Add your latest resume to match with open positions.

9 results for Office Manager in Tacoma, WA

Office Manager

Seattle, Washington
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Office Manager to support both administrative and accounting activities for a small real estate development office in Seattle, Washington. This position blends day-to-day office coordination with light accounts payable work and project support, making it ideal for someone who is organized, adaptable, and comfortable working across multiple priorities. The role also contributes to property and marketing-related tasks while helping keep business operations running efficiently. Responsibilities:• Manage accounts payable tasks for development projects and company expenses, including entering financial details, reviewing invoices, and preparing payments.• Oversee routine office operations such as handling incoming mail, scanning records, maintaining files, and providing general administrative support.• Track and coordinate business licenses, office resources, and company assets to help ensure accurate records and compliance.• Work with vendors, contractors, or internal stakeholders to address property upkeep needs and follow through on maintenance-related issues.• Provide administrative assistance to real estate development activities from active project stages through final completion and sale.• Support marketing efforts by helping prepare promotional materials, updating written content, and assisting with advertising-related tasks.• Review and refine brochures, presentations, and website information to keep materials current, accurate, and aligned with company needs.• Monitor office supply levels and arrange replenishment to maintain an efficient and well-supported workplace.• Take on additional operational or administrative duties as business needs evolve. The salary range for this position is $70,00 to $80,000. Benefits:M/D/V401k with match2 weeks PTO6 paid holidays
2026-09-18T00:00:00Z

Bookkeeper

Seattle, Washington
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Bookkeeper to join our team in Seattle, Washington on a Contract basis. This position will help maintain accurate financial records, support billing and receivables activity, and keep daily accounting operations organized. The ideal candidate brings strong QuickBooks expertise, sound bookkeeping judgment, and a practical approach to improving financial workflows. Responsibilities: • Maintain accurate day-to-day financial records in QuickBooks and ensure transactions are entered and categorized properly. • Prepare and issue invoices, monitor outstanding balances, and assist with follow-up activities related to accounts receivable. • Process billing tasks using Timeslips and help keep client and matter-related billing records up to date. • Support cash-basis accounting activities, including bookkeeping tied to partnership-related financial records. • Track business expenses and assist with company card administration, including reconciliation and documentation of charges. • Complete bank and account reconciliations regularly to confirm the accuracy of financial data and resolve discrepancies. • Collaborate with leadership to review current accounting practices and recommend practical improvements to financial organization. • Provide broader bookkeeping and administrative support as needed to help maintain efficient finance operations.
2026-09-18T00:00:00Z

Bookkeeper

Seattle, Washington
onsite
Temporary to Hire
37.715 - 43.67 USD / Hourly
We are looking for a detail-oriented Bookkeeper to join our team in Seattle, Washington in a contract-to-permanent capacity. This role will oversee day-to-day accounting operations, support project billing and payroll activities, and help maintain accurate financial records across the business. The ideal candidate brings strong bookkeeping experience, sound judgment, and the ability to manage deadlines while supporting reporting, compliance, and administrative operations. Responsibilities: • Manage day-to-day bookkeeping activities, including accounts payable, accounts receivable, and general ledger maintenance within QuickBooks or a comparable accounting platform. • Reconcile bank accounts, credit cards, and other financial records on a regular basis, researching discrepancies and ensuring accurate reporting. • Coordinate payment processing through checks, electronic transfers, and other methods while maintaining organized vendor schedules and timely disbursements. • Produce financial statements and internal reports such as profit and loss summaries, balance sheets, cash flow updates, variance reviews, and project-level cost tracking. • Oversee billing for projects by preparing invoices, monitoring retainage, following up on outstanding receivables, and supporting submissions through client-required billing portals. • Support monthly, quarterly, and year-end close activities while partnering with external accounting and tax advisors to meet reporting and filing deadlines. • Process payroll for a small employee population, maintain timekeeping records, and assist with payroll tax filings, onboarding coordination, and employee file administration. • Track licensing, insurance, compliance renewals, and related business records, including subcontractor documentation, lien waiver administration, and public works or certified payroll requirements. • Help improve administrative and financial procedures by documenting workflows, maintaining organized records, and identifying opportunities to streamline operations as business needs evolve.
2026-09-15T00:00:00Z

