23 results for Project Assistant in Sunnyvale, CA

Project Assistant

Alameda, CA
onsite
Contract / Temporary to Hire
24 - 26 USD / Hourly
This role supports the purchasing and administrative team, focusing on vendor interaction, invoice/purchase order management, and general office duties within a manufacturing/industrial setting. This is not a buying role, but it requires strong administrative skill and professionalism. Key Responsibilities:<ul><li>Support Purchasing and Admin teams with data entry, process tracking, and document management.</li><li>Communicate professionally with vendors by email and phone, articulating needs and following up as required.</li><li>Review, process, and track purchase orders, invoices, and related documentation.</li><li>Accurately enter and maintain records in internal systems.</li><li>Coordinate with internal teams to ensure timely delivery of materials/services.</li><li>Assist with ad-hoc administrative projects as needed.</li></ul>
2026-03-18T00:00:00Z

Project Analyst

San Mateo, CA
onsite
Permanent
100000 - 130000 USD / Yearly
We are looking for a motivated Commercial Property Manager to join our team in San Mateo, California. In this role, you will play a key part in managing tenant relations and supporting commercial property operations. The ideal candidate is detail-oriented, skilled in data management, and has experience in providing exceptional customer service within the real estate industry. Very infrequent Responsibilities:• Address tenant needs and requests promptly, ensuring efficient resolution and exceptional customer service.• Generate and manage work orders for vendors and building engineers, following up to confirm issues are resolved.• Utilize Yardi and accounting software to assist tenants with inquiries regarding rent statements and operating expenses.• Conduct regular inspections of buildings and tenant spaces, identifying and addressing any concerns.• Communicate with tenants regularly to monitor satisfaction and assess space requirements.• Draft and distribute tenant memos, notices, and other communications as needed.• Remain available for on-call emergencies, collaborating with building engineers to address urgent situations.• Organize and support community events to foster tenant engagement and satisfaction.• Assist in the management of commercial property operations, ensuring compliance and efficiency.
2026-02-23T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary
50 - 60 USD / Hourly
We are looking for a dedicated Hybrid Project Coordinator to join our team on a contract basis in Palo Alto, California. This role involves managing various projects and supporting departmental operations to ensure efficiency and compliance with organizational standards. The ideal candidate will have strong leadership skills, excellent organizational abilities, and a proactive approach to problem-solving. Responsibilities:• Manage project schedules and ensure all phases are documented and completed on time.• Oversee financial management, inventory, and purchasing processes to optimize departmental resources.• Coordinate hiring processes, conduct department orientations, and ensure compliance with HR policies and procedures.• Facilitate inventory reviews and prepare reports for equipment and supply management.• Organize and manage events, workshops, and committee meetings to support departmental goals.• Serve as a liaison between customers, vendors, and internal departments to maintain positive relationships.• Provide administrative support, ensuring smooth workflow and timely submission of required paperwork.• Track and report cost management efforts, presenting findings during staff meetings.• Identify opportunities for improvement and implement solutions to enhance departmental processes.• Participate in assigned projects and complete tasks within established deadlines.
2026-03-09T00:00:00Z

Case Assistant

San Jose, CA
onsite
Temporary
28 - 38 USD / Hourly
We are seeking an experienced Case Assistant to provide high‑level administrative and case management support across a wide range of legal practice groups. This role is ideal for a legal support professional with 3–5 years of applicable law firm or in‑house experience who is organized, detail‑oriented, and comfortable managing multiple matters simultaneously. The Case Assistant will work closely with attorneys, paralegals, and legal support staff to ensure timely, accurate, and efficient handling of case‑related tasks. Key Responsibilities<ul><li>Assist attorneys and paralegals with case organization, file maintenance, and document management.</li><li>Draft, proofread, and format correspondence, memos, and routine legal documents.</li><li>Organize and maintain physical and electronic case files; ensure accurate naming conventions and version control.</li><li>Coordinate deadlines, maintain calendars, and support scheduling of hearings, meetings, and client communications.</li><li>Handle document collection, scanning, indexing, and Bates labeling as needed for discovery or production.</li><li>Retrieve and compile case information from internal databases, document management systems, and external sources.</li><li>Assist with court filings (state and federal, electronic and manual) depending on practice group needs.</li><li>Communicate with clients, vendors, opposing counsel, and court personnel in a professional and timely manner.</li><li>Support billing tasks such as entering attorney time, preparing expense reports, and tracking matter‑related costs.</li><li>Provide general administrative support for a broad set of legal matters, including litigation, corporate, regulatory, employment, or other practice areas as needed.</li></ul>
2026-03-13T00:00:00Z

