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638 results for Human Resources Assistant in Usa
- Washington, DC
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily business operations and provide dependable coordination across teams in Washington, District of Columbia. This Contract position focuses on administrative, travel, and office support, helping employees, consultants, and visitors navigate schedules, meetings, and logistical needs efficiently. The ideal candidate brings strong attention to detail, professionalism, and the ability to manage multiple priorities while maintaining accuracy and discretion.<br><br>Responsibilities:<br>• Coordinate domestic and international travel arrangements, including itineraries, reservations, and related logistics for staff and visitors.<br>• Organize calendars, appointments, and meeting schedules to support smooth day-to-day office operations.<br>• Prepare meeting materials, assist with event logistics, and ensure conference rooms or virtual sessions are ready for use.<br>• Maintain accurate files, records, and documentation while handling sensitive information with confidentiality.<br>• Provide front-office and receptionist support by greeting visitors, answering inbound calls, and responding to administrative inquiries.<br>• Perform data entry and routine administrative tasks to keep reports, trackers, and office information up to date.<br>• Support internal workflows by assisting with correspondence, document preparation, and general office coordination.<br>• Deliver responsive service to internal teams and external contacts, using sound judgment and a customer-focused approach.
- 2026-11-05T00:00:00Z
- Ridgefield, CT
- onsite
- Temporary / Contract
- 17.4135 - 20.163 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support essential office and operational tasks for an engineering organization in Ridgefield, Connecticut. This Contract position is well suited for someone who is comfortable managing records, coordinating documentation, and keeping routine administrative processes organized and accurate. The role includes working across spreadsheets, database systems, invoice-related activities, and shipping coordination to help maintain efficient day-to-day business operations.<br><br>Responsibilities:<br>• Maintain and update Excel-based records used to track inventory levels, shipping timelines, and newly created parts information.<br>• Enter and manage order details within database systems to support accurate booking, documentation, and record retention.<br>• Prepare invoices and packing slips, ensuring all related information is processed correctly and in a timely manner.<br>• Handle weekly accounts payable activities, including processing a small volume of check payments with accuracy and attention to detail.<br>• Create and manage outbound shipments through the FedEx online platform, including preparing shipment information and confirming order dispatch.<br>• Perform data entry tasks that support office operations, financial documentation, and administrative reporting.<br>• Assist with general administrative office duties to help maintain organized workflows and dependable operational support.
- 2026-11-05T00:00:00Z
- Blue Ash, OH
- onsite
- Temporary / Contract
- 20 - 20 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily office operations in Ohio. This Long-term Contract position is ideal for someone who communicates effectively, manages multiple priorities efficiently, and enjoys providing dependable administrative support. The role requires strong attention to detail, confidence handling calls and correspondence, and the ability to keep schedules and records accurate.<br><br>Responsibilities:<br>• Manage incoming phone calls and direct inquiries to the appropriate contacts while maintaining a helpful and attentive approach.<br>• Coordinate calendars, arrange appointments, and help ensure meetings and scheduled activities run smoothly.<br>• Prepare, review, and update records, reports, and other documentation with a high level of accuracy.<br>• Handle email communication in a timely manner, including responding to routine messages and forwarding requests as needed.<br>• Enter and maintain data in internal systems, spreadsheets, and office documents to support daily operations.<br>• Create and edit business materials using Microsoft Word, Excel, Outlook, and PowerPoint.<br>• Provide front-line customer support by addressing questions, resolving basic issues, and escalating concerns when appropriate.<br>• Support general administrative tasks that help maintain an efficient and well-organized office environment.
