<p>Part time- 1 day/week. We are looking for a dedicated Receptionist to join our team in New York, New York. This is a long-term contract position, ideal for someone who is detail oriented, organized, and has exceptional communication skills. The role requires a strong ability to manage front desk operations and ensure a welcoming environment for clients and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and clients, ensuring a detail oriented and friendly reception area.</p><p>• Manage incoming calls using a multi-line phone system, directing them to the appropriate departments or individuals.</p><p>• Maintain an organized and efficient switchboard for handling calls across multiple lines.</p><p>• Provide support in answering inbound calls promptly and courteously.</p><p>• Assist with part-time receptionist duties as needed, including covering for other team members during their time off.</p><p>• Coordinate front desk activities such as scheduling appointments and managing visitor logs.</p><p>• Ensure the reception area is clean, organized, and representative of the company’s brand.</p><p>• Handle administrative tasks such as data entry and correspondence using Microsoft Office tools.</p><p>• Collaborate with other departments to support smooth daily operations.</p><p>• Participate in training sessions to stay updated on company processes and protocols.</p>
We are looking for an organized and detail-oriented Receptionist to join our team on a long-term contract basis in Morristown, New Jersey. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and efficient experience. If you excel in multitasking and communication, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Answer and manage calls on a multi-line phone system, including transferring calls and taking messages.<br>• Communicate effectively with staff and attorneys, ensuring accurate message delivery.<br>• Welcome and assist clients arriving for scheduled appointments, maintaining a warm and attentive demeanor.<br>• Ensure the reception area is clean, organized, and presentable at all times.<br>• Schedule and manage appointments with attention to accuracy and timeliness.<br>• Perform data entry tasks, ensuring information is correctly recorded and updated.<br>• Handle email correspondence promptly and professionally.<br>• Organize and maintain physical and electronic files for seamless accessibility.
<p>We are looking for a personable and organized Front Desk Coordinator to join our team on a contract basis located in the Greater Philadelphia Region. In this role, you will be the first point of contact for visitors and team members, ensuring a welcoming and detail-oriented office environment. This Front Desk Coordinator position offers an excellent opportunity to contribute to the smooth daily operations of our organization.</p><p><br></p><p>What you get to do every single day:</p><p>• Welcome and assist visitors and staff with courtesy and efficiency.</p><p>• Handle incoming and outgoing mail, as well as organize and distribute packages efficiently.</p><p>• Monitor office supplies and replenish inventory to maintain seamless daily operations.</p><p>• Provide administrative support, including scheduling, record maintenance, and document preparation.</p><p>• Ensure the front office area remains clean, organized, and aligned with the company's standards.</p><p>• Respond to phone calls using a multi-line system and direct inquiries appropriately.</p><p>• Assist with concierge services, addressing visitor and employee needs promptly.</p><p>• Collaborate with team members on special projects and tasks as required.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. Based in Astoria, New York, this role involves providing essential support to ensure smooth office operations. If you thrive in a dynamic environment and excel in organizational tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage day-to-day administrative tasks to maintain an organized and efficient office environment.<br>• Answer and direct incoming calls professionally, ensuring clear communication with clients and stakeholders.<br>• Perform accurate data entry tasks to update and maintain records.<br>• Handle receptionist duties, including welcoming visitors and managing front desk operations.<br>• Support team members by coordinating schedules and maintaining office supplies.<br>• Prepare and distribute correspondence, reports, and other documentation as needed.<br>• Assist in organizing meetings and events, including scheduling and logistics.<br>• Maintain confidentiality while handling sensitive information and documents.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Westville, New Jersey. This long-term contract position offers an excellent opportunity to support daily operations and contribute to an organized and efficient office environment. The ideal candidate will excel in organizational tasks, communication, and maintaining efficient workflows.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth office operations.</p><p>• Answer and manage inbound calls professionally, directing inquiries to the appropriate team members.</p><p>• Perform accurate data entry tasks to maintain up-to-date and organized records.</p><p>• Assist with receptionist duties, including greeting visitors and handling incoming correspondence.</p><p>• Coordinate schedules, meetings, and appointments for team members.</p><p>• Prepare and distribute documents, reports, and communications as needed.</p><p>• Maintain and organize office supplies to ensure availability for staff.</p><p>• Support various administrative projects and tasks, ensuring timely completion.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p>
