<p>• Review and export employee time from work order software, 2x per week. </p><p>• Process payrolls weekly on Tuesdays</p><p>• Prepare weekly union benefits reports & cut checks to applicable unions</p><p>• Complete garnishments weekly through websites and writing checks.</p><p>• Enter and review completed payrolls and necessary information into state reporting websites </p><p>• Generate Certified payroll through our custom software weekly and email out to contractors. </p><p>• Address any issues that come up with payroll and/or certified payrolls from employees and/or contractors such as voids, missing payrolls, missing time.</p><p>• Work closely with HR Director regarding new employee set up, terminations, layoff, promotions etc. </p><p>• Work with IT with program additions and issues as they come up</p><p>• Enter Direct Deposit information, Loans, garnishments, tax information as needed</p><p>• Oversee payroll process and punches </p><p><br></p><p>• Prepare and send monthly utilizations reports and certified payroll packages</p><p>• Prepare monthly union benefits reports & cut checks to applicable unions</p><p><br></p><p>• Union Audits, OCIP Audit and Contractor Job Audits-gathering information depending on what the auditor is requesting.</p><p>• Annual Prevailing Rate changes from SMC & Union Employees </p><p>• EEO 1391 for contractors as requested.</p><p>• Annual AC 2948-as requested by contractor</p><p>• Update vacation time and PTO for employees in PTO tracking system and reset employees. </p><p>These are routine tasks that are required for payroll, but there are additional tasks that occur less frequently (Layoffs, Vacation EOY payout, Holiday Pay, New Garnishments etc.) and the occasional one-time projects.</p><p><br></p><p>QUALIFICATIONS / COMPETENCIES </p><p>• Bachelor’s Degree preferred</p><p>• Organizational Skills</p><p>• Time Management</p><p>• Financial Management</p><p>• Ethical Conduct</p><p>• Technical Capacity</p><p>• Communication Proficiency</p><p>• Strong Computer Skills and good with numbers</p>
<p>We are looking for a detail-oriented Payroll Administrator to join our team in Hempstead, New York. This Contract-to-Permanent position offers an excellent opportunity to contribute to payroll operations. The role involves managing payroll processing, maintaining compliance, and supporting various administrative tasks to ensure smooth workflow.</p><p><br></p><p>Responsibilities:</p><p>• Manage payroll processing, ensuring timely and accurate completion of all payroll cycles.</p><p>• Set up new employees, process changes, terminations, and manage direct deposits, and deductions</p><p>• Audit timekeeping records to ensure compliance with established standards and policies.</p><p>• Maintain and reconcile employee payroll records, addressing discrepancies as needed.</p><p>• Oversee and coordinate the Automated Time and Attendance System to streamline operations.</p><p>• Calculate payments such as short-term disability, paid family leave, overtime, and other special payments.</p><p>• Process payroll adjustments, stop payments on checks, and manual checks when necessary.</p><p>• Prepare reports using Excel and internal payroll systems to support various departments.</p>
We are looking for a meticulous Payroll Clerk to join our team in Stamford, Connecticut. In this role, you will be responsible for ensuring accurate and timely payroll processing, maintaining compliance with tax regulations, and supporting the payroll department's operations. This position offers a collaborative work environment and opportunities for growth.<br><br>Responsibilities:<br>• Process payroll for exempt and non-exempt employees, ensuring accuracy and timeliness.<br>• Reconcile benefit billing and submit payments to accounts payable to meet deadlines.<br>• Audit and balance quarterly and annual tax filings to ensure compliance.<br>• Manage wage garnishments and maintain proper documentation.<br>• Coordinate multiple payroll schedules efficiently and resolve discrepancies.<br>• Calculate and process final payment documents for departing employees.<br>• Provide assistance and support to other payroll team members as needed.