- 2026-11-12T00:00:00Z
- Henrico, VA
- onsite
- Temporary to Hire
- 19 - 20 USD / Hourly
- <p><strong>You MUST be comfortable with the shift to be considered for the following role: Monday - Friday 11pm - 7am! </strong></p><p><br></p><p>We are looking for an Administrative Assistant to provide dependable support for a busy dispatch team in Virginia. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys keeping information organized, handling high-volume administrative tasks, and communicating effectively with external partners. The position calls for strong attention to detail, confidence working in Microsoft Office, and the ability to manage office support duties in a fast-paced environment.</p><p><br></p><p><br></p><p>Responsibilities:</p><p>• Enter and maintain dispatch-related information with accuracy, ensuring records remain current and easy to reference.</p><p>• Review operational reports closely, identify discrepancies, and help organize findings for team follow-up.</p><p>• Communicate with carriers by phone and email to gather updates, confirm details, and support smooth coordination.</p><p>• Provide day-to-day administrative support to the department, including document handling, filing, and general office tasks.</p><p>• Answer incoming calls professionally, route inquiries appropriately, and assist with basic reception coverage when needed.</p><p>• Prepare spreadsheets, correspondence, and other routine materials using Microsoft Office applications.</p><p>• Help keep departmental workflows organized by tracking information, updating status details, and supporting timely responses.</p>
- 2026-11-11T00:00:00Z
- Canandaigua, NY
- onsite
- Temporary / Contract
- 19.7885 - 25 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations for a university environment in Canandaigua, New York. This Long-term Contract position is well suited for someone who enjoys keeping schedules on track, managing communications, and maintaining organized records. The ideal candidate will bring strong administrative judgment, a clear and courteous phone presence, and the ability to handle multiple priorities with accuracy and care.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to ensure smooth and efficient office operations.<br>• Respond to inbound phone calls in a clear and courteous manner, direct inquiries appropriately, and provide timely assistance to students, staff, and visitors.<br>• Coordinate calendars, schedule meetings, and help maintain organized timelines for appointments and events.<br>• Prepare, update, and enter information into office records and databases with a high level of accuracy.<br>• Organize and maintain digital and physical filing systems so documents remain accessible and up to date.<br>• Support general office functions such as correspondence, document preparation, and routine follow-up on administrative tasks.<br>• Assist with prioritizing incoming requests and help keep departmental workflows on schedule.
- 2026-10-21T00:00:00Z
- Marlboro, NJ
- onsite
- Permanent / Full Time
- 40000 - 50000 USD / Yearly
- <p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul><p><br></p><p>Responsibilities:</p><p>• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.</p><p>• Greet guests professionally and help create a positive and organized reception experience.</p><p>• Enter, update, and maintain records with accuracy while supporting general document management tasks.</p><p>• Prepare, organize, and file administrative materials so information remains accessible and well structured.</p><p>• Assist with scheduling, correspondence, and routine coordination duties for the department.</p><p>• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.</p><p><br></p><p><br></p>
- 2026-11-11T00:00:00Z
- Mclean, VA
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an experienced Administrative Assistant to provide dependable on-site support for a busy team in McLean, Virginia. This Long-term Contract position is ideal for an administrative assistant with relevant experience who can manage multiple priorities, communicate effectively, and maintain accuracy in a fast-paced office setting. The role requires permanent on-site attendance, a detail-oriented approach, and the ability to support several staff members across a range of administrative functions. Candidates must be authorized to work in the U.S., and preference will be given to individuals who currently hold Public Trust clearance or can obtain it.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to multiple team members, helping keep schedules, documents, and office activities organized and on track.<br>• Receive and direct inbound calls, respond to routine inquiries, and serve as the first point of contact for internal and external communication.<br>• Prepare, edit, and format correspondence, reports, presentations, and other materials using Microsoft Word, Excel, and PowerPoint.<br>• Maintain accurate electronic records by organizing, filing, and retrieving documents through SharePoint, EDGe, and other agency database tools.<br>• Enter and update data with a high level of accuracy while ensuring information is complete, current, and properly stored.<br>• Coordinate general office tasks such as meeting support, document distribution, and administrative follow-up for ongoing projects.<br>• Monitor multiple assignments at once, prioritize urgent needs, and ensure deadlines are met without sacrificing quality or attention to detail.
