45 results for Payroll Specialist in Upper Marlboro, MD

Office Manager We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office, manage a small team, and handle operational accounting and HR functions. This position is ideal for an individual with strong multitasking abilities, a keen eye for detail, and a passion for creating an efficient and positive office environment. The Office Manager will play a pivotal role in ensuring smooth office operations, managing day-to-day accounting tasks, and supporting human resources activities. This jobs sits on site full-time Monday-Friday between the hours of 8am-5pm. Key Responsibilities:Office Management:<ul><li>Oversee the day-to-day operations of the office, ensuring a productive and organized work environment.</li><li>Manage office supplies and inventory, ensuring resources are stocked and readily available.</li><li>Coordinate with external vendors and service providers to maintain office equipment and services.</li><li>Plan and implement office events, meetings, and team-building activities.</li><li>Serve as the main point of contact for staff on office-related matters and troubleshoot any operational issues.</li></ul>Team Management:<ul><li>Supervise and support a small team, ensuring tasks are delegated efficiently and deadlines are met.</li><li>Foster a positive and collaborative team culture, ensuring open communication and professional development.</li><li>Provide guidance and mentorship to team members as needed, including helping with task prioritization and problem-solving.</li></ul>Operational Accounting:<ul><li>Handle basic accounting functions such as processing invoices, managing expenses, and tracking budget expenditures.</li><li>Assist with payroll processing and ensure accuracy of employee records related to compensation.</li><li>Maintain accurate and up-to-date financial records, reporting discrepancies or issues to senior management.</li><li>Prepare financial reports and assist with budget planning and forecasting as necessary.</li></ul>Human Resources (HR) Functions:<ul><li>Assist in recruitment efforts, including posting job openings, reviewing resumes, and coordinating interviews.</li><li>Onboard new employees and ensure they are properly integrated into the team and office.</li><li>Support benefits administration, ensuring employee benefits are properly documented and updated.</li><li>Maintain employee records, ensuring compliance with company policies and relevant labor laws.</li><li>Provide general HR support, including employee relations, training, and conflict resolution as needed.</li></ul>

Senior Accountant POSITION OVERVIEW The Senior Accountant will play a vital role in facilitating financial operations, particularly during monthly, quarterly, and annual closing processes. This individual will work in tandem with the Accounting Manager to ensure financial accuracy and compliance with established deadlines. The role places an emphasis on overseeing key areas such as inventory and fixed asset management while also stepping in to support leadership in the Accounting Department when needed. Key responsibilities also include process improvement through documenting and refining accounting systems. KEY RESPONSIBILITIESTechnical Expertise:<ul><li>Manage and maintain the accuracy of the general ledger following accounting standards.</li><li>Create and process recurring accounting entries, including accounts receivable, accounts payable, and general ledger, ensuring they’re updated or terminated at designated times.</li><li>Audit and finalize accounts payable batches to verify accurate general ledger coding.</li><li>Analyze and allocate credit card transactions to ensure correct accounts and codes are applied.</li><li>Execute journal entries related to deferred revenue for monthly adjustments.</li><li>Update and reconcile balance sheet accounts to align with general ledger records.</li><li>Perform detailed account reconciliations and financial analyses at period close.</li><li>Coordinate daily and monthly banking activities, managing account reconciliations.</li><li>Record payroll-related entries and provide periodic payroll analysis.</li><li>Assist in setting up state registration accounts for employees in new jurisdictions as required.</li><li>Submit and manage Sales and Use Tax filings within select jurisdictions.</li><li>Maintain records of fixed assets, including additions and disposals, in compliance with organizational policies.</li><li>Partner with logistics staff to track internal employee equipment and hardware assets across systems.</li><li>Compile data for tax filings and liaise with external CPA firms on required submissions.</li><li>Support the creation and distribution of required forms, such as 1099s, at year-end.</li><li>Partner with the parent company to provide financial details for annual tax filing needs.</li><li>Assist internal or external auditors during audits by providing accurate and timely documentation.</li><li>Continuously evaluate and refine processes by updating policies, procedures, and system documentation.</li><li>Collaborate with team members and other departments to resolve issues and address inquiries.</li><li>Lead or support special projects and undertake other assigned responsibilities as needed.</li></ul>Collaboration and Communication:<ul><li>Display strong written and verbal communication skills to convey essential information effectively.</li><li>Maintain consistent communication with colleagues and stakeholders, providing feedback, insights, and updates in a timely manner.</li><li>Exhibit professionalism in interactions with coworkers, vendors, clients, and management.</li><li>Proactively seek input when facing challenges and share relevant information appropriately to resolve them.</li></ul>

