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15 results for Workplace Coordinator in Thousand Oaks, CA

Workplace Experience Coordinator
  • Los Angeles, CA
  • onsite
  • Temporary / Contract
  • 23.75 - 27.5 USD / Hourly
  • <p>We are looking for a proactive Workplace Experience Coordinator (Part Time) to support daily office operations and provide a welcoming, organized environment for employees and visitors in Los Angeles, California. This is a Contract position expected to run for more than 30 days, with the potential for extension, and it requires onsite coverage three days per week. The ideal candidate brings strong communication skills, sound judgment, and a resourceful approach to handling workplace needs while keeping front-office and administrative tasks running smoothly.</p><p><br></p><p>Work Schedule: </p><p>Tuesday, Wednesday, Thursday</p><p>8:00 AM – 5:00 PM (Lunch: 12:00 PM – 1:00 PM)</p><p><br></p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and employees, manage the front desk experience, and serve as a reliable first point of contact for onsite workplace support.</p><p>• Answer incoming calls, direct inquiries appropriately, and ensure messages are handled promptly and professionally.</p><p>• Coordinate day-to-day office activities by maintaining organized common areas, supporting meeting readiness, and anticipating workplace needs before issues arise.</p><p>• Perform clerical and administrative tasks such as filing, record handling, data organization, and general office support.</p><p>• Scan, sort, and manage physical and digital documents to maintain accurate and accessible records.</p><p>• Communicate clearly with employees, vendors, and internal stakeholders to support smooth onsite operations and timely issue resolution.</p><p>• Use sound judgment and resourcefulness to address unexpected office requests and keep daily workplace services running efficiently.</p>
  • 2026-06-08T00:00:00Z
Human Resources (HR) Coordinator
  • Pasadena, CA
  • onsite
  • Temporary / Contract
  • 22 - 25 USD / Hourly
  • <p>We are looking for a detail-oriented Human Resources (HR) Coordinator to support core HR operations for a position based in Pasadena, California. This role plays an important part in maintaining accurate employee records, coordinating compliance-related processes, and delivering timely assistance to employees and internal partners. The ideal candidate brings strong organizational skills, experience with HR systems, and the ability to manage sensitive information with professionalism and care.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Manage employee documentation and maintain organized personnel records to support compliance with applicable policies and regulations.</p><p>• Coordinate staff change transactions and ensure updates are completed accurately and within established deadlines in HR systems.</p><p>• Assist with HR, payroll, and compliance reviews by validating records, identifying discrepancies, and updating information as needed.</p><p>• Handle background screening, occupational health documentation, I-9 processing, and other employment compliance activities.</p><p>• Prepare unemployment insurance paperwork and respond to related administrative requests from external agencies or representatives.</p><p>• Support offboarding activities by processing termination-related steps and distributing required exit documents.</p><p>• Respond to employee inquiries through the HR ticketing system with a strong customer service focus and timely follow-up.</p><p>• Draft and distribute routine HR correspondence and provide additional administrative support for shared services projects as assigned.</p><p><br></p><p><strong>Qualifications:</strong> Health, Dental, Vision, 401k, and Sick Time Off. </p>
  • 2026-06-18T00:00:00Z
Payroll/HR Coordinator
  • Santa Barbara, CA
  • onsite
  • Temporary / Contract
  • 26 - 32 USD / Hourly
  • We are looking for a detail-oriented Payroll/HR Coordinator to support payroll and human resources operations for a busy workplace in California. This Long-term Contract position is ideal for someone who can balance accuracy, confidentiality, and responsiveness while handling multiple priorities throughout the day. The successful candidate will contribute to employee support processes, maintain organized records, and help ensure payroll and benefits activities run smoothly.<br><br>Responsibilities:<br>• Manage bi-weekly payroll processing with careful attention to accuracy, timelines, deductions, and employee changes.<br>• Coordinate onboarding activities for new employees, including preparing documentation and guiding employees through required forms and processes.<br>• Administer employee benefits and 401(k) programs by supporting enrollments, updates, and routine inquiries.<br>• Build, organize, and safeguard confidential personnel records in compliance with company practices and applicable requirements.<br>• Provide recruiting support by assisting with staffing coordination, candidate communication, and related administrative tasks.<br>• Handle payroll-related items such as garnishments, status updates, and other employee record changes as needed.<br>• Partner with internal teams to respond to HR and payroll questions while maintaining a high level of professionalism and discretion.