- 2026-11-12T00:00:00Z
- Minneapolis, MN
- onsite
- Permanent / Full Time
- 55000 - 68000 USD / Yearly
- <p>We are looking for a highly organized Administrative Assistant to support daily office operations for our client's CPA firm. This position plays an important role in preparing tax and financial documents, managing electronic records, and keeping administrative processes on track during time-sensitive periods. Ideal candidate is tech savvy and brings a strong service mindset when assisting both clients and internal staff.</p><p><br></p><p>Responsibilities:</p><p>• Support clients with digital document collection, electronic signature steps, and basic troubleshooting related to online administrative tools.</p><p>• Digitize and organize tax documents, financial reports, and related files while safeguarding sensitive client information.</p><p>• Maintain accurate electronic filing systems with consistent naming conventions and easy access to documents for internal teams.</p><p>• Manage the electronic filing process by submitting returns, tracking acceptance status, and maintaining complete supporting records.</p><p>• Enter and update financial and administrative data tied to recurring reporting activities on a monthly, quarterly, and annual basis.</p><p>• Prepare tax return packages for individuals and businesses, confirm all required materials are included, and ready documents for delivery or electronic submission.</p><p>• Assist with payroll-related documentation, including materials associated with periodic filings and year-end forms such as W-2s and 1099s.</p><p>• Keep client records, internal databases, and administrative trackers current and accurate.</p><p>• Coordinate with technology support and help monitor software updates or technical issues affecting administrative workflows.</p><p>• Monitor office supply levels and maintain essential materials used for document processing and seasonal workload demands.</p>
- 2026-11-13T00:00:00Z
- Hopkins, MN
- onsite
- Temporary to Hire
- 20 - 25 USD / Hourly
- <p>We are seeking a highly organized and proactive Administrative Assistant to support daily office operations, employee needs, and departmental initiatives. This role serves as a central resource for administrative coordination, helping ensure business operations run efficiently and teams receive the support they need to succeed. The ideal candidate enjoys managing multiple priorities, solving problems independently, and providing excellent internal customer service.</p><p><br></p><p>Key Responsibilities</p><ul><li>Serve as a primary point of contact for employee and departmental administrative requests.</li><li>Coordinate business travel arrangements, itineraries, and travel-related support.</li><li>Assist with expense reporting, receipt collection, and documentation reconciliation.</li><li>Schedule meetings, coordinate calendars, and reserve meeting spaces as needed.</li><li>Organize team meetings, departmental events, and employee engagement activities.</li><li>Prepare meeting materials, notes, and follow-up documentation.</li><li>Track requests and ensure timely completion of assigned tasks and projects.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Edmond, OK
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Edmond, Oklahoma. This Long-term Contract position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative processes running smoothly. The person in this role will serve as a key point of contact for visitors and callers while handling a variety of clerical and organizational tasks. Success in this position requires strong accuracy, responsiveness, and the ability to manage multiple priorities in a busy office setting.<br><br>Responsibilities:<br>• Manage front-desk and general office activities, ensuring visitors and incoming requests are handled promptly and effectively.<br>• Respond to inbound phone calls, direct inquiries to the appropriate contacts, and provide clear, courteous assistance.<br>• Maintain electronic and paper records with a high level of accuracy, including routine updates and data entry tasks.<br>• Prepare, organize, and distribute administrative documents, correspondence, and other office materials as needed.<br>• Coordinate scheduling, meeting support, and other day-to-day clerical functions that help the office operate efficiently.<br>• Monitor office communications and follow up on requests to ensure timely completion of assigned administrative work.<br>• Support receptionist-related duties by greeting guests, managing general inquiries, and maintaining a welcoming office presence.
- 2026-10-19T00:00:00Z
- Houston, TX
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position suited for someone who can manage front-desk activity, maintain accurate records, and provide responsive administrative support across multiple tasks. The ideal candidate brings strong organizational skills, sound judgment, and the ability to handle communications and clerical work efficiently in a busy office environment.<br><br>Responsibilities:<br>• Manage incoming phone calls and greet visitors with attention to detail, ensuring inquiries are directed promptly to the appropriate contacts.<br>• Provide day-to-day administrative support by preparing documents, organizing files, and maintaining orderly office records.<br>• Enter and update information in internal databases and spreadsheets with a high level of accuracy and attention to detail.<br>• Coordinate general front-office activities to help keep daily operations running smoothly and efficiently.<br>• Assist with scheduling, correspondence, and routine clerical tasks to support team productivity.<br>• Maintain office documentation and track administrative information so materials remain current and accessible.
