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481 results for Payroll Administrator in Usa
- Davenport, FL
- onsite
- Permanent / Full Time
- 65000 - 80000 USD / Yearly
- <p>We are looking for an Accounts Payable Supervisor to lead daily payables operations for a construction-focused organization in Davenport, Florida. This role oversees invoice processing, payment workflows, and team coordination to ensure timely and accurate financial transactions. The ideal candidate brings strong knowledge of accounts payable controls, a hands-on approach to problem-solving, and experience supporting high-volume vendor activity in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Direct day-to-day accounts payable activities, ensuring invoices are reviewed, coded, and processed accurately and on schedule.</p><p>• Supervise payment execution through checks and ACH transactions while maintaining compliance with internal approval procedures.</p><p>• Review invoice coding for proper allocation to the general ledger and resolve discrepancies with vendors and internal stakeholders.</p><p>• Manage regular check runs and electronic disbursement cycles to support consistent and timely vendor payments.</p><p>• Monitor outstanding payables, investigate aging items, and take action to address processing delays or unmatched documents.</p><p>• Guide and support accounts payable staff, set priorities, and help improve the efficiency and accuracy of departmental workflows.</p><p>• Maintain vendor records and payment documentation to support audit readiness and strong financial controls.</p><p>• Use Sage 300 and related systems to track transactions, produce reporting, and support ongoing process improvements within the accounts payable function.</p><p><br></p><p>For immediate consideration regarding the AP Supervisor position, please send your resume to Mitch Anderson, VP and Practice Director. ***You can find my email on LinkedIn (Mitch Anderson, MBA) to send me your resume directly. You can also call (407) 214-8427.</p>
- 2026-11-04T00:00:00Z
- Roseville, CA
- onsite
- Permanent / Full Time
- 90000 - 105000 USD / Yearly
- <p>Are you a hands-on Accounts Payable professional with leadership experience and a passion for process improvement? We are seeking an experienced <strong>Accounts Payable Supervisor</strong> to lead daily AP operations for a growing multi-location, multi-state organization. This is an excellent opportunity to join a dynamic accounting team and play a key role in supporting high-volume payables, system optimization, and staff development.</p><p>Key Responsibilities</p><ul><li>Supervise and mentor Accounts Payable team members, providing coaching, training, and performance management.</li><li>Oversee full-cycle accounts payable processing for multiple entities and locations across several states.</li><li>Ensure timely and accurate processing of invoices, expense reports, and vendor payments.</li><li>Manage and optimize workflows within Coupa, including invoice routing, approvals, and exception resolution.</li><li>Maintain strong internal controls and ensure compliance with company policies and audit requirements.</li><li>Reconcile AP subledger to the general ledger and assist with month-end and year-end close activities.</li><li>Review aging reports and monitor outstanding liabilities.</li><li>Partner with procurement, operations, and accounting teams to improve processes and resolve vendor issues.</li><li>Assist with system enhancements, process automation initiatives, and continuous improvement efforts.</li><li>Support external audits and special projects as needed.<strong></strong></li></ul>
- 2026-11-03T00:00:00Z
- Cranbury, NJ
- onsite
- Permanent / Full Time
- 98000 - 120000 USD / Yearly
- <p>benefits:</p><ul><li>401(k)</li><li>dental insurance</li><li>paid vision insurance</li><li>paid life insurance</li><li>long-term disability insurance</li><li>Discretionary performance bonus</li><li>Paid parental leave</li><li>Generous Paid Time Off (PTO), including holidays, vacation, and sick pay</li><li>Flexible work hours</li></ul><p>This role is highly hands-on and responsible for the full end-to-end payroll process, managing accurate and compliant multi-state payroll from data entry through reconciliation, reporting, and payroll tax compliance. The position requires extensive experience with <strong>Workday and ADP</strong>, maintaining employee payroll records, processing benefits and leave transactions, reconciling payroll to the general ledger, preparing accruals and journal entries, and partnering with HR and Accounting to resolve payroll issues. Additional responsibilities include administering complex compensation transactions such as RSUs/equity awards, supporting audits, ensuring regulatory compliance, driving payroll process improvements and system enhancements, and leveraging Workday and other HRIS platforms to streamline payroll operations in a public company environment.</p>
- 2026-10-29T00:00:00Z
- Charlotte, NC
- onsite
- Temporary to Hire
- 55 - 60 USD / Hourly
- We are looking for an experienced Accounts Payable Manager to lead the AP function for a contract opportunity with permanent potential in Charlotte, North Carolina. This role is ideal for someone who can bring structure to a developing environment, strengthen day-to-day execution, and build a culture of accountability across the team. The successful candidate will evaluate current practices, introduce consistent procedures, and guide process improvements that support accuracy, efficiency, and strong internal controls.<br><br>Responsibilities:<br>• Lead the daily operations of the accounts payable team and set clear expectations for performance, accuracy, and timeliness.<br>• Review existing AP workflows, identify operational gaps, and implement standardized procedures that improve consistency across the department.<br>• Create and maintain clear process documentation and standard operating procedures to support training, compliance, and sustainable execution.<br>• Strengthen internal controls by evaluating approval practices, payment processes, and reconciliation methods to reduce risk and improve oversight.<br>• Coach, develop, and support team members while fostering accountability, collaboration, and continuous improvement.<br>• Oversee invoice coding, payment processing, check runs, and ACH activity to ensure transactions are completed accurately and on schedule.<br>• Partner with leadership and cross-functional stakeholders to resolve escalations, improve communication, and align AP operations with business needs.<br>• Recommend and support workflow automation opportunities and system-based enhancements, including work within Sage 300 when applicable.
