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8 results for Office Receptionist in Tacoma, WA

Receptionist

Kirkland, WA
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Kirkland, Washington. This Contract position is ideal for someone who enjoys creating a positive first impression, handling incoming communications efficiently, and keeping the reception area running smoothly. The role requires strong phone etiquette, attention to detail, and the ability to manage multiple tasks in a detail-focused environment. Responsibilities: • Greet visitors and direct them to the appropriate staff members while maintaining an effective front-desk presence. • Manage a multi-line phone system by answering, screening, and routing incoming calls accurately and courteously. • Receive inbound calls, provide basic information, and take clear messages when needed. • Support day-to-day reception activities, including monitoring the front area and assisting with general administrative tasks. • Maintain an orderly and welcoming reception space for guests, employees, and vendors. • Coordinate communication between callers, visitors, and internal teams to ensure smooth office operations.
2026-07-30T00:00:00Z

Office Assistant

Bellevue, WA
onsite
Temporary to Hire
25 - 33 USD / Hourly
We are seeking a highly organized and proactive Senior Office Coordinator to oversee daily office operations, ensure an exceptional workplace experience, and support administrative, facilities, and event functions in a Startup company. This individual will serve as a key point of contact for employees, visitors, vendors, and cross-functional teams while maintaining a detail oriented and welcoming office environment. Key Responsibilities Front Office & Visitor Experience Serve as the primary point of contact for visitors and guests, providing a detail oriented and welcoming experience. Coordinate visitor schedules, meeting space reservations, and badge/access distribution. Manage guest check-in procedures and ensure meeting spaces are prepared in advance. Maintain awareness of office schedules, space utilization, and workplace procedures. Partner with front desk staff to ensure seamless office coverage and visitor support. Office Operations & Facilities Oversee the appearance and functionality of conference rooms, kitchens, common areas, and shared workspaces. Coordinate with vendors, building management, and service providers. Submit and monitor facilities requests related to maintenance, repairs, cleaning, furniture, lighting, and office equipment. Manage shipping, receiving, mail distribution, and office deliveries. Maintain office inventories, supplies, snacks, beverages, and storage areas. Support workplace safety initiatives and emergency preparedness programs. Identify opportunities to improve office processes, systems, and operational efficiencies. Financial & Administrative Support Monitor office expenditures and assist with budget tracking. Coordinate recurring purchases for office supplies, food service, and vendor-supported programs. Support responsible spending and operational planning initiatives. Meetings, Events & Culture Coordinate meeting logistics, catering, room setup, and event support. Manage conference room scheduling and calendars. Provide basic audiovisual support for meetings and virtual conferences. Coordinate employee engagement activities, office celebrations, and culture-building events. Support internal meetings, leadership visits, and external client events. Cross-Functional Support Assist with employee onboarding by coordinating workspace setup, access, and first-day readiness. Support offboarding activities, including access removal and equipment collection. Partner with Human Resources on recruiting support, employee communications, and workplace initiatives. Coordinate with IT for technology support and troubleshooting. Assist with administrative projects, presentations, and business support activities as needed. General Duties Manage incoming and outgoing mail, shipping, and receiving activities. Respond to employee and client requests professionally and efficiently. Perform additional administrative and operational duties as assigned.
2026-07-30T00:00:00Z

Office Service Supervisor

Seattle, WA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for an Office Service Supervisor to support daily workplace operations and help maintain an organized, responsive office environment. This Contract position is suited for someone who can coordinate administrative services, guide support staff, and ensure office needs are handled efficiently. The ideal candidate brings strong oversight skills, a practical approach to hiring support, and a commitment to creating a positive employee experience through dependable service and workplace perks coordination. Responsibilities: • Oversee day-to-day office service activities to keep operations running smoothly and efficiently. • Coordinate support staff schedules, assignments, and workflow to meet business needs. • Assist with recruiting and hiring-related activities for office service roles, including interview coordination and onboarding support. • Monitor office supply levels, vendor services, and general workplace readiness to maintain a well-organized environment. • Respond to employee and visitor service requests with a high level of care and timely follow-through. • Help administer workplace amenities and perks programs to support a positive in-office experience. • Track service performance, resolve routine operational issues, and escalate more complex concerns when needed. • Maintain accurate records, reports, and service documentation in alignment with company procedures.
2026-07-28T00:00:00Z

Front Desk Coordinator

Seattle, WA
onsite
Temporary / Contract
24 - 27 USD / Hourly
We are looking for a Front Desk Coordinator to serve as the first point of contact for visitors and callers in Tukwila, Washington. This Contract position requires a candidate with relevant experience who can manage front office operations, support workplace services, and maintain a secure and organized reception environment. The ideal candidate will balance customer service, administrative coordination, and day-to-day office support while ensuring a welcoming experience for guests and employees alike. Responsibilities: • Welcome visitors, employees, and vendors while providing front desk support and directing guests appropriately. • Manage incoming phone calls with courtesy and efficiency, routing inquiries to the correct contacts and taking accurate messages when needed. • Coordinate mail, package deliveries, and outgoing shipments to keep office communications and materials moving smoothly. • Monitor and replenish office and reception supplies, maintaining inventory levels and organizing storage areas. • Provide concierge-style assistance by answering general questions, helping with on-site navigation, and supporting visitor needs. • Follow established compliance and workplace procedures to help maintain an orderly, efficient front office operation. • Support site security practices by monitoring access to the reception area and escalating concerns in alignment with infrastructure security protocols. • Keep the front desk and common areas presentable, stocked, and ready to support daily business activities.
2026-07-30T00:00:00Z

