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35 results for Office Services Associate in Santa Monica, CA
- Los Angeles, CA
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- We are looking for an Office Services Associate to support daily back-office operations and provide high-quality service to internal and client-facing teams. This is a Contract position suited for someone who thrives in a fast-moving work setting and can balance administrative support, document handling, and service coordination with accuracy and discretion. The ideal candidate brings strong communication skills, sound judgment, and the ability to keep multiple workflows moving efficiently while maintaining a dependable presence.<br><br>Responsibilities:<br>• Coordinate day-to-day office support activities across functions such as copy and print services, mail handling, document intake, reception, hospitality, and other administrative service areas as needed.<br>• Guide workflow for assigned service lines by prioritizing incoming requests, distributing tasks effectively, and helping ensure deadlines are met in a busy environment.<br>• Produce, scan, copy, and organize physical and electronic documents with close attention to quality, completeness, and confidentiality.<br>• Support mailroom operations by receiving, sorting, distributing, and processing inbound and outbound deliveries in a timely and accurate manner.<br>• Assist with front-desk and phone coverage, including answering a multi-line phone system, directing inquiries, and providing courteous assistance to employees and visitors.<br>• Monitor service standards and help reinforce established procedures, policy compliance, and consistent execution of office processes among team members.<br>• Handle sensitive business materials with discretion while maintaining organized records and dependable administrative support across departments.<br>• Identify service issues, resolve routine operational problems independently, and escalate more complex matters when additional leadership support is needed.
- 2026-11-09T00:00:00Z
- Santa Monica, CA
- onsite
- Temporary / Contract
- 19.94 - 20 USD / Hourly
- We are looking for an Office Servies Associate to support daily copy, mail, and general back-office operations for a client site in California. This is a contract position suited for someone who enjoys delivering dependable service in a fast-paced work environment and can balance physical and digital document workflows. The role also provides support across related administrative service areas as business needs require, while maintaining high standards for accuracy, responsiveness, and confidentiality.<br><br>Responsibilities:<br>• Maintain accurate service records and confirm all work requests are complete before starting each assignment.<br>• Handle day-to-day reprographics, mail distribution, intake, and document support tasks in accordance with established operating guidelines.<br>• Sequence incoming assignments effectively to keep work moving on schedule and meet committed turnaround times.<br>• Communicate promptly with clients or leadership when priorities shift, deadlines are at risk, or clarification is needed.<br>• Inspect completed work for accuracy and quality, and help uphold service standards across the team.<br>• Resolve routine copier, scanner, and mailroom equipment issues and escalate more complex problems when necessary.<br>• Replenish paper, toner, and other production materials to keep equipment ready for continuous use.<br>• Organize workload based on urgency, volume, and service expectations while using resources efficiently and following site policies.<br>• Support additional office services needs such as hospitality, reception, facilities, or audio/visual coordination when required.<br>• Move and handle boxes, paper, and supplies regularly, including lifting items up to 50 pounds as part of daily operations.
