<p>We are looking for a detail-oriented Legal Secretary join our client in Baltimore, Maryland. This Contract/Project based position offers an exciting opportunity to support daily operations and contribute to the efficiency of the workplace. The ideal candidate will excel in multitasking, communication, and organization while providing high-quality administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls, ensuring prompt and courteous communication while directing inquiries to the appropriate team members.</p><p>• Perform accurate data entry tasks, maintaining the integrity of records and databases.</p><p>• Provide receptionist duties, including greeting visitors and ensuring a positive first impression.</p><p>• Organize and maintain office files, documents, and supplies to support smooth day-to-day operations.</p><p>• Assist in scheduling meetings, appointments, and coordinating logistics.</p><p>• Collaborate with team members to support various administrative functions and projects.</p><p>• Monitor and order office supplies to ensure adequate inventory levels.</p><p>• Prepare reports, presentations, and correspondence as needed.</p><p>• Maintain confidentiality while handling sensitive information.</p><p>• Support the Operations Manager with administrative tasks and other duties as assigned.</p>
<p>We are looking for a dedicated Legal Secretary to join our client's team in Arlington, Virginia. This permanent role involves supporting attorneys specializing in land use practice, requiring strong organizational and administrative skills. The ideal candidate will excel in managing legal documentation, proofreading, and assisting with various administrative tasks in a detail-oriented legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys in the land use practice area.</p><p>• Prepare, proofread, and format legal documents and correspondence with a high level of accuracy.</p><p>• Manage court filings and e-filing processes efficiently to ensure timely submissions.</p><p>• Organize and maintain case files using document management systems such as Worldox or iManage.</p><p>• Coordinate and maintain attorneys’ schedules, including meetings, deadlines, and court dates.</p><p>• Communicate with clients and external parties to facilitate case progress.</p><p>• Assist with research and preparation of materials related to land use cases.</p><p>• Monitor deadlines and ensure compliance with legal procedures and requirements.</p><p>• Collaborate with team members to ensure smooth workflow and support for attorneys.</p><p>• Handle general office tasks, including phone calls and correspondence, as needed.</p>
<p><strong>We’re seeking a dedicated Legal Assistant to join a welcoming boutique law firm in Fairfax, Virginia.</strong> In this role, you’ll provide vital administrative and operational support to keep the firm’s transactional practice running smoothly. This is an excellent opportunity to work closely with seasoned attorneys in a collaborative, dynamic environment.</p><p><br></p><p>What makes this firm unique? <strong>Exceptionally low turnover.</strong> The position is only available due to a retirement—most team members have been with the firm for over a decade!</p><p><br></p><p>Responsibilities:</p><p>• Prepare, format, and proofread legal documents using Microsoft Word and PowerPoint to ensure accuracy and compliance.</p><p>• Manage time entry processes efficiently, utilizing software such as Tabs to maintain accurate billing records.</p><p>• Transcribe notes and type documents from partner handwriting, ensuring proper formatting and organization within legal document management systems such as NetDocs.</p><p>• Notarize documents as required, maintaining adherence to legal standards.</p><p>• Reconcile credit card statements and coordinate with third-party bookkeeping services to support financial processes.</p><p>• Organize and maintain legal files, ensuring compliance with internal policies and procedures.</p><p>• Coordinate scheduling and meetings, including virtual platforms like Zoom and Teams, to facilitate seamless communication.</p><p>• Provide administrative support for court filings, e-filing, and case management tasks.</p><p>• Assist with calendar management to prioritize deadlines and streamline operations.</p>
