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756 results for Office Assistant in Usa
- San Clemente,, CA
- onsite
- Temporary / Contract
- 26.6 - 30.8 USD / Hourly
- We are looking for an organized and proactive Office Manager to support daily operations for a large residential community in San Clemente, California. This Contract position will play a key role in coordinating administrative functions, property support activities, vendor relationships, and resident service needs while helping maintain a high standard across shared spaces and facilities. The ideal candidate is comfortable balancing office management duties with project tracking, communication, and customer service in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate daily office and community support operations to help maintain shared amenities, parks, and common areas in line with established expectations.<br>• Manage relationships with outside vendors, contractors, and service partners by monitoring performance, confirming service quality, and supporting contract adherence.<br>• Collect pricing, evaluate proposals, and assist with service agreement administration, including support for bid requests and contract documentation.<br>• Track maintenance activities, reserve projects, and improvement initiatives, helping ensure timelines, updates, and related records remain current.<br>• Perform routine site reviews and walkthroughs to identify maintenance concerns, follow up on action items, and support overall community appearance.<br>• Oversee work order flow and resident service requests, coordinating timely responses and helping drive issue resolution.<br>• Prepare operational reports, budget-related materials, cost comparisons, and meeting documentation for leadership and Board review.<br>• Share updates with residents, management, and Board members regarding ongoing projects, service matters, and community information.<br>• Provide administrative support for community meetings and events while handling front office tasks such as reception coverage, office supply management, and basic accounts payable support.
- 2026-11-13T00:00:00Z
- Mentor, OH
- onsite
- Temporary / Contract
- 17 - 19.8 USD / Hourly
- We are looking for an experienced Office Manager to lead day-to-day operations at a well-run testing site in Mentor, Ohio. This Long-term Contract position is ideal for someone who combines strong customer service instincts with the ability to oversee staff, maintain an organized office environment, and support a secure, compliant candidate experience. The role offers the opportunity to manage administrative workflows, guide onsite personnel, and help keep the center running smoothly in a calm, service-focused setting.<br><br>Responsibilities:<br>• Direct daily office and test center activities to ensure smooth operations, strong service delivery, and adherence to company and client expectations.<br>• Oversee scheduling, guidance, and day-to-day support for onsite staff, including contract team members, while promoting accountability and excellence.<br>• Coordinate hiring support, onboarding activities, and practical training for new employees to prepare them for site procedures and service standards.<br>• Review and approve time records and expense submissions accurately and on schedule.<br>• Enforce candidate check-in, identification, and security procedures to protect the integrity of the testing environment.<br>• Manage facility-related security measures such as controlled access, keys, locks, alarms, and monitoring systems.<br>• Step in to perform front desk, receptionist, and test administration duties whenever coverage is needed.<br>• Resolve routine technical or equipment issues and escalate more complex operational, candidate, or building concerns when appropriate.<br>• Document incidents, candidate concerns, and unusual testing events clearly, and partner with property management to maintain a safe and well-managed site.<br>• Support office administration by maintaining supplies, ordering materials as needed, and assisting with administrative tasks such as basic accounts payable coordination.