<p>We are looking for a meticulous Administrative Assistant to support onboarding processes for new students at a career school. This is a contract position lasting approximately 4+ weeks, based in the Greater Philadelphia Region. The Administrative Assistant role requires excellent organizational skills and the ability to handle sensitive documents with care.</p><p><br></p><p>What you get to do every single day:</p><p>• Communicate effectively with students to gather necessary personal and financial documentation for the Financial Aid office.</p><p>• Ensure all documents are copied, uploaded, and filed accurately in compliance with organizational procedures.</p><p>• Perform general clerical tasks, including data entry and document management.</p><p>• Manage inbound calls and provide receptionist support as needed.</p><p>• Collaborate with other departments to ensure smooth onboarding processes.</p><p>• Address student inquiries with clarity and professionalism.</p><p>• Maintain confidentiality while handling sensitive information.</p>
We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Marlton, New Jersey. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to administrative tasks. The role will involve supporting daily office operations and ensuring smooth communication within the team.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and direct them to the appropriate departments or individuals.</p><p>• Perform accurate data entry to maintain and update company records.</p><p>• Coordinate daily office activities, ensuring efficiency and organization.</p><p>• Prepare and format documents using Microsoft Office tools, including Word, Excel, and Outlook.</p><p>• Provide receptionist support by greeting visitors and assisting with inquiries.</p><p>• Maintain confidentiality of sensitive information and adhere to company policies.</p><p>• Collaborate with team members to support various administrative projects.</p><p>• Monitor and restock office supplies as needed.</p><p>• Assist in scheduling meetings and managing calendars.</p><p>• Generate reports and summaries to support decision-making processes.</p>
We are looking for a dedicated Administrative Assistant to join our team in Brooklyn, New York, on a long-term contract basis. In this role, you will provide essential support to ensure the smooth operation of daily administrative functions. Your organizational skills, attention to detail, and ability to handle multiple tasks will be crucial in maintaining efficiency across various office activities.<br><br>Responsibilities:<br>• Manage and organize daily administrative tasks to support office operations.<br>• Answer and direct inbound calls professionally, ensuring excellent communication with clients and colleagues.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Coordinate and schedule meetings, appointments, and other events as needed.<br>• Handle receptionist duties, including greeting visitors and managing inquiries.<br>• Assist in preparing documents, reports, and presentations.<br>• Maintain office supplies and ensure inventory is well-stocked.<br>• Collaborate with team members to address and resolve administrative challenges.<br>• Uphold confidentiality and professionalism when handling sensitive information.
We are looking for a detail-oriented Administrative Assistant to support our team in Morristown, New Jersey. This is a contract position ideal for individuals who enjoy organizing, streamlining processes, and contributing to an efficient environment. The role involves handling a variety of administrative tasks to ensure smooth operations within the organization.<br><br>Responsibilities:<br>• Organize and maintain files, ensuring all documents are properly logged and tracked.<br>• Scan and digitize physical documents to create efficient and accessible electronic records.<br>• Review and revise policies to align them with current practices and organizational standards.<br>• Assist in reducing the size of policy handbooks by consolidating information while maintaining accuracy.<br>• Perform general office duties such as answering inbound calls and responding to inquiries.<br>• Support data entry tasks, ensuring information is accurately recorded and updated.<br>• Provide receptionist duties, including greeting visitors and directing them appropriately.<br>• Conduct cleanup efforts to refresh and streamline existing files and policies.
We are looking for a highly organized and proactive Office Manager to oversee the daily operations of our office in New York, New York. This Contract position requires a detail-oriented individual who can efficiently manage multiple tasks and ensure the office runs smoothly. If you have a passion for creating an optimal work environment and thrive in a fast-paced setting, we encourage you to apply.<br><br>Responsibilities:<br>• Maintain a clean, organized, and welcoming office environment to support daily operations.<br>• Monitor office supplies and inventory levels, placing orders as necessary to ensure availability.<br>• Establish and manage relationships with vendors, including ShredIt, Bevi, WB Mason, Fresh Direct, and Corporate Essentials.<br>• Oversee the procurement and restocking of snacks and beverages to meet the needs of the team.<br>• Sort and distribute incoming mail and coordinate outgoing mail processes, both electronic and physical.<br>• Collaborate with building management to resolve issues related to repairs, services, or large deliveries.<br>• Handle scheduling for conference rooms, coordinate food orders for meetings, and assist with travel arrangements.<br>• Support the planning and execution of onsite and offsite meetings, ensuring all logistics are in place.