- 2026-11-12T00:00:00Z
- Glendale, CA
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p><p><br></p>
- 2026-11-04T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 23 - 25 USD / Hourly
- <p>A leading public relations firm located in Hollywood is seeking a polished and professional Office Administrator to join its team on a contract to hire basis. This role is ideal for someone who thrives in a supportive environment, enjoys exceeding expectations, and can confidently manage a busy office while interacting with senior-level executives. The ideal candidate is highly organized, able to multitask and problem-solve under pressure, and brings strong event planning skills with exceptional attention to detail. This role requires full-time on-site presence and serves as a key point of contact for office operations. The Office Administrator will help ensure the smooth day-to-day running of the office, with responsibilities that may include:</p><ul><li>Providing front desk and reception coverage by welcoming employees and visitors and offering assistance as needed.</li><li>Learning and supporting building safety procedures, participating in emergency response efforts, assisting with drills, and maintaining emergency supplies.</li><li>Coordinating with property management regarding office maintenance and arranging repairs when needed.</li><li>Supporting onboarding activities for new hires, including office tours, employment verification processes, and general troubleshooting.</li><li>Updating office materials and internal documents, including directories, signage, and employee resources.</li><li>Monitoring and maintaining office and kitchen supplies, including company materials, food, beverages, utensils, and cleaning items.</li><li>Coordinating maintenance and servicing of office equipment and appliances.</li><li>Recommending improvements to office services and operations where appropriate.</li><li>Assisting executives with expense reports and travel arrangements as requested.</li><li>Providing administrative and financial support to office leadership and staff, such as vendor setup and purchase order submission.</li><li>Managing incoming, outgoing, and internal mail services.</li><li>Helping maintain the cleanliness and organization of the office.</li><li>Assisting with planning office events, employee engagement activities, celebrations, and catering coordination.</li><li>Building strong working relationships with staff, IT support, vendors, and building management.</li><li>Participating in team-building efforts and supporting employee engagement and sustainability initiatives.</li></ul>
- 2026-11-10T00:00:00Z
- Santa Clarita, CA
- onsite
- Temporary / Contract
- 22 - 22 USD / Hourly
- <p>We are looking for an organized Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Santa Clarita, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, handling office communications, and keeping records and documents well managed. The role requires strong attention to detail, dependable follow-through, and the ability to assist with a range of clerical tasks in a busy office setting.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors professionally and provide front-desk support to ensure smooth day-to-day office operations.</p><p>• Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.</p><p>• Scan, organize, and maintain paper and digital documents with accuracy and care.</p><p>• Perform a variety of administrative tasks such as filing, data entry, and general office coordination.</p><p>• Support staff with routine clerical work to help maintain an efficient and organized workplace.</p>
- 2026-11-11T00:00:00Z
- Beverly Hills, CA
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- <p>We're working with a Beverly Hills based fashion company who are looking for an office assistant to support their team during an upcoming project. </p><p>You'll assist in the mailroom, help to set up events, restock supplies and help with filing and scanning. </p><p>This is an on-site role mon-fri 8am-5pm</p>
- 2026-11-06T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 21.85 - 25.3 USD / Hourly
- We are looking for an organized Office Assistant to support daily administrative and front desk operations. This is a Contract position suited for someone who communicates clearly, manages multiple tasks efficiently, and helps maintain a smooth office environment. The ideal candidate will be comfortable handling phone coverage, document processing, and general clerical support while providing a welcoming first point of contact for visitors and callers.<br><br>Responsibilities:<br>• Welcome visitors, direct them appropriately, and help create a detail-oriented front office experience.<br>• Manage incoming phone calls, respond to routine inquiries, and route messages to the correct team members.<br>• Scan, organize, and maintain physical and electronic documents with strong attention to accuracy.<br>• Perform a range of administrative tasks such as filing, data entry, copying, and preparing basic correspondence.<br>• Support day-to-day office operations by keeping records updated and assisting with general clerical requests.<br>• Coordinate with internal staff to ensure documents and information are handled promptly and efficiently.
- 2026-11-12T00:00:00Z
- El Segundo, CA
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>We are looking for an efficient and service-oriented Office Services Coordinator to support daily front desk and workplace operations. This 6-month contract position, with opportunity to extend, is ideal for someone who enjoys being the first point of contact for visitors and employees while helping maintain an organized, welcoming office environment. The role is fully in-person and will provide administrative and office support across reception, mail handling, meeting coordination, and general workplace services. Success in this position requires attention to detail, strong communication, and the ability to manage routine tasks with care and consistency.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests and employees at the front desk, respond to incoming calls, and direct questions to the appropriate contacts.</p><p>• Organize visitor check-in activities and help ensure a smooth and attentive arrival experience for everyone entering the office.</p><p>• Schedule conference rooms and assist with setup and coordination for meetings and on-site events.</p><p>• Keep reception and shared office areas neat, presentable, and ready for daily use.</p><p>• Receive packages, sort incoming mail, and arrange courier or messenger support as needed.</p><p>• Provide day-to-day administrative assistance to the workplace experience team to help support office operations.</p><p>• Follow established processes and service standards to complete assigned tasks accurately and efficiently.</p><p>• Communicate clearly with employees, vendors, and visitors while supporting a positive workplace atmosphere</p>
