Add your latest resume to match with open positions.

4 results for Project Assistantcoordinator in Thousand Oaks, CA

Project Assistant

Canoga Park, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a detail-oriented Project Assistant to support project coordination and executive scheduling in California. This contract opportunity is ideal for someone with experience in the construction or a similar industry who can keep priorities organized, communication moving, and documentation accurate. The role is fully onsite and offers a permanent Monday through Friday schedule while partnering with internal teams and external stakeholders to help projects stay on track. Responsibilities: • Coordinate the Director’s calendar by organizing appointments, meetings, and schedule changes to support daily priorities and project deadlines. • Arrange business travel plans, build itineraries, and confirm logistics to ensure efficient and well-planned trips. • Prepare clear emails, letters, and follow-up messages for customers, architects, contractors, distributors, and team members across the organization. • Monitor outstanding tasks, document next steps, and follow through with the appropriate parties to help keep open items moving to completion. • Maintain project files, technical records, and digital documentation in an organized manner for easy access and accuracy. • Support the preparation and distribution of samples, submittals, specifications, and product-related information requested by internal or external partners. • Create meeting summaries, status updates, reports, and technical overviews that clearly capture key discussions and action items. • Assist with drafting, updating, and organizing procedures, workflows, standard operating procedures, product specifications, technical data sheets, and installation-related documents. • Contribute to special assignments, process improvement efforts, research tasks, and cross-functional initiatives that strengthen departmental consistency and efficiency.
2026-07-07T00:00:00Z

Project Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a Project Administrative Assistant to support key initiatives. This Long-term Contract position will provide day-to-day administrative coordination for two project teams, with a strong focus on maintaining accurate client records and supporting documentation workflows. The ideal candidate brings strong organizational ability, sound judgment, and a genuine interest in community-based services. Responsibilities:• Maintain and organize both electronic and paper client records, ensuring files are complete, accurate, and easy to retrieve.• Scan, upload, label, and track documentation to support consistent recordkeeping across project activities.• Provide general administrative support such as data entry, document preparation, copying, filing, and routine correspondence.• Assist two project teams with scheduling, coordination, and day-to-day office tasks that keep operations running smoothly.• Research community-based resources, including housing options, shelter programs, healthcare services, employment support, and other local assistance programs.• Help connect team members and clients with urgent support services when immediate needs arise.• Communicate professionally with staff, partners, and callers while handling inbound inquiries and front-office style administrative tasks.• Support project leadership with organized reporting materials and other administrative deliverables as needed.
2026-07-09T00:00:00Z

Administrative Coordinator

Woodland Hills, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for an Administrative Coordinator to provide day-to-day support to the Director of Development in Woodland Hills, California. This Long-term Contract opportunity is ideal for a detail-oriented individual who can manage administrative workflows, maintain accurate donor information, and keep schedules and communications organized. The role calls for someone who is comfortable handling a high volume of data entry while supporting a busy development function with efficiency. Responsibilities: • Provide direct administrative support to the Director of Development by coordinating daily activities and helping manage priorities. • Maintain and update donor records with a high degree of accuracy, including extensive data entry and database upkeep. • Organize calendars, arrange meetings, and coordinate scheduling to ensure timely follow-through on development activities. • Answer inbound calls, respond to routine inquiries, and route messages to the appropriate contacts in a courteous manner. • Prepare correspondence, reports, and other administrative documents needed to support fundraising and departmental operations. • Monitor office workflows, track key tasks, and assist with follow-up to help keep projects and communications on schedule.
2026-07-08T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We're working with an entertainment company who are looking for assistance with an upcoming project. You'll be responsible for assisting with data entry, event set up and project support. This is an onsite job in Culver City, CA
2026-07-02T00:00:00Z