- 2026-11-12T00:00:00Z
- Oklahoma City, OK
- onsite
- Temporary to Hire
- 16.15 - 17 USD / Hourly
- <p><strong>Administrative Assistant</strong></p><p><strong>Location:</strong> Oklahoma City, OK 73129</p><p><strong>Pay:</strong> $17.00 per hour</p><p><strong>Schedule:</strong> Monday–Friday, 9:00 AM–5:00 PM</p><p><strong>Work Arrangement:</strong> 100% On-Site</p><p><strong>Start Date:</strong> ASAP</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking a dependable, organized, and detail-oriented Administrative Assistant with strong office management experience and <strong>hands-on experience using QuickBooks Online (required)</strong>. The ideal candidate is proactive, professional, and comfortable managing daily office operations while supporting accounting and administrative functions. Bilingual candidates are a plus!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee daily office operations and maintain an organized, efficient work environment.</li><li>Perform general administrative duties, including data entry, filing, document preparation, and recordkeeping.</li><li>Use QuickBooks Online to assist with bookkeeping, invoice processing, expense tracking, and other accounting-related tasks.</li><li>Maintain accurate financial and administrative records.</li><li>Answer phone calls, respond to emails, and communicate professionally with customers, vendors, and team members.</li><li>Monitor office supplies, coordinate requests, and assist with scheduling as needed.</li><li>Support additional office and accounting tasks to help ensure smooth daily operations.</li></ul>
- 2026-11-11T00:00:00Z
- Boulder, CO
- onsite
- Permanent / Full Time
- 55000 - 70000 USD / Yearly
- We are looking for an Administrative Assistant to support daily office operations in Boulder, Colorado. This position is well suited for someone who enjoys creating a welcoming environment, keeping administrative workflows organized, and providing dependable support to both clients and internal staff. The role offers a mix of front-desk coverage, office coordination, and hands-on administrative tasks in a client-focused services setting.<br><br>Responsibilities:<br>• Welcome visitors and provide courteous front-desk support while helping create a welcoming and organized office experience.<br>• Manage inbound and outbound mail activities, including certified shipments, priority deliveries, and courier packages.<br>• Coordinate weekly meeting lunches by placing orders and arranging pickup when needed.<br>• Track inventory levels for office, kitchen, and mailing materials and replenish supplies to keep operations running smoothly.<br>• Operate and assist with standard office equipment such as scanners, copiers, printers, and postage systems.<br>• Perform administrative support tasks that require careful review and assembly of workpapers and related calculations.<br>• Help maintain daily office readiness by opening the workplace according to scheduled business hours.<br>• Provide telephone coverage, route incoming calls appropriately, and assist with general inquiries.<br>• Support data entry and other clerical duties with accuracy and attention to detail.<br>• Adjust availability during peak tax and extension periods, when longer weekly hours are expected to meet seasonal business demands.
- 2026-11-03T00:00:00Z
- Gardena, CA
- onsite
- Temporary to Hire
- 28 - 32 USD / Hourly
- We are looking for a dependable Administrative Assistant to support daily office operations in California. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a fast-moving environment, stays organized, and takes initiative without waiting for direction. The right candidate will bring a service-oriented mindset, adapt easily to shifting priorities, and help create an efficient and well-coordinated workplace.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, answering incoming phone calls, and directing inquiries appropriately.<br>• Sort, open, and distribute incoming mail to ensure timely delivery of important documents and correspondence.<br>• Provide administrative support for leadership and team members by preparing materials, coordinating requests, and handling routine office tasks.<br>• Take ownership of special assignments and time-intensive projects that improve day-to-day office efficiency.<br>• Coordinate office meal orders and help manage related logistics for staff needs and team gatherings.<br>• Assist with planning and organizing offsite meetings or company events, including scheduling and vendor coordination.<br>• Perform data entry and maintain organized records, files, and administrative documentation with a high level of accuracy.<br>• Monitor office needs proactively and step in where needed to keep operations running smoothly across multiple functions.
