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3 results for Office Assistant in Tucson, AZ

Administrative Assistant

Tucson, AZ
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Tucson, Arizona. This contract position with the potential to become permanent is ideal for someone who enjoys balancing administrative tasks, financial support work, and tenant-facing communication in a fast-paced environment. The person in this role will help keep records accurate, coordinate routine office processes, and provide dependable support to managers and tenants. Success in this position requires strong organization, adaptability, and confidence using Excel and other Microsoft Office tools. Responsibilities: • Manage invoice preparation and utility payment documentation, ensuring materials are ready for leadership review and approval. • Support recurring check processing activities throughout the month while maintaining accuracy and timeliness. • Sort incoming mail, prepare certified and standard outgoing correspondence, and coordinate daily mail distribution at the close of business. • Track timesheets and mileage information for day porter staff and maintain organized records for payroll-related support. • Enter and update tenant details, sales figures, and other key information in company records and spreadsheets. • Assist tenants with portal-related questions and provide guidance on using online account tools effectively. • Organize and distribute rent payments received each day while helping maintain accurate financial records. • Help managers with budget-related administrative tasks, including compiling information and maintaining supporting documentation. • Stay on top of monthly deadlines and adjust priorities as daily business needs shift.
2026-05-05T00:00:00Z

Receptionist

Tucson, AZ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Receptionist to support daily front desk operations in Tucson, Arizona. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing high-volume phone traffic, and delivering attentive service to visitors and callers. The successful candidate will serve as a key point of contact for the office while helping maintain smooth communication and an organized reception area. Responsibilities: • Welcome visitors and ensure each guest is directed promptly to the appropriate person or department. • Operate a multi-line phone system efficiently, handling incoming calls with accuracy and a courteous approach. • Route calls, take clear messages, and provide basic information to callers while maintaining a high standard of service. • Support front desk activities by monitoring the reception area and helping keep the workspace orderly and presentable. • Respond to general inquiries from employees, clients, and visitors in a helpful and attentive manner. • Coordinate communication between internal teams and external contacts to help daily office operations run smoothly.
2026-05-08T00:00:00Z

Accounting Clerk

Tucson, AZ
onsite
Temporary to Hire
16 - 20 USD / Hourly
Our client, a local accounting firm, is in need for an Accounting Clerk to join their team on a temp-to-hire basis! This contract-to-permanent opportunity is well suited for someone who is organized, detail-oriented, and comfortable handling a high volume of transactional work. The person in this role will help maintain accurate records, process invoices, and assist with routine bookkeeping tasks in a fast-paced office environment. The ideal candidate will be someone who is open to working in a small office environment, who enjoys working with people, and open to helping in answering phones and greeting clients. Responsibilities:• Enter vendor and customer invoice information accurately into accounting records and internal systems• Support basic bookkeeping activities by updating financial data and maintaining organized documentation• Assist with accounts payable tasks, including reviewing invoices and preparing items for processing• Help manage accounts receivable records by tracking incoming payments and updating account details• Verify transaction details for completeness and accuracy before posting financial information• Maintain electronic and physical filing systems for invoices, payment records, and related documents• Use QuickBooks and other office tools to record transactions and support daily accounting workflows
2026-05-08T00:00:00Z