- 2026-11-09T00:00:00Z
- Des Moines, IA
- onsite
- Permanent / Full Time
- 62400 - 72800 USD / Yearly
- <p>Office Manager</p><p>About the Opportunity</p><p>We're seeking a hands-on Office Manager to lead daily operations, support a high-performing team, and ensure exceptional customer service. This role is ideal for someone who enjoys balancing people leadership, operational oversight, and administrative responsibilities while helping a business run efficiently.</p><p>The successful candidate will be a proactive leader who can confidently manage multiple priorities, support staff development, maintain operational excellence, and deliver a positive experience for both employees and customers.</p><p>This role offers the opportunity to learn from an experienced leader and step into a key position with long-term growth potential.</p><p>Key Responsibilities</p><p>Office Operations</p><ul><li>Oversee the day-to-day operations of a busy office environment.</li><li>Ensure the office remains organized, professional, and running efficiently.</li><li>Coordinate office supplies, equipment, and facility needs.</li><li>Identify process improvements and help implement operational efficiencies.</li><li>Monitor administrative workflows to ensure accuracy and timely completion.</li></ul><p>Team Leadership</p><ul><li>Lead, support, and develop a team of approximately 10 employees.</li><li>Create and maintain staff schedules to ensure appropriate coverage.</li><li>Provide training, coaching, and ongoing support to team members.</li><li>Communicate expectations clearly and foster accountability.</li><li>Promote a positive, collaborative, and customer-focused culture.</li><li>Step in to assist with operational responsibilities as business needs require.</li></ul><p>Customer Service & Communication</p><ul><li>Serve as a point of contact for customers and clients.</li><li>Answer questions, provide information, and guide individuals through company processes.</li><li>Handle sensitive situations with professionalism, compassion, and confidence.</li><li>Resolve issues and escalate concerns when appropriate.</li><li>Deliver a high level of customer service while balancing business objectives.</li></ul><p>Administrative & Reporting Responsibilities</p><ul><li>Oversee operational reporting and recordkeeping.</li><li>Ensure required documentation is accurate, complete, and submitted on schedule.</li><li>Review activities for accuracy and compliance with company procedures.</li><li>Monitor operational metrics and communicate updates to leadership.</li><li>Support financial tracking and administrative processes.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Minnetonka, MN
- onsite
- Temporary to Hire
- 25 - 28 USD / Hourly
- <p>We are looking for a highly organized Office Manager to support daily operations for a busy office. This contract opportunity is ideal for someone who thrives in a fast-paced environment, stays composed under pressure, and can manage front desk, administrative, and office coordination responsibilities effectively. The role requires strong attention to detail, a service-oriented mindset, and the flexibility to support longer hours during peak tax season, including occasional Saturday coverage.</p><p><br></p><p>Responsibilities:</p><p>• Welcome clients and visitors, manage front desk activity, and ensure an organized and efficient office experience.</p><p>• Coordinate day-to-day administrative operations, including scheduling, document handling, and general office support.</p><p>• Monitor inventory levels and place orders for office materials to keep the workplace stocked and organized.</p><p>• Maintain shared office resources and ensure supplies are available for staff throughout busy periods.</p><p>• Assist with basic bookkeeping tasks, recordkeeping, and routine administrative financial support.</p><p>• Respond to phone calls, messages, and general inquiries in a timely and courteous manner.</p><p>• Help prioritize changing workloads and support multiple requests without losing accuracy or effectiveness.</p><p>• Provide additional operational support during peak season, which may include extended hours and weekend availability.</p>
- 2026-11-04T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 25.65 - 29.7 USD / Hourly
- We are looking for an organized and proactive Office Manager to support daily operations for a consultancy in New York, New York. This Contract position is fully onsite and offers the opportunity to keep the office running smoothly while providing administrative and front-desk support. The ideal candidate brings strong coordination skills, attention to detail, and a service-oriented approach to managing an efficient workplace environment.<br><br>Responsibilities:<br>• Oversee day-to-day office activities to ensure the workplace remains organized, functional, and welcoming for staff and visitors.<br>• Manage front-desk coverage by greeting guests, answering inquiries, and directing communications appropriately.<br>• Coordinate calendars, schedule meetings, and help maintain an orderly flow of appointments and office events.<br>• Monitor inventory levels for office materials and kitchen essentials, and place orders to keep supplies adequately stocked.<br>• Handle incoming and outgoing mail, including distributing correspondence, preparing items for shipment, and sending checks as needed.<br>• Support routine financial errands by preparing and completing bank deposits accurately and on time.<br>• Maintain common areas and workspaces by organizing materials and arranging timely restocking of frequently used items.<br>• Provide general administrative support to leadership and team members to help improve office efficiency and daily operations.
