We are looking for a detail-oriented Payroll Specialist to join our team on a long-term contract basis in Los Angeles, California. In this role, you will be responsible for overseeing payroll operations, ensuring compliance with regulations, and maintaining accurate records. This position offers an excellent opportunity to contribute to a non-profit organization while utilizing your payroll expertise.<br><br>Responsibilities:<br>• Process both regular and off-cycle payrolls with accuracy and adherence to established deadlines.<br>• Manage and update employee payroll records, including new hires, terminations, deductions, and other changes.<br>• Verify timesheets, attendance data, and work hours to ensure proper compensation.<br>• Ensure payroll practices comply with federal and state regulations as well as company policies.<br>• Address employee inquiries regarding payroll matters such as paychecks, deductions, and tax documentation.<br>• Collaborate with HR, benefits, and finance teams to reconcile payroll data and resolve discrepancies.<br>• Generate and distribute payroll reports, assisting with audits when necessary.<br>• Monitor and process paid time off, sick leave, and other absences in alignment with company policies.<br>• Stay informed about changes in payroll laws and industry standards to ensure compliance.<br>• Support year-end tasks, including preparation of W-2 forms and other required tax documents.
<p>We are looking for a skilled and bilingual Payroll Specialist to join our team in Irwindale, CA and commute to the San Dimas, CA location as well. In this Contract to permanent position, you will play a vital role in ensuring accurate payroll processing while maintaining compliance with regulations. This opportunity is ideal for an organized, detail-oriented individual fluent in Spanish and English, with a strong background in payroll systems and procedures.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for employees in a timely and accurate manner using Kronos or similar systems.</p><p>• Maintain detailed payroll records, including timecards, deductions, and benefits data.</p><p>• Address employee payroll inquiries effectively in both Spanish and English.</p><p>• Ensure compliance with federal, state, and local payroll regulations.</p><p>• Collaborate with HR and finance teams to resolve payroll-related issues.</p><p>• Generate reports and support audits to ensure payroll accuracy.</p><p>• Monitor payroll systems for improvements and assist in system updates as needed.</p><p>• Provide training or guidance to employees on payroll-related matters.</p><p>• Stay informed about changes in payroll laws and regulations to ensure compliance.</p>
We are looking for an experienced Payroll Specialist to join our team in Los Angeles, California. In this long-term contract position, you will play a key role in ensuring accurate and timely payroll processing while maintaining compliance with relevant laws and policies. This opportunity is ideal for a detail-oriented individual with a strong background in payroll administration and a commitment to excellence.<br><br>Responsibilities:<br>• Process routine and special payroll runs, ensuring all transactions are accurate and completed on time.<br>• Maintain up-to-date payroll records, including employee changes, deductions, and terminations.<br>• Verify and review timesheets, hours worked, and attendance data to ensure accurate compensation.<br>• Ensure compliance with labor laws, tax regulations, and company policies in payroll operations.<br>• Address employee questions related to paychecks, deductions, tax forms, and payroll procedures.<br>• Collaborate with HR, benefits, and finance teams to reconcile payroll and resolve discrepancies.<br>• Generate and distribute payroll reports, supporting audits and providing necessary documentation.<br>• Manage paid time off, sick leave, and other absences in alignment with company policies.<br>• Keep current with changes in payroll regulations and industry standards to ensure compliance.<br>• Assist in preparing year-end reports, including W-2 forms and other required tax documents.
We are looking for an experienced Certified Payroll Specialist to join our team in Tustin, California. This long-term contract position offers an opportunity to work on complex payroll processes, including certified payroll and union-related tasks. The ideal candidate will bring expertise in managing payroll operations for large organizations and a strong understanding of prevailing wage compliance.<br><br>Responsibilities:<br>• Handle full-cycle payroll processes, ensuring accuracy and compliance with regulations.<br>• Manage certified payroll operations, including union and prevailing wage requirements.<br>• Utilize payroll systems such as Ceridian Dayforce to process and track payroll data efficiently.<br>• Process multi-state payroll for organizations with over 500 employees.<br>• Maintain compliance with all federal, state, and local payroll regulations.<br>• Collaborate with internal teams to address payroll-related inquiries and resolve discrepancies.<br>• Prepare detailed payroll reports and documentation for auditing purposes.<br>• Ensure timely submission of certified payroll reports to relevant authorities.<br>• Monitor and update payroll records to reflect changes in employee status, benefits, or deductions.<br>• Stay informed about updates in payroll laws and regulations to ensure ongoing compliance.