- 2026-11-12T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- <p>A rapidly growing fintech company in East Los Angeles is looking for an Office Assistant to support their team on a contract basis. </p><p>You’ll be responsible for greeting guests and clients, ordering and restocking office supplies, assisting with outbound and inbound mail and provide back up clerical support to multiple teams. </p>
- 2026-10-30T00:00:00Z
- Pomona, CA
- onsite
- Temporary / Contract
- 22.8 - 26.4 USD / Hourly
- We are looking for a highly organized Administrative Associate II to provide day-to-day support for student and academic operations within a university dental medicine setting in Pomona, California. This Contract position is ideal for an administrative specialist who excels at coordinating schedules, assisting diverse stakeholders, and keeping office functions running smoothly. The role supports student-facing services, faculty needs, and departmental activities while delivering a responsive experience across the college.<br><br>Responsibilities:<br>• Oversee and update a variety of academic and operational schedules, including student calendars, faculty commitments, clinic sessions, and rotation planning.<br>• Coordinate clinic and departmental scheduling activities using office and education-related software tools, while responding promptly to service requests and calendar changes.<br>• Monitor student attendance records, prepare related reports, and assist with absence documentation and follow-up tracking.<br>• Support student engagement initiatives by helping organize club activities, leadership meetings, town halls, fundraisers, and other campus programs.<br>• Manage event logistics from planning through completion, including room setup, catering arrangements, purchasing, and on-site support for college functions.<br>• Provide administrative assistance to academic leadership by preparing agendas, compiling meeting materials, and coordinating reservations and technology needs.<br>• Assist faculty with assessment administration, including exam setup, proctoring support, grading coordination, and basic reporting.<br>• Maintain digital records, shared documents, and departmental resources while helping resolve routine technology or office support issues.<br>• Serve as a courteous first point of contact by answering calls, directing inquiries, and delivering courteous service to students, staff, faculty, and visitors.
- 2026-11-11T00:00:00Z
- Long Beach, CA
- onsite
- Temporary / Contract
- 28.5 - 33 USD / Hourly
- <p>We are looking for an organized and resourceful Operations Manager to support daily operations for a Non-Profit based in Long Beach, California. This role combines office administration, front-desk coordination, vendor oversight, and financial support in a fast-paced environment. The ideal candidate will help keep workplace processes efficient, ensure supplies and services are well managed, and contribute to event coordination and onboarding activities.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day administrative operations to keep the office running smoothly and efficiently.</p><p>• Coordinate purchasing activities for office materials and monitor inventory levels to prevent shortages.</p><p>• Serve as a primary front-desk point of contact by greeting visitors, answering inquiries, and directing communications appropriately.</p><p>• Process accounts payable tasks, including reviewing invoices, coordinating approvals, and supporting timely payments.</p><p>• Build and maintain productive relationships with external vendors, service providers, and office partners.</p><p>• Support commercial property-related administrative needs by helping coordinate facility matters and service requests.</p><p>• Assist with nonprofit and fund accounting support activities in alignment with organizational procedures.</p><p>• Organize community-facing and internal events by managing logistics, schedules, and vendor coordination.</p><p>• Facilitate onboarding activities for new hires, including preparing materials and coordinating office readiness.</p>
- 2026-11-12T00:00:00Z
- Fullerton, CA
- onsite
- Temporary to Hire
- 7000 - 75000 USD / Yearly
- We are looking for an experienced and organized Office Manager to support daily operations and deliver an exceptional client experience. This contract-to-permanent opportunity is ideal for someone who enjoys working directly with clients, keeping office activity on track, and contributing to a service-focused environment. The position offers the chance to play a central role in administrative coordination while helping the team maintain efficient, responsive service.<br><br>Responsibilities:<br>• Serve as a primary point of contact for clients by managing calls, messages, and in-person interactions with professionalism and care.<br>• Arrange appointments, consultations, and intake meetings while keeping calendars accurate and organized.<br>• Assemble, review, and maintain client files to confirm required paperwork is collected before scheduled meetings.<br>• Respond to routine client questions and direct more specialized matters to the appropriate team member.<br>• Oversee incoming mail, email traffic, and general office communications to support smooth day-to-day operations.<br>• Keep client information current within internal systems and maintain accurate administrative records.<br>• Guide new clients through the intake process and help create a seamless onboarding experience.<br>• Provide administrative support to tax and accounting staff, including document coordination and workflow follow-through.<br>• Track office inventory, place supply orders, and coordinate with vendors to maintain a well-run workspace.<br>• Recommend and implement practical improvements that increase efficiency, organization, and service quality.