- 2026-11-11T00:00:00Z
- Brookfield, WI
- onsite
- Temporary to Hire
- 0 - 0 USD / Yearly
- We are looking for an experienced Office Manager to support the day-to-day business operations of a church community in Brookfield, Wisconsin. This contract-to-permanent position is ideal for someone who can bring strong leadership, sound financial oversight, and organized administrative support to a mission-driven environment. The person in this role will help keep office, facility, and staff operations running smoothly while partnering closely with leadership on financial and operational priorities.<br><br>Responsibilities:<br>• Direct daily administrative and business functions to ensure the organization operates efficiently and consistently.<br>• Manage financial activities such as accounts payable coordination, budget tracking, reconciliations, banking communications, and preparation of regular financial reports.<br>• Develop monthly and annual financial summaries, support forecasting efforts, and maintain accurate records and appropriate internal controls.<br>• Partner with leadership and finance stakeholders to assist with audit preparation, budgeting processes, and ongoing fiscal planning.<br>• Lead and support office and operational staff by assigning work, providing coaching, monitoring performance, and encouraging growth.<br>• Act as the main point of contact for human resources matters, including onboarding, policy administration, employee support, and review processes.<br>• Oversee payroll and benefits administration in coordination with internal support staff to promote accuracy and compliance.<br>• Supervise facility operations by coordinating maintenance, security, vendor services, supply purchasing, and building use scheduling.<br>• Work with external technology providers to help maintain reliable office systems and business tools.
- 2026-11-13T00:00:00Z
- Two Rivers, WI
- onsite
- Permanent / Full Time
- 55000 - 60000 USD / Yearly
- We are looking for an organized Office Manager to support day-to-day administrative, bookkeeping, and operational activities. This position combines executive support with hands-on responsibility for payroll entry, invoicing, office coordination, and production-related record management. The ideal candidate brings strong attention to detail, sound judgment when handling confidential information, and the ability to keep office processes running efficiently while supporting staff, leadership, and customer needs.<br><br>Responsibilities:<br>• Coordinate calendars, travel plans, and meeting logistics to support leadership priorities and external engagements.<br>• Prepare expense documentation, track reimbursements, and assist with business billing activities in an accurate and timely manner.<br>• Draft correspondence, organize incoming communications, and route items to the appropriate team members for follow-up.<br>• Welcome visitors, provide front-desk coverage, manage phone inquiries, and ensure required confidentiality documents are completed by guests.<br>• Review daily production and inventory information in the Access database and compare records against customer order requirements.<br>• Enter employee time records for payroll processing and maintain accurate administrative documentation related to hours worked.<br>• Generate invoices, oversee accounts payable and accounts receivable tasks, and help maintain reliable financial records.<br>• Support human resources administration by assisting with onboarding, benefits tracking, and employee eligibility notifications.<br>• Arrange outbound shipments for completed customer orders and help maintain smooth coordination between office and production activities.<br>• Oversee office operations by maintaining supplies, coordinating equipment service needs, supporting workplace upkeep, and improving administrative procedures as needed.
- 2026-11-12T00:00:00Z
- East Wenatchee, WA
- onsite
- Permanent / Full Time
- 58000 - 68640 USD / Yearly
- <p>A growing organization in the East Wenatchee area is seeking a highly organized and people-focused Office Manager to serve as a key member of the team. This role combines accounting, administration, and employee engagement responsibilities, making it an excellent opportunity for someone who enjoys variety, thrives in a collaborative environment, and takes pride in keeping operations running smoothly. This is an onsite/in office role in East Wenatchee, WA. </p><p><br></p><p>Key Responsibilities</p><p>Accounting & Financial Support</p><ul><li>Manage full-cycle accounts payable and accounts receivable functions.</li><li>Process vendor invoices, customer billings, and incoming payments.</li><li>Perform monthly bank and credit card reconciliations.</li><li>Reconcile accounts and assist with month-end close activities.</li><li>Review and verify freight invoices, researching and resolving discrepancies as needed.</li><li>Maintain accurate financial records and supporting documentation.</li><li>Assist leadership with reporting, tracking, and other accounting-related projects.</li></ul><p>Office & Administrative Operations</p><ul><li>Oversee daily office operations and administrative functions.</li><li>Serve as a primary point of contact for employees and provide general administrative support.</li><li>Coordinate with vendors, service providers, and internal departments.</li><li>Manage office supplies, records, and company documentation.</li><li>Support operational improvements and assist with special projects.</li><li>Help ensure efficient workflows and a well-organized office environment.</li></ul><p>Employee Experience & Culture</p><ul><li>Coordinate employee recognition programs, celebrations, and milestone events.</li><li>Assist with onboarding activities and employee communications.</li><li>Promote a positive, collaborative, and engaging workplace culture.</li></ul><p>BENEFITS OFFERED:</p><ul><li>SALARY RANGE: $28.00-$33.00/hour </li><li>Healthcare Benefits: Medical Dental and Vision (100% paid after 90 days, 50% paid med/dental/vision for dependents) </li><li>Retirement Plan: Simple IRA with a 3% match </li><li>PTO: minimum 2 weeks pto and 8 Paid Holidays, 2 of which are employee choice</li></ul>