  • 2026-06-24T00:00:00Z
Office Svcs Coordinator
  • Woodland Hills, CA
  • onsite
  • Temporary / Contract
  • 20 - 22 USD / Hourly
  • We are looking for an Office Services Coordinator to support daily administrative operations for an on-site team. This is a contract position expected to run for 2 months, created to provide leave coverage while maintaining smooth office support. The person in this role will handle records, respond to routine requests, and keep office systems organized through accurate and timely execution of assigned tasks.<br><br>Responsibilities:<br>• Maintain organized filing, mailing, and database records to support efficient day-to-day office operations.<br>• Prepare, sort, copy, and file business documents and related records with a high level of accuracy.<br>• Review files and administrative documents to gather information and provide timely responses to internal requests.<br>• Address routine questions and concerns from colleagues, clients, and supervisors in a thorough and courteous manner.<br>• Interpret written instructions, short correspondence, and internal notes to complete assigned work correctly.<br>• Follow established office procedures to resolve straightforward administrative issues with consistency and attention to detail.<br>• Produce assigned deliverables by adhering to defined processes under close guidance and supervision.<br>• Support general office coordination tasks that help maintain smooth workflow across the business function.
  • 2026-05-26T00:00:00Z
Logistics Coordinator
  • Torrance, CA
  • onsite
  • Permanent / Full Time
  • 52000 - 56160 USD / Yearly
  • We are looking for a Logistics Coordinator to oversee domestic and international freight activity for shipments moving by ocean, air, and ground. This position plays a key role in keeping cargo moving on schedule, maintaining accurate trade documentation, and supporting customers with timely communication throughout the shipping process. Based in Torrance, California, the role requires strong coordination skills, sound knowledge of import and export procedures, and a proactive approach to resolving transportation issues.<br><br>Responsibilities:<br>• Manage import and export shipments from initial booking through final delivery across ocean, air, and domestic transportation channels.<br>• Arrange transportation services by working with carriers, trucking providers, and other logistics partners to meet service expectations and budget targets.<br>• Prepare, review, and process shipping and customs-related documents such as bills of lading, commercial invoices, arrival notices, entry paperwork, and security filings.<br>• Monitor shipment progress and communicate clear status updates to customers, vendors, brokers, and internal stakeholders.<br>• Coordinate pickups, deliveries, and drayage or trucking activity to ensure cargo reaches required destinations within customer timeframes.<br>• Create delivery orders, customer invoices, shipment reports, and other operational records needed to support daily logistics activity.<br>• Complete required regulatory and in-transit filings accurately and within established deadlines, including bond and transfer documentation when applicable.<br>• Support export operations by handling bookings, preparing export paperwork, submitting required filings, and following shipments through completion.<br>• Develop freight pricing by gathering transportation costs from carriers, truckers, and customs brokers and preparing customer quotations.<br>• Address service failures, damage claims, shortages, and shipment discrepancies while maintaining organized files and assisting other offices when needed.