Front Desk Coordinator

Seattle, WA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations and create a welcoming experience for guests, clients, and team members in Seattle, Washington. This is a Contract position suited for someone who is organized, service-focused, and comfortable managing a variety of front office and administrative tasks. The ideal candidate will help keep shared spaces running smoothly while providing dependable coordination across multiple departments. Responsibilities: • Welcome visitors and clients professionally, respond to inquiries, and ensure a positive front-of-house experience. • Sort incoming mail, route deliveries appropriately, and prepare outgoing packages and correspondence for shipment. • Monitor inventory levels for workplace materials and restock office essentials to support uninterrupted daily operations. • Keep reception areas, meeting spaces, and kitchen or café areas clean, organized, and presentation-ready for employees and guests. • Provide administrative assistance across teams, stepping in with additional support where business needs arise. • Coordinate and update Outlook calendars to help maintain scheduling accuracy and visibility. • Handle general office support tasks for leadership and administrative staff, helping manage day-to-day operational needs. • Answer and direct inbound calls through a multi-line phone system with professionalism and efficiency.
2026-07-30T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for construction and development teams. This contract position plays a key role in keeping office activities organized, documentation accurate, and executive support running smoothly. The ideal candidate is detail-oriented, dependable, and comfortable managing a mix of administrative coordination, records management, and office services in an organized environment. Responsibilities: • Support senior leaders and project teams by managing calendars, arranging meetings, and helping coordinate day-to-day administrative priorities. • Prepare, organize, and distribute reports, correspondence, and other business documents while maintaining accuracy and timely completion. • Assist with monthly draw documentation by compiling invoice records, lien waivers, check copies, and related reporting materials in electronic and physical files. • Provide contract administration assistance by tracking subcontract documents, purchase orders, change orders, insurance certificates, and waiver logs. • Enter and maintain vendor information in company systems and keep vendor records current and well organized. • Help maintain a well-organized office environment by overseeing conference rooms, front desk readiness, office calendars, and visitor-facing spaces. • Manage office support tasks such as ordering supplies, organizing storage areas, handling incoming mail and packages, and coordinating equipment servicing when needed. • Process expense reports along with weekly project and overhead invoices while supporting accurate filing and record retention. • Coordinate workplace logistics, including company events, parking arrangements, office opening and closing routines, and communication with building management as needed.
2026-07-29T00:00:00Z

Administrative Assistant

Pacific, WA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Administrative Assistant to join our team in Auburn, Washington in a contract-to-permanent role. This position supports daily office operations by coordinating billing, maintaining accurate project records, and helping communication flow smoothly between office personnel and field teams. The ideal candidate is organized, detail-oriented, and comfortable managing multiple administrative tasks in a fast-paced environment. Responsibilities:• Manage contract-related documentation and prepare monthly customer billing by reviewing labor, materials, subcontractor costs, and project details for accuracy.• Assist with certified payroll administration and maintain records needed to support prevailing wage compliance.• Record and categorize employee hours, purchasing activity, material usage, and subcontractor charges by job and state to support reporting and invoicing.• Review purchase orders and vendor invoices, then reconcile documentation to ensure complete and accurate processing.• Maintain organized files for work orders, inspections, billing timelines, and job cost tracking across active projects.• Use Sage 300 to support job costing activities, billing functions, and project-related financial recordkeeping.• Serve as an administrative resource for the department by responding to inquiries and facilitating communication between field staff and office teams.• Prepare recurring job cost reports and compile information requested by managers and the accounting team.• Address customer and account-related questions, including invoice follow-up, payment concerns, and requests for supporting reports.
2026-07-29T00:00:00Z

Accounting Clerk

Tacoma, WA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join a busy legal office on a Contract basis. This onsite role supports day-to-day financial and administrative operations, with an initial schedule of approximately 25 hours per week and the potential to move into a permanent arrangement over time. The ideal candidate brings prior office experience, comfort with routine accounting tasks, and the ability to keep records accurate and organized in a fast-paced environment. Responsibilities: • Enter financial and administrative information into internal records with a high level of accuracy and consistency. • Assist with basic accounts payable activities, including reviewing invoices and preparing items for processing. • Support accounts receivable tasks by helping track incoming payments and maintaining current account records. • Organize and maintain paper and digital files so documents are easy to retrieve and audit. • Provide general administrative assistance to help the office run efficiently on a daily basis. • Process invoice-related documentation and verify details before submission or filing. • Work closely with the existing team to manage workload priorities and meet recurring deadlines.
2026-07-28T00:00:00Z