- 2026-10-23T00:00:00Z
- Pasadena, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p>
- 2026-11-04T00:00:00Z
- Woodland Hills, CA
- onsite
- Permanent / Full Time
- 160000 - 180000 USD / Yearly
- <p>A well-respected and growing <strong>defense firm in the San Fernando Valley</strong> is seeking a <strong>Litigation Associate (2+ years)</strong> to join their friendly, collaborative team. The firm is <strong>busy, expanding, and ready to hire a rock star litigation associate and is</strong> offering strong mentorship and long-term growth.</p><p>We’ve successfully placed an attorney with this team who has since been <strong>promoted to Partner</strong>, which speaks volumes about their commitment to developing talent. With <strong>low turnover and a positive culture</strong>, this is a place where attorneys build lasting careers.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p> • Handle all phases of civil defense litigation</p><p> • Draft pleadings, motions, and discovery</p><p> • Conduct legal research and case analysis</p><p> • Attend depositions, hearings, and court appearances</p><p> • Collaborate closely with partners on case strategy</p><p><br></p><p><strong>Qualifications:</strong></p><p> • 2+ years of civil defense litigation experience</p><p> • Strong writing, analytical, and organizational skills</p><p> • Ability to manage cases and meet deadlines in a fast-paced environment</p><p> • Team-oriented with a desire to learn and grow</p><p><br></p><p><strong>What the Firm Offers:</strong></p><p> • <strong>1800 billable hour target</strong></p><p> • <strong>Hybrid schedule (2 days in-office)</strong></p><p> • Comprehensive benefits: medical, dental, vision, 401(k), and paid time off</p><p> • Hands-on mentorship with a clear path for advancement</p><p> • Friendly, supportive environment with <strong>low turnover</strong></p><p> • Opportunity to join a <strong>growing, high-demand practice</strong></p><p><br></p><p>If you’re looking for a firm where you can grow, be mentored, and truly enjoy your team, I’d love to connect.</p><p><br></p><p>Submit resumes only to Vice President, Quidana Dove at Quidana.Dove<at.RobertHalf.<com> </p><p><br></p>
- 2026-10-23T00:00:00Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 150000 - 200000 USD / Yearly
- <p><strong>Business Litigation Attorney | 5+ Years | Hybrid | Work-Life Balance</strong></p><p><br></p><p>Are you an experienced business litigation attorney looking for sophisticated work without sacrificing your quality of life?</p><p>We're partnering with a growing and highly respected business litigation firm seeking a <strong>Litigation Attorney with 5+ years of experience</strong> to join its collaborative team. This is an outstanding opportunity for an attorney who enjoys handling complex matters while working in an environment that truly values work-life balance.</p><p><br></p><p>We've partnered with this firm for years and have successfully placed multiple attorneys who continue to thrive and speak highly of the firm's culture, leadership, and commitment to its people.</p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>5+ years of business, commercial, or complex civil litigation experience.</li><li>Experience managing cases from inception through resolution.</li><li>Strong motion practice, discovery, depositions, mediations, and court appearance experience.</li><li>Ability to work independently while collaborating effectively with attorneys and staff.</li><li>Excellent analytical, writing, and advocacy skills.</li><li>Active California Bar membership in good standing.</li></ul><p><strong>What the Firm Offers:</strong></p><ul><li>Hybrid remote work schedule.</li><li>Low annual billable hour requirement that promotes a healthy work-life balance.</li><li>Competitive compensation and bonus opportunity.</li><li>Comprehensive benefits package.</li><li>Collaborative, mentorship-focused culture.</li><li>Sophisticated business litigation matters with direct client contact.</li><li>A growing firm with a clear path for long-term career development.</li></ul><p>If you're looking to join a firm where you'll do meaningful, high-level litigation while maintaining balance outside the office, we'd love to connect. All inquiries will be handled with the utmost confidentiality.</p><p><br></p><p><strong>Apply today or reach out confidentially to learn more about this opportunity. </strong>To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com></p>
- 2026-10-23T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 75000 - 80000 USD / Yearly