We are looking for a detail-oriented HR Specialist to join our team in Monterey Park, California. This role will focus on managing payroll processes, supporting HR operations, and addressing employee inquiries while maintaining compliance with regulations. The ideal candidate will bring expertise in payroll systems and HR practices, along with a commitment to delivering excellent service to employees and colleagues.<br><br>Responsibilities:<br>• Process biweekly, multi-state payroll accurately using payroll systems such as ADP or similar platforms.<br>• Manage and maintain payroll records, ensuring compliance with relevant laws and resolving discrepancies promptly.<br>• Handle employee data changes, including new hires, terminations, and pay updates, with precision.<br>• Reconcile payroll prior to submission and review reports to ensure accuracy and completeness.<br>• Respond professionally to employee questions regarding payroll and HR matters, providing timely resolutions.<br>• Administer employee benefits enrollments, updates, and leave management processes.<br>• Support the preparation and distribution of annual W-2 forms and payroll reporting cycles.<br>• Collaborate with the HR team on onboarding activities, maintaining employee records, and implementing policies.<br>• Ensure confidentiality and security of payroll and sensitive employee information.<br>• Assist with audits and generate reports as needed to support HR compliance.
<p>Robert Half is recruiting for an experienced HR Manager/ Consultant for our public sector client. The consultant will need to have strong California Public Sector experience and can ensure compliance with labor laws, union agreements, and agency requirements. This role is hands-on and involves working closely with multiple departments to keep processes accurate, compliant, and efficient. This interim HR role focuses heavily on HR operations, benefits administration, and HCM configuration, while overseeing a team executing payroll and HRIS project tasks. This opportunity will be located onsite in Downey, CA</p><p><br></p><p>Responsibilities</p><p>- Manage a large team of 15-20 through a HRIS and payroll implementation</p><p>-Prior Public sector, governmental, educations industry experience is needed</p><p>- Familiar with full-cycle payroll for public sector employees, ensuring accuracy and compliance.</p><p>- Knowledge of key HR functions including onboarding, benefits, leaves, performance processes, and policy interpretation.</p><p>- Compliance with California labor laws, CalPERS/CalSTRS, and collective bargaining agreements.</p><p>- Advise leadership on HR and payroll policies, procedures, and regulatory changes.</p><p>- Maintain HRIS/payroll data integrity and produce needed reports or audits.</p><p>- Collaborate with Finance, Legal, and other departments to improve workflows and documentation.</p><p>-Provide guidance and oversight to HR/payroll staff.</p><p><br></p><p>Qualifications</p><p>-Bachelor’s degree in HR, Business, Accounting, or related field (Master’s a plus).</p><p>-5+ years of HR and familiar with payroll experience, including 3+ years in a California public agency (city, county, state, district, or education).</p><p>-Strong knowledge of CalPERS, CalSTRS, FLSA, and CA wage and hour rules.</p><p>-Experience with union agreements/collective bargaining preferred.</p><p>-Skilled in payroll/HRIS systems (PeopleSoft, ADP, Workday, SAP, Tyler Munis, etc.).</p><p>-Strong organizational, communication, and confidentiality skills.</p><p>-Able to work independently and provide leadership as needed.</p>
We are looking for a skilled HR Specialist to join our team on a long-term contract basis in Newport Beach, California. This role requires expertise in managing multi-state leave processes and benefits administration for a high-volume workforce. The ideal candidate will ensure compliance with federal, state, and local regulations while providing exceptional support to employees and managers.<br><br>Responsibilities:<br>• Oversee and administer high-volume leaves of absence for hourly employees across various states, ensuring compliance with federal, state, and local regulations.<br>• Serve as a subject matter expert on multi-state leave processes, including eligibility, documentation, and tracking.<br>• Coordinate employee return-to-work procedures, facilitating clear communication and necessary accommodations.<br>• Manage self-insured benefits programs, handling enrollment, eligibility, and resolving employee inquiries.<br>• Collaborate with HR and payroll teams to streamline leave and benefits processes, maintaining adherence to internal policies.<br>• Monitor and update leave and benefits policies to align with evolving legal requirements.<br>• Maintain accurate employee records related to benefits and leaves, ensuring compliance with legal and company standards.<br>• Generate and analyze reports on leave usage trends and compliance metrics to identify opportunities for process enhancements.<br>• Provide guidance and education to employees and managers regarding leave policies and benefits programs.