- 2026-11-13T00:00:00Z
- Beaverton, OR
- onsite
- Temporary / Contract
- 26.6 - 30.8 USD / Hourly
- <p>We are seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support a Director within a fast-paced manufacturing environment. This role is responsible for providing day-to-day administrative support, ensuring documents and records are organized and accurate, and helping the Director stay focused on key business priorities. The ideal candidate is detail-oriented, professional, and able to anticipate needs before they arise.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the Director, managing a variety of day-to-day tasks and priorities.</li><li>Organize, maintain, and audit files and documentation for accuracy and compliance.</li><li>Cross-reference and review documents to identify discrepancies and ensure data integrity.</li><li>Anticipate executive needs and proactively address administrative requirements.</li><li>Prepare reports, presentations, meeting agendas, and supporting materials.</li><li>Coordinate communications through email, phone, and other correspondence.</li><li>Schedule meetings, assist with calendar management, and support special projects as needed.</li><li>Handle sensitive information with a high degree of confidentiality and professionalism.</li></ul><p><strong>Required Software Skills:</strong></p><ul><li>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li></ul><p><strong>Top Qualifications:</strong></p><ul><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>High level of professionalism, sound judgment, and confidentiality.</li></ul><p><strong>Preferred Experience:</strong></p><ul><li>Previous experience supporting an executive, director, or senior leader.</li><li>Experience working in a manufacturing, operations, or industrial environment is a plus.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Carson City, NV
- onsite
- Temporary / Contract
- 19 - 21 USD / Hourly
- <p>Seeking a detail-oriented Administrative Assistant for a long-term contract opportunity in Carson City. This role supports daily office operations, records management, and administrative functions while assisting staff and leadership with a variety of administrative tasks. The ideal candidate will maintain accurate records, coordinate administrative processes, prepare documentation, and ensure efficient office operations while effectively managing multiple priorities in a professional office environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, edit, and distribute correspondence, reports, forms, and other documents.</li><li>Manage calendars, schedule meetings, and coordinate meeting logistics.</li><li>Maintain electronic and physical records in accordance with established policies and procedures.</li><li>Enter, update, and verify information within databases and tracking systems.</li><li>Process applications, forms, invoices, and other administrative documentation.</li><li>Compile data, generate reports, and assist with special projects and program activities.</li><li>Monitor deadlines and support departmental workflow and compliance requirements.</li><li>Communicate with staff, government agencies, community partners, and members of the public regarding administrative matters.</li><li>Assist with records retention, document management, and other office support functions.</li></ul><p><br></p><p><br></p>
- 2026-11-11T00:00:00Z
- Boulder, CO
- onsite
- Permanent / Full Time
- 55000 - 75000 USD / Yearly
- Our client is seeking a highly organized and dependable Administrative Assistant to support daily office operations, recruitment coordination, and general administrative functions. This role is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and serving as a key resource for both internal teams and external stakeholders. <br> The Administrative Assistant will help ensure efficient day-to-day operations by coordinating schedules, supporting hiring activities, managing office needs, and providing administrative assistance across the organization. Success in this role requires strong organizational skills, attention to detail, professionalism, and the ability to anticipate needs and adapt to changing priorities. <br> Key Responsibilities Coordinate interviews and meetings, including scheduling across multiple calendars and time zones. Serve as a primary point of contact for candidates, ensuring a detail oriented and positive experience throughout the hiring process. Maintain and update applicant tracking systems, databases, and other internal records. Support daily office operations, including supply management, vendor coordination, deliveries, and visitor reception. Assist with company meetings, team events, and other organizational activities. Provide administrative support such as calendar management, travel coordination, document preparation, meeting notes, and follow-up tracking. Monitor priorities, identify potential scheduling conflicts, and proactively address issues before they arise. Handle confidential information with discretion and professionalism. Support special projects and perform additional administrative duties as needed.
- 2026-10-26T00:00:00Z
- Concord, CA
- onsite
- Temporary to Hire
- 27.5 - 29.5 USD / Hourly
- <p>We are looking for an Administrative Assistant to support campsite reservation operations and general office coordination in Concord, California. This contract to hire opportunity is ideal for someone who enjoys balancing customer service, detailed recordkeeping, and day-to-day administrative support in a fast-paced environment. The role will serve as a key point of contact for members, assist with reservation activity and camp communications, and help maintain organized office processes that support smooth operations.</p><p><br></p><p>Administrative Assistant - Camp Responsibilities:</p><p>• Process camp reservation requests and respond to all member inquiries.</p><p>• Manage, assign, and oversee reservations, including the annual lottery for two California campsites.</p><p>• Review and authorize reservation refunds when appropriate.</p><p>• Document, track, and address issues reported by camp hosts or members, elevating concerns to the Office Manager or President as needed.</p><p>• Process charges for cabin cleaning when reported and documented by camp hosts.</p><p>• Support camp hosts and escalate operational concerns to management when necessary.