<p><strong>Bilingual Payroll/Office Administrator (Spanish Required)</strong></p><p><strong>Location: Farmingdale, Long Island, NY </strong></p><p>Anna Parson at Robert Half is seeking a sharp, detail-oriented <strong>Payroll/Office Administrator </strong>to join an established Construction Services company with a small office, family feel. Do you thrive in a fast-paced environment and enjoy supporting essential operations in a dynamic industry? If so, this may be the <strong>Payroll/Office Administrator</strong> opportunity for you where you can make an immediate impact!</p><p><strong>As the Payroll/Office Administrator, you will:</strong></p><ul><li>Manage <strong>full-cycle payroll</strong> processing, including preparing and submitting certified payroll reports.</li><li>Oversee employee onboarding and offboarding processes, ensuring accuracy and compliance.</li><li>Collaborate with field teams and project managers to streamline administrative operations.</li><li>Support purchasing and inventory tracking, including managing purchase orders.</li><li>Assist the Bookkeeper with various <strong>accounting tasks</strong>.</li><li>Communicate effectively across teams, leveraging your bilingual Spanish skills to ensure clarity and collaboration.</li></ul><p>This is an excellent opportunity to join a thriving company that values efficiency, teamwork, and expertise.</p><p><strong>Why you'll love this role</strong>: Our client offers a collaborative work environment where you will be fully trained and your skills will be appreciated! </p><p>Contact Anna Parson at Robert Half for confidential and immediate consideration or apply now!!! </p>
<p>We are looking for an experienced Payroll Specialist to join our <strong>client's</strong> team in New York, New York. This person requires having expertise in payroll and benefits administration within the construction industry, as well as familiarity with compliance reporting and workers’ compensation claims. The ideal candidate will possess strong technical skills and the ability to manage multiple responsibilities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Administer payroll for union employees, ensuring compliance with prevailing wage regulations and certified payroll reporting requirements.</p><p>• Manage benefits programs, including health insurance, retirement plans, and workers’ compensation claims.</p><p>• Handle garnishments, insurance reporting, and other payroll-related documentation.</p><p>• Prepare and file payroll tax reports accurately and on time.</p><p>• Utilize Sage 300 for Construction and Real Estate to process payroll and job cost functions effectively.</p><p>• Coordinate with Elation Systems and iRemit for certified payroll and reporting needs.</p><p>• Verify and process union dues and maintain compliance with union contracts.</p><p>• Analyze compensation and benefits data to ensure competitive offerings.</p><p>• Maintain accurate records and documentation related to payroll and benefits.</p><p>• Provide support in handling FMLA claims and other employee leave processes.</p><p><br></p><p>If this person is you, please apply directly to victoria.iacoviello@roberthalf</p>
<p>Payroll Specialist</p><p>Growing, Employee-Friendly Company | Bergen County, NJ</p><p><br></p><p>My client is a fast-growing and employee-focused organization in Bergen County seeking a detail-oriented and collaborative Payroll Specialist to join our team. This role is ideal for someone who enjoys working in a supportive environment, values accuracy, and thrives in a fast-paced setting.</p><p><br></p><p>Key Responsibilities</p><p>• Process employee changes in Ceridian Dayforce (transfers, promotions, rate changes, address updates, tax withholdings).</p><p>• Manage and maintain all wage garnishments (child support, tax levies, income executions).</p><p>• Run and distribute payroll reports (monthly, bi-weekly, weekly) to personnel and union offices.</p><p>• Audit and maintain accuracy of employee payroll data in Dayforce.</p><p>• File, scan, and archive payroll documents in line with company retention policies.</p><p>• Assist with union billing and ensure 401(k) compliance.</p><p>• Support departmental and external audits.</p><p>• Troubleshoot and resolve payroll-related issues.</p><p>• Provide departmental coverage as needed.</p><p>• Stay current on federal and state wage, hour, and tax laws, as well as collective bargaining agreements.</p><p>• Contribute to team projects, strategic initiatives, and process improvements.</p><p><br></p><p><br></p>