<p>We are looking for a dedicated <strong>Trademark Legal Assistant</strong> to join a boutique law firm in Northern, VA. In this role, you will provide essential support for trademark-related tasks, ensuring accurate and timely management of filings and deadlines. This is a <strong>fully remote position</strong> but must be commutable to Alexandria, VA for occasional in office meetings. The ideal candidate will have exceptional organizational skills and experience handling intellectual property matters.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and manage trademark-related calendars to ensure all deadlines are met.</p><p>• Prepare and file trademark applications, renewals, and other necessary documents with the USPTO.</p><p>• Conduct USPTO searches and assist with trademark prosecution processes.</p><p>• Handle e-filing tasks efficiently and ensure compliance with procedural requirements.</p><p>• Monitor and update the docketing system to track trademark applications and filings.</p><p>• Support billing processes by preparing and maintaining accurate records.</p><p>• Assist in the preparation of reports and documentation related to intellectual property matters.</p><p>• Communicate with clients regarding trademark procedures and requirements.</p><p>• Collaborate with attorneys to ensure smooth execution of trademark filing strategies.</p>
<p>We are looking for a dedicated Legal Assistant to join our team on a contract basis in Alexandria, Virginia. This role involves providing crucial administrative support to attorneys in a fast-paced, detail-oriented environment. The position requires strong organizational skills, exceptional communication abilities, and the capacity to manage multiple tasks efficiently. For immediate consideration, submit your application and contact Grace Nowlin at (202) 998-8423 for additional information.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain the calendar for the Executive Vice President-General Counsel and Compliance Officer, ensuring seamless scheduling.</p><p>• Input and update legal information into tracking spreadsheets to maintain accurate records.</p><p>• Process invoices using financial management tools such as NetSuite, ensuring timely and accurate handling.</p><p>• Review charitable registration renewal submissions to verify the accuracy of submitted information.</p><p>• Perform e-filing and manage court filings to ensure compliance with deadlines.</p><p>• Provide support with civil litigation tasks, assisting attorneys with document preparation and case management.</p><p>• Handle general administrative duties, including correspondence and file organization.</p><p>• Ensure effective communication with internal and external stakeholders to support legal processes.</p>
We are looking for an experienced Legal Executive Assistant to join our team on a contract basis in Baltimore, Maryland. In this role, you will provide high-level administrative support to the Senior Vice President and General Counsel, ensuring seamless management of their schedule and legal portfolio. This position requires exceptional organizational skills and the ability to handle sensitive legal matters with discretion and professionalism.<br><br>Responsibilities:<br>• Coordinate and maintain the complex calendar of the Senior Vice President and General Counsel, prioritizing appointments and meetings.<br>• Prepare detailed materials for legal meetings and ensure readiness for all engagements.<br>• Organize and manage the legal portfolio, keeping files and documents systematically updated.<br>• Assist in trial preparation by compiling necessary information and documentation.<br>• Facilitate e-filing processes and maintain legal records with accuracy.<br>• Collaborate with the Chief of Staff and Deputy General Counsel on legal and administrative matters.<br>• Schedule and organize meetings with internal and external stakeholders, ensuring smooth communication.<br>• Maintain a docket system to track deadlines and legal commitments.<br>• Provide support in tasks related to education law and other specialized legal areas.
<p>Our client is an established investment platform with a robust legal team (based in Baltimore County). They are looking to hire an Attorney who will provide broad-based legal counsel and support to the Company and its affiliated entities with respect to its real estate investments. The position requires in-depth knowledge of and experience in sophisticated real estate transactions. The Counsel will report to the General Counsel and will be based out of the Company’s Baltimore County, Maryland office where there is a hybrid in-office/remote work environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Engage in the preparation of development agreements, construction contracts, management agreements and other related documents.</p><p>• Undertake comprehensive due diligence reviews, with a specific emphasis on title and survey review.</p><p>• Review and interpret community governance documents, such as declarations of covenants, homeowners’ association documents, and condominium documents.</p><p>• Provide legal support to various departments in the company as required.</p><p>• Draft, review, and negotiate a wide range of commercial contracts including NDAs, operating agreements, partnership agreements, employment agreements, and vendor contracts.</p><p>• Handle all documentation associated with real estate transactions including those related to acquisitions, dispositions, joint ventures, loans, development, asset management, and leasing.