Results for Office Services Specialist Jobs in Thousand Oaks, CA

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Office Manager

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-10-05T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-10-05T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Chatsworth, California. This is a Contract position suited for someone who enjoys keeping an office organized, assisting visitors and callers, and handling essential clerical tasks with accuracy. The ideal candidate brings a detail-oriented approach, strong attention to detail, and the ability to manage multiple priorities in a busy office environment. Responsibilities:• Welcome visitors, provide front-desk support, and help create a positive and welcoming experience for staff, guests, and community members.• Answer inbound phone calls, route messages to the appropriate contacts, and respond to routine inquiries in a courteous and timely manner.• Scan, organize, and file paper and digital documents to maintain accurate and accessible office records.• Perform a range of administrative support tasks such as data entry, document preparation, copying, and general office coordination.• Maintain orderly office areas and assist with day-to-day clerical activities that keep operations running smoothly.• Support scheduling, correspondence, and other basic office needs as assigned by supervisors or team members.
2026-10-14T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 20.5 USD / Hourly
An Internationally recognized architecture, planning, urban design and landscape architecture firm in the Mid-Wilshire area seeks an Office Assistant to work temporarily. As the Office Assistant, you will be responsible for greeting guests and clients, picking up lunch daily for the partners (a car is required), and setting up for meetings. Additional duties will include making sure the kitchen is tidy such, making the coffee each morning, and loading the dishwasher. Need someone that can team up with the other office assistant that can help archiving documents, lifting project rolls and project boxes as well. Hours are 8:30am-5:30pm and parking is covered.
2026-10-06T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
A venture capital firm in West LA is seeking a polished, temporary Office Assistant to provide front office and administrative support. This individual will serve as the primary point of contact for visitors and help ensure the office runs smoothly on a day-to-day basis. Role is onsite Mon - Friday, hours are 8-5, parking covered. Key Responsibilities<ul><li>Greet visitors and manage guest check-in procedures.</li><li>Maintain conference rooms and common areas.</li><li>Oversee kitchen organization, including stocking beverages and supplies.</li><li>Order groceries and office refreshments.</li><li>Empty dishwasher and maintain coffee stations.</li><li>Assist with Monday lunch coordination.</li><li>Support general office operations and administrative projects as needed.</li><li>Provide exceptional customer service while maintaining a welcoming office environment.</li></ul>
2026-10-14T00:00:00Z

Office Services Coordinator - Level 1

El Segundo, CA
onsite
Temporary / Contract
22 - 22.5 USD / Hourly
We are looking for a motivated Office Services Coordinator - Level 1 to support daily front-of-office operations. This is an in-person Contract position for an initial 2-month assignment, with potential for extension, ideal for someone who enjoys creating a welcoming workplace experience and assisting with administrative tasks. The role is well suited to a service-oriented team member who can manage routine responsibilities efficiently while maintaining an organized and welcoming environment. Responsibilities: • Welcome visitors, answer incoming calls, and guide employees and guests to the appropriate contacts or areas. • Organize conference room schedules and help coordinate onsite meetings and workplace events for internal and external participants. • Keep the front desk, reception zone, and shared office spaces neat, presentable, and ready for daily use. • Receive packages, sort mail, and arrange courier support to ensure timely distribution of materials. • Provide day-to-day administrative assistance to the workplace experience team, following established processes and service standards. • Handle routine tasks with accuracy and consistency, using clear procedures to address straightforward requests and issues. • Communicate basic information clearly to employees, visitors, and vendors while delivering effective front-desk support.
2026-09-30T00:00:00Z

Receptionist - Office Coordinator

El Segundo, CA
onsite
Temporary to Hire
28 - 31 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily administrative operations for a team in California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping an office organized, communicating with a wide range of stakeholders, and helping business activities run smoothly. The right candidate will bring strong coordination skills, professionalism, and prior exposure to commercial real estate, property management, or a related environment. Responsibilities:• Coordinate front-office and administrative activities, including managing schedules, handling correspondence, and maintaining organized records.• Support day-to-day office operations by preparing documents, tracking key information, and ensuring supplies and shared spaces are well managed.• Assist with tenant, vendor, or client communications by responding to inquiries, relaying updates, and directing requests to the appropriate team members.• Prepare reports, letters, and other business materials with accuracy and professionalism.• Help organize meetings, appointments, and office events, including calendar management and logistical support.• Maintain digital and physical filing systems so important documents remain accessible, current, and properly stored.• Provide administrative support to real estate or property management teams, including data entry, document coordination, and follow-up on outstanding items.• Contribute to process efficiency by identifying routine administrative needs and helping keep workflows on track.
2026-09-28T00:00:00Z

IT Business Operations Coordinator

Santa Monica, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an IT Business Operations Coordinator to join our team in California in a contract capacity with the potential to become permanent. This position supports the day-to-day operational backbone of IT by overseeing vendor billing, software licensing, purchasing coordination, and documentation with a strong focus on accuracy and follow-through. The ideal candidate is comfortable working across Finance, HR, Accounts Payable, and external partners while keeping spending, renewals, and records organized and audit-ready. Responsibilities: • Review and route invoices related to technology purchases and services, ensuring charges are accurate and properly documented before payment. • Monitor ongoing vendor billing schedules, investigate irregular charges, and work with internal teams or suppliers to resolve issues promptly. • Keep detailed cost records and contribute to recurring budget summaries for monthly and quarterly financial tracking. • Partner with Accounts Payable to help maintain timely processing of IT-related payments and clear outstanding billing concerns. • Manage software entitlement records for platforms such as Microsoft 365, Adobe, and other business tools, including tracking assigned and available licenses. • Oversee renewal timelines for software agreements and service contracts so coverage remains uninterrupted and key dates are not missed. • Assist with purchasing activities by collecting vendor quotes, preparing purchase requests, and following orders through delivery and completion. • Maintain organized vendor files, contract records, and supporting documentation so information is current, accessible, and ready for audit or compliance review. • Coordinate user provisioning and deprovisioning tasks tied to onboarding and offboarding, including access to applications and license assignments. • Produce regular reporting on IT expenditures, license usage, and vendor commitments while identifying opportunities to improve workflow efficiency and reduce manual effort.
2026-10-14T00:00:00Z

8 results for Office Services Specialist in Thousand Oaks, CA