<p><br></p><p><br></p><p>Salary is 65,000 - 80,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO. </p><p><br></p><p>We are looking for a detail-oriented Payroll Specialist to join a school district in Union, New Jersey. In this role, you will oversee payroll operations, ensuring accuracy and compliance with regulations while supporting the financial well-being of the district's employees. This position is ideal for professionals who excel in payroll administration and are passionate about contributing to the smooth functioning of educational institutions.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for all district employees, including data entry, validation, and timely distribution on a bi-weekly or monthly basis.</p><p>• Ensure strict compliance with federal, state, and local payroll regulations, including tax withholding and labor laws.</p><p>• Accurately handle employee deductions and contributions, ensuring timely remittance to relevant agencies.</p><p>• Maintain and update payroll records, safeguarding sensitive employee data in accordance with district policies.</p><p>• Investigate and resolve payroll discrepancies, including issues related to underpayments, overpayments, and tax adjustments.</p><p>• Prepare and generate payroll-related reports to support financial audits, budgeting, and administrative planning.</p><p>• Utilize payroll software to manage operations efficiently, and collaborate with IT for troubleshooting or system enhancements.</p><p>• Address employee inquiries regarding pay stubs, deductions, tax forms, and direct deposit setups with professionalism and clarity.</p>
We are looking for an experienced Payroll Specialist to join our team on a long-term contract basis in New York, New York. The ideal candidate will handle payroll operations for a multi-state workforce and ensure accuracy and compliance in all processes. This role offers an opportunity to contribute to a dynamic organization while leveraging expertise in payroll systems and employee management.<br><br>Responsibilities:<br>• Process payroll for a multi-state workforce, ensuring compliance with local and federal regulations.<br>• Manage payroll operations for employee groups ranging from 101 to 500 individuals.<br>• Utilize ADP Total Source for payroll processing and reporting.<br>• Review and verify payroll data for accuracy, addressing discrepancies promptly.<br>• Collaborate with HR and finance teams to ensure seamless payroll integration.<br>• Maintain up-to-date records of deductions, benefits, and tax filings.<br>• Generate detailed payroll reports and provide insights to support decision-making.<br>• Stay informed about changes in payroll laws and implement necessary updates.<br>• Respond to employee inquiries regarding payroll and resolve issues professionally.
<p>We are looking for a detail-oriented Payroll Administrator to join our client's team in New York, New York. In this role, you will oversee payroll processing for a multi-state workforce, ensuring accuracy and compliance with tax regulations and company policies. This position offers an opportunity to contribute to the efficient management of payroll systems while addressing employee inquiries and supporting audits.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-monthly payroll for over 100 employees across various states and entities, ensuring timely and accurate transactions.</p><p>• Review and validate timesheets, compute wages, and input payroll data into systems such as ADP Workforce Now.</p><p>• Manage deductions for taxes, benefits, garnishments, and other payroll adjustments.</p><p>• Generate and distribute detailed payroll reports for management and finance teams.</p><p>• Maintain up-to-date and accurate payroll records for all employees.</p><p>• Address employee questions regarding paychecks, tax forms, and other payroll-related matters.</p><p>• Monitor changes in state tax laws and payroll regulations to ensure compliance.</p><p>• Assist in audits and compliance reviews related to payroll operations.</p><p>• Collaborate with other departments to ensure seamless payroll processes.</p>