  • 2026-06-04T00:00:00Z
Accounting Coordinator
  • North Hollywood, CA
  • onsite
  • Permanent / Full Time
  • 60000 - 70000 USD / Yearly
  • <p>Accounting Coordinator</p><p><strong>Location:</strong> North Hollywood, CA (On-site)</p><p>Our client, a <strong>growing manufacturing firm</strong> in the North Hollywood area, is seeking a detail-oriented and proactive <strong>Accounting Coordinator</strong> to support accounting, administrative, and operational functions. This role is ideal for a candidate who enjoys wearing multiple hats, thrives in a fast-paced environment, and is looking for long-term growth within a stable and expanding organization.</p><p>The Accounting Coordinator will play a key role in day-to-day financial operations while also supporting HR, customer service, and production teams to ensure smooth business processes.</p><p>Key Responsibilities:</p><ul><li>Process <strong>accounts payable and accounts receivable</strong> transactions accurately and on time</li><li>Prepare customer invoices, track payments, and maintain organized financial documentation</li><li>Assist with account reconciliations and ensure data accuracy within accounting systems</li><li>Maintain vendor and customer accounts, addressing inquiries and resolving discrepancies</li><li>Organize office records and support daily administrative operations</li><li>Coordinate schedules, documentation, and internal communications for leadership and staff</li><li>Support <strong>HR-related functions</strong>, including onboarding, employee recordkeeping, and compliance documentation</li><li>Partner with production and operations teams to ensure accurate data entry for inventory and order processing</li><li>Provide responsive customer service by handling inquiries, processing orders, and updating order statuses</li><li>Utilize <strong>Microsoft Office (Excel, Word, Outlook)</strong> to prepare reports, spreadsheets, and correspondence</li></ul><p>Qualifications:</p><ul><li>Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred</li><li><strong>2+ years of experience</strong> in accounting coordination, bookkeeping, or office administration</li><li>Working knowledge of <strong>AP/AR and basic accounting principles</strong></li><li>Strong attention to detail and organizational skills</li><li>Ability to multitask and prioritize in a dynamic manufacturing environment</li><li>Proficient in Microsoft Office; experience with accounting or ERP systems is a plus</li><li>Strong communication and customer service skills</li><li>Eagerness to learn and grow within a team-oriented company</li></ul><p>Why Join?</p><ul><li>Join a <strong>growing manufacturing company</strong> with long-term stability</li><li>Opportunity to gain exposure across <strong>accounting, HR, and operations</strong></li><li>Supportive team environment with room for professional development</li><li>Hands-on role with increasing responsibility as the company grows</li></ul><p><br></p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you&#39;re not currently working with anyone at Robert Half, please click &quot;Apply&quot; or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013344697. email resume to [email protected]</p>
  • 2026-06-17T00:00:00Z
HR Coordinator
  • Westwood, CA
  • onsite
  • Temporary / Contract
  • 25 - 32 USD / Hourly
  • <p>We are seeking a highly organized and detail-oriented temporary HR Coordinator to support the Human Resources team in West LA. This role is ideal for someone with prior HR support experience who can help manage day-to-day HR operations, employee documentation, onboarding coordination, and administrative processes in a fast-paced environment. The HR Coordinator will play a key role in supporting HR functions while maintaining accuracy, confidentiality, and professionalism.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Coordinate and support daily Human Resources operations</li><li>Assist with onboarding, new hire paperwork, and orientation scheduling</li><li>Maintain and update employee records and HR files</li><li>Coordinate interviews, meetings, and HR-related appointments</li><li>Support benefits administration and other employee-related processes</li><li>Prepare employment documents, reports, and correspondence</li><li>Enter and maintain data in HR systems and databases</li><li>Respond to employee questions and direct inquiries appropriately</li><li>Assist with compliance-related documentation and recordkeeping</li><li>Support special HR projects and general administrative tasks as needed</li></ul><p><br></p>
  • 2026-06-11T00:00:00Z
HR Coordinator
  • Los Angeles, CA
  • onsite
  • Temporary to Hire
  • 22 - 26 USD / Hourly