<p>Payroll Manager</p><p><strong>Location:</strong> Carson, CA (On-site)</p><p>Our client is a <strong>growing, dynamic organization</strong> in the Carson area seeking an experienced <strong>Payroll Manager</strong> to lead and oversee in-house payroll operations for a large, complex workforce. This is a hands-on leadership role for a detail-oriented payroll professional who thrives in a fast-paced environment and brings deep expertise in payroll compliance, union payroll, and multi-state operations.</p><p>The ideal candidate will have strong leadership capabilities, a commitment to accuracy, and the ability to partner cross-functionally while ensuring compliance with all applicable laws and regulations.</p><p>Key Responsibilities:</p><ul><li>Oversee and manage <strong>in-house payroll processing for 800+ employees</strong>, including union and non-union staff</li><li>Supervise weekly and bi-weekly payroll cycles, ensuring accuracy of wages, benefits, garnishments, and tax deductions</li><li>Ensure compliance with <strong>multi-state payroll tax laws</strong>, wage and hour regulations, and union labor agreements</li><li>Reconcile payroll tax submissions and manage quarterly and annual filings, including <strong>W-2s</strong></li><li>Prepare payroll documentation and reports for audits, workers’ compensation reviews, and union contract requirements</li><li>Serve as the primary escalation point for payroll inquiries and discrepancy resolution</li><li>Partner with HR, Finance, and Operations to support payroll-related initiatives</li><li>Identify and implement process improvements to streamline payroll operations and increase efficiency</li><li>Maintain and update payroll systems in alignment with current regulations and company policies</li><li>Train, mentor, and develop payroll staff to support operational excellence and team growth</li></ul><p>Qualifications:</p><ul><li><strong>5+ years of in-house payroll experience</strong>, including leadership or supervisory responsibilities</li><li>Proven experience managing payroll for <strong>large employee populations (1,000+ employees)</strong></li><li>Strong knowledge of <strong>union payroll</strong>, multi-state payroll compliance, and wage & hour laws</li><li>Experience with payroll tax filings, audits, and regulatory reporting</li><li>High level of accuracy, attention to detail, and confidentiality</li><li>Strong leadership, communication, and problem-solving skills</li><li>Payroll certification (CPP or FPC) preferred</li></ul><p>Why Join?</p><ul><li>Join a <strong>growing and forward-thinking company</strong></li><li>Leadership role with the ability to make an impact</li><li>Stable, long-term opportunity with room for professional growth</li></ul><p><br></p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013350130. email resume to [email protected]</p>
<p>A Payroll Clerk with experience in Oracle and Kronos software is needed for a company in Reseda, California. The Payroll Clerk will play a critical part in ensuring the accurate and timely processing of payroll for a large and diverse workforce in a fast-paced healthcare environment. The Payroll Clerk Must have experience with Kronos and Oracle.</p><p><br></p><p>Responsibilities:</p><p>• Process weekly payroll for a workforce of approximately 1,100 employees, including hourly, salaried, and per diem staff.</p><p>• Kronos and Oracle is a MUST</p><p>• Manage payroll operations for a 24-hour nursing team, addressing shift schedules and pay differentials.</p><p>• Review, audit, and adjust timecards to ensure accuracy before payroll submission.</p><p>• Handle off-cycle payroll tasks such as adjustments, corrections, and issuing checks as needed.</p><p>• Calculate payroll components accurately, including benefits, deductions, and premiums.</p><p>• Address employee inquiries related to payroll and benefits promptly and professionally.</p><p>• Ensure compliance with labor laws, healthcare regulations, and internal policies.</p><p>• Collaborate with HR and management to resolve payroll discrepancies efficiently.</p><p>• Maintain detailed payroll records with a high degree of confidentiality and precision.</p>