- 2026-10-27T00:00:00Z
- Dallas, TX
- onsite
- Temporary / Contract
- 50 - 60 USD / Hourly
- <p>We are looking for an experienced Accounts Payable Manager to support a government organization in Dallas, Texas on a Contract basis. This role requires a hands-on leader who can quickly assess current accounts payable operations, restore consistency to the payment cycle, and ensure timely weekly disbursements. The ideal candidate brings strong vendor communication skills, deep knowledge of full-cycle AP, and the ability to strengthen processes while supervising day-to-day AP activity. This is working a hybrid schedule near Love Field. </p><p><br></p><p>Responsibilities:</p><p>• Lead end-to-end accounts payable operations, handling invoice processing, payment workflows, and issue resolution with a hands-on approach.</p><p>• Supervise and support one accounts payable team member, providing daily direction and maintaining accuracy and timeliness across AP activities.</p><p>• Reestablish a dependable weekly check run schedule, including both ACH payments and paper checks, with priority attention to urgent outstanding payments.</p><p>• Review the current AP backlog, determine payment status, and take immediate action to bring operations back to a steady and organized cadence.</p><p>• Communicate proactively with vendors and internal stakeholders to provide updates, answer questions, and resolve discrepancies affecting payment processing.</p><p>• Prepare monthly accruals and correct inaccurate accrual entries that were carried forward from prior periods.</p><p>• Use NetSuite and bill.com to manage transactions, monitor payable activity, and maintain reliable financial records.</p><p>• Develop and refine a vendor prioritization approach that improves payment organization, supports vendor management, and increases visibility into outstanding obligations.</p><p>• Analyze AP data in Microsoft Excel using advanced functions such as XLOOKUP and pivot tables to track trends, reconcile items, and support reporting.</p>
- 2026-11-09T00:00:00Z
- Covington, LA
- onsite
- Permanent / Full Time
- 120000 - 140000 USD / Yearly
- <p>We are looking for an experienced Accounts Payable Manager to lead a high-performing payables function on the Northshore of Louisiana. This role is responsible for overseeing end-to-end invoice processing, payment execution, and close activities while maintaining strong controls and reliable vendor support. The ideal candidate brings deep expertise in procure-to-pay operations, sound leadership skills, and the ability to manage complex issues in a fast-paced environment supervising a large team. The role is in office 4 days/week.</p><p><br></p><p>Responsibilities:</p><p>• Lead daily accounts payable operations across the full invoice-to-payment cycle, ensuring accuracy, timeliness, and compliance with internal controls.</p><p>• Supervise and develop a team of AP professionals by setting priorities, monitoring performance, and providing guidance on complex transactional issues.</p><p>• Oversee purchase order matching, invoice exception handling, and resolution of discrepancies involving receipts, pricing, approvals, and vendor documentation.</p><p>• Manage month-end close activities related to payables, including reconciliations, accrual support, and timely clearing of outstanding balances such as GR/IR items.</p><p>• Coordinate payment processing activities, including ACH and other disbursement methods, while partnering with treasury to support cash management requirements.</p><p>• Work cross-functionally with procurement, finance, tax, and operational stakeholders to improve procure-to-pay efficiency and address escalated vendor or partner concerns.</p><p>• Maintain strong oversight of enterprise ERP and AP workflow tools to support reporting, transaction visibility, and effective control execution.</p><p>• Escalate high-risk issues promptly, particularly those affecting cash flow, compliance, or business-critical supplier relationships.</p><p><br></p><p>Our client is well-established and in growth mode and looking for a strong A/P Manager in this newly created role to oversee and increase the efficiency and effectiveness in the Accounts Payable department. If you have an accounting degree and 10+ years supervising a large AP team in complex company, this could be an excellent career move for you! Please apply directly and call Carrie Lewis at 504-383-0612 to discuss. Thank you for your interest in Robert Half!</p>