  • <p>We are looking for an organized HR Coordinator to support daily human resources operations for a healthcare organization. This HR Coordinator position is ideal for someone who enjoys balancing employee support, administrative coordination, and accurate record management in a fast-paced environment. The role will contribute to onboarding, recruitment logistics, compliance documentation, and general HR department support while helping maintain a welcoming experience for employees and candidates.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Support the day-to-day administrative needs of the human resources team, including responding to inquiries and directing requests to the appropriate contacts.</p><p>• Maintain employee information and HR system records with a strong focus on accuracy, confidentiality, and timely updates.</p><p>• Assist with onboarding and separation processes by preparing paperwork, organizing personnel files, and ensuring required documentation is complete.</p><p>• Coordinate recruiting activities by scheduling interviews, monitoring candidate progress, and helping keep hiring workflows on track.</p><p>• Manage employment-related records such as I-9 forms and personnel documents in accordance with established compliance standards.</p><p>• Perform clerical and office support tasks, including scanning, filing, copying, mailing, and preparing routine documents.</p><p>• Help facilitate HR programs and processes by supporting performance review activities, internal communications, and reporting needs.</p><p>• Arrange meetings, calendars, and other HR-related appointments while keeping department activities organized and efficient.</p><p>• Contribute to audit readiness and policy compliance by maintaining orderly, current, and accessible records.</p><p>• Provide additional administrative assistance and complete special projects as assigned to support departmental priorities.</p><p><br></p><p><strong>Benefits:</strong> Health, Dental, Vision, 401k, and Sick Time Off. </p>
  • 2026-06-25T00:00:00Z
HR Coordinator
  • Culver City, CA
  • onsite
  • Temporary / Contract
  • 20 - 30 USD / Hourly
  • <p>A non-profit in Culver City is looking for a temporary Part-Time HR Coordinator to support the HR department. This is a 1–2-month, onsite role that will be 20 hours per week with the chance of turning into a permanent full-time role. You will assist the HR team with employee files, data entry, scanning, scheduling, and additional administrative tasks as needed. At least 2 years of HR experience is required. Hours are either 8-12PM or 1-5PM Monday - Friday. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate employee training sessions, communicate attendance expectations, and maintain accurate completion records within learning and tracking systems.</p><p>• Support personnel changes by preparing HR documentation, routing approvals, and following through to ensure timely processing with the appropriate internal teams.</p><p>• Maintain HR data integrity by updating records, preparing reports, and organizing documentation for leadership, vendors, funders, and regulatory purposes.</p><p>• Assist with onboarding activities for new employees, including orientation support and employee badge preparation or replacement.</p><p>• Help develop and deliver HR-related training materials and presentations under the guidance of HR leadership.</p><p>• Respond to HR questions from employees and external parties with professionalism, discretion, and timely follow-up.</p><p>• Monitor compliance items such as medical clearances, licenses, and other time-sensitive employment requirements, and communicate with employees and supervisors regarding updates.</p><p>• Contribute to recurring and special HR projects such as open enrollment support, audits, employee file reviews, mailings, and other administrative initiatives.</p><p>• Prepare routine employment-related paperwork, including verification requests and unemployment documentation, in accordance with established procedures.</p><p>• Provide task guidance to assigned trainees as needed by organizing work in advance and explaining assignments clearly.</p>
  • 2026-06-23T00:00:00Z
Project Coordinator
  • El Segundo, CA
  • onsite
  • Temporary to Hire
  • 33.25 - 38.5 USD / Hourly
  • <p>We are seeking a highly organized Administrative Project Coordinator to support our Value-Added Products team. This role is ideal for an administrative professional who excels at managing timelines, coordinating documentation, tracking project deliverables, and supporting communication between internal teams, international manufacturing partners, vendors, and customers.</p><p>The position is heavily focused on administrative coordination, project tracking, documentation management, pricing support, and logistics administration. The successful candidate will be responsible for ensuring projects move smoothly from concept through commercialization by maintaining accurate records, coordinating information, and keeping stakeholders aligned on key deadlines and deliverables.</p><p>Administrative &amp; Project Support</p><ul><li>Provide administrative support for multiple product development and commercialization projects simultaneously.</li><li>Maintain project timelines, trackers, status reports, and action-item logs to ensure deadlines are met.</li><li>Coordinate meetings, prepare agendas, document meeting notes, and distribute follow-up action items.</li><li>Organize and maintain project files, customer records, specifications, presentations, and supporting documentation.</li><li>Monitor project milestones and proactively follow up with stakeholders regarding outstanding deliverables.</li></ul><p>Documentation &amp; Logistics Administration</p><ul><li>Manage high-volume documentation related to international shipments, freight forwarding, customs compliance, tariffs, product specifications, and customer submissions.</li><li>Coordinate and track product samples, ensuring accurate documentation, shipment processing, delivery tracking, and customer receipt confirmation.</li><li>Maintain records related to production schedules, shipping timelines, certifications, packaging specifications, and regulatory documentation.</li><li>Assist with preparation and review of commercial invoices, packing lists, freight documentation, and other shipment-related paperwork.