<p>We are looking for a dedicated Payroll Clerk to join our team in Reseda, California. The Payroll Clerk will play a critical part in ensuring the accurate and timely processing of payroll for a large and diverse workforce in a fast-paced healthcare environment. The Payroll Clerk Must have experience with Kronos and Oracle. </p><p><br></p><p>Responsibilities:</p><p>• Process weekly payroll for a workforce of approximately 1,100 employees, including hourly, salaried, and per diem staff.</p><p>• Kronos and Oracle is a MUST </p><p>• Manage payroll operations for a 24-hour nursing team, addressing shift schedules and pay differentials.</p><p>• Review, audit, and adjust timecards to ensure accuracy before payroll submission.</p><p>• Handle off-cycle payroll tasks such as adjustments, corrections, and issuing checks as needed.</p><p>• Calculate payroll components accurately, including benefits, deductions, and premiums.</p><p>• Address employee inquiries related to payroll and benefits promptly and professionally.</p><p>• Ensure compliance with labor laws, healthcare regulations, and internal policies.</p><p>• Collaborate with HR and management to resolve payroll discrepancies efficiently.</p><p>• Maintain detailed payroll records with a high degree of confidentiality and precision.</p>
<p><strong>Overview</strong></p><p> Seeking an <strong>Accounts Payable Specialist</strong> for a temp-to-hire role supporting a nonprofit organization. This position focuses on day-to-day AP processing, vendor payments, and compliance with government-funded programs.</p><p>FDuties</p><ul><li>Process accounts payable invoices accurately and in a timely manner</li><li>Verify invoices for proper approvals, purchase orders, and coding</li><li>Enter invoices into the accounting system</li><li>Maintain vendor files and records (electronic and paper)</li><li>Prepare and process vendor payments</li><li>Respond to vendor inquiries and resolve payment discrepancies</li><li>Perform AP reconciliations and review AP aging reports</li><li>Assist with month-end and year-end close related to accounts payable</li><li>Support audits by providing AP documentation</li><li>Process stop payments and prepare affidavits as needed</li><li>Assist with ordering program supplies and verifying delivery</li><li>Follow up internally on missing invoices or receipts</li><li>Perform other related duties as assigned</li></ul>
We are looking for a dedicated Benefits Manager to join a mission-driven nonprofit organization in Azusa, California. In this Contract to permanent position, you will play a vital part in overseeing and administering employee benefits programs, ensuring compliance with state and federal regulations, and providing exceptional support to staff. This position requires strong expertise in benefits management, excellent communication skills, and a collaborative approach to enhancing employee satisfaction.<br><br>Responsibilities:<br>• Oversee the daily administration of employee benefits programs, including health insurance, retirement plans, and leave policies.<br>• Coordinate the annual open enrollment process, including crafting employee communications, collaborating with vendors, and updating systems.<br>• Ensure compliance with federal, state, and local regulations relevant to benefits administration.<br>• Maintain accurate records and ensure data integrity within benefits management systems.<br>• Partner with payroll and HR teams to ensure accurate deductions and reconciliations related to benefits.<br>• Collaborate with brokers and vendors to resolve issues, manage renewals, and support audits.<br>• Prepare detailed reports on benefits usage, costs, and compliance for organizational leadership.<br>• Administer employee leave processes and accommodations in alignment with organizational policies.<br>• Develop and implement benefits-related policies and procedures, and provide educational resources to employees on their benefits options.