</p><p>• Maintain up-to-date knowledge in commercial real estate, title searches, corporate transactions, and transactional law to ensure all work is compliant with current laws and regulations.</p><p><br></p><p><br></p><p>SOME PERKS:</p><p>• Free Parking and a beautiful office that is situated in the county and walking distance from shops and restaurants</p><p>• 100% paid medical</p><p>• Potential to receive an interest in investment promotes as part of compensation</p><p>• All employees are invited to invest in the deals on an unpromoted basis.</p><p>• Extremely generous Bonus Structure</p><p>• Collegial team with flexible working hours</p><p><br></p><p>Qualified candidates should directly apply and connect with Amy Hyman Baum on LinkedIn. Direct messages can be sent via LI messenger or to the email found on Amy' LinkedIn page. Be sure to include an updated resume.</p>
<p><strong>Position Overview</strong></p><p>We are seeking a <strong>part-time Garnishment Assistant</strong> to support a growing Garnishment practice with a law firm in downtown Baltimore. This role offers hands-on experience working with Garnishment Counsel, clients, and other stakeholders to manage and process garnishment orders. Ideal candidates are detail-oriented, deadline-driven, and effective communicators who take pride in accuracy and collaboration.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review and enter new case information into the database.</li><li>Draft answers for all no-asset cases; review and auto-import into NetDocs document management system.</li><li>E-file and mail answers for no-asset cases.</li><li>Scan and approve cases in NetDocs.</li><li>Handle incoming calls from clients’ customers, outside attorneys, and courts.</li><li>Perform administrative tasks, including adding case information to the database.</li><li>Maintain in-office presence for team collaboration and document review prior to court filing.</li><li>Open, sort, and distribute department mail.</li></ul>
<p>Robert Half's client is seeking a proficient Office Assistant situated in Fairfax, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position.</p><p><strong>Responsibilities: </strong></p><p>• Handling communication through phone calls and scheduling appointment</p><p>• Filing and organizing charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p> • Dispatching outgoing mail in a timely and accurate manner</p><p> • Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p> • Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p> • Implementing basic office skills to effectively perform daily tasks and duties.</p>
<p> We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Tysons Corner, Virginia. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and providing excellent customer service. This position is ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently.</p><p>Responsibilities:</p><p>• Greet and assist visitors with courtesy and professionalism.</p><p>• Answer and direct incoming phone calls to the appropriate departments.</p><p>• Manage appointment scheduling and maintain calendars efficiently.</p><p>• Perform general receptionist duties, including handling inquiries and correspondence.</p><p>• Support administrative tasks such as handling mailings, filing and data entry as required.</p><p>• Ensure the reception area remains organized and presentable at all times.</p><p>• Provide information and assistance to customers in a timely manner.</p><p>• Collaborate with other team members to enhance office operations.</p><p><br></p>
<p>Our client is a growing company in the sustainable energy space. As they continue to expand, they are looking to hire an Attorney (Assistant General Counsel) with 3+ years of experience to join their team in Baltimore, Maryland. This role involves providing comprehensive legal support for renewable energy projects, including managing complex transactions and ensuring compliance with relevant regulations. The ideal candidate will possess a strong background in project finance, corporate law, and renewable energy, and will work closely with senior leadership to balance legal risk with business objectives.</p><p><br></p><p>Responsibilities:</p><p>• Lead and oversee all legal aspects of renewable energy projects from conceptualization to operation, ensuring compliance with industry standards and regulations.</p><p>• Draft, negotiate, and manage intricate agreements such as Power Purchase Agreements (PPAs), lease documents, EPC contracts, O& M agreements, and interconnection agreements.</p><p>• Provide strategic advice on project financing structures, including construction debt, tax equity partnerships, and term debt, with a focus on compliance with the Inflation Reduction Act and related guidelines.</p><p>• Conduct and coordinate due diligence for acquisitions, financings, and portfolio sales, reviewing critical documentation such as permits, environmental assessments, and interconnection materials.</p><p>• Offer legal and commercial guidance to senior management, aligning business goals with legal frameworks.