</li><li>Support communication with freight forwarders, vendors, factories, and logistics partners to ensure timely execution of shipments and projects.</li></ul><p>Pricing &amp; Commercial Support</p><ul><li>Coordinate pricing requests and gather information from internal teams to support customer proposals and new business opportunities.</li><li>Assist with maintaining pricing files, cost worksheets, customer submissions, and proposal documentation.</li><li>Ensure customer-facing materials are accurate, complete, and submitted according to established timelines.</li><li>Support preparation of customer presentations, sell sheets, and commercialization materials.</li></ul><p>Cross-Functional Coordination</p><ul><li>Serve as an administrative liaison between Sales, Marketing, Operations, Supply Chain, R&amp;D, Finance, international factory partners, and customers.</li><li>Facilitate communication between stakeholders to ensure project updates, requests, and approvals are completed efficiently.</li><li>Follow up on outstanding tasks and help drive projects forward through strong organization and attention to detail.</li><li>Provide regular project status updates and reporting to leadership.</li></ul><p><br></p>
  • 2026-06-23T00:00:00Z
Facilities Operations Coordinator
  • Los Angeles, CA
  • onsite
  • Temporary / Contract
  • 26 - 31 USD / Hourly
  • <p>We are seeking a dependable and organized Facilities Operations Coordinator to support the daily operations of a nonprofit organization&#39;s administrative offices. This onsite role is responsible for ensuring the facility remains safe, functional, and well maintained while coordinating vendors, managing office services, and supporting employees with day-to-day facility needs. The ideal candidate is proactive, customer service driven, and thrives in a fast-paced environment. Facilities coordinators in nonprofit environments commonly oversee vendor management, maintenance coordination, safety compliance, office operations, and administrative support. </p><p>Key Responsibilities</p><ul><li>Coordinate daily facility operations and respond to maintenance requests.</li><li>Submit, monitor, and close work orders for building repairs and preventative maintenance.</li><li>Serve as the primary contact for janitorial, landscaping, HVAC, plumbing, electrical, and other service vendors.</li><li>Schedule vendor visits and ensure work is completed accurately and on time.</li><li>Conduct routine facility inspections to identify maintenance or safety concerns.</li><li>Maintain inventory of office, janitorial, and facility supplies.</li><li>Coordinate office moves, workstation setups, furniture installations, and conference room arrangements.</li><li>Support employee onboarding by preparing workstations and office equipment.</li><li>Process facilities invoices, purchase orders, and vendor documentation.</li><li>Maintain service contracts, maintenance records, warranties, and compliance documentation.</li><li>Assist with workplace safety programs, emergency preparedness, and OSHA compliance.</li><li>Coordinate fire inspections, alarm testing, and other required building inspections.</li><li>Support company meetings, training sessions, and special events by arranging room setups and logistics.</li><li>Partner with IT, HR, Finance, and leadership to support day-to-day operational needs.</li><li>Track facilities budgets, expenses, and vendor performance.</li><li>Recommend process improvements that enhance workplace efficiency and employee experience.</li><li>Perform additional administrative and facilities-related duties as assigned.</li></ul><p> </p><p><br></p>
  • 2026-06-24T00:00:00Z
Development Coordinator
  • Santa Barbara, CA
  • onsite
  • Temporary / Contract
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a Development Coordinator to support fundraising and administrative operations for a home health organization in Santa Barbara, California. This Long-term Contract position is ideal for someone who brings strong organizational skills, communicates professionally with donors and community contacts, and can keep day-to-day activities running smoothly. The role combines calendar coordination, event support, donor-related administration, and responsive front-line communication in a mission-driven environment.<br><br>Responsibilities:<br>• Manage daily administrative activities, including scheduling, document preparation, correspondence, and general office coordination.<br>• Serve as a first point of contact for incoming calls, providing courteous assistance, directing inquiries appropriately, and relaying messages in a timely manner.<br>• Coordinate calendars, appointments, and meetings to help leadership and team members stay organized and on schedule.<br>• Support fundraising efforts by maintaining donor-related records, preparing outreach materials, and assisting with follow-up communications.<br>• Help plan and execute events by tracking logistics, coordinating vendors or participants, and ensuring details are handled efficiently.<br>• Prepare reports, spreadsheets, and other administrative materials to support development and operational initiatives.<br>• Maintain accurate files and databases while ensuring information is organized, current, and accessible to the appropriate team members.<br>• Provide administrative support for department projects and assist with process updates or operational changes as needed.