Bookkeeper We are actively searching for a Bookkeeper to join our team in Rockville, Maryland. This role focuses on various bookkeeping tasks including account reconciliation, data entry, month-end close, payroll, and handling accounts payable and receivable. The position is based in-office and offers a long-term contract employment opportunity. Responsibilities: • Manage accounts payable and receivable to ensure accuracy and timeliness • Handle payroll functions to ensure employees are paid correctly and on time • Utilize Sage 100 and QuickBooks for various bookkeeping tasks • Perform account reconciliation tasks to ensure accurate reporting and ledger maintenance • Conduct bank reconciliations regularly to ensure accuracy • Maintain and update accurate financial records • Use intermediate Excel skills for data analysis and presentation • Handle data entry tasks as required for bookkeeping • Carry out month-end close processes efficiently and accurately • Respond to queries and resolve issues related to bookkeeping.

Bookkeeper We are inviting applications for the role of Bookkeeper, based in Towson, Maryland. The incumbent will be a part of our team in the accounting industry, offering an exciting opportunity. The Bookkeeper will have the responsibility to manage a variety of accounting tasks including processing customer applications, maintaining customer records, and resolving customer inquiries. Responsibilities:• Accurately and efficiently process customer credit applications.• Maintain precise customer credit records.• Monitor customer accounts and take necessary actions.• Manage Accounts Payable (AP) and Accounts Receivable (AR) operations.• Oversee bank reconciliations and account reconciliations.• Handle bookkeeping tasks and ensure month-end close procedures are completed accurately.• Process payroll using appropriate software.• Use Microsoft Excel and QuickBooks for data entry and other tasks.• Ensure all financial data is up to date and entered correctly.

Treasury Analyst/Assistant Treasurer We are seeking a detail-oriented and highly reliable Senior Debt Service Analyst to manage the timely and accurate payment and settlement of debt. This role will also support process automation and business technology modernization initiatives within the Debt Service team. The Senior Debt Services Analyst will work collaboratively on a team of 6 while reporting to the Manager. This is a great opportunity for someone that really wants to learn how the organization works, communicate with internal and external partners and have multiple paths for career advancement. My client has a fantastic environment and culture with no drama, terrific work life balance, a strong total compensation package. This is a hybrid work environment with 3 days in the office and 2 days from home. Our employees are fully committed to our Core Values:• Integrity - demonstrated through accountability, consistency, transparency, and trust • Agility - shown through adaptability, continuous improvement, expertise, and flexibility • Partnership - visible through collaboration, communication, leadership, and teamwork • Inclusivity - fostered through diversity, relationships, respect, and support Principal Responsibilities: • Handle daily Discount Note and Bond trade confirmation and settlements. • Execute wire transfer funds to cover daily principal, interests, and net settlements. • Perform other servicing activities, including rate resets, bond call notifications, account and transaction reconciliations, and debt retirements. • Respond to inquiries regarding debt service activities from banks, dealers, and investors. • Monitor daily cash management activity and balances to avoid daylight overdrafts. • Conduct analysis of debt service activities to support management decisions. • Assist in performing Risk Control Self-Assessment and other risk and control assessments. • Participate in and support Debt Service business initiatives and projects. • Assist internal and external auditors and regulatory examiners as required. • Initiate or approve transactions to support accounts payable and payroll. • Provide back-up support and cross-training to other team members. • Support our diversity and inclusion strategy by following policies and procedures that ensure opportunities for employees and diverse business partners. We are seeking individuals with at least 3 years of relevant experience (i.e. treasury, cash management, or as a credit officer) that has an insatiable appetite for learning. Please apply directly to this post or if you have additional questions, contact Lee Chernett (VP at Robert Half Finance & Accounting) via LinkedIn or by calling 571.297.9074