</p><p>• Maintain and manage camp waitlists and fill vacancies promptly.</p><p>• Prepare and reconcile daily logs for reservations, payments, and cancellations.</p><p>• Approve, document, and notify hosts of upcoming service animal accommodations.</p><p>• Prepare and distribute reservation forms, brochures, and updated camp flyers.</p><p>• Review the website regularly and submit updates to the Director of Marketing.</p><p>• Maintain the Camps Desk manual</p><p>• Maintain all records related to reservations, cancellations, refunds, and complaints.</p><p>• Coordinate work party dates, assignments, and communications with camp hosts.</p><p>• Assist the President with tasks supporting the successful operation of all camps.</p><p>• Communicate last-minute reservation changes to camp hosts as needed.</p><p>• Promote union membership.</p><p>• Collaborate with management and IT to improve camp procedures.</p><p>• Update the annual calendar of special events with the Office Manager and President before posted on website.</p><p>• Reserve cabins that are required for management inspections before the new calendar year is posted on website.</p><p>• Prepare and submit articles for company bulletin.</p><p><br></p><p>Additional Administrative Responsibilities:</p><p>• Create camp certificates upon request from the Office Manager or Director of Marketing.</p><p>• Process retiree payments as time permits.</p><p>• Collaborate with staff to develop and implement improvements to office operations.</p><p>• Pick up and process mail in the absence of Administrative Support personnel.</p><p>• Provide administrative support to the office as needed.</p><p>• Attend New Hire Orientation (NHO) approximately once per month.</p><p><br></p><p>If you are interested in the Administrative Assistant role, please apply today!</p>
- 2026-11-13T00:00:00Z
- Vista, CA
- onsite
- Temporary / Contract
- 23 - 27 USD / Hourly
- <p>Robert Half is looking for an Administrative Assistant to support a busy construction and project management team. This is an excellent opportunity for someone who enjoys keeping multiple projects organized, coordinating schedules, and making sure important documentation stays accurate and accessible. The person in this role will work closely with project managers, field supervisors, vendors, and subcontractors to help keep daily operations moving. The ideal candidate is proactive, comfortable working in a fast-paced environment, and able to manage shifting priorities without losing track of the details.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers and field operations personnel.</li><li>Prepare, format, and maintain project documents, correspondence, and reports.</li><li>Track project schedules, deadlines, permits, and outstanding documentation.</li><li>Assist with subcontractor paperwork, vendor information, insurance certificates, and compliance records.</li><li>Process purchase orders, track invoices, and route documents for approval.</li><li>Coordinate meetings, site visits, and project-related appointments.</li><li>Maintain digital project files, construction records, and document control logs.</li><li>Communicate with vendors, subcontractors, and internal teams regarding project updates.</li><li>Assist with general office coordination, supply ordering, and administrative projects.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 20.9 - 24.2 USD / Hourly
- We are looking for an Administrative Assistant to support a fast-paced, well-organized environment in Los Angeles, California. This contract opportunity with potential for a permanent position is ideal for someone who brings strong judgment, excellent follow-through, and an experienced approach to communication with both internal teams and high-visibility external contacts. The person in this role will help keep daily operations organized, manage time-sensitive requests with urgency, and provide dependable administrative support from day one.<br><br>Responsibilities:<br>• Manage calendars, coordinate meetings, and track shifting priorities to ensure important requests are handled promptly and accurately.<br>• Serve as an effective first point of contact by answering incoming calls, greeting visitors, and routing communications to the appropriate parties.<br>• Monitor time-sensitive messages and requests, escalate urgent matters quickly, and follow through until each item is resolved.<br>• Maintain organized records, update internal documents, and complete data entry tasks with a high degree of accuracy.<br>• Support day-to-day office administration by preparing materials, handling correspondence, and keeping workflows running efficiently.<br>• Gather information proactively, anticipate administrative needs, and use sound judgment to solve routine issues independently.<br>• Partner closely with leadership and stakeholders to coordinate logistics for appearances, meetings, and other scheduled commitments.
- 2026-11-04T00:00:00Z
- Torrance, CA
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- We are looking for a highly organized Administrative Assistant to provide day-to-day support for a department in Torrance, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling detailed administrative work, managing records, and keeping information accurate across multiple systems. The position offers the chance to contribute to core operational activities while supporting reporting, order processing, and data-related projects.<br><br>Responsibilities:<br>• Maintain and update departmental records, databases, and internal files to ensure information remains complete and current.<br>• Review inventory, pricing, quotation, and product details to identify discrepancies and improve data accuracy.<br>• Support the transfer of information into inventory management tools by preparing, entering, and verifying data.<br>• Process purchase orders and assist with related documentation to help keep transactions organized and on schedule.<br>• Perform high-volume data entry, generate routine reports, and provide general administrative assistance to the team.<br>• Partner with department leaders to confirm records are correct, organized, and aligned with current business needs.<br>• Contribute to special assignments and take on additional office support duties as priorities change.<br>• Assist with general front-office and communication tasks, including handling inbound calls when needed.
