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10 results for Office Receptionist in Tacoma, WA

Receptionist

Everett, WA
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are seeking an enthusiastic, professional, and customer-focused Receptionist / Front Desk Coordinator to serve as the first point of contact for visitors, employees, and contractors. This role is ideal for someone who enjoys interacting with people, thrives in a fast-paced office environment, and takes pride in providing exceptional service and administrative support. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple tasks while maintaining a welcoming and professional presence at the front desk.
2026-09-02T00:00:00Z

Office Assistant

Bothell, WA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to provide onsite administrative support in Bothell, Washington through a short-term Contract assignment. This part-time opportunity is well suited for someone who enjoys structured office work, stays focused on detail-heavy tasks, and can maintain accuracy while handling repetitive document processes. The role supports daily office operations with a strong emphasis on mail handling, document preparation, filing, and shipment coordination. Responsibilities: • Sort incoming mail and distribute correspondence to the appropriate staff members in a timely manner. • Complete high-volume copying and document assembly work while maintaining accuracy and organization. • Scan paper records and arrange electronic and physical files so materials are easy to access. • Maintain orderly filing systems by placing documents in the correct locations and keeping records up to date. • Prepare outbound packages for courier delivery and ensure shipments are dropped off as needed. • Provide day-to-day clerical assistance to support smooth office operations. • Use office machines such as copiers and scanners efficiently and report any routine issues when necessary. • Carry out established administrative procedures carefully and finish recurring tasks within expected timelines.
2026-09-09T00:00:00Z

Office Manager

Seattle, WA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a contract position. This role will help keep the workplace running smoothly by coordinating front office activities, managing essential supplies, and assisting with financial administration. The ideal candidate brings a practical, service-focused approach and can balance multiple priorities in a detail-oriented office environment. Responsibilities: • Oversee day-to-day office activities to maintain an efficient, well-organized workplace environment. • Coordinate purchasing for office materials and ensure supplies are replenished before stock runs low. • Track inventory levels for administrative and operational items and maintain accurate supply records. • Support accounts payable tasks, including reviewing invoices and assisting with timely payment processing. • Serve as the first point of contact at reception by welcoming visitors and handling incoming calls in a courteous manner. • Assist with general administrative duties such as filing, scheduling, correspondence, and document organization.
2026-09-08T00:00:00Z

Office Manager

Seattle, WA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Office Manager to support both administrative and accounting activities for a small real estate development office in Seattle, Washington. This position blends day-to-day office coordination with light accounts payable work and project support, making it ideal for someone who is organized, adaptable, and comfortable working across multiple priorities. The role also contributes to property and marketing-related tasks while helping keep business operations running efficiently. Responsibilities:• Manage accounts payable tasks for development projects and company expenses, including entering financial details, reviewing invoices, and preparing payments.• Oversee routine office operations such as handling incoming mail, scanning records, maintaining files, and providing general administrative support.• Track and coordinate business licenses, office resources, and company assets to help ensure accurate records and compliance.• Work with vendors, contractors, or internal stakeholders to address property upkeep needs and follow through on maintenance-related issues.• Provide administrative assistance to real estate development activities from active project stages through final completion and sale.• Support marketing efforts by helping prepare promotional materials, updating written content, and assisting with advertising-related tasks.• Review and refine brochures, presentations, and website information to keep materials current, accurate, and aligned with company needs.• Monitor office supply levels and arrange replenishment to maintain an efficient and well-supported workplace.• Take on additional operational or administrative duties as business needs evolve. The salary range for this position is $70,00 to $80,000. Benefits:M/D/V401k with match2 weeks PTO6 paid holidays
2026-08-14T00:00:00Z

Administrative Assistant

Tacoma, WA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Administrative Assistant to support financial operations for a services organization in Tacoma, Washington. This long-term contract opportunity is ideal for someone who excels in a detail-driven environment and can balance competing priorities while maintaining a client-focused approach. The position plays a key role in coordinating documentation, communication, and scheduling activities that help deliver timely and accurate service to internal teams and clients. Responsibilities:• Support trust and estate workflows by coordinating administrative tasks, organizing records, and helping projects progress on schedule.• Prepare and format correspondence, summaries, and meeting materials to ensure documents are accurate and presentation ready.• Maintain client and entity records, including tracking information and handling annual state filing requirements.• Organize documentation so files are complete, consistent, and easy to retrieve when needed.• Communicate with clients, colleagues, and outside professionals to schedule meetings, route information, and keep activities moving efficiently.• Edit, proofread, and update documents, presentations, and written communications with a strong focus on accuracy and detail.• Provide front desk and inbound call coverage when needed, serving as backup reception support during absences.• Assist with preparation for client meetings, including compiling meeting books, coordinating logistics, and supporting event-related activities.
2026-09-09T00:00:00Z

Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are looking for an Administrative Assistant to support a government community assistance program in Bellevue, Washington. This Contract position plays a key role in keeping daily operations organized, assisting program participants, and helping the team deliver responsive public service. The ideal candidate brings strong administrative experience, attention to detail, and a customer-focused approach when working with community members and internal stakeholders. Responsibilities:<ul><li>Support the administration of the assistance program while adhering to established guidelines and procedures.</li><li>Review applications and supporting documentation to determine eligibility based on program requirements.</li><li>Respond to inquiries from program participants and community members via phone, email, and in person.</li><li>Collaborate with internal teams and external partners to support outreach efforts and community engagement initiatives.</li><li>Assist with the development, review, and distribution of outreach materials, including brochures, emails, and social media content.</li><li>Coordinate outreach events and assist individuals with the application process.</li><li>Prepare and deliver presentations for small groups of internal and external stakeholders.</li><li>Maintain accurate program records through data entry and updates across multiple systems.</li><li>Conduct research, benchmarking, and information gathering related to similar programs and best practices.</li><li>Provide general administrative support as needed.</li></ul>
2026-09-04T00:00:00Z

Accounting Clerk

Tacoma, WA
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are seeking a detail-oriented Accounting Clerk to support the day-to-day accounting and administrative functions of a busy finance department. This position will assist with accounts payable, accounts receivable, data entry, reconciliations, and general accounting support.Responsibilities<ul><li>Process and enter accounts payable and accounts receivable transactions</li><li>Review invoices for accuracy, coding, approvals, and supporting documentation</li><li>Assist with vendor payments, check runs, and payment processing</li><li>Enter customer payments and maintain accurate receivable records</li><li>Reconcile bank statements, vendor statements, and general ledger accounts</li><li>Maintain organized accounting records and supporting documentation</li><li>Assist with invoice matching, purchase orders, and expense reports</li><li>Research and resolve billing, payment, and account discrepancies</li><li>Communicate with vendors, customers, and internal departments regarding accounting questions</li><li>Assist with month-end and year-end close activities</li><li>Support payroll, billing, collections, or other accounting functions as needed</li><li>Prepare basic reports and spreadsheets using Microsoft Excel</li><li>Assist with filing, scanning, data entry, and general administrative duties</li><li>Provide additional support to the accounting and finance team as needed</li></ul>
2026-09-01T00:00:00Z

Accounting Clerk

McCleary, WA
onsite
Temporary / Contract
24 - 26 USD / Hourly
seeking an Accounting Clerk to support day-to-day finance, payroll, administrative, medical records, and operational functions. This position is ideal for someone who is organized, detail-oriented, comfortable working across multiple responsibilities, and able to support both accounting and general office operations.Key ResponsibilitiesAccounting & Finance<ul><li>Enter weekly accounts payable batches into the accounting system.</li><li>Prepare, review, and validate payroll information.</li><li>Assist staff and members served with financial-related requests.</li><li>Support compliance with internal fiscal policies and procedures.</li><li>Facilitate trust banking services and maintain accurate financial records.</li><li>Assist with general accounting documentation, reconciliation, and recordkeeping as needed.</li></ul>Medical Records & Administrative Support<ul><li>Set up new charts according to established checklists and procedures.</li><li>Close charts and ensure records are complete and properly maintained.</li><li>Maintain organized and accurate documentation.</li></ul>
2026-09-02T00:00:00Z

Payroll Clerk

Lakewood, WA
onsite
Temporary / Contract
24 - 28 USD / Hourly
A local government organization in the Lakewood area is seeking a Payroll Specialist for a contract assignment. This role will support payroll operations, ensure compliance with applicable regulations, and provide critical support during a busy period. The ideal candidate will have experience processing payroll in a public sector, municipal, school district, or other government environment.Key Responsibilities<ul><li>Process bi-weekly and/or semi-monthly payroll accurately and on time</li><li>Review and validate employee time records, leave balances, and payroll adjustments</li><li>Maintain payroll records and ensure compliance with federal, state, and local regulations</li><li>Process new hires, terminations, promotions, and employee changes</li><li>Reconcile payroll-related accounts and assist with month-end reporting</li><li>Respond to employee payroll inquiries and resolve discrepancies</li><li>Coordinate payroll deductions, garnishments, and benefits administration</li><li>Prepare payroll reports for management and auditors</li><li>Assist with year-end payroll activities, including W-2 processing and payroll audits</li><li>Support special projects and process improvement initiatives</li></ul>
2026-09-01T00:00:00Z

Assistant Bookkeeper

Tacoma, WA
onsite
Temporary / Contract
25 - 33 USD / Hourly
Are you a detail-oriented bookkeeping professional who enjoys keeping financial records organized and operations running smoothly? We are seeking a Contract Bookkeeping Assistant to support a growing team in Tacoma. This role is ideal for someone who enjoys a mix of bookkeeping, accounts receivable, invoicing, and administrative support. Key Responsibilities<ul><li>Process customer invoices and maintain accurate financial records in QuickBooks Online (QBO)</li><li>Assist with accounts receivable, including payment tracking and collections follow-up</li><li>Reconcile accounts and investigate discrepancies</li><li>Maintain customer, vendor, and transaction records</li><li>Support purchase order and sales order processing</li><li>Coordinate with internal teams regarding billing, payments, and order status</li><li>Assist with month-end reporting and account reconciliations</li><li>Organize financial documentation and ensure compliance with company procedures</li><li>Monitor outstanding invoices and help ensure timely payment collection</li><li>Provide general administrative support to the accounting and operations teams</li></ul>
2026-09-02T00:00:00Z