Accounts Payable Specialist We are in search of an Accounts Payable Specialist to join our finance team. This role is primarily based in Bethesda, Maryland, but offers remote flexibility. You will be part of a dynamic team within the finance industry, focusing on accounts payable tasks. This role offers a long-term contract employment opportunity. Responsibilities: • Utilize accounting software systems to process customer credit applications accurately and swiftly • Efficiently manage the procure to pay process, ensuring compliance with financial policies and procedures • Operate Coupa for various accounts payable functions, including a 2-way match to the Purchase Order (PO) • Oversee the maintenance of accurate customer credit records • Address customer inquiries promptly and professionally • Monitor customer accounts and take appropriate action based on account status • Perform account coding and accrual accounting tasks as required • Use ADP - Financial Services and Concur for various accounting functions • Employ ERP - Enterprise Resource Planning for efficient business process management • Execute auditing tasks and manage Automated Clearing House (ACH) transactions.

Accounting Manager Would you love to be a one-person accounting shop and report directly into the Business Manager of a school? Do you thoroughly enjoy doing day to day accounting? If you're a practical Accounting Manager, this might be the job for you. Consider this position if you want to feel appreciated in your day-to-day work and be rewarded for your efforts. If you can take charge of daily operations, such as preparing and/or reviewing appropriate ledger entries and reconciliations, maintaining the general ledger system, processing AP/AR/monthly PR, preparing monthly, quarterly and annual financial statements, and being the point of contact for the auditors, you might be right for this Accounting Manager position with this small private school in Bethesda, MD. This Accounting Manager role is a permanent employment opportunity and is the sole person in the Accounting Department responsible for everything from student billing, PR to Financial Statement preparation, month end close, reconciliations and working with the outside auditors. This Accounting Manager position is in the office 5 days/week working the school hours of 7:40 am - 4 pm (they might consider a hybrid schedule for the right candidate). Apply today with Robert Half! Major responsibilities:<ul><li>Manage the accounting function of the school, ensuring accurate and timely data entries to the accounting system and coherent financial reporting</li><li>Accurately and efficiently enter into the accounting system data related to payables and receivables</li><li>Ensure all vendor invoices are paid in a timely manner</li><li>Process all incoming cash receipts and deposits, maintaining daily cash balances and reviewing bank reports daily</li><li>Review bank statements and investment account statements monthly and reconcile to the general ledger</li><li>Review all other GL accounts, reconcile monthly, and prepare monthly financial reports</li><li>Prepare financial reports for quarterly Finance Committee and Board of Trustees meetings</li><li>Coordinate with the advancement office to prepare monthly/quarterly reconciliation reports</li><li>Assist in the preparation and monitoring of departmental budgets and forecasts</li><li>Oversee student billing and all family communications related to financial obligations and collections efforts</li><li>Manage the school’s annual audit, including preparation of schedules, and review the Form 990</li><li>Establish and maintain appropriate procedures and controls for all financial systems in accordance with AICPA and FASB standards and oversee all functions of the accounting office</li><li>Communicate accounting policies and procedures to employees as needed and ensure compliance with policies</li><li>Oversee business and operations records retention</li><li>Participate in external surveys and reports (ex: DASL) as requested by the Business Manager and HOS</li><li>Maintain cordial relationships with all school vendors, including the school’s auditors</li><li>Participate in professional development to ensure understanding of current GAAP and accounting regulations</li></ul> The ideal candidate for this Accounting Manager role will have 5+ years of hands-on day to day accounting up to Financial Statement preparation ideally coming out of a non-profit (even better if another school), BS in Accounting and preferably QuickBooks. To apply to this Accounting Manager role please do so through this posting or reach out to Caren Bromberg Bach on LinkedIn or call Caren Bach at 301.965.9035.

