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9 results for Office Services Specialist in Thousand Oaks, CA

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day administrative and operational services for a client site in Santa Monica, California. This Contract position is ideal for someone who enjoys a fast-moving environment and takes pride in delivering dependable copy, mail, scanning, and workplace support. The role requires strong customer service, careful handling of sensitive materials, and the ability to balance multiple requests while maintaining quality and turnaround expectations. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work accurately before production begins. • Provide copy, printing, scanning, mail, and intake support across both physical and digital workflows while following established service standards. • Organize tasks based on urgency and committed delivery times to ensure completed work reaches clients and internal teams on schedule. • Monitor the quality of completed assignments, checking for accuracy and consistency in your own output and assisting with quality review when needed. • Communicate proactively with supervisors and clients regarding deadlines, request changes, service issues, or questions that may affect completion times. • Resolve routine equipment and production issues, replenish paper and toner, and keep machines ready for daily use. • Handle confidential documents with discretion and follow company and client policies for secure processing and distribution. • Support additional workplace services, which may include reception, hospitality, audio/visual assistance, or other back-office functions as business needs change.
2026-07-20T00:00:00Z

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and document service operations for a client site. This long-term contract opportunity is ideal for someone with prior office support experience who enjoys delivering dependable service in a fast-paced, detail-oriented environment. The role contributes to copy, mail, scanning, hospitality, reception, and related back-office functions while maintaining accuracy, confidentiality, and strong client service standards. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and maintaining accurate service records. • Complete copying, scanning, mail handling, and document intake tasks in line with site procedures and expected turnaround times. • Organize work by urgency and delivery commitments to ensure assignments are processed efficiently and on schedule. • Communicate proactively with clients and leadership regarding request status, deadlines, or issues that may affect completion. • Resolve routine equipment and production problems and escalate more complex concerns when additional support is needed. • Perform quality checks on completed work to confirm accuracy, presentation, and adherence to client expectations. • Replenish paper, toner, and other operational supplies to keep equipment ready for continuous use. • Handle confidential materials with discretion and follow company and client policies across all assigned services. • Assist with additional front-of-house or workplace support needs, including reception, hospitality, or audio/visual coordination, as required.
2026-07-01T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site in California. This contract position plays an important role in keeping copy, mail, scanning, and front-of-office support services running smoothly in both physical and digital environments. The ideal candidate is organized, service-minded, and comfortable managing multiple priorities while maintaining accuracy, confidentiality, and a strong workplace presence. Responsibilities: • Manage incoming office service requests by recording work accurately, reviewing instructions, and confirming details before starting each assignment. • Complete day-to-day copy, reprographics, mail, intake, and document handling tasks in accordance with established service standards and client expectations. • Coordinate workload effectively to ensure assignments are processed in the right sequence and delivered within committed turnaround times. • Communicate proactively with clients, team members, and leadership regarding deadlines, job status, or issues that could affect completion. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep machines ready for use. • Review completed work for accuracy and quality, while helping uphold consistent standards across team output. • Handle sensitive materials with discretion and follow company and client policies related to confidentiality, security, and workplace procedures. • Support additional site services such as reception, hospitality, audio/visual assistance, or other administrative tasks as business needs require. • Lift and move boxes, paper, and mail items as needed, including materials up to 50 pounds on a regular basis. • Use equipment and office resources responsibly to promote efficient operations and cost-conscious service delivery.
2026-07-15T00:00:00Z