</p><p>• Oversee the review and management of various legal documents, including vendor contracts, nondisclosure agreements, and master service agreements, ensuring accuracy and risk mitigation.</p><p>• Develop and enhance company templates for transactional documents, maintaining a robust internal legal knowledge base.</p><p>• Support corporate governance initiatives, including subsidiary management, compliance policies, and risk management strategies.</p><p>• Collaborate with and manage external legal counsel to ensure efficient and cost-effective representation.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team in Reston, Virginia. This is a contract position with part-time schedule, working Monday to Friday 20 hours per week. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and a reliable work ethic to support various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to HR and accounting departments by managing clerical tasks and documentation.</p><p>• Handle receptionist duties, including answering inbound calls and greeting visitors professionally.</p><p>• Organize and scan documents, ensuring all files are accurately stored and accessible.</p><p>• Perform general office tasks such as data entry, scheduling, and maintaining records.</p><p>• Utilize Microsoft Office Suite to create and edit spreadsheets, presentations, and other documents.</p><p>• Coordinate with team members to ensure smooth workflow and timely completion of assigned tasks.</p><p>• Maintain confidentiality when handling sensitive information.</p><p>• Assist with the preparation of reports and other materials as needed.</p><p>• Support hybrid work arrangements by efficiently managing both onsite and remote responsibilities.</p><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team in Reston, Virginia. This long-term contract position offers a flexible part-time schedule, working 20 hours per week in a hybrid environment. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and a reliable work ethic to support various administrative tasks.<br><br>Responsibilities:<br>• Provide administrative support to HR and accounting departments by managing clerical tasks and documentation.<br>• Handle receptionist duties, including answering inbound calls and greeting visitors professionally.<br>• Organize and scan documents, ensuring all files are accurately stored and accessible.<br>• Perform general office tasks such as data entry, scheduling, and maintaining records.<br>• Utilize Microsoft Office Suite to create and edit spreadsheets, presentations, and other documents.<br>• Coordinate with team members to ensure smooth workflow and timely completion of assigned tasks.<br>• Maintain confidentiality when handling sensitive information.<br>• Assist with the preparation of reports and other materials as needed.<br>• Support hybrid work arrangements by efficiently managing both onsite and remote responsibilities.
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Fairfax, Virginia. during tax season. In this role, you will provide essential administrative support, ensuring smooth office operations. </p><p>Responsibilities:</p><p>• Organize and maintain files to ensure easy access and retrieval.</p><p>• Handling caterings, picking up catering orders, meeting scheduling and supporting various executive staff.</p><p>• Answer incoming calls and direct inquiries to the appropriate team members.</p><p>• Provide project support.</p><p>• Support administrative needs by coordinating schedules and assisting with general office operations.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Centreville, Virginia. This long-term contract position is ideal for someone who excels in multitasking and has a proven ability to work independently in a fast-paced office environment. The role requires proficiency in Microsoft Office applications and a strong aptitude for managing administrative tasks with precision.<br><br>Responsibilities:<br>• Provide administrative support across multiple office locations, ensuring seamless communication and task coordination.<br>• Utilize Microsoft Excel to create and manage spreadsheets, including basic formulas for data organization.<br>• Manage email correspondence efficiently using Microsoft Outlook, maintaining a high level of professionalism.<br>• Perform accurate data entry tasks to support office operations and maintain records.<br>• Organize and prioritize multiple tasks to meet deadlines while maintaining attention to detail.<br>• Assist with receptionist duties, including greeting visitors and managing phone calls.<br>• Collaborate with team members to ensure timely completion of projects and assignments.<br>• Maintain confidentiality and professionalism when handling sensitive information.<br>• Prepare and edit documents as needed, ensuring accuracy and formatting consistency.<br>• Support day-to-day administrative activities to contribute to the smooth functioning of the office.
