migrations, production releases etc.)</li><li>Assess the design and operating effectiveness of IT controls supporting AML/BSA compliance programs, including transaction monitoring, sanctions screening, and customer risk management platforms.</li><li>Identify control gaps, document audit findings, and provide recommendations to enhance compliance with internal policies, regulatory expectations, and audit standards.</li></ul>
2026-10-02T00:00:00Z

AP Associate

Linwood, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Growing manufacturer within the Southern Pennsylvania area seeks an AP Associate with proven experience processing high-volume with matching and batching invoice expertise. The responsibilities for this role will consist of processing vendor invoices, expense reporting, assisting with coding of invoices, account reconciliation, posting client reimbursable costs, verifying and updating vendor accounts, analyzing accounts payable transactions for accuracy, assisting with check runs, preparing documents for audits, and resolving accounts payable discrepancies. Ideally, we are seeking an AP Associate who can perform day-to-day financial transactions utilizing their knowledge of best practices in accounting and bookkeeping. How you will make an impact· Oversee full accounts payable cycle· Code invoices and match purchases· Resolve invoice discrepancies· Process expense reimbursements· Sales & Use Tax Documentation· Prepare financial reports and statements· Assist with AP benefits administration activities· General Ledger processing· Perform accounting research
2026-09-18T00:00:00Z

AP Associate

New York, NY
onsite
Temporary / Contract
27 - 34 USD / Hourly
We are looking for an AP Specialist to join a finance team on a long-term contract assignment. This role is suited for an AP Accountant who can manage high-volume financial activity, support accurate close processes, and maintain strong control over ledger integrity. The position offers the opportunity to contribute across reporting, reconciliations, tax-related support, and day-to-day accounting operations while working independently in a fast-paced environment. Responsibilities:• Support month-end close activities by completing assigned accounting tasks on schedule and helping ensure accurate financial results.• Create and record journal entries in line with applicable accounting guidance and internal reporting standards.• Maintain general ledger accuracy through careful review, documentation, and reconciliation of financial transactions.• Perform balance sheet and account reconciliations to identify variances and confirm the completeness of financial records.• Contribute technical accounting support related to external reporting, close procedures, and financial systems usage.• Assist with fixed asset accounting and related analysis, including areas influenced by IFRS 16 requirements.• Provide support for corporate tax and sales tax activities, including work connected to filings and tax-related accounting entries.• Use SAP and advanced Excel skills to analyze data, resolve discrepancies, and improve reporting accurate.
2026-10-02T00:00:00Z

Collections AR Specialist

Dallas, TX
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are seeking a detail-oriented Accounts Receivable & Collections Specialist to join our growing team. This individual will be responsible for managing customer accounts, driving timely collections, applying cash receipts, researching account discrepancies, and maintaining positive customer relationships. The ideal candidate will have strong problem-solving skills, excellent communication abilities, and experience working in a high-volume accounts receivable environment.
2026-09-22T00:00:00Z

Insurance Authorization Specialist

Indianapolis, IN
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are seeking a detail-oriented Insurance Authorization Specialist to support the timely review, submission, and follow-up of prior authorizations and insurance verification activities. This role is responsible for working with patients, providers, and insurance carriers to secure authorizations for services, procedures, and treatments while ensuring accuracy, compliance, and excellent customer service. Hours: Monday - Friday 8am - 5pm Key Responsibilities<ul><li>Obtain and process prior authorizations for medical procedures, treatments, medications, and specialty services</li><li>Verify patient insurance eligibility, benefits, coverage limitations, and authorization requirements</li><li>Communicate with insurance companies, physician offices, clinical staff, and patients regarding authorization status</li><li>Submit accurate clinical documentation and required forms to payers within established timelines</li><li>Track pending authorizations and follow up to ensure timely approvals or denials</li><li>Review denied requests and assist with appeals or resubmissions as needed</li><li>Maintain detailed and accurate records in the electronic medical record and billing systems</li><li>Ensure compliance with payer guidelines, HIPAA, and internal policies</li><li>Identify authorization issues that may impact scheduling, billing, or reimbursement and escalate as appropriate</li><li>Provide updates to internal teams regarding authorization outcomes and next steps</li></ul>
2026-09-24T00:00:00Z

AR/AP Accounting Specialist

Northborough, MA
onsite
Permanent / Full Time
62000 - 65000 USD / Yearly
We are looking for an AR/AP Accounting Specialist to support core accounting activities in Northborough, Massachusetts. This role will play a key part in maintaining accurate receivables, payables, internal financing records, and inventory-related documentation within a monthly close environment. The ideal candidate brings strong attention to detail, sound judgment in handling financial data, and the ability to communicate effectively with vendors, customers, and internal teams. Responsibilities:• Process daily cash activity, prepare supporting records, and submit documentation for accounting review.• Create and issue customer billing, post incoming payments and credits, and keep account activity current and accurate.• Track outstanding customer balances, investigate account differences, and follow up on overdue invoices to support timely collection.• Review supplier invoices for accuracy and approval, assign proper coding, and enter transactions for payment processing.• Prepare vendor disbursements, reconcile supplier statements, and resolve billing or payment issues in coordination with relevant parties.• Administer internal financing accounts by maintaining agreements, calculating interest-related activity, monitoring due dates, and updating balances.• Oversee return and credit-related documentation, coordinate with internal teams and customers on open items, and maintain accurate records throughout the process.• Monitor off-site inventory records by tracking movement, usage, returns, and count results, and reconcile discrepancies against company records.• Assist with month-end and year-end accounting tasks, including cutoff review, reconciliations, supporting schedules, W-9 follow-up, and 1099 preparation.• Maintain organized financial files, safeguard confidential information, order office-related supplies as needed, and contribute to process improvements or special assignments. For immediate consideration please call me directly! Eric Lebow 508-205-2127
2026-09-24T00:00:00Z