Office Assistant

Burlingame, CA
onsite
Temporary
21.85 - 25.3 USD / Hourly
Robert Half is working with a well-established and highly respected trust and wealth management firm in the Bay Area, is seeking a detail-oriented and proactive Office Administrator to support daily operations. This is an excellent opportunity for a polished professional who thrives in a fast-paced, client-facing environment and enjoys being the backbone of a collaborative office. Key Responsibilities<ul><li>Serve as the first point of contact by managing front desk operations, greeting clients, and handling incoming calls with professionalism</li><li>Provide administrative support to trust officers and leadership, including calendar management, meeting coordination, and document preparation</li><li>Maintain and organize sensitive client files, ensuring accuracy and confidentiality</li><li>Assist with processing paperwork related to trust accounts, financial documentation, and client correspondence</li><li>Coordinate office operations including supplies, vendor relationships, and general office upkeep</li><li>Support special projects, reporting, and process improvements as needed</li><li>Handle mail distribution, shipping, and general clerical duties</li></ul>
2026-03-19T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide vital administrative support, ensuring smooth day-to-day operations within the office. This position is ideal for someone who thrives in a dynamic environment and enjoys multitasking. Responsibilities: • Act as the first point of contact by managing receptionist duties, including greeting visitors and handling inquiries. • Organize and maintain digital and physical files by scanning and categorizing documents. • Respond to incoming calls professionally, directing calls to the appropriate departments or individuals. • Perform general clerical tasks such as data entry, filing, and preparing correspondence. • Support office operations by managing schedules, ordering supplies, and coordinating meetings.
2026-03-19T00:00:00Z

Project Manager

Los Altos, CA
onsite
Temporary
47.5 - 55 USD / Hourly
We are looking for an experienced Project Manager to join our team on a contract basis in Los Altos, California. In this role, you will oversee project execution, drive cross-functional collaboration, and ensure that objectives are met within established timelines and budgets. This position requires a proactive leader with a strong background in project management methodologies and certifications. Responsibilities: • Lead the planning, execution, and delivery of projects while adhering to defined timelines and budgets. • Coordinate efforts across various teams to ensure seamless collaboration and alignment on project goals. • Implement formal project management practices to enhance efficiency and accountability. • Monitor project progress and resolve issues that may impact milestones or deliverables. • Facilitate agile scrum processes to promote adaptability and continuous improvement. • Communicate project updates and outcomes to stakeholders and leadership. • Conduct risk assessments and develop mitigation strategies to address potential challenges. • Ensure compliance with organizational standards and project management best practices. • Utilize project management tools and techniques to track deliverables effectively. • Provide guidance and mentorship to team members to support their growth and attention to detail.
2026-03-20T00:00:00Z