- 2026-11-06T00:00:00Z
- Houston, TX
- onsite
- Permanent / Full Time
- 90000 - 110000 USD / Yearly
- We are looking for an Accounts Payable Manager to lead end-to-end payables operations for a multi-entity organization based in Houston, Texas. This role oversees invoice processing, payment execution, and month-end support while helping maintain accuracy, compliance, and strong vendor relationships. The ideal candidate brings deep accounts payable expertise, strong analytical skills, and a practical approach to improving workflows and controls.<br><br>Responsibilities:<br>• Direct the complete accounts payable cycle across multiple business entities and operating locations, ensuring timely and accurate processing.<br>• Examine vendor invoices against supporting documentation, assign correct accounting treatment, and resolve discrepancies before payment.<br>• Administer vendor disbursements, including ACH, check runs, and corporate card activity, while maintaining proper approval controls.<br>• Oversee the shared accounts payable inbox each day, prioritize requests, and ensure inquiries are addressed promptly.<br>• Prepare and distribute weekly payment projections to Treasury to support cash planning and liquidity management.<br>• Maintain supplier tax documentation and assist with year-end 1099 preparation and reporting requirements.<br>• Support the monthly close by recording payable-related accruals, prepaid entries, and reconciliations between subledger activity and the general ledger.<br>• Evaluate payment terms, discount opportunities, and process enhancements that can reduce cost and improve operational efficiency.
- 2026-11-02T00:00:00Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- We are looking for an accomplished Accounts Payable Manager to lead and strengthen the accounts payable function in Dallas, Texas. This role will oversee daily payables activity while building effective procedures, reinforcing financial controls, and improving operational efficiency. The ideal candidate brings deep AP expertise, a practical leadership style, and a track record of creating scalable processes that support a growing organization.<br><br>Responsibilities:<br>• Direct the full accounts payable operation, ensuring invoices are reviewed, coded, approved, and paid accurately and on schedule.<br>• Supervise, coach, and develop AP team members by setting clear expectations, supporting skill growth, and promoting strong performance.<br>• Create, document, and refine departmental policies, workflows, and standard operating procedures to improve consistency and efficiency.<br>• Identify opportunities for automation and process enhancement, then lead initiatives that increase accuracy, speed, and scalability.<br>• Monitor aging reports, payment timing, and cash requirements to support effective disbursement planning and vendor satisfaction.<br>• Review complex or high-volume transactions, address exceptions, and resolve escalated issues from vendors and internal business partners.<br>• Maintain a strong control environment by enforcing approval limits, segregation of duties, and adherence to company and regulatory requirements.<br>• Prepare AP-related reporting, reconciliations, and month-end accrual support while analyzing trends in payments and vendor activity.<br>• Partner with Finance, Accounting, Procurement, Treasury, and Operations teams on process alignment, vendor management, and system or automation enhancements.