- 2026-11-07T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>Our client, a mission-driven organization in the nonprofit industry, is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role is ideal for someone who enjoys providing administrative support in a collaborative, fast-paced environment and is passionate about contributing to meaningful work.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to leadership and department teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer and direct incoming calls, emails, and inquiries professionally</li><li>Maintain organized filing systems, databases, and office records</li><li>Assist with meeting preparation, including agendas, materials, and follow-up notes</li><li>Coordinate travel arrangements and process expense reports as needed</li><li>Support event planning, donor outreach logistics, and other special projects</li><li>Order office supplies and help maintain day-to-day office operations</li><li>Serve as a professional and welcoming point of contact for internal and external stakeholders</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- <p><strong>Position Overview</strong></p><p>Our client, a well-established construction company in San Diego, is seeking a dependable and organized Administrative Assistant to support daily office operations. This individual will play an important role in keeping the office running efficiently by providing administrative support to management, coordinating schedules, maintaining documentation, and assisting with communication between internal teams, vendors, subcontractors, and clients.</p><p>The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment where priorities can shift throughout the day.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to management and the broader office team.</li><li>Answer and direct incoming phone calls, greet visitors, and manage general office inquiries.</li><li>Maintain electronic and physical filing systems, ensuring documents and records are organized and up to date.</li><li>Assist with preparing, editing, and distributing correspondence, reports, spreadsheets, and other business documents.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Assist with construction-related documentation, including contracts, purchase orders, invoices, work orders, and project files.</li><li>Communicate with vendors, subcontractors, clients, and internal departments to help coordinate information and follow up on outstanding items.</li><li>Assist with data entry, tracking project information, and updating spreadsheets and internal databases.</li><li>Support invoice processing, expense tracking, and general accounting-related administrative tasks as needed.</li><li>Order office supplies, maintain office organization, and assist with general office coordination.</li><li>Provide additional administrative support and special project assistance as business needs arise.</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26.125 - 30.25 USD / Hourly
- We are looking for a highly organized Administrative Assistant to support senior leadership within a mission-driven non-profit organization in Oakland, California. This Contract position will play a central role in keeping executive priorities, communications, meetings, and project activities moving efficiently across the organization. The ideal candidate brings strong judgment, effective communication skills, and the ability to manage sensitive information while coordinating multiple deadlines in a fast-paced environment.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to executive leadership, ensuring schedules, communications, and priority items are managed with accuracy and discretion.<br>• Coordinate calendars, meetings, and follow-up actions while helping keep strategic and time-sensitive initiatives on track.<br>• Create, revise, and proofread presentations, reports, correspondence, and briefing materials for leadership, board, committee, partner, alumni, and student audiences.<br>• Organize meeting logistics and prepare materials needed for internal and external stakeholder discussions.<br>• Track multiple projects at once, monitor milestones, and help address administrative roadblocks that could affect deadlines or deliverables.<br>• Work closely with teams across programs, operations, development, communications, and finance to support cross-functional initiatives.<br>• Assist with the preparation of dashboards, summaries, and other project documentation for a variety of business needs.<br>• Support event coordination and stakeholder engagement activities, including scheduling, document preparation, and communication follow-through.
- 2026-10-30T00:00:00Z
- Syracuse, NY
- onsite
- Temporary / Contract
- 18 - 22 USD / Hourly
- <p>We are seeking a highly organized and professional Administrative Assistant to provide day-to-day office support for a busy and growing organization in the Syracuse area. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities while supporting office operations and ensuring a positive experience for both internal staff and external visitors.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide administrative support to management and department staff</li><li>Answer and direct incoming phone calls and emails</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain accurate records and organize electronic and physical files</li><li>Order office supplies and assist with inventory management</li><li>Greet visitors and provide professional customer service</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Assist with data entry, reporting, and special projects</li><li>Support general office operations and other duties as assigned</li></ul><p><br></p>
- 2026-10-30T00:00:00Z