<p>We are seeking an experienced and detail-oriented <strong>Accounts Payable Specialist</strong> to manage invoice processing, payment operations, vendor communication, and special projects. The ideal candidate has exceptional organizational and analytical skills, thrives in a fast-paced environment, and values collaboration and accuracy.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Management:</strong> Direct the invoice receipt and review process efficiently, ensuring invoices are sorted for proper coding and approval by authorized personnel. Follow up on incomplete documentation as needed.</li><li><strong>Data Entry:</strong> Accurately input approved invoices into the accounting system in a timely manner, ensuring deadlines are met for monthly closings.</li><li><strong>Payments and Check Processing:</strong> Facilitate weekly check runs, manually process check requests, and upload all checks to the bank before releasing them from the office. Ensure approved payments are made by due dates while monitoring cash flow issues with the Accounting Manager.</li><li><strong>File Organization:</strong> Maintain invoices in vendor-specific files and uphold document organization standards required for year-end audits.</li><li><strong>Accruals:</strong> Prepare monthly accrual listings for the Accountant after closing AP.</li><li><strong>Vendor Communication:</strong> Resolve vendor telephone inquiries promptly and communicate critical vendor and government-related issues to the Accounting Manager.</li><li><strong>New Vendor Setup:</strong> Collect and maintain tax information and complete new vendor setup forms systematically.</li><li><strong>Compliance:</strong> Generate accurate 1099 forms at year-end and provide required documentation for audits.</li><li><strong>Project Support:</strong> Assist with special projects in the Finance and Accounting Department as assigned.</li></ul><p><br></p>
<p><strong>AR / Billing Specialist – Construction</strong></p><p>The AR/Billing Specialist is responsible for overseeing complex billing and accounts receivable functions within a construction environment. This role manages contract and progress billings, ensures accuracy and compliance with contractual terms, supports cash flow, and serves as a key point of contact for internal teams and external clients.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead preparation and review of complex customer billings, including progress, T& M, and contract-based invoices</li><li>Manage accounts receivable, collections strategy, and escalations as needed</li><li>Reconcile billings to contracts, change orders, and project documentation</li><li>Partner with project managers and accounting leadership to resolve billing and payment issues</li><li>Support month-end close, reporting, and process improvements</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Accounts Receivable Specialist to join our team in West Los Angeles. This role will focus on supporting the accounting department by managing invoicing, collections, and reconciliation processes in a dynamic entertainment industry setting. As a contract to permanent position, this opportunity offers the potential for long-term growth and development within the organization.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Process and manage accounts receivable transactions with accuracy and attention to detail.</p><p>• Follow up on outstanding invoices and handle collections to ensure timely payments.</p><p>• Reconcile high-volume financial records and resolve discrepancies efficiently.</p><p>• Communicate effectively with internal and external stakeholders, including agents and production companies.</p><p>• Handle billing functions and ensure compliance with company policies.</p><p>• Manage cash applications and monitor cash activity to maintain financial integrity.</p><p>• Provide exceptional customer service and address inquiries promptly.</p><p>• Collaborate with team members to improve processes and ensure smooth operations.</p><p>• Prepare reports and maintain documentation related to accounts receivable.</p><p>• Assist with contract-related tasks and ensure proper execution of terms.</p>
<p>We are working with a client looking for a Accounts Receivable Specialist to join their dynamic team. This is a Temp to Hire opportunity.</p><p><br></p><ul><li>Manage and process aspects of accounts receivable, including billing, cash applications, and collections.</li><li>Generate and review customer invoices using QuickBooks, ensuring accuracy and timely delivery.</li><li>Monitor aging reports; proactively follow up with clients regarding outstanding payments.</li><li>Apply incoming payments to customer accounts, accurately reconciling discrepancies.</li><li>Research and resolve invoicing issues, payment disputes, and account questions.</li><li>Prepare reports on AR status, collections efforts, and overdue accounts for management review.</li><li>Maintain accurate and organized customer records and transaction documentation within QuickBooks.</li><li>Ensure compliance with company policies and internal controls in all receivables operations.</li></ul><p><br></p>
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Los Angeles, California. This long-term contract position offers the opportunity to contribute to essential financial operations while ensuring accuracy and efficiency in accounting processes. The ideal candidate will bring strong data management skills and a commitment to maintaining high standards in financial documentation.<br><br>Responsibilities:<br>• Process accounts payable and receivable transactions, ensuring all documentation is complete and accurate.<br>• Enter financial data into accounting systems and spreadsheets, applying proper coding and classifications.<br>• Reconcile bank statements, ledgers, and other accounts to ensure accuracy and resolve discrepancies.<br>• Prepare routine financial reports and summaries to support audits and internal reviews.<br>• Assist with payroll data entry and maintain accurate payroll records.<br>• Address inquiries from staff and vendors regarding payment statuses and documentation requirements.<br>• Organize and securely maintain financial and administrative records in alignment with company policies.<br>• Perform clerical and administrative tasks that enhance departmental operations and efficiency.