Office Manager

West Hollywood, CA
onsite
Temporary to Hire
26 - 28 USD / Hourly
We are looking for an experienced and dependable Office Manager to support daily operations at a growing company in West Hollywood. This contract to permanent position is ideal for someone who enjoys creating a welcoming office environment, coordinating administrative activities, and serving as a detail-oriented first point of contact for visitors and investors. The right candidate brings strong judgment and a hands-on approach to keeping the workplace organized, efficient, and guest ready. This position requires you to be onsite daily. Responsibilities:• Coordinate meeting schedules, manage calendars in Outlook, and distribute invitations along with visitor arrival details.• Serve as the front desk representative, greeting guests courteously and delivering a high level of service to investors and other visitors.• Support employee onboarding by organizing documentation, preparing materials, and assisting with administrative setup tasks.• Oversee office inventory by purchasing supplies, replenishing essentials, and ensuring shared spaces are properly stocked.• Maintain kitchen items and snacks so employees and guests have a clean and well-supplied break area.• Partner with outside vendors to support office needs, resolve service issues, and help keep daily operations running smoothly.• Keep the reception area, conference rooms, and common spaces neat, organized, and ready for use throughout the day.• Assist with accounts payable-related administrative tasks, including handling invoices and coordinating with internal stakeholders as needed.
2026-07-20T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-07-09T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily front desk and administrative operations for a non-profit organization. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable serving as the first point of contact for staff, visitors, and callers. The ideal candidate brings at least 2 years of relevant experience and can manage office workflows while maintaining accurate information in HRIS-related systems. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous front office support in a well-organized environment. • Coordinate routine administrative tasks such as filing, document preparation, data entry, and general office organization. • Maintain calendars, route messages, and assist with scheduling meetings or appointments for internal teams. • Support recordkeeping activities by updating and tracking employee or office information within HRIS and related systems. • Monitor office supply levels, place replenishment requests, and help keep shared workspaces orderly and functional. • Assist staff with clerical projects, correspondence, and day-to-day operational needs to ensure smooth office coverage. • Handle sensitive information with discretion while following organizational procedures and confidentiality standards.
2026-07-13T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily front desk and administrative operations for a non-profit organization in Los Angeles, California. This Contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling a variety of clerical and receptionist duties. The successful candidate will bring strong communication skills, attention to detail, and at least 2 years of relevant experience to help the site run smoothly. Responsibilities: • Welcome visitors, answer incoming calls, and provide attentive front desk support for staff, guests, and community members. • Manage routine administrative tasks such as filing, data entry, document preparation, and maintaining accurate office records. • Coordinate schedules, route messages, and assist with general office communication to keep daily operations organized. • Support onboarding and personnel-related administrative activities by updating and maintaining information within HRIS platforms. • Monitor office supplies, place replenishment requests, and help maintain an orderly and efficient workspace. • Assist site leadership and team members with clerical projects, reporting needs, and other operational support as assigned.
2026-07-28T00:00:00Z

EOB Review Specialist/Receptionist

Van Nuys, CA
onsite
Temporary / Contract
24 - 29 USD / Hourly
We are seeking a detail-oriented EOB Review Specialist to join our healthcare billing team. This role is responsible for reviewing Explanation of Benefits (EOBs), managing incoming mailings, phone calls, sorting live checks, requesting authorizations, answering questions relating to EOBs and medical bills, and submitting necessary documentation. The ideal candidate will have strong analytical skills, experience in medical billing, and the ability to communicate effectively with patients and insurance providers.Key Responsibilities:• Review EOBs for accuracy, completeness, and compliance with healthcare billing standards.• Open and process incoming mail, including EOBs and related correspondence.• Accurately sort and record live checks received from payors.• Request authorizations from insurance companies or providers as needed for billing purposes.• Respond to inquiries from patients, providers, and internal staff regarding EOBs, charges, and medical bills.• Gather and submit required documentation to payors, providers, or internal systems to support claims and billing activities.• Maintain organized records of EOB reviews, authorizations, and documentation submitted.• Collaborate with the billing, collections, and medical records teams to resolve discrepancies.
2026-07-13T00:00:00Z

Accounting Specialist

Santa Barbara, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for an Accounting Specialist to support day-to-day financial operations for a long-term contract opportunity in Santa Barbara, California. This position focuses on maintaining accurate records, processing transactions efficiently, and helping ensure smooth billing and cash flow activities across the accounting function. The ideal candidate brings hands-on experience in payables, receivables, reconciliations, and financial systems, with the ability to manage details in a fast-paced environment. Responsibilities: • Process vendor invoices, review payment details for accuracy, and help ensure timely completion of accounts payable activities. • Manage customer invoicing, track incoming payments, and support accounts receivable follow-up to maintain healthy collection cycles. • Perform regular account reconciliations to identify discrepancies, resolve outstanding items, and keep financial records current. • Support billing operations by preparing, reviewing, and issuing accurate charges in alignment with company procedures. • Maintain organized accounting documentation and update financial data within NetSuite and related systems. • Assist with general accounting tasks such as transaction review, record maintenance, and preparation of supporting schedules for reporting. • Collaborate with internal stakeholders to answer payment, invoice, and account questions while providing reliable administrative support to the accounting team.
2026-07-27T00:00:00Z