- 2026-11-09T00:00:00Z
- Nashville, TN
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- We are looking for an organized and dependable Office Manager to support daily administrative operations for a construction and contractor environment in Nashville, Tennessee. This Long-term Contract position is ideal for someone who can keep the office running efficiently, provide a detail-oriented front-desk presence, and handle essential coordination tasks with accuracy and attention to detail. The right candidate will be comfortable balancing office administration, supply management, and accounts payable responsibilities while helping create a productive workplace.<br><br>Responsibilities:<br>• Oversee day-to-day office operations to ensure administrative activities are completed smoothly and on schedule.<br>• Welcome visitors, answer incoming calls, and serve as the first point of contact for general office inquiries.<br>• Track inventory levels for office materials and coordinate timely purchasing to keep supplies readily available.<br>• Manage the ordering, receipt, and organization of office products and administrative resources.<br>• Support accounts payable activities by reviewing invoices, preparing documentation, and assisting with payment processing.<br>• Maintain orderly office records, files, and administrative documentation for easy retrieval and compliance.<br>• Coordinate with internal staff and external vendors to address office-related needs and resolve routine issues promptly.<br>• Help maintain a detail-oriented, efficient, and well-organized office environment that supports daily business operations.
- 2026-11-05T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- <p>A company in West LA is seeking a detail-oriented Administrative Assistant to join their team on a temp-to-hire basis. This role is ideal for someone who enjoys supporting day-to-day office operations, providing excellent internal and external customer service, and managing multiple priorities in a fast-paced environment. Role is onsite Monday - Friday</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails</li><li>Welcome visitors and provide front desk support as needed</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain electronic and paper filing systems</li><li>Assist with data entry, recordkeeping, and database management</li><li>Coordinate office supplies, vendors, and general administrative needs</li><li>Support expense reporting, invoice processing, and other administrative projects</li><li>Collaborate with various departments to ensure smooth office operations</li><li>Handle confidential information with professionalism and discretion</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 20.5865 - 23.837 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support hospitality operations in Honolulu, Hawaii. This Contract position will provide day-to-day administrative coordination for multiple hotel and resort properties, helping ensure records, communications, and visitor information are organized and up to date. The ideal candidate brings strong office support experience, accuracy in data handling, and the ability to manage competing priorities in a fast-paced environment. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808-531-0800.</p><p><br></p><p>Responsibilities:</p><p>• Deliver administrative coordination for a portfolio of approximately six hotel and resort locations, ensuring daily support needs are handled efficiently.</p><p>• Maintain organized files, logs, and correspondence related to property activity, keeping documentation current and easy to retrieve.</p><p>• Record and monitor visitor, vendor, and guest information, including arrival dates, visit details, and property locations.</p><p>• Perform clerical tasks such as data entry, document preparation, call handling, and general front-office support.</p><p>• Keep tracking records accurate by reviewing entries for completeness and following up on missing or unclear details.</p><p>• Support the management of property-related documents by organizing materials in a consistent and accessible manner.</p><p>• Assist with routine office operations to help maintain smooth administrative workflow across supported locations.</p>
- 2026-11-06T00:00:00Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 20 - 24 USD / Hourly