Payroll Manager

Seattle, Washington
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an experienced Payroll Manager to lead payroll operations for a growing workforce in Seattle, Washington. This position is responsible for delivering accurate, timely pay for salaried and hourly employees while maintaining strong financial controls, reliable reporting, and compliance with payroll regulations. The role also partners closely with accounting and finance to support reconciliations, month-end close activities, and payroll-related analysis. Responsibilities:• Direct the full payroll cycle for exempt and non-exempt employees, completing thorough reviews and approvals before each payroll is finalized.• Verify earnings, overtime, premium pay, on-call compensation, and deductions with a strong focus on accuracy and error prevention.• Record payroll-related journal entries and ensure month-end payroll data is posted correctly and on schedule within NetSuite.• Reconcile payroll registers, benefit deductions, and general ledger activity during each pay period, investigating and resolving discrepancies promptly.• Act as the primary resource for employee and manager payroll questions, handling escalated issues with professionalism and clear communication.• Lead payroll system implementation and migration efforts by coordinating vendors, managing testing, maintaining project timelines, and supporting organizational adoption.• Create, refine, and document payroll procedures, policies, and internal controls while overseeing external payroll and timekeeping partners.• Maintain complete and organized payroll documentation, support monthly account reconciliations, and collaborate with accounting during close processes.• Prepare payroll tax filings, year-end reporting, quarterly state labor reports, and audit support materials while safeguarding confidential payroll and financial information. The salary range for this position is $100,000 to $130,000. Benefits:Medical/Dental/Vision - 100% paid for employee401k with match, plus stock options160 hours PTO6 paid holidays plus week off between Christmas and New Year
2026-08-31T00:00:00Z

Administrative Assistant

Tacoma, Washington
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Administrative Assistant to support financial operations for a services organization in Tacoma, Washington. This long-term contract opportunity is ideal for someone who excels in a detail-driven environment and can balance competing priorities while maintaining a client-focused approach. The position plays a key role in coordinating documentation, communication, and scheduling activities that help deliver timely and accurate service to internal teams and clients. Responsibilities:• Support trust and estate workflows by coordinating administrative tasks, organizing records, and helping projects progress on schedule.• Prepare and format correspondence, summaries, and meeting materials to ensure documents are accurate and presentation ready.• Maintain client and entity records, including tracking information and handling annual state filing requirements.• Organize documentation so files are complete, consistent, and easy to retrieve when needed.• Communicate with clients, colleagues, and outside professionals to schedule meetings, route information, and keep activities moving efficiently.• Edit, proofread, and update documents, presentations, and written communications with a strong focus on accuracy and detail.• Provide front desk and inbound call coverage when needed, serving as backup reception support during absences.• Assist with preparation for client meetings, including compiling meeting books, coordinating logistics, and supporting event-related activities.
2026-09-17T00:00:00Z

Administrative Assistant

Bellevue, Washington
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are looking for an Administrative Assistant to support a government community assistance program in Bellevue, Washington. This Contract position plays a key role in keeping daily operations organized, assisting program participants, and helping the team deliver responsive public service. The ideal candidate brings strong administrative experience, attention to detail, and a customer-focused approach when working with community members and internal stakeholders. Responsibilities:<ul><li>Support the administration of the assistance program while adhering to established guidelines and procedures.</li><li>Review applications and supporting documentation to determine eligibility based on program requirements.</li><li>Respond to inquiries from program participants and community members via phone, email, and in person.</li><li>Collaborate with internal teams and external partners to support outreach efforts and community engagement initiatives.</li><li>Assist with the development, review, and distribution of outreach materials, including brochures, emails, and social media content.</li><li>Coordinate outreach events and assist individuals with the application process.</li><li>Prepare and deliver presentations for small groups of internal and external stakeholders.</li><li>Maintain accurate program records through data entry and updates across multiple systems.</li><li>Conduct research, benchmarking, and information gathering related to similar programs and best practices.</li><li>Provide general administrative support as needed.</li></ul>
2026-09-18T00:00:00Z