<p><strong><em><u>This is a PART-TIME ROLE!!</u></em></strong></p><p><br></p><p><strong>Shift Schedule:</strong></p><ul><li>Part-time: Tuesday, Wednesday, and Thursday</li><li>Hours: 7:30 AM – 4:30 PM</li><li>Schedule based on busy office days</li></ul><p><strong>Job Summary:</strong></p><p>The Workplace Experience Coordinator provides exceptional front-of-house services to employees and guests. This role ensures a welcoming and professional environment by managing reception services, wayfinding, lobby appearance, visitor tracking and reporting, refreshments, campus tours, meeting support, and various workplace services as needed.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Warmly greet all employees and visitors entering the facility.</li><li>Answer phone calls in a professional and friendly manner.</li><li>Manage and maintain accurate records and logs of service requests.</li><li>Provide timely and thorough responses to employee and visitor inquiries.</li><li>Coordinate and confirm recreational, dining, and business activities.</li><li>Represent the Workplace Concierge team as the point-of-contact for the facilities team.</li><li>Follow and support property-specific security and emergency procedures.</li><li>Respond calmly and efficiently to emergency situations and make appropriate notifications.</li><li>Assist with mail and package handling, including shipping and cleaning support.</li><li>Provide support with event coordination including setup, breakdown, and delivery of supplies.</li><li>Assist with onboarding and workplace services such as office supplies and maintenance work orders.</li></ul><p><br></p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and direct them to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Manage day-to-day administrative operations, including scheduling and organizing meetings.<br>• Serve as the first point of contact by welcoming visitors and managing reception duties.<br>• Maintain and organize office records, files, and documents.<br>• Assist with correspondence, including drafting and editing emails or letters.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Provide support to various departments by facilitating communication and administrative processes.<br>• Handle confidential information with discretion and professionalism.
<p>We are looking for a detail-oriented and resourceful Executive Assistant and Office Coordinator to provide contract-based support to senior leadership in a fast-paced environment for a 1 month duration. This contract position is front desk positioned to support day to day in office needs while provide executive level support to multiple executives and lasts for one month. Involves managing administrative tasks, coordinating schedules, Maintaining Kitchen/Pantry Supplies and ensuring seamless day-to-day operations. Based in New York, NY, this role requires exceptional organizational skills and the ability to prioritize effectively. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain multiple executive calendars, scheduling meetings and ensuring effective communication with internal and external stakeholders.</p><p>• Draft, proofread, and send correspondence on behalf of executives while maintaining confidentiality.</p><p>• Prepare executives for meetings by organizing logistics, creating agendas, and tracking follow-up actions.</p><p>• Arrange domestic travel plans, including detailed itineraries and bookings.</p><p>• Process and reconcile monthly expense reports, including corporate credit card charges and travel expenses.</p><p>• Coordinate internal events, employee communications, and cross-functional initiatives.</p><p>• Oversee office supply inventory, ensuring timely restocking of kitchen and pantry items.</p><p>• Handle incoming mail, deliveries, and package notifications, responding promptly to requests.</p><p>• Partner with building management and vendors to address maintenance and service needs.</p><p>• Collaborate with IT and facilities teams to resolve workspace or equipment issues efficiently.</p>
<p>We are looking for a detail-oriented General Office Clerk to join our team in Camden, New Jersey. In this long-term contract position, you will provide essential clerical support to property managers, ensuring smooth and efficient operations. This role is ideal for someone with at least one year of experience in administrative tasks and a keen eye for organization.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain office files and records to ensure easy access and retrieval.</p><p>• Perform accurate data entry tasks to support administrative functions.</p><p>• Scan and digitize documents to maintain electronic records.</p><p>• Provide general back-office support, including handling correspondence and scheduling.</p><p>• Assist property managers with day-to-day clerical tasks.</p><p>• Prepare and format reports, spreadsheets, and other documents as needed.</p><p>• Respond to inquiries and provide information to internal staff or external stakeholders.</p><p>• Maintain office supplies inventory and ensure smooth workflow.</p><p>• Collaborate with team members to improve organizational processes.</p><p>• Handle confidential information with discretion.</p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Kingston, New Jersey. This role involves providing crucial administrative support to ensure smooth daily operations. If you have a keen eye for organization and enjoy working in a healthcare environment, this position offers an excellent opportunity to grow your skills.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized environment.<br>• Perform essential administrative tasks such as document filing, faxing, and word processing.<br>• Provide support for team projects by coordinating tasks and maintaining accurate records.<br>• Conduct online research to gather relevant information for various assignments.<br>• Prepare and edit presentations, ensuring they meet high-quality standards.<br>• Manage incoming and outgoing mail, including mail merges as necessary.<br>• Maintain office supplies and equipment to ensure uninterrupted workflow.<br>• Collaborate with team members to address operational needs and improve efficiency.<br>• Uphold confidentiality standards when handling sensitive information.<br>• Ensure all tasks are completed in compliance with organizational policies.