- <p>We are looking for a detail-oriented <strong><em>Administrative Assistant</em></strong> to support daily office operations for an insurance company in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who works accurately, stays organized under deadlines, and can manage a high volume of administrative tasks with professionalism. The role focuses on document handling, mail coordination, data review, and report preparation while ensuring information is complete and accurate.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize extensive documentation, ensuring records are complete, accurate, and easy to retrieve.</p><p>• Sort, distribute, and process incoming and outgoing mail in a timely and efficient manner.</p><p>• Prepare routine reports, account statements, and other administrative materials to support business operations.</p><p>• Review and confirm data for accuracy, resolving discrepancies and escalating issues when needed.</p><p>• Enter, update, and manage information across office records and administrative systems with a high level of precision.</p><p>• Support day-to-day office activities by coordinating administrative tasks and keeping workflows on schedule.</p><p>• Use business software and standard office equipment to complete assignments efficiently and meet required deadlines.</p>
- 2026-11-13T00:00:00Z
- Mount Pleasant, SC
- onsite
- Temporary to Hire
- 20 - 22 USD / Hourly
- <p>We are looking for an Administrative Assistant to join a professional services team in Mount Pleasant, South Carolina in a contract-to-permanent capacity. This position supports daily office operations while serving as a welcoming and dependable point of contact for clients, visitors, and internal staff. The ideal candidate brings strong organizational skills, sound judgment, and a strong presence in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and manage front desk activity with a courteous, thoughtful approach that reflects the organization well.</p><p>• Handle incoming phone calls, direct inquiries appropriately, and ensure messages are relayed accurately and promptly.</p><p>• Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office coordination.</p><p>• Enter and update information in internal records with a high level of accuracy and attention to detail.</p><p>• Support client-facing activities by coordinating communications, tracking engagement-related information, and helping maintain strong service standards.</p><p>• Prepare routine reports and assist with compiling client-related documentation for internal and external use.</p><p>• Monitor office supply levels, place orders as needed, and help keep the workplace organized and fully stocked.</p><p>• Work closely with colleagues across the office, contributing to a collaborative team environment and helping priorities stay on track.</p>
- 2026-11-04T00:00:00Z
- Miami Beach, FL
- onsite
- Temporary to Hire
- 0 - 0 USD / Yearly
- We are looking for an experienced Administrative Assistant to support daily office operations in Miami Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys creating order, managing front-desk communication, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while providing dependable clerical and data support across the office.<br><br>Responsibilities:<br>• Welcome visitors, handle front-desk activity, and create a detail-oriented first impression for the office.<br>• Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.<br>• Perform a variety of administrative tasks such as organizing files, preparing documents, and maintaining office records.<br>• Enter, update, and verify information in internal systems with a strong focus on accuracy and timeliness.<br>• Coordinate general office support activities to help ensure smooth day-to-day operations.<br>• Assist with scheduling, correspondence, and routine clerical duties for team members and leadership as needed.<br>• Maintain orderly administrative processes and help track important information, documents, and follow-up items.
- 2026-11-12T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for our client's customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures.</p><p>• Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve.</p><p>• Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks.</p><p>• Use maps and routing information to help explain service details and answer location-related questions clearly.</p><p>• Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly.</p><p>• Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day.</p><p>• Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking.</p><p>• Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.</p>
- 2026-11-12T00:00:00Z
- Delray Beach, FL
- onsite
- Permanent / Full Time
- 50000 - 55000 USD / Yearly
- <p>Administrative Assistant</p><p>Position Summary</p><p>We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.</p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Ramsey, NJ
- onsite
- Temporary / Contract
- 21.85 - 25.3 USD / Hourly
- <p>We are looking for an organized Administrative Assistant to support daily office operations and provide dependable coordination for the inside sales team near Mahwah, New Jersey. This Long-term Contract position is well suited for someone who enjoys keeping processes on track, handling detailed administrative work, and helping teams stay efficient. The role will focus on documenting routine activities, maintaining accurate records, and contributing to consistent workflow execution in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support that helps the inside sales team stay organized, responsive, and productive throughout daily operations.</p><p>• Observe routine activities and create clear documentation outlining recurring duties, office procedures, and team workflows.</p><p>• Maintain accurate data entry and update internal records to ensure information remains current and easy to access.</p><p>• Review operational tasks and identify practical ways to improve consistency, efficiency, and day-to-day coordination.</p><p>• Capture best practices and process details to support continuity across administrative and sales-related activities.</p><p>• Assist with organizing files, communications, and general office materials needed to keep business functions running smoothly.</p>