<p><strong>Overview:</strong></p><p> We are seeking a detail-oriented and reliable Payroll Specialist to join our HR/Finance team. The ideal candidate will be responsible for processing payroll accurately and on time, maintaining compliance with federal, state, and local regulations, and ensuring employee payroll inquiries are handled with professionalism and accuracy. This role requires strong organizational skills, confidentiality, and experience with payroll systems.</p><p><strong>Responsibilities:</strong></p><ul><li>Process weekly, bi-weekly, or semi-monthly payroll for all employees</li><li>Maintain accurate payroll records, including new hires, terminations, and changes</li><li>Ensure compliance with federal, state, and local payroll tax regulations</li><li>Calculate wages, overtime, deductions, and benefits accurately</li><li>Prepare and distribute payroll reports for management</li><li>Reconcile payroll accounts and resolve discrepancies in a timely manner</li><li>Assist with year-end processes, including W-2s and other tax filings</li><li>Respond to employee inquiries regarding payroll, taxes, and deductions</li><li>Collaborate with HR and Finance to ensure accurate employee data and reporting</li></ul><p><br></p>
<p>Are you detail-oriented with a strong background in payroll and accounting? This is your chance to join a dynamic organization where precision and efficiency are key. </p><p> </p><p>Our client in the Sayreville area is seeking an experienced Payroll Specialist to manage essential payroll and financial tasks for their team.</p><p>This role is fully in office, Monday-Friday with standard business hours.</p><p><strong>Responsibilities include:</strong></p><ul><li><strong>Weekly Payroll Taxes</strong>: Oversee and ensure timely and accurate filing of payroll taxes </li><li><strong>Quarterly Reporting</strong>: Prepare and submit quarterly financial reports in compliance with company standards and regulations </li><li><strong>Bank Reconciliations</strong>: Reconcile bank statements to maintain accurate records and resolve discrepancies</li></ul><p><strong>Qualifications:</strong></p><ul><li>3 yrs+ of payroll processing experience</li><li>Previous experience in payroll processing and tax compliance.</li><li>Knowledge of accounting software and tools.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to meet deadlines and manage multiple priorities.</li></ul><p><br></p>
We are looking for a detail-oriented Payroll Specialist to join our team on a contract basis in Jersey City, New Jersey. In this role, you will play a key part in managing payroll functions for a large, multi-state workforce, ensuring compliance with tax regulations and company policies. This opportunity is ideal for someone with expertise in full-cycle payroll and a strong understanding of payroll systems.<br><br>Responsibilities:<br>• Reconcile taxes and support the preparation of international tax returns.<br>• Manage tax reimbursements and process corrections for W-2 forms.<br>• Oversee off-cycle payroll processes and reconcile annual bonus distributions.<br>• Monitor and administer the electric vehicle lease and mileage program.<br>• Perform manual payroll history adjustments and guided adjustments for wages and taxes.<br>• Reverse incorrect entries and resolve payment discrepancies without reissuing checks.<br>• Conduct semi-monthly, monthly, and quarterly payroll audits to enhance accuracy.<br>• Collaborate with other departments to address payroll issues and improve processes.<br>• Ensure accurate payroll processing for over 4,500 employees across multiple states.<br>• Prepare payroll reports for accounting purposes and assist with quarterly earnings and tax reporting.
We are looking for an experienced Payroll Manager to oversee and manage payroll operations for our organization in New York, New York. This role requires a meticulous individual with a strong understanding of payroll systems, compliance regulations, and employee data management. The ideal candidate will collaborate closely with HR teams to ensure seamless payroll processes and accurate recordkeeping.<br><br>Responsibilities:<br>• Supervise and manage all aspects of payroll processing, ensuring timely and accurate payments to employees.<br>• Maintain comprehensive employee records in Dayforce, including updates for new hires, terminations, and salary adjustments.<br>• Ensure payroll systems are aligned with current policies, benefits, and entitlements to maintain compliance.<br>• Work closely with HR teams, such as Benefits, Compensation, and Recruiting, to uphold data integrity across systems.<br>• Monitor adherence to federal, state, and local payroll regulations, implementing updates as needed.<br>• Generate detailed payroll reports using tools like Crystal Reports for auditing and analysis.<br>• Support 401k and RRSP administration, ensuring contributions are processed efficiently.<br>• Collaborate with accounting teams to reconcile payroll accounts and address discrepancies.<br>• Conduct audits of payroll processes to identify and resolve errors promptly.<br>• Provide guidance and training to staff on payroll procedures and system functionalities.