<p>We are looking for a General Office Clerk to join our team in Cherry Hill, New Jersey. This contract position involves performing a variety of office support tasks, including mailroom operations, supply management, and assisting with meeting room preparations. The ideal candidate will be detail-oriented, organized, and able to handle multiple responsibilities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Collect and distribute incoming mail while preparing outgoing mail for posting.</p><p>• Manage certified mail processes, including occasional trips to the post office.</p><p>• Monitor and maintain office supply inventory, ensuring timely restocking and reordering.</p><p>• Set up and clean meeting rooms as needed to support office activities.</p><p>• Scan packing slips and invoices for submission to the Chief of Office Operations.</p><p>• Perform document scanning and filing tasks to ensure organized records.</p><p>• Assist with general back-office support duties, including data entry and file organization.</p><p>• Operate office equipment such as copiers, scanners, and fax machines efficiently.</p><p>• Provide support for ad hoc administrative tasks as required.</p>
We are looking for a detail-oriented Office Assistant to join our team in Woodbridge, New Jersey. This long-term contract position offers an opportunity to contribute to the smooth operation of the office by performing administrative duties and supporting daily functions. The role will be fully onsite and requires strong organizational skills and attention to detail.<br><br>Responsibilities:<br>• Digitize and organize paper files by scanning and indexing records, including confidential information.<br>• Assist with administrative tasks related to office organization and preparation for upcoming activities.<br>• Act as a backup for invoice processing and other remote administrative tasks.<br>• Ensure conference rooms and breakroom are well-maintained and properly stocked.<br>• Manage office supply orders and maintain inventory for both office and breakroom needs.<br>• Welcome visitors, ensuring they sign in and are offered refreshments, while maintaining accurate visitor logs.<br>• Support meeting logistics, including preparation and coordination of guest needs.<br>• Provide assistance with employee engagement activities and ensure compliance procedures are upheld.
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
<p>Robert Half is looking for an Administrative Assistant to join our client's team in South Jersey. In this role, you will provide essential support to ensure smooth operations, with a focus on client coordination, project documentation, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with both internal teams and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Take comprehensive notes during client meetings, documenting decisions and action items clearly and efficiently.</li><li>Prepare and share meeting documentation, proposals, and follow-up communications to ensure seamless client engagement.</li><li>Provide administrative and project coordination support to the Director of Sales and Operations.</li><li>Keep client files, project records, and spreadsheets updated and organized for easy access.</li><li>Assist in creating high-quality presentations, detailed reports, and schedules for both clients and internal teams.</li><li>Coordinate with team members to address client needs effectively and maintain high standards of service.</li></ul>
<p>We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.</p><p>• Assist with the client intake process, including gathering relevant information and documentation.</p><p>• Obtain and manage medical records from clients as part of case preparation.</p><p>• Help clients with completing applications for Social Security disability benefits.</p><p>• Answer inbound and outbound calls, addressing client needs and scheduling appointments.</p><p>• Maintain accurate records through data entry and document management.</p><p>• Coordinate and manage email correspondence in a timely and organized manner.</p><p>• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.</p><p>• Ensure schedules are organized and appointments are confirmed for clients and staff.</p>
We are looking for a proactive Administrative Assistant to join our team in Hammonton, New Jersey. This is a long-term contract position offering an excellent opportunity to contribute to daily operations and support business leaders. The ideal candidate will demonstrate strong organizational skills and proficiency with Microsoft Office applications while excelling in a fast-paced environment.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring clear communication and prompt resolution of inquiries.<br>• Provide exceptional customer service by addressing client needs and resolving issues efficiently.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Handle email correspondence, including drafting, responding, and forwarding communications as needed.<br>• Schedule and coordinate appointments to support business operations and leadership activities.<br>• Utilize Microsoft Excel to create spreadsheets, track data, and generate reports.<br>• Prepare presentations and documents using Microsoft PowerPoint and Microsoft Word.<br>• Maintain calendars and assist in organizing meetings for team members and executives.<br>• Support administrative tasks such as filing, scanning, and document management.<br>• Collaborate with internal teams to streamline processes and enhance workflow efficiency.
<p>Robert Half is currently working a client on their search for an Office Support Admin with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Serve as the first point of contact for visitors, clients, and directing staff inquiries</p><p>· Manage calendars, schedule meetings, and coordinate appointments</p><p>· Answer and direct incoming calls</p><p>· Process timely customer orders and request</p><p>· Assist with inventory analysis</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>As an Administrative Services Coordinator, you will provide essential administrative support to a department or manager, ensuring smooth day-to-day operations. This role involves handling communications, managing documentation, and supporting internal processes.</p>