Project Accountant

Saratoga, CA
onsite
Contract / Temporary to Hire
50 - 55 USD / Hourly
We are looking for an experienced Project Accountant to join our team in Saratoga, California. This role is critical in overseeing accounting functions throughout the lifecycle of multiple projects while ensuring accuracy and compliance with industry standards. As a consulting position with potential for long-term collaboration and growth within the organization, this opportunity offers a path to continued development. If you have construction industry experience and are proficient in Procore software, please apply today. This role could turn into an FTE position by the end of June. Pay is up to $55/hr. regular time and $82.50/hr. overtime. Please apply today! Responsibilities:• Manage all accounting aspects for assigned projects, ensuring accuracy and compliance.• Prepare and submit detailed accounts receivable billing packets with supporting documentation.• Review subcontractor invoices and ensure alignment with project budgets and schedules.• Monitor job cost expenses to confirm they match committed costs.• Input and reconcile draws, invoices, and direct costs using Procore.• Ensure lien releases are obtained and maintained before and after payments.• Perform cost reconciliations and finalize project billing prior to closure.• Conduct accounts payable tasks and oversee timely collection of receivables.• Assist project teams and field staff with accounting-related inquiries.• Participate in monthly billing meetings to review project financials.
2026-02-20T00:00:00Z

Project Accountant

Martinez, CA
onsite
Contract / Temporary to Hire
30 - 45 USD / Hourly
We are looking for a skilled Project Accountant in Martinez, California, to join our team on a contract with the potential for a permanent position. This role offers an exciting opportunity to contribute to large-scale construction projects, ensuring accurate financial management and project controls. The ideal candidate will bring expertise in construction accounting and project management, along with proficiency in tools like Deltek Vision. Responsibilities: • Oversee financial aspects of construction projects, including budgeting, cost tracking, and forecasting. • Manage project accounting tasks such as accounts receivable, billing, and cash flow analysis. • Collaborate with project managers to ensure accurate reporting and compliance with labor and union agreements. • Analyze and monitor project costs to provide detailed financial reports to stakeholders. • Support change management processes by preparing budgets and tracking change orders. • Maintain organized project documentation and ensure timely updates to financial systems. • Assist in the preparation of bids and labor rate analyses, ensuring alignment with wage and contract requirements. • Offer insights on productivity metrics and recommend improvements for efficiency. • Coordinate with field teams to streamline project workflows and resolve financial discrepancies. • Contribute to risk assessments and develop strategies to mitigate financial risks.
2026-03-19T00:00:00Z

Project Accountant

San Francisco, CA
onsite
Permanent
100000 - 130000 USD / Yearly
We are looking for a detail-oriented Project Accountant to join our team in San Francisco, California. In this role, you will play a pivotal part in managing financial operations for construction projects, ensuring accurate tracking and reporting of expenses. The ideal candidate will have experience in project accounting and expertise in construction-related financial practices. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:<ul><li>Partner with Project Managers to establish billing schedules, generate invoices, and ensure billing aligns with project progress.</li><li>Develop project budgets, monitor job costs, analyze variances, and assist with forecasting.</li><li>Prepare and issue client invoices, manage AR aging reports, and support collections efforts.</li><li>Review and process vendor and subcontractor invoices, oversee payment timelines, and track retainage.</li><li>Record and price change orders; assist with cost control and contract review processes.</li><li>Act as the primary finance liaison for PMs and Operations, prepare reports, and support month-end close activities.</li></ul>
2026-02-25T00:00:00Z

Project Accountant

Saratoga, CA
onsite
Permanent
100000 - 125000 USD / Yearly
Colleen McAuliffe at Robert Half is looking for an experienced Project Accountant to oversee the financial aspects of large-scale capital projects in Santa Clara, California. In this role, you will play a pivotal part in managing project budgets, tracking costs, and ensuring compliance with financial regulations. This position offers the opportunity to work closely with cross-functional teams and contribute to the success of major infrastructure initiatives. Responsibilities:• Manage the financial accounting lifecycle of large capital projects, from initiation to completion.• Monitor and analyze project budgets, actual expenditures, commitments, and forecasts to identify variances.• Prepare detailed monthly cost reports and financial summaries for internal stakeholders.• Ensure proper classification of capital versus expense items in alignment with accounting standards and company policies.• Review and process invoices from contractors and vendors with accuracy and timeliness.• Support billing processes, including progress billing, milestone billing, and cost-plus invoicing.• Maintain accurate records of work-in-progress, retainage, and project accruals.• Collaborate on cash flow projections and funding requirements to support project operations.• Partner with Project Managers to identify financial risks and implement cost-control measures.• Provide documentation and insights for audits, ensuring compliance with contracts, internal controls, and regulatory standards.
2026-03-10T00:00:00Z