ESSENTIAL DUTIES AND RESPONSIBILITIES<br>The essential functions include, but are not limited to the following:<br>• Calculating and processing Payroll adjustment forms<br>• Calculating retro pay<br>• Performing data entry of new hires weekly (direct deposit and taxes)<br>• Checking and processing the mail daily<br>• Processing wage garnishments and levies<br>• Provide assistance to employees with ADP mobile app, Paystubs and copies of W2.<br>• Complete Ad-hoc reports for various departments as needed.<br>• Assist with all year end reporting.<br>• Manage Covid report for payments.<br>• Manage leave of absence reports yielding payments.<br>• Weekly processing of Winston benefit deductions.<br>• Issuing or replacing Wisely Pay cards/checks as needed.<br>• Process Wageworks Commuter benefits weekly.<br>• Submit monthly disability reports.<br>• Assist with all external payroll audits.<br>• Process weekly employee changes via Demographic files.<br>• Assist with weekly payroll register audit<br>• Process all union medical, union and initiation deductions, assessing arrears as needed<br>• Submit monthly union billing reports.
<p>Rapidly expanding New York City firm is currently seeking a Human Resources (HR) Manager to join their team in New York, New York. In this role, you will play a pivotal part in managing critical HR functions, including payroll, benefits, and office management. This position requires a skilled and detail-oriented individual capable of overseeing employee-related processes while ensuring compliance with legal and organizational standards.</p><p><br></p><p>Responsibilities:</p><p>• Oversee payroll operations and ensure accuracy and timeliness in processing.</p><p>• Manage employee benefits programs, including health insurance and 401(k) plans.</p><p>• Track and monitor vacation, sick days, and employee absences to maintain accurate records.</p><p>• Collaborate with the legal team to ensure compliance with employment laws and workplace regulations.</p><p>• Provide administrative oversight for onboarding and offboarding processes.</p><p>• Serve as the primary point of contact for HR-related inquiries and resolutions.</p><p>• Maintain and update HR policies and procedures in alignment with company goals.</p><p>• Take charge of general office management to support organizational efficiency.</p>
We are looking for an experienced Accounts Payable Specialist to join our team on a long-term contract basis in Ramsey, New Jersey. In this role, you will play a key part in managing financial transactions and ensuring the accuracy of accounts payable processes. This position offers an excellent opportunity to contribute to a dynamic organization while utilizing your expertise in coding, batching, and payment processing.<br><br>Responsibilities:<br>• Process and review invoices, ensuring accurate coding, matching, and batching.<br>• Manage payment runs, including checks and Automated Clearing House (ACH) transactions.<br>• Reconcile accounts payable records and resolve discrepancies promptly.<br>• Verify and maintain accurate vendor information within the system.<br>• Collaborate with internal teams to ensure compliance with company policies and procedures.<br>• Assist in month-end closing processes by preparing and reconciling accounts payable reports.<br>• Utilize SAP software to streamline and enhance accounts payable workflows.<br>• Monitor and respond to inquiries regarding payments and invoices.<br>• Identify opportunities for process improvements and implement solutions to enhance efficiency.
