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4 results for Entry Level Administrative Assistant in Tampa, FL

Administrative Assistant

Tampa, FL
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations and provide administrative coordination for a busy, fast-moving team. This hybrid role is ideal for someone who is organized, resourceful, and comfortable balancing front-office duties with executive support tasks. The position offers the chance to contribute to a growing organization with a collaborative culture, while helping ensure meetings, travel, and workplace operations run smoothly. Responsibilities:• Manage day-to-day office activities, including handling incoming mail and packages, welcoming guests, maintaining shared spaces, and ensuring the workplace remains organized and well maintained.• Coordinate meeting logistics by arranging catering, preparing rooms, ordering supplies, and supporting onsite events hosted by leadership and visiting teams.• Provide administrative assistance to the Executive Assistant, helping with expense submissions, travel planning documents, and coordination of flight and hotel details for leadership and board-related needs.• Step in to support calendar management and travel arrangements for senior executives when coverage is needed.• Track and replenish office and break room supplies, and assist with basic workplace upkeep to maintain an efficient office environment.• Prepare standard travel itineraries, organize administrative details, and help keep executive support processes accurate and timely.• Assist with special meetings or events that may require early morning setup or occasional support outside standard business hours.• Adapt quickly to shifting priorities in a high-energy environment, responding with urgency and a hands-on approach to operational needs. This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-07-06T00:00:00Z

Administrative Assistant

Largo, FL
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a compassionate and organized Administrative Assistant to support a government program in Largo, Florida. This Contract position will play a key role in helping residents navigate relocation during a redevelopment initiative, while providing dependable administrative and customer-facing support. The ideal candidate is comfortable managing documentation, coordinating appointments, and assisting individuals who may be facing stressful circumstances. Responsibilities:• Guide residents through each stage of the relocation process during individual meetings and follow-up interactions.• Prepare and organize housing applications, supporting forms, and required documents to help keep cases moving forward.• Communicate with landlords and property managers to identify housing options that align with resident needs.• Enter, update, and maintain records, logs, and tracking spreadsheets in Microsoft Excel with a high level of accuracy.• Review relocation-related forms, reimbursement submissions, and payment documents to ensure completeness and proper processing.• Coordinate calendars, arrange meetings, draft routine correspondence, and provide day-to-day support to the relocation team.• Handle sensitive resident information with discretion while delivering attentive and empathetic customer service.• Respond to inbound calls and general administrative inquiries, directing questions and concerns to the appropriate contacts when needed.
2026-07-09T00:00:00Z

Irrigation Administrative Assistant

Palmetto, FL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Irrigation Administrative Assistant Location: Sarasota, FL (Onsite) Schedule: Monday-Friday, 6:00 AM-2:30 PM Pay: $23-$26/hour Employment Type: Contract-to-Hire We are seeking a highly organized and detail-oriented Irrigation Administrative Assistant to support a busy operations team. This role is ideal for someone who enjoys coordinating schedules, managing permits and work orders, supporting billing processes, and serving as a key point of communication between the office and field technicians. Experience supporting a blue-collar, construction, landscaping, or irrigation environment is highly preferred. Responsibilities: Coordinate scheduling for irrigation wet checks, service calls, and technician work orders Create and distribute service order tickets based on requests from Account Managers Assist with permitting and administrative support for new installation projects Create sales orders for new installs and work closely with home builders and internal teams Review completed work logs and close out sales orders for billing Enter invoices and create work orders in QuickBooks Assist with technician timekeeping and coding using ADP Support the transition to NetSuite by entering data into both systems during implementation Provide general administrative support in a fast-paced operations office Qualifications: Previous administrative experience supporting construction, irrigation, landscaping, field services, or another blue-collar industry preferred Bilingual (English/Spanish) required Experience with scheduling, permitting, dispatching, or service coordination QuickBooks experience preferred Experience with ADP or timekeeping systems is a plus Strong organizational skills with the ability to manage multiple priorities Excellent communication and customer service skills This is a contract-to-hire opportunity with a growing organization launching a new division. The ideal candidate is dependable, thrives in a fast-paced environment, and enjoys being the hub between the office, customers, and field technicians.
2026-07-09T00:00:00Z

Accounting Assistant

Tampa, FL
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for an Accounting Assistant to support daily financial operations for a growing team in Tampa, Florida. This contract position with permanent potential is well suited for someone who is organized, detail-focused, and comfortable handling a mix of accounting support and administrative duties. The role will contribute to accurate transaction processing, timely record maintenance, and front-office support while working closely with internal staff and vendors. Responsibilities: • Process incoming payables and receivables by reviewing documents, entering financial details, and maintaining accurate records • Assign the proper accounting codes to invoices and prepare approved vendor bills for entry into the system • Perform bank account reconciliations and help investigate discrepancies to keep financial data current and reliable • Enter high volumes of numeric and general data with precision while updating accounting and administrative records • Scan, organize, and maintain invoices and supporting documentation in digital filing systems for easy retrieval • Assist with vendor invoice entry and ensure submitted documents are complete, accurate, and properly documented • Provide receptionist and front-desk support, including greeting visitors and assisting with routine administrative needs
2026-07-08T00:00:00Z