Part-Time Bookkeeper We are seeking a detail-oriented and highly organized Part-Time Bookkeeper with a strong command of QuickBooks or another ERP system and advanced Excel skills. The ideal candidate will support our financial operations by maintaining accurate records, preparing reports, and ensuring compliance with accounting standards. This is an excellent opportunity for someone looking to contribute their expertise on a flexible, part-time schedule. Key Responsibilities:<ul><li>Perform daily bookkeeping activities, including accounts payable/receivable, bank reconciliations, and general ledger entries.</li><li>Utilize QuickBooks or an equivalent ERP system to manage financial data and ensure accurate record-keeping.</li><li>Prepare periodic financial reports for management, including income statements, balance sheets, and cash flow reports.</li><li>Assist with month-end and year-end close processes.</li><li>Reconcile discrepancies by reviewing and reconciling account statements.</li><li>Maintain vendor and customer records and manage communication regarding invoices or payments.</li><li>Create detailed financial analysis and reports using advanced Excel functionalities, such as pivot tables, VLOOKUP, and formulas.</li><li>Ensure compliance with applicable tax filings, business licenses, and other financial obligations.</li></ul>

Accounts Payable Clerk We are in search of an Accounts Payable Clerk to join our team in Columbia, Maryland. As an Accounts Payable Clerk, you will be primarily responsible for processing invoices, ensuring the accuracy of accounts payable and maintaining vendor relations. Responsibilities:<ul><li>Invoice Processing: Accurately process high-volume invoices across multiple entities while maintaining attention to detail and accuracy.</li><li>Vendor Reconciliation: Examine and reconcile vendor statements, resolve discrepancies promptly, and escalate concerns to the AP Manager as needed.</li><li>Audit Support: Provide necessary documentation and reports to support audit processes and regulatory compliance.</li><li>AP Aging Reports: Regularly manage and review multiple accounts payable aging reports, ensuring timely follow-up on outstanding items.</li><li>Special Projects: Undertake ad hoc projects and other responsibilities to support the Accounting Department's success and growth.</li><li>Sales Tax Review: Assess sales tax application on invoices and submit proper exemption certificates as required.</li><li>Payment Processing: Utilize AP software to process and enter payments, including ACH/autopay invoices efficiently.</li><li>Month-End & Year-End Procedures: Execute closing procedures related to accounts payable for timely and accurate reporting.</li><li>Vendor Database Management: Maintain and update the vendor database, including monitoring W-9 compliance and adherence to payment terms.</li><li>Inbox Management: Manage the Accounts Payable email inbox effectively by prioritizing communications and ensuring timely responses.</li></ul>

Bookkeeper Our client in Fairfax is seeking a talented bookkeeper to join their team

Bookkeeper Our client in Reston, VA is seeking a talented bookkeeper to join their team

Bookkeeper We are on the lookout for a Bookkeeper to join a tenured accounting team in for a client located in ROSE HAVEN, Maryland. This is a direct-hire position that offers full-benefits and room for growth within the company. As a Bookkeeper, your role would encompass handling accounts payable/receivable, credit card reconciliations, and ensuring the accuracy of accounting records. Responsibilities:• Keeping up-to-date and accurate records of financial information• Manage and set up new vendors in accounting system• Promptly resolving customer inquiries and issues• Handling account reconciliation tasks with diligence• Managing Accounts Payable activities effectively• Conducting credit card reconciliation tasks accurately• Proficient use of QuickBooks for various bookkeeping tasks• Utilizing Microsoft Excel for data entry and other related tasks• Researching and resolving discrepancies in account records• Securely obtaining receipts from staff members for purchases made.

Accounts Receivable Clerk We are offering a contract to hire employment opportunity for an Accounts Receivable Clerk in BALTIMORE, Maryland, United States. This role involves handling various tasks related to customer accounts, including processing applications, maintaining records, and resolving inquiries. Responsibilities: • Oversee the daily operations of all Accounts Receivable tasks, ensuring accuracy and timeliness.• Input invoices for customers• Handle online orders for credit card accounts, verifying all information for accuracy.• Manage credit card payments for customer accounts • Post all financial transactions and journal entries.• Investigate and resolve issues related to customer accounts.• Send monthly statements and invoices to customers via email upon request.• Reconcile and resolve any discrepancies in Accounts Receivable monthly.• Extract daily bank statements.• Scan checks and reconcile deposits.