- 2026-11-06T00:00:00Z
- Oklahoma City, OK
- onsite
- Permanent / Full Time
- 70000 - 85000 USD / Yearly
- <p>HYBRID OPPORTUNITY!</p><p><br></p><p>We are looking for an Accounts Payable Manager to oversee the full accounts payable function for a client in the Oklahoma City area. This role is responsible for ensuring timely and accurate invoice processing, payment execution, and vendor account maintenance while supporting financial accuracy across the organization. The ideal candidate brings strong leadership, attention to detail, and a solid understanding of general ledger impact, reconciliations, and month-end support.</p><p><br></p><p>Responsibilities:</p><p>• Lead daily accounts payable operations, ensuring invoices are reviewed, coded correctly, and processed in accordance with company policies and deadlines.</p><p>• Manage payment activities through check runs and ACH transactions, maintaining accuracy, proper approvals, and timely disbursement to vendors.</p><p>• Serve as the primary point of contact for vendor inquiries, resolve payment discrepancies, and build productive external relationships.</p><p>• Reconcile vendor statements on a regular basis to identify outstanding items, correct variances, and maintain clean account records.</p><p>• Partner with accounting teams to support general ledger accuracy and contribute to month-end close activities related to payables.</p><p>• Monitor workload, establish priorities, and guide team performance to maintain efficient and compliant AP processes.</p><p>• Review accounts payable controls and recommend process improvements that strengthen accuracy, efficiency, and documentation standards.</p>
- 2026-10-21T00:00:00Z
- Cincinnati, OH
- onsite
- Temporary / Contract
- 55.4135 - 64.163 USD / Hourly
- <p>We are looking for an experienced Accounts Payable Manager to support a fast-moving, high-volume payables operation in Cincinnati, Ohio. This Long-term Contract position will focus on helping reduce a significant backlog while bringing structure, accuracy, and steady execution to day-to-day AP activities. The ideal candidate is comfortable working in a large corporate setting, navigating multiple systems, and maintaining professionalism in a demanding environment. This role is onsite 5 days a week during the ramp-up and can move to hybrid once the project is up and running.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily accounts payable activities to help resolve a substantial volume of outstanding invoices and payment items.</p><p>• Review, code, and process invoices accurately while ensuring alignment with internal controls and approval requirements.</p><p>• Manage payment execution activities, including check runs and ACH transactions, with close attention to timing and accuracy.</p><p>• Work across platforms such as Coupa and other financial systems to research discrepancies, update records, and move transactions to completion.</p><p>• Partner with stakeholders to identify blocked invoices, investigate exceptions, and drive timely resolution of payment issues.</p><p>• Monitor workflow priorities, maintain organized documentation, and provide clear status updates on backlog reduction efforts.</p><p>• Apply sound judgment in a complex operating environment while staying focused on deliverables and service quality.</p><p>• Support process coordination across differing AP tools and system environments as needed to keep work moving efficiently.</p>
- 2026-11-12T00:00:00Z
- Portland, OR
- onsite
- Permanent / Full Time
- 75000 - 90000 USD / Yearly
- <p>Charlie Gilmur with Robert Half is searching for an Accounts Payable Manager to lead daily payables operations while remaining actively involved in the work itself. This position oversees invoice processing, vendor payments, reconciliations, and corporate card administration, while promoting accuracy, compliance, and dependable service across the organization. The role also partners with internal teams to strengthen workflows, improve reporting, and support efficient, scalable financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Direct the day-to-day accounts payable function, ensuring invoices, approvals, payment activity, and reconciliations are completed accurately and on schedule.</p><p>• Guide, coach, and develop accounts payable team members through training, work allocation, performance feedback, and ongoing skill-building.</p><p>• Supervise payment processing activities, including check runs, ACH transactions, vendor statement reviews, and annual 1099 reporting requirements.</p><p>• Maintain strong vendor relationships by addressing inquiries, reviewing account discrepancies, and monitoring vendor records for accuracy and completeness.</p><p>• Track aging reports and received-not-vouchered items, researching outstanding issues to help prevent delays and support timely payment resolution.</p><p>• Uphold internal control standards by enforcing procedures, segregation of duties, and policy compliance across accounts payable and corporate card activities.</p><p>• Administer the corporate credit card program from end to end, including issue resolution, policy adherence, transaction oversight, and stakeholder support.</p><p>• Partner with Accounting, IT, Supply Chain, and other business teams to resolve escalated issues, improve processes, and implement workflow enhancements.</p><p>• Prepare audit support materials related to accounts payable and corporate card activity, working closely with accounting leadership during interim and year-end reviews.</p><p>• Contribute to special projects and reporting requests, while identifying opportunities to streamline operations, improve user experience, and strengthen department effectiveness.</p><p><br></p><p>Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013535594</p>