  • 2026-06-23T00:00:00Z
Clinic Coordinator
  • Encino, CA
  • onsite
  • Temporary / Contract
  • 22 - 25 USD / Hourly
  • <p>We are looking for a Clinic Coordinator to support a busy neurosurgery practice in California. This Clinic Coordinator position is ideal for someone who combines strong front desk coordination skills with a patient-focused approach and the ability to keep daily clinic operations organized. Working closely with the provider and clinical staff, this person will help create a smooth experience for patients while ensuring administrative processes are handled accurately and efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Coordinate patient visits by arranging new appointments, return visits, and procedure-related scheduling while helping maintain an efficient daily flow.</p><p>• Serve as a central point of contact for patients, the provider, and outside medical offices to ensure timely and attentive communication.</p><p>• Update, organize, and safeguard patient documentation in electronic records systems with close attention to accuracy and confidentiality.</p><p>• Review insurance information, assist with authorization-related follow-up, and respond to routine billing questions from patients.</p><p>• Help keep front office and exam room operations running effectively by monitoring supplies, supporting room readiness, and managing the provider calendar.</p><p>• Handle incoming calls, greet visitors, and provide courteous front desk support that reflects a high standard of patient service.</p><p>• Perform general administrative duties such as data entry, file organization, correspondence, and other office support tasks as needed by the clinical team.</p><p><br></p><p><strong>Benefits:</strong> Health, Dental, Vision, 401k, and Sick Time Off.</p>
  • 2026-06-22T00:00:00Z
Part-Time Administrative & Financial Coordinator
  • Los Angeles, CA
  • onsite
  • Temporary / Contract
  • 22 - 26 USD / Hourly
  • <p><strong>Higher Education Institution | 20 Hours per Week</strong></p><p>Our client, a well-respected higher education institution, is seeking a highly organized and detail-oriented Administrative &amp; Financial Coordinator to provide critical departmental support during a leave of absence. This is an excellent opportunity for a professional who enjoys balancing administrative operations, financial coordination, procurement activities, and stakeholder support within a collaborative academic environment.</p><p>The selected candidate will serve as a key resource for departmental operations, helping ensure continuity of business processes, financial compliance, and administrative efficiency. This role requires strong experience with Workday, financial reconciliations, budgeting, procurement, and invoice processing, along with the ability to work independently while supporting multiple priorities.</p><p>Key Responsibilities</p><p>Financial Administration &amp; Reconciliations</p><ul><li>Perform regular Workday reconciliations to ensure financial accuracy and compliance.</li><li>Monitor departmental budgets and assist with budget tracking, forecasting, and reporting activities.</li><li>Review and reconcile financial transactions, account balances, and departmental expenditures.</li><li>Generate reports and assist leadership with financial data analysis as needed.</li></ul><p>Accounts Payable &amp; Expense Management</p><ul><li>Process and track invoices for payment in accordance with institutional policies and procedures.</li><li>Review and process employee expense reports for accuracy and compliance.</li><li>Coordinate with vendors, internal departments, and finance teams to resolve payment discrepancies.</li><li>Maintain accurate financial documentation and records.</li></ul><p>Procurement &amp; Purchasing Support</p><ul><li>Support procurement and purchasing activities, including requisition preparation and purchase order processing.</li><li>Coordinate with vendors regarding quotes, pricing, orders, and delivery schedules.</li><li>Ensure procurement activities comply with organizational policies and budget requirements.</li><li>Track purchases and maintain procurement records.