Project Accountant

Martinez, CA
onsite
Temporary
40 - 45 USD / Hourly
Project Accountant Location: Contra Costa County, CAType: Temp-to-Hire Overview:Help drive project success as a key member of our accounting team. We value analytical perspective, technical skills, and strong communication. You’ll partner with project managers to ensure accurate billing, reporting, and project financials, all within a collaborative, growth-focused environment. Responsibilities:<ul><li>Manage project review and detailed financial reporting</li><li>Oversee and update billing terms in ERP software</li><li>Lead monthly financial reporting and billing cycles</li><li>Collaborate with project managers and coordinators across offices</li></ul>
2026-03-14T00:00:00Z

Legal Assistant

Menlo Park, CA
onsite
Temporary
22 - 28 USD / Hourly
Legal Assistant (Entry-Level, Growth Opportunity) – Contract-to-HireMenlo Park, CA | Full-Time or Part-TimeAre you looking to start or grow your career in the legal field? This is a fantastic opportunity to gain hands-on experience working closely with attorneys in a supportive, team-oriented environment. We’re seeking a motivated and detail-oriented Legal Assistant who is eager to learn, take initiative, and develop valuable legal skills.In this role, you’ll be exposed to a variety of practice areas including estate planning, estate administration, and special needs planning—no prior experience in these areas required, just a willingness to learn! What You’ll Do:<ul><li>Learn to assist in preparing estate planning and probate documents</li><li>Support the creation of court filings, including petitions and exhibits</li><li>Communicate with clients, trustees, and other parties with professionalism and care</li><li>Collaborate closely with attorneys and team members on active cases</li><li>Participate in client meetings, including intake and document signing appointments</li><li>Help keep client files organized and up to date using legal software systems</li><li>Assist with scheduling, calendar management, and general administrative tasks</li><li>Provide occasional phone support and client follow-up</li></ul>
2026-03-19T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-02-21T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-02-19T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary
25 - 32 USD / Hourly
We are looking for a detail-oriented Client Intake Specialist or Legal Assistant to join our team on a long-term contract basis in San Jose, California. In this role, you will play a critical part in supporting attorneys by managing client intake processes, scheduling, and administrative tasks. Your ability to handle sensitive information, provide exceptional client support, and ensure organized case management will be essential to the smooth operation of our legal services. Responsibilities:• Conduct interviews with potential clients to gather marital history, asset details, and custody concerns, ensuring the case aligns with firm criteria.• Provide detailed information to clients regarding the firm’s services, processes, and expectations.• Collect and document essential client data, including marriage dates, assets, and child-related information, to assist attorneys in case preparation.• Manage attorney calendars and schedule consultations to minimize missed appointments.• Maintain consistent communication with clients to offer support during their decision-making process.• Conduct conflict checks for potential clients and follow up on incomplete intake questionnaires.• Prepare and distribute necessary legal documents, such as consultation agreements and engagement letters.• Handle administrative duties including notary signings for clients, parking arrangements, and reserving meeting spaces.• Organize and save client files using legal management systems, ensuring accuracy and compliance.• Assist attorneys with billing tasks, including receivables and fee collections.
2026-03-19T00:00:00Z