- 2026-11-13T00:00:00Z
- Montclair, NJ
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- <p>We are looking for an Administrative Assistant to support day-to-day office operations near Montclair, New Jersey. This contract position is ideal for someone who enjoys keeping materials organized, preparing documents for meetings, and providing dependable front-office support. The role offers an opportunity to contribute in a structured environment where strong communication, accuracy, and responsiveness are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, organize, and distribute meeting materials so teams have accurate documents ready in advance.</p><p>• Welcome visitors and provide reception support while maintaining an orderly office environment.</p><p>• Manage inbound phone calls, route inquiries to the appropriate contacts, and relay messages promptly.</p><p>• Enter, update, and maintain information in office records and databases with a high level of accuracy.</p><p>• Provide general administrative support such as filing, scheduling, scanning, and handling routine correspondence.</p><p>• Assist with document management tasks to ensure files are complete, accessible, and properly organized.</p><p>• Support staff with day-to-day office coordination and other clerical needs as priorities shift.</p>
- 2026-11-13T00:00:00Z
- King of Prussia, PA
- onsite
- Temporary / Contract
- 28 - 32 USD / Hourly
- <p>We are seeking an experienced <strong>Office Manager</strong> to support daily office operations within a growing consulting environment in <strong>King of Prussia, PA</strong>. This fully onsite opportunity is ideal for a proactive professional who thrives in a fast-paced office setting and enjoys serving as a key resource for employees, leadership, clients, vendors, and visitors. The role combines office management, executive support, event coordination, onboarding, and administrative operations to help maintain an organized, professional, and welcoming workplace.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for employees, clients, vendors, candidates, and visitors, creating a professional and welcoming office environment.</li><li>Independently manage daily office operations, ensuring the office remains organized, efficient, and fully supported.</li><li>Coordinate calendars, meetings, conference room scheduling, travel arrangements, and executive logistics for office leadership.</li><li>Facilitate new hire onboarding activities, including scheduling, welcome materials, and onboarding coordination.</li><li>Organize client meetings, lunch-and-learns, team events, and catering to support collaboration and engagement.</li><li>Maintain office readiness by overseeing supplies, equipment, common areas, parking programs, mail distribution, shipping, and facilities-related needs.</li><li>Track office expenses, assist with budget reconciliation, and support expense reporting processes.</li><li>Prepare presentations, reports, correspondence, and other client-facing documents using Microsoft Office applications.</li><li>Serve as a liaison between the local office and corporate departments while supporting office policies and emergency action plans.</li><li>Proactively identify operational needs, resolve routine issues, and ensure the office runs smoothly with minimal supervision.</li><li>Utilize systems such as Workday, Concur, SharePoint, and Microsoft Office tools to support office operations and administrative processes.</li></ul>
- 2026-11-11T00:00:00Z
- Rochester, NY
- onsite
- Temporary / Contract
- 17.4135 - 21 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations for a business services team in Rochester, New York. This Long-term Contract position is well suited for someone who is organized, responsive, and comfortable managing a steady flow of administrative tasks in a detail-oriented setting. The person in this role will help maintain efficient workflows by handling communications, processing records, and providing dependable day-to-day support across office activities.<br><br>Responsibilities:<br>• Manage front-end administrative duties by organizing office tasks, maintaining records, and supporting routine operational needs.<br>• Respond to incoming phone calls courteously, direct inquiries to the appropriate contacts, and relay accurate information in a timely manner.<br>• Enter, update, and verify data in internal files and office systems to help keep information complete and current.<br>• Scan, label, and file documents to maintain accessible digital and physical records.<br>• Provide general administrative support such as preparing correspondence, coordinating paperwork, and assisting with document handling.<br>• Support legal or compliance-related administrative tasks by organizing materials and maintaining documentation with attention to detail.<br>• Monitor office communications and follow up on outstanding items to help ensure smooth daily operations.