<p>Robert Half Finance & Accounting is actively seeking Accounts Receivable Clerks for a variety of roles our Westchester and Fairfield teams are currently working to fill. Our clients are seeking skilled Accounts Receivable Clerks in a variety of industries. As an Accounts Receivable Clerk, you will be responsible for tracking and collecting payments, making bank deposits and running reports that document profits and losses. Our clients offer the opportunity to work in a dynamic team environment with excellent benefits and great career advancement opportunity.</p><p><br></p><p>Responsibilities</p><p>· Primary responsibility is to handle the administrative and clerical needs of the AR/Finance Department</p><p>· Maintain bookkeeping databases and spreadsheets</p><p>· Communicate with previous clients and customers to request payment and arrange payment plans</p><p>· Collect payments from customers and accurately record it into the system</p><p>· Create reports and balance sheets that document overall profits and losses</p><p>· Execute daily processes and controls accurately and in a timely manner; ensuring compliance with Company policies</p><p>· Providing customer service to internal business partners</p><p>· Providing internal and external audit assistance as required</p><p>· Open, sort and distribute daily department mail</p><p>· Sort, log, photocopy, and file invoices, checks, and other documents</p><p>· Verify, log and mail checks, including expediting special handling</p><p>· Perform special projects as assigned</p><p><br></p><p><br></p>
We are looking for a dedicated Senior Supervisor Transportation/Terminal Manager to oversee terminal operations in Newark, New Jersey. This role requires a proactive leader who can manage a dynamic team, ensure smooth logistical operations, and adapt to evolving business needs. The ideal candidate will bring extensive experience in transportation management and a strong ability to drive team performance in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee terminal operations, ensuring efficiency and compliance with company standards.<br>• Manage and coordinate schedules for drivers and office staff based on business demands.<br>• Lead a team of 5-6 dispatchers and supervise up to 100 drivers, fostering a collaborative and productive work environment.<br>• Handle disciplinary actions and provide guidance to both union and non-union drivers.<br>• Analyze data from new software systems to optimize operations and support business objectives.<br>• Guide the team through change management processes, addressing resistance and encouraging adaptability.<br>• Plan and execute the rollout of new software solutions to enhance operational efficiency.<br>• Supervise reconciliation processes, including accounts payable, accounts receivable, and payroll.<br>• Maintain a 24/7 readiness to address operational needs and emergencies.<br>• Collaborate with stakeholders to ensure the seamless support of 400 stores across multiple locations.
<p><strong>Job Posting: Accounts Payable Specialist (Contract)</strong></p><p><br></p><p>We are seeking an <strong>Accounts Payable Specialist</strong> for a <strong>contract position</strong> to support critical AP functions within a dynamic and fast-paced organization. In this role, you will process and verify vendor invoices, perform account coding and coding invoices, execute three-way matching for purchase orders, and handle ACH payments and check runs. Additional responsibilities include reconciling vendor statements, maintaining organized AP records, assisting with month-end close activities, and addressing vendor inquiries. You’ll also have the opportunity to participate in process improvements and ad-hoc projects as needed.</p><p><br></p><p>Ideal candidates will have prior experience with Accounts Payable tasks, familiarity with SAP or similar systems, and an understanding of account coding, invoice coding, and AP workflows such as three-way matching, ACH payments, and check runs. This is an excellent opportunity for a motivated professional seeking to grow their expertise in accounts payable through a contract role.</p><p><br></p><p><strong>Apply today!</strong></p>
<p>We are seeking a highly skilled <strong>Accounts Payable Specialist</strong> with a minimum of 3 years of relevant experience to join our team for a 4–6 month onsite project. The ideal candidate will have hands-on experience with large ERP systems and advanced Excel skills. If you are detail-oriented, possess a strong understanding of AP processes, and thrive in a structured environment, this is an excellent opportunity to contribute to key operational workflows and gain project-based experience in a collaborative setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Processing:</strong> Ensure timely receipt, coding, and payment of vendor invoices while maintaining accuracy and adherence to company policies and guidelines.</li><li><strong>Vendor Management:</strong> Maintain and update vendor records, resolve discrepancies, and foster positive relationships to ensure smooth payment processing.</li><li><strong>Reconciliations:</strong> Perform monthly bank account and ledger reconciliations, ensuring alignment across financial records.</li><li><strong>Expense Reporting:</strong> Process employee reimbursements and corporate credit card payments, verifying documentation and compliance standards.</li><li><strong>ERP System Utilization:</strong> Efficiently manage AP operations using a large ERP system (e.g., SAP, Oracle, NetSuite, or Workday), including system updates and analytical reporting.</li><li><strong>Excel Reporting:</strong> Use Excel for data analysis, including pivot tables, VLOOKUPs, and formula-based tracking of accounts payable metrics.