- 2026-11-04T00:00:00Z
- Glendale, CA
- onsite
- Temporary / Contract
- 27 - 30 USD / Hourly
- <p>Robert Half is searching for an Accounts Payable Manager to start immediately for an assignment that offers great long-term potential. As the Accounts Payable Manager, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. The assignment offers an opportunity to transition full-time. For immediate consideration email your resume to and call 626.463.2030 to schedule an interview.</p><p>Team Leadership:</p><p>· Supervise and lead the accounts payable team.</p><p>· Provide guidance, training, and support to team members.</p><p>Process Oversight:</p><p>· Ensure efficient and accurate processing of invoices, payments, and related transactions.</p><p>· Establish and enforce policies and procedures for accounts payable processes.</p><p>Invoice Approval:</p><p>· Review and approve high-value or critical invoices.</p><p>· Work closely with other departments for necessary approvals.</p><p>Payment Authorization:</p><p>· Authorize payments within established approval limits.</p><p>· Ensure compliance with payment terms and discount opportunities.</p><p>Budget Management:</p><p>· Collaborate with finance and budgeting teams to manage cash flow related to accounts payable.</p><p>· Monitor and control expenses within budgetary constraints.</p><p><br></p>
- 2026-11-04T00:00:00Z
- Palo Alto, CA
- onsite
- Temporary / Contract
- 71.25 - 82.5 USD / Hourly
- We are looking for an experienced Accounts Payable Manager to join a financial services firm in Palo Alto, California on a Long-term Contract basis. This position will support a busy finance function with ownership of core accounting activities, including close processes, reconciliations, cash oversight, and financial reporting tied to investment operations. The ideal candidate brings a strong foundation in private equity or venture capital accounting and is comfortable working in a collaborative, detail-driven environment.<br><br>Responsibilities:<br>• Lead month-end close activities by preparing journal entries, reviewing general ledger activity, and ensuring accurate and timely reporting.<br>• Oversee accounts payable operations, including payment processing, chargebacks, rebills, and resolution of invoice-related issues.<br>• Coordinate accounting support for new and follow-on investments while maintaining accurate financial records for portfolio activity.<br>• Update capitalization records and assist with valuation support for portfolio companies as part of quarterly reporting cycles.<br>• Review fund financial statements prepared by external accounting partners and verify completeness, accuracy, and supporting schedules.<br>• Consolidate financial information for subsidiaries and prepare supplemental reports for internal analysis and leadership review.<br>• Monitor cash positions and contribute to planning for capital calls, distributions, and other fund-related cash requirements.<br>• Support quarterly portfolio reviews by preparing reporting packages, presentations, audit schedules, and tax-related documentation.
- 2026-10-24T00:00:00Z
- Oceanside, CA
- onsite
- Temporary / Contract
- 45 - 50 USD / Hourly
- <p>An established distribution company is seeking an Accounts Payable Manager to oversee invoice processing, vendor relationships, payment controls, and the daily workflow of its AP team. This opportunity is ideal for an experienced accounting professional who enjoys improving processes, coaching team members, and partnering with purchasing and operations to keep financial transactions moving efficiently.</p><p>The successful candidate will bring a balance of hands-on accounting knowledge and leadership skills, with the ability to identify bottlenecks, strengthen internal controls, and maintain positive vendor relationships in a high-volume environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee the full accounts payable cycle, including invoice intake, coding, approvals, and payment processing.</li><li>Supervise and develop AP staff while monitoring workload distribution and productivity.</li><li>Establish procedures for invoice matching, payment approvals, and vendor account maintenance.</li><li>Review aging reports and prioritize payments according to terms, cash-flow requirements, and company policies.</li><li>Manage vendor escalations, payment disputes, duplicate invoices, and reconciliation issues.</li><li>Partner with purchasing and warehouse teams to resolve discrepancies involving purchase orders and receiving records.</li><li>Monitor payment runs, ACH transactions, and check disbursements.</li><li>Maintain internal controls and ensure compliance with approval policies.</li><li>Lead AP month-end close activities, accruals, and account reconciliations.</li><li>Develop reporting on invoice turnaround, overdue approvals, and payment trends.</li><li>Identify opportunities to automate workflows and improve accounting system utilization.</li><li>Support audits and collaborate with finance leadership on process improvements.</li></ul>