Legal Assistant

Burlingame, CA
onsite
Temporary
27.7115 - 35 USD / Hourly
A well-established, statewide professional association is seeking an experienced Legal Assistant to support its Legal Department on a temporary basis while a permanent search is underway. This is a fully onsite opportunity in Burlingame and is best suited for a candidate who can step in quickly and work independently in a deadline-driven legal environment. The ideal candidate will have strong litigation support experience, including state and federal e-filing, calendaring, and familiarity with administrative agency procedures. Experience with PERB filings is highly preferred. Responsibilities:<ul><li>Supporting attorneys with drafting and formatting pleadings, correspondence, and legal memoranda for review</li><li>Filing documents in state and federal courts, as well as administrative agencies</li><li>Tracking litigation and agency deadlines and maintaining attorney calendars</li><li>Conducting routine legal research related to court and agency rules</li><li>Managing electronic and paper case files</li><li>Updating case management systems, entering time and expenses, and running reports</li><li>Communicating with courts, agencies, internal staff, and external contacts as needed</li><li>Providing administrative and clerical support for department programs and legal panels</li></ul>
2026-03-17T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-02-24T00:00:00Z

Project Accountant (Construction)

Oakland, CA
onsite
Temporary
45 - 55 USD / Hourly
Our client, a real estate development and construction organization, is seeking an experienced Project Accountant to support full‑cycle project accounting across multiple development and construction projects. This contract role partners closely with Project Managers, Asset Managers, and the Controller, ensuring accurate job cost tracking, compliant loan draw submissions, and timely financial reporting. The ideal candidate is detail‑oriented, proactive, and thrives in a fast‑paced, multi‑project environment. Location: Oakland, California (Onsite-must be able to commute daily)Type: ContractIndustry: Real Estate Development & ConstructionSchedule: Full‑time, on‑site, Monday–Friday Key ResponsibilitiesAccounts Payable & General Ledger<ul><li>Manage construction AP including invoice review, coding, approval routing, and job cost maintenance. </li><li>Maintain compliance documentation (COIs, lien releases, W‑9s, contracts).</li><li>Prepare journal entries for corrections, reclasses, and accruals.</li><li>Process contractor payment applications, validating percent complete, retainage, lien waivers, and supporting documents.</li></ul>Loan Draws & Compliance<ul><li>Prepare and submit construction loan draws with all required documentation (invoices, lien releases, inspection reports, title date‑downs). </li><li>Monitor loan funding availability and provide proactive updates to project leadership.</li><li>Ensure compliance with lender reporting requirements, covenants, and approval workflows.</li></ul>Reporting & Month‑End Close<ul><li>Complete month‑end reconciliations including WIP, job cost summaries, and balance sheet accounts. </li><li>Maintain fixed asset schedules and prepare depreciation/amortization entries.</li><li>Produce monthly reporting packages (Budget vs Actuals, Balance Sheet, Income Statement, cash flows) with variance analysis. </li></ul>Budget, Contract & Change Order Management (Yardi)<ul><li>Update project budgets and commitments in Yardi; ensure alignment with executed agreements.</li><li>Create and review change orders ensuring scope accuracy and proper authorization.</li><li>Reconcile cost projections and maintain monthly budget updates. </li></ul>Construction Management Books & Compliance<ul><li>Handle intercompany reimbursements and reconsolidations.</li><li>Process payroll entries and insurance payments; maintain supporting schedules.</li><li>Support state‑level compliance, annual reporting, and audit preparation. </li></ul>Cross‑Functional Collaboration & Process Improvement<ul><li>Work closely with Project Managers and Asset Managers on job‑related financial matters.</li><li>Identify workflow inefficiencies and recommend system or process improvements.</li><li>Provide occasional guidance or oversight to support staff. </li></ul>
2026-03-04T00:00:00Z