</li><li><strong>Audit Support:</strong> Assist in compiling necessary data for internal and external audits.</li><li><strong>Process Improvement:</strong> Identify and suggest enhancements to existing AP workflows for greater efficiency.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the full cycle of accounts payable, ensuring accurate and timely processing of invoices, expense reports, and vendor payments. This role requires strong attention to detail, excellent communication skills, and the ability to work in a fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Review, verify, and process invoices, purchase orders, and expense reports</li><li>Match invoices to purchase orders and receipts, ensuring accuracy and proper approvals</li><li>Prepare and process check runs, ACH, and wire payments</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner</li><li>Maintain accurate and up-to-date vendor files and records</li><li>Assist with month-end closing, accruals, and reporting</li><li>Communicate with vendors and internal departments to resolve payment or billing issues</li><li>Ensure compliance with company policies and accounting procedures</li></ul><p><br></p>
<p>We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the full cycle of accounts payable, ensuring accurate and timely processing of invoices, expense reports, and vendor payments. This role requires strong attention to detail, excellent communication skills, and the ability to work in a fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Review, verify, and process invoices, purchase orders, and expense reports</li><li>Match invoices to purchase orders and receipts, ensuring accuracy and proper approvals</li><li>Prepare and process check runs, ACH, and wire payments</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner</li><li>Maintain accurate and up-to-date vendor files and records</li><li>Assist with month-end closing, accruals, and reporting</li><li>Communicate with vendors and internal departments to resolve payment or billing issues</li><li>Ensure compliance with company policies and accounting procedures</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Forest Hills, New York on a contract basis. This role is integral to managing insurance payments, reconciling financial transactions, and supporting administrative tasks in a fast-paced healthcare environment. If you thrive in a dynamic setting and have a passion for accuracy and organization, we encourage you to apply.<br><br>Responsibilities:<br>• Process incoming mail, including insurance payments, explanation of benefits (EOBs), and medical record requests, ensuring proper sorting and scanning.<br>• Address issues related to misdirected or returned mail to maintain efficient workflow.<br>• Record incoming payments such as checks, electronic funds transfers (EFTs), and credit card transactions with precision.<br>• Deposit checks and handle credit card payments promptly and accurately.<br>• Reconcile daily activity from multiple credit card merchant accounts against receipts and front desk reports.<br>• Cross-check patient and insurance information to ensure the accuracy of financial transactions.<br>• Download banking activity and align deposits with internal records for seamless reconciliation.<br>• Enter and upload financial data, including cash receipts, into NetSuite accounting software.<br>• Operate office equipment such as scanners and copy machines to support daily administrative tasks.<br>• Assist the accounting team with additional administrative duties as needed.
<p><strong>About the Role:</strong></p><p>We are seeking an organized and detail-oriented Accounts Payable Specialist to join our team! In this role, you’ll be responsible for managing invoice processing, vendor payments, and expense reporting while ensuring accuracy and adherence to company policies. Ideal candidates excel in a fast-paced environment and have strong communication and problem-solving skills.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and verify invoices, expense reports, and payment requests in a timely manner.</li><li>Match purchase orders and receipts with invoices and resolve discrepancies.</li><li>Maintain vendor files and ensure proper documentation for all transactions.</li><li>Reconcile accounts payable transactions and support month-end close activities.</li><li>Respond to vendor inquiries and build positive vendor relationships.</li><li>Collaborate with cross-functional teams to ensure smooth payment operations.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> We are seeking a motivated and detail-oriented Accounts Receivable Specialist to join our finance team. The ideal candidate will be responsible for managing customer accounts, processing payments, and ensuring timely collections to support healthy cash flow. This role requires strong communication skills, accuracy, and the ability to handle a high volume of transactions in a fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Generate and send customer invoices in a timely and accurate manner</li><li>Record customer payments (checks, ACH, credit card, wire) and apply to accounts</li><li>Monitor accounts receivable aging and follow up on overdue accounts</li><li>Communicate with customers to resolve billing discrepancies and collection issues</li><li>Maintain accurate and up-to-date customer records and files</li><li>Prepare and distribute AR reports to management as needed</li><li>Assist with month-end closing, reconciliations, and audits</li><li>Support the finance team with ad hoc projects and reporting</li></ul><p><br></p>