- 2026-10-27T00:00:00Z
- Houston, TX
- onsite
- Permanent / Full Time
- 120000 - 139000 USD / Yearly
- <p><strong>Senior Payroll Manager</strong> (High-Volume, Multi-State/Union, Public Company) with their CPP</p><p>Our client, a leading public company, is seeking an experienced Senior Payroll Manager to oversee payroll operations for a large, complex, and fast-paced environment. This role is ideal for a strategic leader who thrives in high-volume, multi-state, and unionized settings.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><p>§ <strong>Experience with leading payroll operations for 5,000 plus employees across multiple states.</strong></p><p><strong>§ Processing for California is required</strong></p><p>§ Payroll Cycles are biweekly, weekly, and semi-monthly payrolls.</p><p>§ This role will oversee a team of 5 Payroll Supervisors (each managing 5 specialists), providing mentorship, support, and career development.</p><p>§ The team is processing for a diverse employee base (salaried, hourly, tipped, seasonal, and union) </p><p>§ <strong>Publicly traded company experience due to the Equity Compensation, reporting equity-based compensation programs, such as stock options, restricted stock options (RSUs), etc. </strong></p><p>§ <strong>CPP certification (Certified Payroll Professional) Required</strong></p><p>§ Experience processing for multiple entities</p><p>§ Major ERP/payroll system knowledge (e.g., ADP, Workday, SAP/Dayforce Ceridian).</p><p>§ Implement and maintain procedures to ensure compliance with federal, state, local, and union requirements.</p><p>§ This role is typically one that will oversee but at times will need to step in to process payroll during peak periods or complex cycles.</p><p>§ Collaborate cross-functionally, ensuring strong communication with Finance, HR, and other business units.</p><p><strong>Preferences:</strong></p><p>§ Canadian payroll experience is a plus. but not required.</p><p>§ Administer payroll for 100 union groups and manage complexity across 50 FEINs.</p><p>§ Enjoy modern office spaces yet business casual dress code/environment and a collaborative, high-performance work culture.</p><p>§ Bachelor’s Degree – highly preferred</p><p> </p>
- 2026-11-05T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 27 - 29 USD / Hourly
- <p><strong>We are looking for a dedicated Payroll Coordinator to support our client in Oakland, California. In this long-term contract role, you will play a vital part in ensuring accurate and timely payroll processing while supporting various accounting functions. If you have experience with payroll systems and a strong attention to detail, this opportunity is ideal for you.</strong></p><p><br></p><p>This position will require committing to around 20 hours per week. It will be hybrid with flexible hours during business hours, following an initial training period.</p><p><br></p><p><strong>Must be able to work onsite in Oakland, CA as required.</strong></p><p><br></p><p>Responsibilities:</p><p>• Process payroll accurately and on schedule, adhering to company policies and legal regulations.</p><p>• Utilize accounting software systems and payroll platforms such as Paylocity, Paycom, ADP Workforce Now, Ceridian, or Dayforce.</p><p>• Maintain precise records for accounts payable and employee benefits, ensuring compliance with auditing standards.</p><p>• Collaborate with team members to address payroll-related queries and resolve discrepancies.</p><p>• Conduct regular audits of payroll and benefit functions to identify and correct errors.</p><p>• Stay updated on industry standards and changes in payroll regulations.</p><p>• Verify and manage employee timesheets and attendance records.</p><p>• Provide administrative assistance to the finance department as needed.</p>
- 2026-10-28T00:00:00Z
- Norwood, MA
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for a detail-oriented Billing Admin to join a growing service organization in Norwood, Massachusetts. This Long-term Contract position supports both front-end administrative coordination and back-office billing activities, helping each job move smoothly from intake through payment follow-up. The ideal candidate is organized, comfortable communicating with customers and field teams, and able to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate new job setup by gathering required information, completing intake steps, and creating project records in internal systems.<br>• Serve as an early point of contact for customers, explaining next steps and ensuring they understand the service process.<br>• Maintain steady communication with technicians and field personnel to keep job details accurate and workflows on track.<br>• Provide administrative support that helps organize documentation, schedules, and office activity throughout the life of each project.<br>• Distribute initial service agreements and related paperwork, confirming that records are completed and properly tracked.<br>• Monitor incoming payments and follow up with customers when additional billing details or payment information are needed.<br>• Assist with light billing tasks, including payment status tracking and support for account follow-through.<br>• Review and track subcontractor work orders to help maintain accurate operational and billing records.
