6 Results for Entry Level Administrative Assistant Jobs in Tampa, FL

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Administrative Assistant

Bradenton, FL
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide front-office and clerical support for a trailer manufacturing company in Bradenton, Florida. This is a Contract position that will cover a short-term opening and may continue briefly beyond the initial assignment period based on business needs. The person in this role will help keep daily office activities organized by supporting filing, mail handling, data entry, and order-related tasks while working closely with customer service and inside sales. Success in this position requires strong organization, accuracy, and the ability to get up to speed quickly during a short training period. Responsibilities: • Maintain both physical and digital records, keeping job folders organized and up to date for easy retrieval. • Coordinate incoming and outgoing mail, ensuring documents and materials are routed promptly and accurately. • Provide administrative support to the customer service team by completing routine data entry and updating internal records. • Assist with order processing by entering item details, quantities, and related information into the system. • Prepare printed invoices and support invoicing activities to help maintain timely documentation. • Update shipping-related information after sales review so order details are correctly reflected in office records. • Enter part numbers and quantities from customer quotes into the system and generate saved or printed documents as needed. • Support general reception and office tasks, helping the team manage daily administrative needs efficiently.
2026-10-05T00:00:00Z

Administrative Assistant

Tampa, FL
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for an Administrative Assistant to join a collaborative team in Tampa, Florida and provide high-quality support across executive scheduling, travel planning, and day-to-day office coordination. This role is ideal for someone who enjoys a fast-moving environment, communicates with confidence, and can shift priorities smoothly as business needs change. The position offers the opportunity to work closely with senior leaders while contributing to a well-run, team-oriented office. Responsibilities:• Manage complex calendars for multiple senior leaders, arranging meetings and adjusting schedules quickly when priorities shift.• Coordinate domestic and conference-related travel, including lodging, itineraries, and last-minute updates to keep plans running smoothly.• Prepare and submit expense reports with accuracy using approved internal tools and established processes.• Support meeting logistics by reserving space, organizing materials, and arranging food service for team gatherings and quarterly onsite events.• Provide administrative assistance to key executives with varying support needs, from frequent travel planning to routine meeting coordination.• Assist with general office operations such as maintaining shared spaces, helping with refreshments, and stepping in where needed to support the broader administrative team.• Partner with colleagues across the office to complete special projects and ensure administrative tasks are handled efficiently and professionally.• Maintain clear communication with internal stakeholders and respond promptly to scheduling, coordination, and operational requests. This is permanent opportunity that will pay up to $80,000 depending upon experience.
2026-09-23T00:00:00Z

Administrative Assistant/Receptionist

Tampa, FL
onsite
Temporary / Contract
18.2115 - 21 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant/Receptionist to support daily front office operations in Tampa, Florida. This Contract position is ideal for someone who communicates confidently, creates a welcoming first impression, and keeps administrative tasks organized in a well-structured office setting. The role offers an immediate opportunity to contribute through reception support, clerical coordination, and accurate handling of day-to-day office activities. Responsibilities: • Manage the front desk by answering incoming calls, directing inquiries to the appropriate team members, and ensuring messages are handled promptly. • Welcome clients, visitors, and vendors in a courteous manner and provide assistance that reflects a high standard of customer service. • Complete administrative support tasks such as data entry, document preparation, and general office coordination to keep operations running smoothly. • Enter timekeeping or billing-related information into office software with a strong focus on accuracy and timeliness. • Prepare shipping documentation, create delivery requests, and coordinate outgoing packages or messenger services as needed. • Organize regular office mailings, including certified correspondence, and help track materials sent from the office. • Provide support on additional clerical or administrative projects assigned by leadership or office staff.
2026-10-07T00:00:00Z

Accounting Assistant

Winter Haven, FL
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an Accounting Clerk to support daily billing and payment operations for a busy finance team in east Lakeland, Florida. This position focuses on maintaining accurate financial records, processing customer transactions, and assisting with various accounting functions. The ideal candidate is detail-oriented, comfortable working in QuickBooks, and able to resolve discrepancies efficiently while keeping accounting activities organized and up to date. Responsibilities:• Manage invoicing activities for high-volume customer accounts, including organizations that use customer-specific billing platforms.• Record incoming payments accurately in QuickBooks and ensure account balances remain current.• Monitor overdue receivables and communicate with customers to support timely collection of outstanding invoices as needed.• Review and reconcile month-end transaction activity, identifying discrepancies and correcting issues as needed.• Enter accounting data with a high degree of accuracy to maintain complete and reliable financial records.• Coordinate with internal teams and external customer contacts to resolve billing or payment questions promptly.
2026-10-06T00:00:00Z

Accounting Administrator

Clearwater, FL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Accounting Administrator to join a busy team in Clearwater, Florida. This position supports core accounting operations with a strong focus on customer payment activity, documentation management, and issue resolution tied to invoicing. The role is well suited for someone who is highly organized, detail-oriented, and comfortable working across accounts receivable, project teams, and administrative accounting tasks. Responsibilities:• Manage lien waiver documentation and Notice to Owner filings for active jobs, ensuring records are completed accurately and on time.• Apply customer payments received by check, wire, and other methods to the appropriate accounts within the general ledger system.• Process customer credit card transactions and maintain accurate payment records in the accounting platform.• Investigate billing concerns by reviewing invoice details, confirming charges, and coordinating with customers to address discrepancies.• Partner with project managers to resolve project-related invoicing issues, including incorrect quantities, materials, or charges.• Determine whether customer accounts require credits or corrected billing and complete the necessary follow-up actions.• Support ongoing accounting operations through cross-training in billing, invoicing, and accounts payable functions as business needs evolve.• Contribute to the maintenance and improvement of accounts payable and accounts receivable procedures and related documentation.
2026-10-02T00:00:00Z

Legal Assistant

Tampa, FL
onsite
Temporary / Contract
19.7885 - 23 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a litigation-focused team in Tampa, Florida on a Contract basis. This role supports attorneys with court filings, deadline tracking, document preparation, and day-to-day administrative coordination in a fast-moving legal environment. The ideal candidate brings strong judgment, excellent organizational skills, and the ability to manage multiple priorities while maintaining accuracy under tight deadlines. Responsibilities: • Prepare, proofread, and finalize legal pleadings, correspondence, and other case-related materials for electronic submission in state and federal courts. • Maintain complex calendars by tracking court deadlines, litigation milestones, hearings, and attorney commitments to ensure timely follow-through. • Transcribe, edit, and format legal documents with a high level of accuracy and consistency. • Organize and maintain case records by saving, indexing, and retrieving documents within the firm's document management system, including iManage. • Coordinate depositions, meetings, and other case-related appointments by working with attorneys, clients, court personnel, and outside parties. • Arrange attorney travel plans and process related expense documentation in a timely and accurate manner. • Support litigation workflow through file maintenance and general administrative assistance, including scanning, copying, mailing, and other office tasks as needed. • Assist attorneys who manage active litigation matters by keeping materials organized and helping ensure deadlines and deliverables are met.
2026-09-30T00:00:00Z

6 results for Entry Level Administrative Assistant in Tampa, FL