- <p>We are looking for an accomplished Executive Assistant to support senior leadership in Century City for a growing non-profit organization. This contract-to-permanent opportunity is ideal for someone who thrives in a high-visibility environment, brings structure to competing priorities, and can provide strong administrative and operational support across executive functions. The person in this role will work closely with multiple leaders, helping keep schedules, communications, and key business activities organized and moving forward.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide high-level administrative support to the Controller and Managing Director while assisting other senior leaders as business needs require.</p><p>• Oversee demanding executive calendars, schedule meetings, and coordinate shifting priorities to keep leadership aligned and on time.</p><p>• Monitor follow-ups, approvals, deadlines, and open deliverables so important items are completed without delay.</p><p>• Prepare clear and accurate documents such as executive correspondence, summaries, presentations, reports, and sensitive meeting materials.</p><p>• Support operational and finance-related administration by organizing documentation, tracking expenses, and coordinating with vendors and internal stakeholders.</p><p>• Arrange travel logistics and manage meeting planning for executives, ensuring schedules and supporting materials are accurate and complete.</p><p>• Facilitate communication between leadership, department heads, external partners, and service providers to maintain clear next steps and accountability.</p><p>• Recognize opportunities to improve administrative workflows and implement practical solutions that increase efficiency and organization.</p><p>• Handle confidential business, financial, legal, and personnel information with a high degree of discretion and sound judgment.</p>
- 2026-11-06T00:00:00Z
- Costa Mesa, CA
- onsite
- Temporary / Contract
- 45.6 - 52.8 USD / Hourly
- We are looking for an experienced Executive Assistant to support senior leadership in a high-visibility contract position based onsite in Costa Mesa, California. This five-week assignment requires someone who can manage schedules, coordinate meetings and travel, and communicate effectively in both written and verbal interactions. The ideal candidate is organized, discreet, and confident handling day-to-day executive support in a fast-paced office environment.<br><br>Responsibilities:<br>• Manage complex calendars for executive leadership, including scheduling internal and external meetings and adjusting priorities as needs change.<br>• Coordinate travel logistics such as itineraries, bookings, and related arrangements to ensure smooth executive travel plans.<br>• Prepare for meetings by organizing agendas, tracking schedules, and attending sessions to capture key details and support follow-up actions.<br>• Draft clear handwritten and written correspondence for clients, business contacts, and personal outreach on behalf of executives.<br>• Serve as a dependable onsite partner by handling daily administrative needs with strong judgment and attention to presentation.<br>• Use Microsoft Office and Zoom to create documents, manage communications, and support virtual and in-person meetings effectively.
- 2026-11-13T00:00:00Z
- Pasadena, CA
- onsite
- Temporary / Contract
- 28 - 30 USD / Hourly
- <p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
- 2026-11-04T00:00:00Z
- Beverly Hills, CA
- onsite
- Temporary / Contract
- 40 - 48 USD / Hourly
- <p>A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects.</p><p><br></p><p>Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.</p>
- 2026-10-29T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 30 - 30 USD / Hourly
- <p>We are looking for an experienced <strong>Executive Assistant </strong>to provide high-level support to the Executive Director for <strong>Non-Profit</strong> in California. This contract-to-permanent opportunity is ideal for a candidate with relevant experience who can manage competing priorities, handle sensitive matters with discretion, and help maintain smooth day-to-day executive operations. The role offers the chance to work closely with senior leadership while contributing to board coordination, administrative planning, and cross-functional projects in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage the Executive Director’s schedule by coordinating appointments, prioritizing requests, and ensuring daily activities run efficiently.</p><p>• Arrange domestic and international travel plans, prepare itineraries, and oversee related logistics to support business needs.</p><p>• Support<strong> Board of Directors</strong> activities by organizing meetings, preparing agendas and materials, documenting minutes, and following up on action items.</p><p>• Process expense reports, track invoices, and assist with administrative documentation to maintain accurate records and timely submissions.</p><p>• Coordinate executive meetings, draft correspondence, and prepare presentations or reports for leadership discussions and decision-making.</p><p>• Serve as a reliable point of contact for internal and external stakeholders while maintaining discretion and confidentiality.</p><p>• Assist with special projects and operational assignments that require strong organization, sound judgment, and independent follow-through.</p>
- 2026-10-20T00:00:00Z
- Azusa, CA
- onsite
- Temporary to Hire
- 32 - 44 USD / Hourly