- 2026-11-12T00:00:00Z
- Reading, PA
- onsite
- Temporary / Contract
- 22 - 24.04 USD / Hourly
- <p>Accounts Payable Accountant (with a Dash of Accounts Receivable!):</p><p>Numbers your thing? Love keeping vendors happy, cash flowing, and accounts in balance? We have the perfect opportunity for an accounting professional who enjoys a little variety in their day!</p><p>We're looking for an Accounts Payable Accountant who can own the AP process while also supporting Accounts Receivable activities such as cash applications and collections. If you're organized, detail-oriented, and enjoy being a key player on a collaborative accounting team, we'd love to hear from you.</p><p><br></p><p>Why You'll Love This Opportunity:</p><ul><li>Stable and growing company</li><li>Supportive team environment</li><li>Opportunity to expand your accounting skill set across AP and AR functions</li><li>Competitive compensation and benefits</li><li>Make a meaningful impact on day-to-day financial operations</li></ul><p>What You'll Be Doing:</p><p>✅ Process high-volume vendor invoices accurately and efficiently</p><p>✅ Manage vendor payments and resolve invoice discrepancies</p><p>✅ Reconcile accounts and assist with month-end closing activities</p><p>✅ Post and apply customer payments to the appropriate accounts</p><p>✅ Research and resolve payment variances</p><p>✅ Support collections efforts through professional customer outreach and follow-up</p><p>✅ Maintain accurate accounting records and documentation</p><p>✅ Collaborate with internal departments to ensure smooth financial operations</p>
- 2026-10-30T00:00:00Z
- Highland Hills, OH
- onsite
- Temporary / Contract
- 20 - 20 USD / Hourly
- We are looking for a detail-oriented Payroll Specialist - AP (Tier II) to support payroll and billing operations for clients in Rochester, New York. This Long-term Contract position is ideal for someone who can manage high-volume administrative work with accuracy, meet banking and delivery deadlines, and provide dependable service across payroll, invoicing, and customer support activities. The role requires strong attention to detail, sound judgment when reviewing financial information, and a collaborative approach to maintaining smooth day-to-day operations.<br><br>Responsibilities:<br>• Examine client payroll records across multiple systems to confirm figures are correct, including tax jurisdiction details and balancing information before processing.<br>• Audit billing documentation and related payroll support to ensure invoices are complete, accurate, and ready for release.<br>• Complete final payroll processing tasks, produce checks, and ensure work is finished within required banking deadlines.<br>• Close out invoicing activities, generate customer invoices, and verify timely distribution of billing documents.<br>• Assemble payroll and invoice packages for customer delivery and coordinate shipment so materials arrive on schedule.<br>• Reconcile payroll and billing results against accounting statements to identify discrepancies and maintain financial accuracy.<br>• Provide support across departmental activities, including invoicing assistance and responsive customer service when questions arise.<br>• Follow company policies and established procedures while contributing to an organized, efficient, and team-focused work environment.
- 2026-11-05T00:00:00Z
- Louisville, KY
- onsite
- Temporary to Hire
- 30 - 30 USD / Hourly
- <p>We are seeking a highly organized and detail-oriented Contract Administrator to support business operations through contract administration, vendor communication, documentation management, and process coordination. This position works closely with internal procurement team and external partners to ensure agreements, records, and related activities are handled accurately and efficiently.</p><p><br></p><p>Responsibilities</p><ul><li>Coordinate contract-related activities from initiation through completion.</li><li>Prepare, review, and maintain documentation and records.</li><li>Serve as a point of contact for internal stakeholders and external vendors.</li><li>Support compliance with company policies, procedures, and applicable requirements.</li><li>Track contract timelines, updates, renewals, and modifications.</li><li>Assist with reporting, research, and data analysis.</li><li>Maintain accurate electronic and physical records.</li><li>Provide administrative and project support to business operations teams.</li><li>Identify process improvement opportunities and support implementation efforts.</li></ul>
- 2026-11-11T00:00:00Z
- Timmonsville, SC
- onsite
- Temporary / Contract
- 25 - 29 USD / Hourly
- <p>We are looking for a Systems Administrator / Infrastructure Support Engineer to support and maintain enterprise server and infrastructure environments. This role will focus heavily on Windows Server administration, virtualization, monitoring, database support, scripting, and general IT operations. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>· Install, configure, maintain, and troubleshoot Windows Server environments.</p><p>· Support Linux servers in a mixed operating system environment.</p><p>· Monitor and remediate server vulnerabilities while following security best practices.</p><p>· Install, configure, and maintain database platforms including Microsoft SQL Server and PostgreSQL.</p><p>· Administer and support middleware platforms such as IIS.</p><p>· Manage VMware virtual infrastructure and virtual machines.</p><p>· Configure, maintain, and support PRTG monitoring environments.</p><p>· Develop and maintain scripts using PowerShell, VBScript, batch files, and SQL queries to automate administrative tasks.</p><p>· Support Active Directory and Microsoft Entra ID administration.</p><p>· Participate in change management processes and maintain technical documentation.</p><p>· Troubleshoot infrastructure issues, perform root cause analysis, and implement corrective actions.</p><p>· Collaborate with internal teams on infrastructure projects, upgrades, and operational support initiatives.</p>
- 2026-11-11T00:00:00Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 111300 - 125000 USD / Yearly