<p><strong>Key Responsibilities:</strong></p><ul><li>Handle daily cash applications</li><li>Identify and resolve billing discrepancies, including off-invoice and short payments</li><li>Create and manage credit memo deductions in NetSuite, including:</li><li>Obtaining backup/supporting documentation from customer portals and other sources</li><li>Organizing and tracking documents with a consistent naming convention</li><li>Analyzing and retrieving customer deduction documents from vendor portals</li><li>Logging detailed customer deductions in Excel or ERP/TPM systems</li><li>Trade spend/deduction coding</li><li>Research and resolve short ship deductions (returns, shortages, overages, etc.)</li><li>Ensure adherence to internal audit controls for SOX compliance</li><li>Collaborate with internal departments to resolve billing issues</li><li>Support accurate financial reporting in partnership with the finance team</li></ul><p><strong>Supervisory Duties (as needed – e.g., when A/R Manager is on PTO):</strong></p><ul><li>Retrieve daily bank reports and customer remittances</li><li>Update Aging Report</li></ul><p><br></p>
We are looking for a detail-oriented Payroll Clerk to join our team in Long Beach, California. The ideal candidate will have a strong background in finance and accounting, coupled with expertise in handling payroll processes for a diverse workforce. This role requires bilingual proficiency in Spanish and a commitment to ensuring accurate and compliant payroll operations.<br><br>Responsibilities:<br>• Manage bi-weekly payroll processing for over 50 employees across multiple states.<br>• Ensure compliance with payroll regulations, including garnishments and deductions.<br>• Utilize ADP systems to efficiently handle payroll tasks and maintain accurate records.<br>• Collaborate with the finance team to reconcile payroll data and address discrepancies.<br>• Provide bilingual support to employees regarding payroll inquiries and documentation.<br>• Maintain up-to-date knowledge of payroll laws and multi-state requirements.<br>• Prepare reports and summaries related to payroll activities for management review.<br>• Assist in streamlining payroll processes to improve efficiency and accuracy.<br>• Support audits by providing documentation and ensuring payroll compliance.<br>• Address employee concerns regarding payroll discrepancies and resolve issues promptly.
<p>We are looking for a dedicated Payroll Administrator to join our client's team in Brea, California. In this role, you will oversee payroll operations for a large group of technicians across multiple states, ensuring accuracy and compliance with state-specific regulations. This is a long-term contract position with potential for hybrid work arrangements after the training period.</p><p><br></p><p>Responsibilities:</p><p>• Audit timesheets for accuracy and compliance across approximately 300 technicians located in various states.</p><p>• Calculate overtime (OT) and double time (DT) hours, ensuring proper application of payroll policies.</p><p>• Utilize advanced Excel skills to analyze payroll data and generate reports.</p><p>• Handle multi-state payroll processes, addressing specific regulations and requirements.</p><p>• Manage timekeeping systems such as Kronos or UKG Pro to ensure seamless payroll operations.</p><p>• Collaborate with staff to resolve discrepancies and address payroll-related inquiries.</p><p>• Work extended hours on Mondays and Tuesdays, including early mornings and occasional 12-hour shifts.</p><p>• Maintain flexibility in scheduling, especially during peak payroll periods.</p><p>• Ensure adherence to company policies while maintaining confidentiality of sensitive information.</p><p>• Participate in training and development opportunities to stay updated on payroll best practices.</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Costa Mesa, California. This role involves handling high volumes of invoices and ensuring accurate processing within a fast-paced environment. The ideal candidate will thrive in managing financial transactions and maintaining precise records.<br><br>Responsibilities:<br>• Perform three-way matching of purchase orders to ensure accuracy for products and services acquired.<br>• Enter invoices into the system and process payments in a timely and efficient manner.<br>• Manage a weekly workload of approximately 1,000 invoices with precision and attention to detail.<br>• Utilize Infor M3 (version 10) software to support accounts payable operations.<br>• Ensure payments are processed accurately through ACH transfers and check runs.<br>• Maintain accurate coding of invoices and accounts to support financial reporting.<br>• Collaborate with team members to resolve discrepancies and ensure seamless processing.<br>• Uphold company standards and compliance in all accounts payable activities.<br>• Identify opportunities to streamline processes and enhance efficiency.<br>• Support hybrid work arrangements with occasional remote work opportunities.