Exception Services Specialist

Novato, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an Exception Services Specialist to support banking operations for a contract position based in Novato, California. In this role, you will investigate transaction and account issues that require manual review, help ensure accurate processing across multiple banking functions, and work closely with internal teams to resolve outstanding items. This opportunity is well suited for someone who brings strong customer service instincts, sound judgment, and the ability to manage exceptions in a fast-paced financial services environment. Responsibilities: • Review daily exception queues and take prompt action to resolve transactions or account items that do not process successfully. • Investigate discrepancies involving deposits, checks, wires, loan-related activity, and other banking transactions by analyzing records and available documentation. • Correct processing or input errors to support accurate account activity and reduce operational risk. • Partner with branches and internal departments through phone and email communication to gather missing details and move cases toward resolution. • Record research findings, decisions, and completed actions clearly to maintain a complete audit trail for each case. • Escalate high-risk or complex issues when additional approval or specialized support is needed. • Follow established banking policies, regulatory requirements, and internal control standards throughout exception handling activities. • Assist customers and internal partners with transaction-related questions while delivering attentive service across multiple communication channels.
2026-09-28T00:00:00Z

Exception Services Specialist

Novato, CA
onsite
Temporary / Contract
28 - 29 USD / Hourly
We are looking for an Exception Services Specialist to support banking operations by handling transaction and account items that require manual review and follow-up. This Long-term Contract position is based in Novato, California, and is ideal for someone who can investigate discrepancies, coordinate with internal teams, and maintain accurate processing in a regulated financial services environment. The role requires sound judgment, strong attention to detail, and the ability to keep exception workflows moving efficiently while delivering dependable internal customer support. Responsibilities: • Review exception queues each day, investigate suspended or rejected items, and complete the steps needed to bring transactions to resolution. • Research account variances, posting issues, and balance discrepancies by examining records, identifying root causes, and applying appropriate corrections. • Process exception-related work across banking activities such as checks, wire transfers, deposits, loan items, and other transactions that fall outside standard handling. • Partner with branches and internal support teams to gather missing details, clarify documentation, and resolve outstanding issues in a timely manner. • Detect input or processing inaccuracies, make updates when appropriate, and help prevent repeat issues through careful review of transaction data. • Record findings, actions, and outcomes clearly so that each case is documented accurately and meets audit and compliance expectations. • Escalate high-risk or complex matters when approvals or additional review are needed to ensure proper handling. • Support service quality by responding to internal inquiries, assisting with banking transaction questions, and communicating through email and other business channels. • Use multiple browser-based systems and banking platforms to track cases, verify information, and maintain productivity across concurrent tasks.
2026-09-08T00:00:00Z

Records Specialist

Cedar Rapids, IA
onsite
Temporary / Contract
15 - 16 USD / Hourly
Looking to build valuable office and operations experience? This is a fantastic opportunity for a Records Specialist where you can get your foot in the door with a well-established organization, develop highly transferable business skills, and gain experience in records management, operations, and administrative support. We're seeking a detail-oriented professional who enjoys staying organized, solving problems, and helping ensure important information gets where it needs to go. If you're early in your career or looking to expand your administrative experience, this role offers a great foundation for future growth. What You'll Do<ul><li>Research and identify records using established tracking systems</li><li>Retrieve and process documents to fulfill customer and business requests</li><li>Maintain records in accordance with retention and compliance guidelines</li><li>Prioritize multiple requests while meeting service-level expectations</li><li>Ensure accuracy and quality in a fast-paced, high-volume environment</li><li>Follow established procedures and workflows</li><li>Partner with internal teams to support day-to-day operations</li></ul>
2026-10-01T00:00:00Z

Eligibility Specialist

Cleveland, OH
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Eligibility Specialist to join an organization in Cleveland, Ohio as part of a long-term contract assignment. This on-site opportunity is well suited for someone who can guide applicants through intake and eligibility review while delivering responsive, thoughtful support in a fast-paced service environment. The role focuses on processing client information accurately, maintaining organized records, and helping ensure timely access to community assistance programs. Candidates with experience in eligibility determination, case management, intake coordination, or customer-facing support will be especially well positioned for success. Responsibilities: • Conduct intake interviews with applicants, gather required documentation, and explain program guidelines in a clear and supportive manner. • Review applications for completeness and evaluate submitted information to determine eligibility in accordance with established policies and timelines. • Enter, update, and maintain client records across Microsoft Office tools, Salesforce, Excel, and related content management systems with a high degree of accuracy. • Manage a steady volume of cases in a production-driven setting while maintaining quality standards and strong attention to detail. • Organize and retrieve client files, including work involving document imaging, microfilm, or other recordkeeping systems as needed. • Communicate with clients, colleagues, and internal teams to resolve missing information, clarify case details, and move applications toward completion. • Support office-based operations during the initial training period and contribute to consistent, dependable service delivery in an on-site environment. • Assist with additional program duties tied to ongoing funding needs and operational continuity as assigned.
2026-10-02T00:00:00Z

144 results for Ap Specialist in Usa