- 2026-11-10T00:00:00Z
- Allentown, PA
- onsite
- Temporary / Contract
- 22 - 26 USD / Hourly
- <p>Robert Half is seeking a reliable and organized <strong>Administrative Assistant</strong> to support daily office operations and help ensure an efficient work environment. This role is responsible for handling administrative tasks, coordinating schedules, managing communications, maintaining records, and providing general support to teams and leadership. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced setting.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to departments, managers, or leadership</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate team members</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain filing systems, records, and office documents accurately and confidentially</li><li>Order office supplies and help support general office organization</li><li>Assist with data entry, tracking information, and updating internal systems</li><li>Coordinate travel arrangements, meeting logistics, and other administrative details as needed</li><li>Greet visitors and provide professional front-office support when required</li><li>Support special projects and perform other administrative duties as assigned</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Milford, CT
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p><strong>Administrative Assistant (Contract) – Consulting Firm | New Haven, CT</strong></p><p>A consulting firm in New Haven, CT is seeking a detail-oriented <strong>Administrative Assistant</strong> on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Louisville, KY
- onsite
- Permanent / Full Time
- 60000 - 70000 USD / Yearly
- <p>Confidential Client Operations Associate</p><p><strong>Louisville, KY | $60,000-$70,000 + Excellent Benefits</strong></p><p>Are you a sharp, polished professional looking to launch a long-term career in wealth management or investment advisory services? Our client, a growing and highly respected investment management firm in Louisville, is seeking a <strong>Client Operations Associate</strong> to join its close-knit team.</p><p>This is an outstanding opportunity for a recent graduate, early-career professional, or someone making a career change from a similar industry that wants to make a change and who thrives in a professional environment, enjoys working with clients, and wants exposure to investments, financial planning, wealth management, and portfolio operations. </p><p><br></p><p>The firm is committed to developing talent and offers a clear path for long-term growth.</p><p><br></p><p>What You'll Do</p><ul><li>Assist with new account openings and account maintenance</li><li>Coordinate rollovers, transfers, and investment account paperwork</li><li>Process client documents and ensure accurate recordkeeping</li><li>Communicate with clients regarding account updates and follow-up items</li><li>Support advisors and operations staff with administrative and operational tasks</li><li>Maintain organized documentation and ensure compliance with internal processes</li></ul><p>What We're Looking For</p><ul><li>Bachelor's degree <strong>required</strong></li><li>Strong attention to detail and organizational skills</li><li>Professional verbal and written communication abilities</li><li>Excellent follow-through and time management</li><li>Comfortable learning new technology and systems</li><li>Proficiency in Microsoft Office, particularly Excel, preferred</li><li>Previous financial services experience is welcome but not required</li></ul><p>Ideal Backgrounds</p><p>We are open to candidates from a variety of professional environments, including:</p><ul><li>Business or Finance graduates</li><li>Insurance or financial services</li><li>Professional services</li><li>Administrative or office management</li><li>Education</li><li>Customer-facing professional roles</li></ul><p>Why This Opportunity?</p><ul><li>Newly created position due to company growth</li><li>Strong mentorship and training environment</li><li>Exposure to investment management, financial planning, and client advisory services</li><li>Support for obtaining investment industry licensing, including the Series 65</li><li>Potential career path into operations leadership or financial advisory roles</li><li>Stable, privately owned organization with a collaborative culture</li><li>Looking for someone who wants to build a long-term career and grow alongside the firm</li></ul><p>Benefits</p><ul><li>Medical, dental, and vision insurance with 100% employee coverage</li><li>Employer-paid life and disability insurance</li><li>Parental leave</li><li>Bereavement leave</li><li>PTO package</li><li>Simple IRA with company match</li><li>Competitive compensation: <strong>$60,000-$70,000</strong></li></ul><p>If you're seeking a career, not just a job, and want to gain hands-on exposure to the wealth management industry while working alongside experienced professionals, we'd love to hear from you.</p>
- 2026-11-13T00:00:00Z
- Raleigh, NC
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who communicates clearly, manages routine administrative tasks efficiently, and keeps information accurate and up to date. The role will serve as a key point of contact for incoming calls and front-office activity while helping maintain smooth internal workflows.<br><br>Responsibilities:<br>• Manage front-desk and general office support activities to ensure day-to-day operations run smoothly.<br>• Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate contacts.<br>• Enter, update, and maintain records with a high level of accuracy across administrative documents and databases.<br>• Provide clerical assistance such as preparing correspondence, organizing files, and supporting routine office needs.<br>• Welcome visitors and handle receptionist-related tasks while maintaining a detail-focused office environment.<br>• Coordinate administrative details, track information, and assist team members with general operational support.
- 2026-10-20T00:00:00Z
- Perrysburg, OH
- onsite
- Temporary to Hire
- 19 - 20 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support daily office operations and contribute to a well-organized team environment. This contract opportunity with the potential to become permanent is ideal for someone who is comfortable handling a variety of administrative tasks while also assisting with basic account-related activities. The role requires strong attention to detail, clear communication, and the ability to manage multiple priorities efficiently.</p><p><br></p>
- 2026-11-03T00:00:00Z