We are looking for an Accounts Receivable Specialist to join our team in Torrance, California. In this role, you will handle critical financial tasks, ensuring accurate reporting and effective communication with internal teams. This is a contract position with the potential for long-term employment, offering an excellent opportunity to grow within the transportation industry.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including reconciling aging reports and resolving disputes related to invoices.<br>• Collaborate with branch offices to address discrepancies and ensure timely resolution of financial issues.<br>• Maintain accurate records of all accounts receivable activities, adhering to company policies and procedures.<br>• Utilize accounting software systems to monitor and track cash flow and receivables.<br>• Troubleshoot invoice-related concerns and provide clear solutions to stakeholders.<br>• Generate and analyze financial reports to support decision-making processes.<br>• Ensure compliance with financial standards and internal guidelines.<br>• Communicate effectively with team members and management to streamline accounts receivable functions.<br>• Assist in identifying areas for improvement within current processes to enhance efficiency.<br>• Support the preparation of financial documentation and audits as needed.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Los Angeles, California. This position offers an exciting opportunity to contribute to essential financial operations, including managing invoices, reconciling accounts, and ensuring accurate journal entries. As a Contract to permanent role, this position provides the potential for long-term growth and career development within our organization.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy and compliance with company policies.<br>• Manage account coding and ensure proper classification of expenses within the accounting system.<br>• Reconcile bank accounts and resolve discrepancies in a timely manner.<br>• Prepare and post journal entries for month-end and year-end closing processes.<br>• Utilize accounting software systems, including ERP platforms, to streamline payable functions.<br>• Handle accrual accounting tasks and maintain accurate financial records.<br>• Perform audits of financial statements and accounts payable processes to ensure reliability.<br>• Oversee ACH payments and other automated clearing operations.<br>• Collaborate with internal teams to address vendor inquiries and payment issues.<br>• Support compliance with financial regulations and company standards.
We are looking for a dedicated and detail-oriented Office Manager/Bookkeeper to join our team in Carson, California. In this role, you will oversee financial and administrative operations, ensuring the smooth running of daily business activities. The ideal candidate is dependable, attentive to detail, and eager to contribute to the long-term growth and success of the company. This is a long-term contract position offering an opportunity to make a meaningful impact within a niche civil engineering firm.<br><br>Responsibilities:<br>• Handle daily bookkeeping tasks, including accounts payable/receivable, invoicing, and expense tracking.<br>• Maintain precise financial records and assist with periodic financial reporting.<br>• Collaborate with leadership on budgeting, cash flow management, and financial planning.<br>• Manage general office operations, including ordering supplies and ensuring administrative efficiency.<br>• Act as a liaison with external partners such as accountants, payroll providers, and vendors.<br>• Support client account management by maintaining contracts and relevant documentation.<br>• Help drive internal process improvements and enhance operational workflows.<br>• Foster a positive and detail-focused office environment, serving as a trusted resource for staff.<br>• Mentor entry-level administrative personnel and provide guidance when needed.<br>• Uphold confidentiality and integrity in handling sensitive financial and business information.
We are looking for an experienced Accounts Payable Specialist to join our team in Van Nuys, California. This Contract to permanent position offers an excellent opportunity to contribute to critical financial operations and ensure smooth processing of accounts payable activities. The ideal candidate will bring strong attention to detail, organizational skills, and expertise in handling invoices and payments.<br><br>Responsibilities:<br>• Process and manage accounts payable transactions, ensuring accuracy and compliance with company policies.<br>• Accurately code invoices and verify account classifications to maintain precise financial records.<br>• Oversee payment methods, including Automated Clearing House (ACH) transactions and check runs.<br>• Collaborate with internal teams to resolve discrepancies and ensure timely invoice approvals.<br>• Maintain vendor accounts and address any inquiries or issues related to payments.<br>• Reconcile accounts payable reports and support month-end financial close activities.<br>• Implement and adhere to best practices for accounts payable processes.<br>• Monitor and enforce compliance with financial regulations and company procedures.<br>• Generate detailed reports to track payment status and account balances.<br>• Assist in identifying opportunities for process improvements within accounts payable operations.