Accounts Receivable Clerk We are looking for an Accounts Receivable Clerk to join our team in the legal industry, based in Washington, D.C. The role involves a combination of in-office and remote work, offering a dynamic working environment. As an Accounts Receivable Clerk, you will be responsible for managing and maintaining customer accounts, interacting with members, and reporting to the assistant controller. Responsibilities:• Manage and update customer accounts to ensure accurate records.• Process and reconcile account receivables using various software including Oracle, QuickBooks, SAP, and Microsoft Excel.• Handle cash applications and billing procedures.• Engage with members to address inquiries and resolve account-related issues.• Perform commercial collections and cash collection tasks.• Generate and manage aging reports to track overdue accounts.• Collaborate with the assistant controller to ensure efficient operation of the accounts receivable function.• Maintain strict confidentiality of customer data and financial information.• Contribute to team efforts by accomplishing related results as needed.• Continuously improve accounts receivable processes and procedures. All interested candidates in this Accounts Receivable opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.

Bookkeeper We are offering a contract to hire employment opportunity for a detail-oriented Bookkeeper in the residential property industry, located in Falls Church, Virginia, United States. As a Bookkeeper, you will be responsible for handling various financial tasks such as rent and income receipt postings, bank deposits, resident account balancing, and other related duties. Responsibilities:• Accurately process daily bank deposits• Handle queries related to resident rent• Attend to non-payment cases and schedule evictions when necessary• Monitor and follow up on NSF checks, late charges, and damage charges• Forward unpaid resident accounts to the attorney• Maintain accurate customer credit records and ensure all accounts are balanced• Turn over bad debt to collections as required• Generate daily, weekly, and monthly reports as well as AR reports• Send utility bills to be paid to corporate• Schedule property inspections as needed• Process security deposit refunds in a timely manner• Maintain files and accounts using software such as Real Page/OneSite and Excel

Accounts Payable Clerk We are offering a contract employment opportunity for an Accounts Payable Clerk in Baltimore, Maryland. The selected candidate will be expected to handle tasks such as processing invoices, maintaining accounts payable, and communicating with vendors. The workplace will be a detail-oriented setting where meticulous data management and effective communication are key. Responsibilities:• Accurately process invoices using the ERP system• Maintain up-to-date and accurate records of accounts payable• Extract email addresses from the system, clean and organize the data• Communicate with vendors via email to update them on their process, occasionally requiring phone calls• Manage data collection projects, ensuring all information is correctly entered into Microsoft Excel spreadsheets• Display proficiency in utilizing Microsoft Office tools, especially Excel and Outlook• Regularly reconcile vendor statements• Enter and manage vendor invoices in an organized manner• Maintain vendor contact and manage vendor communication effectively• Ensure all coding of invoices is done accurately and promptly.

Accounts Payable Clerk We are offering a long term contract employment opportunity for a meticulous Accounts Payable Clerk to join our team in BALTIMORE, Maryland. In this role, you'll be expected to manage vendor accounts, handle incoming mail, and maintain accurate records. Responsibilities: • Manage the process of vendor invoices efficiently and accurately • Responsible for the maintenance of vendor files • Handle and organize incoming mail and stamp as necessary • Receive and organize vendor statements, checking for outstanding invoices • Make necessary calls to departments or vendors regarding any old outstanding invoices for verification of unpaid, lost or billed invoices • Prepare invoices and balance property accounts with statements • File all documentation related to Accounts Payable transactions.

Accounting Clerk We are in search of an Accounting Clerk to join our team in BALTIMORE, Maryland. This role requires managing financial transactions, maintaining accurate records, and handling customer inquiries. As an Accounting Clerk, you will be processing payments, reconciling receipts, and ensuring the accuracy of our financial records. Responsibilities: • Manage incoming payments, ensuring the accurate processing and recording of transactions. • Handle customer inquiries over the phone, providing excellent customer service and resolving issues effectively. • Maintain accurate and up-to-date records of all transactions, including fines, application fees, and other municipal bills. • Conduct regular audits and inspections of impounded vehicles, keeping precise records and accessing ownership information. • Calculate bills for penalty and interest charges using standard rate charts, ensuring accurate billing. • Operate office equipment such as copiers, adding machines, and fax machines to support office operations. • Update daily Excel spreadsheets tracking logs to ensure accurate and up-to-date information. • Verify and validate the owed amount for citations and towing fees, ensuring accurate payment management. • Schedule and reschedule vehicle release appointments, providing a high level of customer service. • Perform additional duties as required to support the efficient functioning of the office.

Accounting Clerk Our client in Fairfax is seeking a talented accounting clerk to join their team

Accounting Clerk Our client in Herndon is seeking a talented accounting clerk to join their team.