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Washington, District of Columbia. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and providing exceptional customer service. This part-time position offers an opportunity to work in a dynamic environment while utilizing your organizational and multitasking skills.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring they feel welcomed and directed to the appropriate person or department.<br>• Manage incoming calls on a multi-line phone system, including answering, screening, and transferring calls efficiently.<br>• Handle switchboard operations for phone systems with up to 10 lines.<br>• Respond to inbound calls promptly, addressing inquiries or redirecting them as necessary.<br>• Maintain a tidy and organized reception area to create a welcoming and inviting atmosphere.<br>• Coordinate with staff members to relay messages and schedule appointments when required.<br>• Ensure accurate logging of visitor details and phone messages.<br>• Provide general administrative support to the team as needed.<br>• Adhere to company protocols and maintain confidentiality in all communications.
We are looking for a dedicated Receptionist to join our team on a contract-to-permanent basis in Alexandria, Virginia. In this role, you will play a crucial part in ensuring the smooth operation of the office by managing reception duties, handling administrative tasks, and maintaining a welcoming environment. If you are detail-oriented, organized, and enjoy contributing to a collaborative workspace, this position is an excellent opportunity for you.<br><br>Responsibilities:<br>• Maintain an organized and detail-oriented reception area to create a welcoming environment for visitors.<br>• Receive and log incoming packages, ensuring timely delivery to the appropriate recipients.<br>• Handle daily mail operations, including delivering mail to tenants and the post office.<br>• Monitor and manage billing items such as postage, conference room usage, and office supplies.<br>• Process monthly reconciliations for credit card statements and make regular bank deposits.<br>• Assist with administrative tasks, including document creation, copying, faxing, and note-taking.<br>• Manage inventory of office and coffee supplies, ensuring timely restocking as needed.<br>• Load and unload the office dishwasher, water plants, and ensure newspapers are collected from the building entrance.<br>• Ensure printers, copiers, and fax machines are stocked with paper and functioning properly.<br>• Support the Property Manager with assigned duties, contributing to efficient office operations.
<p>We are offering a contract employment opportunity for a Part Time Receptionist. This position is based in Chantilly, Virginia, working every Tuesday from 4 pm to 8 pm. You will be the first point of contact for clients, ensuring their queries are addressed, and their needs are met with utmost efficiency. </p><p><br></p><p>Responsibilities: </p><p>• Providing top-notch customer service to clients</p><p>• Managing inbound calls and addressing inquiries promptly</p><p>• Manage a multi-line phone system, answering and transferring calls efficiently.</p><p>• Assisting with administrative tasks as needed</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records</p><p><br></p>
<p>We are looking for a highly organized and meticulous Office Assistant to join our team in Fairfax, Virginia. The Office Assistant provides general administrative and clerical support to ensure efficient daily operations during tax season.</p><p>This onsite position requires strong organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Manage and organize incoming mail to maintain smooth office operations.</p><p>• Maintain an appearance and demeanor in alignment with workplace standards.</p><p>• Prioritize daily tasks effectively and handle responsibilities independently.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p>
<p>We are looking for a On Call Receptionist to join our team in Reston, Virginia. This is a contract opportunity ideal for someone who excels at multitasking and enjoys providing exceptional service in a detail-oriented environment. The role involves managing front desk operations and ensuring smooth communication within the organization. This is position is on call when needed.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a welcoming atmosphere at the front desk.</p><p>• Manage inbound calls efficiently using a multi-line phone system, addressing inquiries and redirecting calls as necessary.</p><p>• Provide accurate information to callers and assist with general inquiries.</p><p>• Maintain an organized and detail-oriented reception area.</p><p>• Handle administrative tasks such as filing and data entry when required.</p><p>• Monitor and distribute incoming correspondence to the appropriate personnel.</p><p>• Deliver prompt and detail-oriented customer service to all visitors and callers.</p>