Event Outreach Assistant

Oakland, CA
onsite
Temporary
25 - 29 USD / Hourly
We are looking for a dedicated and detail-oriented Event Outreach Assistant to join our team in Oakland, California. This is a long-term contract opportunity within the non-profit sector, offering an excellent chance to contribute to impactful projects while expanding your attention to detail and organizational abilities. The ideal candidate will play a key role in supporting event outreach, administrative tasks, and project coordination. Responsibilities:• Conduct outreach to firms and organizations through cold calling to promote event attendance.• Maintain and update organizational contact lists to ensure accurate and efficient communication.• Assist in the preparation of documents and presentations, including PowerPoint materials.• Provide administrative support such as scanning, organizing files, and managing timelines.• Coordinate event-related tasks, ensuring smooth execution and adherence to schedules.• Support project management efforts by tracking progress and ensuring deadlines are met.• Collaborate with team members to ensure successful delivery of assigned tasks.• Manage master schedules and timelines for various projects and events.• Perform other duties as assigned to support organizational goals and objectives.
2026-03-18T00:00:00Z

People Program Coordinator

San Mateo, CA
onsite
Temporary
48 - 50 USD / Hourly
Our client, a fast-growing and innovative organization, is seeking a proactive Partner Programs Operations Coordinator to serve as a central operational pillar supporting the SI Alliances function. This is an excellent opportunity for a high-energy professional who thrives in a fast-paced environment and can independently manage reporting, internal tracking systems, and cross-functional coordination. The ideal candidate combines strong technical proficiency—particularly in Salesforce—with working knowledge of AI-driven workflows and marketing automation tools such as Jeto/Marketo. This individual will act as a key liaison across Marketing, Operations, and Alliances teams to ensure a seamless and unified partner experience. Key Responsibilities<ul><li>Maintain and update partner user data in Salesforce</li><li>Create presentations and other documents</li><li>Monitor and provide first line response for Partner Enablement team mailbox as it relates to partner portal user access and privileges</li><li>Update quarterly governance presentations</li><li>Provide contract support</li><li>Build and/or maintain internal systems for tracking</li><li>Manage weekly team meetings and other ad hoc meetings as appropriate</li><li>Draft and manage regular partner communications including newsletter, enablement and Partner Advisory Council</li><li>Provide support for prospective partner leads. Work with Alliance Manager to vet and capture meeting minutes for introductory calls</li><li>Liaise with Alliances, Marketing, Operations, and other teams to ensure a delightful and unified partnering experience</li><li>Assist with related special projects and other duties as needed</li></ul>
2026-03-09T00:00:00Z

Legal Assistant/Paralegal

San Francisco, CA
onsite
Permanent
70000 - 90000 USD / Yearly
We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration. Responsibilities: • Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service• Drafting various legal documents such as pleadings and discovery responses• Ensuring all legal deadlines and dates are accurately calendared and met• Conducting comprehensive legal research and assisting with document review• Communicating effectively with clients, court personnel, and vendors• Organizing and maintaining both electronic and hard-copy case files• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations• Managing hearing, deposition, and trial binders for attorneys• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco• Assisting with additional administrative tasks and special projects as required• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.
2026-03-06T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent
80000 - 103000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join a reputable plaintiff-focused personal injury law firm in Oakland, California. In this role, you will play a pivotal part in supporting attorneys and clients throughout the litigation process, contributing to meaningful outcomes for individuals seeking justice and fair compensation. This position offers an exciting opportunity to thrive in a fast-paced and collaborative work environment. This role offers a competitive compensation range, excellent benefits (full medical, dental, and vision for the employee and family), paid time off, and retirement benefits. Responsibilities:• Support attorneys in managing personal injury cases from initial intake through resolution, ensuring all phases of litigation are handled efficiently.• Draft and file legal documents, including pleadings, motions, and correspondence, while maintaining accuracy and attention to detail.• Communicate effectively with clients, medical providers, and insurance companies to gather information and provide case updates.• Organize and maintain case files, track deadlines, and manage calendars to ensure timely completion of tasks.• Prepare discovery responses, settlement documentation, and trial preparation materials to assist attorneys in achieving case objectives.• Handle administrative responsibilities such as data entry, document management, and correspondence tracking.• Maintain confidentiality and professionalism in all interactions with clients and colleagues.• Collaborate with the legal team to streamline processes and improve case outcomes.
2026-03-18T00:00:00Z