- <p>We are looking for a Systems Adminisrtator with some networking expierence to provide broad technology support across the organization in Irvine, California. This position combines hands-on user support with administration of core workplace systems, helping employees stay productive while maintaining reliable day-to-day IT operations. The role also contributes to systems analysis and process improvement by identifying business needs, supporting collaboration platforms, and assisting with specialized business applications.</p><p><br></p><p>Responsibilities:</p><p>• Deliver day-to-day technical assistance for employees by troubleshooting hardware, software, account access, and application issues across the business.</p><p>• Administer and support Microsoft 365 services, including Teams and SharePoint, to ensure secure and effective collaboration.</p><p>• Manage endpoint and identity-related tasks through Intune, Entra ID, Active Directory, and Windows-based environments.</p><p>• Monitor and maintain core networking and systems infrastructure to promote stability, connectivity, and performance.</p><p>• Partner with business users to gather requirements, analyze workflows, and recommend practical system or process improvements.</p><p>• Provide support for specialized business applications and help coordinate issue resolution, updates, and user adoption.</p><p>• Assist with basic automation efforts using Power Automate to streamline routine operational tasks and improve efficiency.</p>
- 2026-11-10T00:00:00Z
- Richmond, VA
- onsite
- Temporary to Hire
- 40 - 48 USD / Hourly
- <p>We are looking for a versatile Firm Administrator to support the daily operations of a legal practice. This contract to permanent opportunity is ideal for someone who can balance administrative leadership, human resources coordination, and financial oversight while helping the organization run efficiently across multiple offices. The person in this role will serve as a central point of support for staff, leadership, and office operations, bringing a proactive approach to organization, communication, and problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day administrative operations for the organization and provide broad support wherever needed to keep the offices functioning smoothly.</p><p>• Lead human resources activities, including employee onboarding, benefits coordination, performance guidance, employee relations support, and separation processes.</p><p>• Manage recruiting efforts by coordinating job postings, screening activity, interview scheduling, and new employee administration across the organization.</p><p>• Organize events, maintain calendars, and coordinate scheduling needs for internal meetings and operational priorities.</p><p>• Support financial administration by assisting with budgeting, accounts payable activities, general ledger-related tasks, and annual planning processes.</p><p>• Supervise office and facilities matters, including vendor coordination, lease-related discussions, and planning for office improvements or buildout projects.</p><p>• Assist with the implementation and use of business systems and legal office software to improve operational effectiveness.</p><p>• Maintain office supply levels, coordinate purchasing needs, and ensure each location has the resources required for daily operations.</p>
- 2026-10-30T00:00:00Z
- South Orange, NJ
- onsite
- Temporary / Contract
- 18.2115 - 21.087 USD / Hourly
- We are looking for an Accounts Payable Clerk to support daily financial operations for an education-focused organization in South Orange, New Jersey. This Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of invoice-related work with accuracy and efficiency. The person in this role will help maintain timely payment processes, ensure proper documentation, and contribute to smooth accounts payable operations.<br><br>Responsibilities:<br>• Review incoming invoices for completeness, accuracy, and proper approval before processing<br>• Assign appropriate accounting codes to invoices and enter payment information into the system with precision<br>• Manage the full invoice processing cycle from receipt through posting and payment preparation<br>• Prepare and support check runs to ensure vendors are paid in accordance with established schedules<br>• Resolve invoice discrepancies by coordinating with internal departments and external vendors as needed<br>• Maintain organized accounts payable records and supporting documentation for audit and reporting purposes
- 2026-10-26T00:00:00Z
- Cleveland, OH
- onsite
- Temporary / Contract
- 21.375 - 24.75 USD / Hourly
- We are looking for an Accounts Payable Clerk to support a busy university finance team in Cleveland, Ohio. This onsite opportunity is a Long-term Contract position expected to run approximately 3-4 months, offering the chance to contribute to essential payment operations in a detail-oriented, service-oriented environment. The ideal candidate will bring strong attention to detail, sound judgment when reviewing financial documents, and a collaborative approach to working with internal departments and external vendors.<br><br>Responsibilities:<br>• Examine invoices, reimbursement submissions, and travel-related expenses in the purchasing system, confirm required approvals, resolve irregularities, and finalize items for payment.<br>• Create and maintain invoice and receipt records while handling exceptions that require additional review or correction.<br>• Monitor shared accounts payable communications, respond to questions from vendors and university staff, and investigate payment issues through to resolution.<br>• Administer vendor, student, and employee onboarding updates by maintaining accurate information in university payment and supplier management systems, including PaymentWorks.<br>• Review purchasing card statement activity to ensure submissions meet policy deadlines, follow up on overdue items, and escalate compliance concerns to leadership and audit contacts.<br>• Support the processing of student-related disbursements and accounts payable transactions, including assistance with year-end closing activities.<br>• Analyze open purchase order reports, determine current status, and communicate needed follow-up or updates to university departments.<br>• Contribute to departmental coverage needs related to accounts payable operations, including work associated with ongoing system implementation backfill support.
- 2026-11-11T00:00:00Z