Accounting Manager

Seattle, Washington
onsite
Permanent / Full Time
130000 - 145000 USD / Yearly
We are looking for an Accounting Manager to oversee critical accounting operations and strengthen the financial foundation of our organization in Seattle, Washington. This role will guide monthly close activities, support compliance and reporting requirements, and help maintain effective controls across domestic and international operations. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the leadership skills needed to develop a high-performing finance team. Responsibilities:• Direct the monthly close cycle to ensure accurate reporting, timely completion, and delivery of financial results within established deadlines.• Administer revenue recognition activities, including percent-of-completion accounting, by working closely with project leadership, billing, and FP&A to validate estimates and calculations.• Review balance sheet reconciliations, journal entry support, and related documentation to maintain complete and reliable financial records.• Lead annual audit coordination, respond to external auditor requests, and support a smooth audit process that results in well-supported financial statements.• Partner with outside tax advisors and internal stakeholders to facilitate accurate and timely tax filings across local, state, and federal jurisdictions.• Oversee cash operations, receivables, payables, and banking-related activities to improve working capital discipline and maintain strong financial controls.• Maintain accounting policies, process documentation, authorization standards, and segregation of duties to support compliance and operational consistency.• Coach and manage accounting staff, set performance expectations, and build a service-focused team capable of supporting business growth.• Assist with acquisition-related accounting activities, including financial due diligence and the integration of newly acquired entities into established accounting processes.• Support compliance activities such as business license renewals, insurance-related requests, retirement plan audit coordination, and other regulatory obligations. The salary range for this position is $130,000 to $145,000. Benefits:M/D/V - 100% paid for employeeLTD and Life Insurance401k with match12 days PTO8 paid holidays
2026-08-28T00:00:00Z

Finance Manager

Everett, Washington
onsite
Permanent / Full Time
135000 - 160000 USD / Yearly
We are looking for a Finance Manager to lead financial oversight for our manufacturing operation in Everett, Washington. This role combines hands-on accounting leadership with strategic finance support, helping the site make informed decisions around cost, profitability, and performance. The ideal candidate will bring strong experience in manufacturing finance, budgeting, reporting, and compliance within a fast-paced industrial environment. Responsibilities:• Direct the monthly, quarterly, and year-end close process to deliver timely, accurate results that meet company and regulatory expectations.• Produce financial statements, operational reports, and detailed variance reviews that support informed decision-making across the site.• Manage the integrity of the general ledger, account structure, and supporting financial records to ensure reliable reporting.• Lead cost accounting activities for machining and assembly operations, including standard costing, job costing, and analysis of cost of goods sold.• Evaluate production performance by reviewing labor usage, scrap trends, overhead recovery, and other key manufacturing cost drivers.• Work closely with operations and program leaders to assess program profitability, monitor margins, and identify opportunities to improve financial performance.• Guide the financial aspects of customer, supplier, subcontractor, lease, and service agreements, supporting review, negotiation, and execution with a focus on business value and risk management.• Own the annual budget and rolling forecast process for the Everett, Washington site, including scenario modeling, long-range planning, and monitoring of cash flow and working capital.• Maintain strong financial controls across purchasing, inventory, payroll, and transaction processing while coordinating internal and external audit support.• Partner with senior leadership and cross-functional teams, while coaching accounting staff and promoting a high-performance, values-driven team environment. The salary range for this position is $135,000 to $160,000. Benefits:Medical/Dental/VisionLife insuranceSTD/LTD401k with 3% match3 weeks PTO7 paid holidays
2026-09-18T00:00:00Z

Receptionist

Auburn, Washington
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for a detail-oriented and organized Part Time evenings and weekend Receptionist to support daily front-desk operations in Auburn, Washington. This Long-term Contract position is ideal for someone who enjoys assisting visitors, managing incoming communications, and keeping office records accurate and accessible. The person in this role will help create a welcoming environment while providing administrative support to the sales team and other departments. Responsibilities:• Greet visitors and serve as the first point of contact for the office, ensuring a courteous and welcoming experience.• Manage a multi-line phone system by answering incoming calls, directing them to the appropriate staff, and responding to general questions.• Perform document scanning and maintain organized digital and paper filing systems for easy record retrieval.• Provide administrative assistance to the sales team by handling routine office support tasks and preparing materials as needed.• Route calls and messages accurately to the correct departments to support smooth internal communication.• Enter and update basic information in office records and databases with attention to detail.• Assist with general clerical duties that help maintain an efficient and well-organized front office.• Support interdepartmental coordination by transferring information and materials to the appropriate teams when needed.
2026-09-21T00:00:00Z