</li></ul><p>Administrative Operations</p><ul><li>Maintain office supply inventory and coordinate replenishment to support departmental operations.</li><li>Provide general administrative support, including document management, scheduling assistance, and records maintenance.</li><li>Assist with special projects and departmental initiatives as assigned.</li><li>Serve as a resource for internal stakeholders regarding administrative and financial processes.</li></ul><p>Student Worker Coordination</p><ul><li>Support recruitment efforts for student workers.</li><li>Assist with onboarding, scheduling, and administrative coordination of student employees.</li><li>Maintain documentation and records related to student worker employment.</li></ul><p><br></p>
  • 2026-06-09T00:00:00Z
Quality Assurance Coordinator
  • El Segundo, CA
  • onsite
  • Temporary to Hire
  • 25 - 30 USD / Hourly
  • <p>Quality Assurance Coordinator</p><p>Position Summary</p><p>The Quality Assurance Coordinator is responsible for supporting customer quality assurance programs through documentation management, regulatory compliance, supplier coordination, and quality systems administration. This role serves as a key liaison between customers, suppliers, and internal teams to ensure product documentation is accurate, compliant, and completed on time. The ideal candidate is highly organized, detail-oriented, and enjoys managing multiple projects in a fast-paced food manufacturing environment.</p><p>Essential Responsibilities</p><p>Customer QA Platform Management (50%)</p><ul><li>Maintain and update customer web-based quality assurance platforms by uploading product specifications, technical documentation, certifications, and regulatory records.</li><li>Ensure customer portals remain current, accurate, and compliant with customer requirements and internal quality standards.</li><li>Coordinate with domestic and international suppliers to obtain required documentation and certifications.</li><li>Communicate project timelines, documentation requirements, and deadlines to suppliers and internal stakeholders.</li><li>Monitor outstanding documentation requests and proactively follow up to ensure timely completion.</li><li>Escalate delays or documentation issues to Quality Assurance leadership as needed.</li></ul><p>Documentation &amp; Administrative Support (20%)</p><ul><li>Review and organize supplier technical documentation for completeness and accuracy.</li><li>Assist with maintaining product specifications and supporting documentation for new and existing products.</li><li>Coordinate updates to technical documentation to align with FDA regulations, customer requirements, and company quality standards.</li><li>Support documentation related to HACCP, FSMA, MSC, ASC, BAP, and other applicable food safety programs.</li><li>Maintain organized electronic records and quality documentation.</li></ul><p>SAP &amp; Quality Systems Support (10%)</p><ul><li>Perform QA-related SAP transactions including batch reviews, quality holds, and product release activities.</li><li>Verify product traceability information and maintain accurate system records.</li><li>Support quality data entry and system updates to ensure inventory and quality information remains accurate.</li></ul><p>Test Kitchen &amp; Product Sample Support (5%)</p><ul><li>Assist with receiving, organizing, and evaluating product samples.</li><li>Conduct basic product inspections for seafood and value-added products.</li><li>Maintain cleanliness, organization, and inventory of the test kitchen and sample storage areas.</li></ul><p>Continuous Improvement &amp; Special Projects (10%)</p><ul><li>Participate in quality improvement initiatives to enhance documentation processes and operational efficiency.</li><li>Assist with special projects, audits, and quality-related assignments as needed.</li></ul><p>Team Support (5%)</p><ul><li>Provide administrative and documentation support to the Quality Assurance team during vacations, absences, or peak workloads.</li><li>Cross-train on departmental processes to ensure continuity of quality documentation and project workflows.</li></ul><p><br></p>
  • 2026-06-24T00:00:00Z