- We are looking for an Executive Assistant to support operational leadership within a mission-driven non-profit organization in California. This contract-to-permanent position is ideal for a highly organized individual who can manage executive-level coordination, maintain momentum on priority projects, and handle sensitive information with discretion. The role requires strong judgment, effective communication, and the ability to keep meetings, reporting, travel, and administrative workflows running smoothly across multiple stakeholders.<br><br>Responsibilities:<br>• Manage high-level administrative support for operations leadership, ensuring daily activities, priorities, and deliverables are organized and executed efficiently.<br>• Track assigned initiatives and action items for Operations managers, providing regular status updates and helping keep short- and long-term projects on schedule.<br>• Coordinate calendars, meetings, interviews, and appointments, while preparing agendas, documenting discussions, and distributing meeting materials and notes promptly.<br>• Serve as a key administrative link between Operations and internal departments, helping streamline communication and maintain alignment across teams and leadership groups.<br>• Prepare, revise, and format correspondence, reports, spreadsheets, presentations, and other business documents on behalf of executive and senior leaders.<br>• Maintain secure electronic and manual records, safeguarding confidential files and ensuring information is accurate, accessible, and well organized.<br>• Compile data, research findings, and statistical information for operational reporting, committee work, clinical discussions, and board or advisory meeting materials.<br>• Arrange travel, conference registration, lodging, and related logistics for leaders, staff, and occasional guests, while supporting event coordination as assigned.<br>• Monitor department-related expenses, assist with budget tracking, reconcile administrative card activity, and help obtain approvals for purchases and expenditures.<br>• Order office supplies, furnishings, and equipment, while supporting vendor coordination, pricing review, and contract-related administrative tasks.
- 2026-11-11T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 100000 - 150000 USD / Yearly
- <p>We are looking for an Executive Assistant to support leadership operations in Playa Vista. This direct hire is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong coordination skills, sound judgment, and the ability to handle a fast-moving work environment with professionalism. The ideal candidate will have experience in a start-up environment, and this role may grow into a "Chief of Staff" position. This role requires you to be onsite daily.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage complex executive calendars, prioritize shifting meetings, and ensure daily schedules run smoothly</p><p>• Arrange domestic and international travel plans, including itineraries, transportation, and lodging details</p><p>• Coordinate travel-related logistics and adjust plans quickly when schedules or business needs change</p><p>• Organize executive meetings by confirming attendees, preparing materials, and supporting follow-up actions</p><p>• Serve as a reliable point of coordination for leadership activities and time-sensitive scheduling needs</p><p>• Maintain clear communication across internal and external contacts to support executive priorities</p>
- 2026-11-11T00:00:00Z
- Alhambra, CA
- onsite
- Temporary / Contract
- 28 - 30 USD / Hourly
- <p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
- 2026-11-04T00:00:00Z
- Gardena, CA
- onsite
- Temporary / Contract
- 37 - 41 USD / Hourly
- We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This contract to permanent position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly. <br> Responsibilities: • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records. • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership. • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website. • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities. • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership. • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date. • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records. • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively. • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations. • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
- 2026-11-02T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- <p>A company in West LA is seeking a detail-oriented Administrative Assistant to join their team on a temp-to-hire basis. This role is ideal for someone who enjoys supporting day-to-day office operations, providing excellent internal and external customer service, and managing multiple priorities in a fast-paced environment. Role is onsite Monday - Friday</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails</li><li>Welcome visitors and provide front desk support as needed</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain electronic and paper filing systems</li><li>Assist with data entry, recordkeeping, and database management</li><li>Coordinate office supplies, vendors, and general administrative needs</li><li>Support expense reporting, invoice processing, and other administrative projects</li><li>Collaborate with various departments to ensure smooth office operations</li><li>Handle confidential information with professionalism and discretion</li></ul><p><br></p>
- 2026-11-04T00:00:00Z