<p>We are looking for a detail-oriented Escrow Administrative Assistant to join our team in Fairfax, Virginia. This contract position offers an opportunity to contribute to a dynamic and fast-paced environment within the mortgage and escrow industry. The ideal candidate will have excellent organizational skills, strong communication abilities, and a commitment to providing exceptional service.</p><p><br></p><p>Looking for someone with 1+ years of mortgage or insurance experience. Can start asap and will be working onsite m-f in Fairfax, VA </p><p><br></p><p>Responsibilities:</p><p>• Perform research and analysis related to escrow accounts and insurance claims.</p><p>• Investigate and resolve discrepancies in mortgage or escrow documentation.</p><p>• Collaborate with team members in a call center setting to address client inquiries.</p><p>• Utilize Microsoft Office applications and CRM systems to manage and organize data.</p><p>• Ensure accuracy and compliance in all administrative tasks related to escrow processing.</p><p>• Manage multiple priorities effectively in a fast-paced work environment.</p><p>• Communicate clearly and professionally with clients and team members.</p><p>• Support loan administration processes and maintain accurate records.</p><p>• Apply basic math skills to calculate and verify escrow-related transactions.</p><p>• Adapt to team needs and contribute to a collaborative work atmosphere.</p>
<p>We are seeking an organized and customer-focused Receptionist who is fluent in both English and Spanish. This role is responsible for creating a positive first impression for all visitors and providing exceptional administrative support to ensure smooth daily operations.</p><p>Job Summary</p><p>The Bilingual Receptionist serves as the first point of contact for patients and visitors in a healthcare setting. This role requires excellent customer service, professionalism, and the ability to communicate fluently in both English and Spanish while supporting front-desk operations and EMR workflows.</p><p>Responsibilities</p><p>• Greet and check in patients professionally in English and Spanish</p><p>• Answer and route incoming calls; respond to general inquiries</p><p>• Verify patient demographics, insurance, and consent forms</p><p>• Schedule, confirm, and update appointments in Athena or other EMR systems</p><p>• Collect copays and process basic payments as required</p><p>• Maintain organized front-desk and waiting areas</p><p>• Ensure confidentiality and compliance with HIPAA guidelines</p><p><br></p>
<p>We are looking for a Part-Time Receptionist to join our team in Chanitlly, Virginia. This is a contract opportunity ideal for someone who excels at multitasking and enjoys providing exceptional service in a detail-oriented environment. The role involves managing front desk operations and ensuring smooth communication within the organization. You will be working every Tuesday 4 pm to 8pm onsite. This is a long term position.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Greet visitors and clients warmly, ensuring a welcoming atmosphere at the front desk.</p><p>• Manage inbound calls efficiently using a multi-line phone system, addressing inquiries and redirecting calls as necessary.</p><p>• Provide accurate information to callers and assist with general inquiries.</p><p>• Maintain an organized and detail-oriented reception area.</p><p>• Handle administrative tasks such as filing and data entry when required.</p><p>• Monitor and distribute incoming correspondence to the appropriate personnel.</p><p>• Deliver prompt and detail-oriented customer service to all visitors and callers.</p>
<p>The Sr. Administrative Assistant provides comprehensive administrative and operational support to senior leadership, playing a key role in maintaining organizational efficiency. This role requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. This role often serves as a central point of coordination for communications, projects, and executive workflows while ensuring accuracy, confidentiality, and professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage executive calendars, meetings, and travel arrangements</li><li>Prepare correspondence, reports, and presentations</li><li>Coordinate departmental projects and track deadlines</li><li>Maintain confidential records and files</li><li>Serve as liaison between leadership and internal/external stakeholders</li><li>Draft and edit internal communications on behalf of leadership</li><li>Organize board meetings, committees, and special events</li><li>Improve administrative processes to increase efficiency</li></ul><p><br></p>
<p>Job Summary</p><p>The Bilingual Receptionist serves as the first point of contact for patients and visitors in a healthcare setting. This role requires excellent customer service, professionalism, and the ability to communicate fluently in both English and Spanish while supporting front-desk operations and EMR workflows.</p><p>Responsibilities</p><p>• Greet and check in patients professionally in English and Spanish</p><p>• Answer and route incoming calls; respond to general inquiries</p><p>• Verify patient demographics, insurance, and consent forms</p><p>• Schedule, confirm, and update appointments in Athena or other EMR systems</p><p>• Collect copays and process basic payments as required</p><p>• Maintain organized front-desk and waiting areas</p><p>• Ensure confidentiality and compliance with HIPAA guidelines</p><p><br></p>
