62 Results for Help Desk Jobs in Sunnyvale, CA

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IT Support Analyst

Pleasanton, CA
onsite
Temporary to Hire
35.00 - 38.00 USD / Hourly
We are looking for a IT Support Analyst to support employees with day-to-day technical issues in California. This IT Support Analyst contract opportunity has the potential to become permanent and is ideal for someone who enjoys combining hands-on desktop support with responsive service desk assistance across both remote and onsite environments. In this IT Support Analyst role, you will help maintain end-user systems, resolve incidents efficiently, and provide guidance on workplace technology and security best practices. This IT Support Analyst is on onsite role out of Pleasanton. Responsibilities:• Deliver first- and second-level technical support for end users, resolving incidents through desk-side assistance as well as remote troubleshooting.• Set up, deploy, maintain, and repair desktops, laptops, and related equipment for office and workstation use.• Administer and support Windows 10 devices and provide limited assistance for iOS-based hardware.• Troubleshoot hardware issues, software errors, and connectivity problems to restore user productivity quickly.• Support core business applications and collaboration platforms, including Microsoft 365, Teams, Zoom, Outlook, Word, Excel, and PowerPoint.• Install, configure, and maintain endpoint protection and backup tools across desktop and laptop environments.• Assist with Active Directory tasks such as account setup, password resets, and basic user access support while helping monitor and triage incoming tickets.• Configure new user devices and peripherals, including computers, printers, and remote access tools such as Citrix and related solutions.• Track and update inventory records for IT assets as equipment is received, assigned, relocated, or replaced within the office.• Provide end-user instruction on software usage, security awareness, and effective computing practices while following organizational safety and security standards.
2026-09-21T19:08:44Z

Receptionist

Redwood City, CA
onsite
Temporary / Contract
21.00 - 22.00 USD / Hourly
We are looking for a dependable Receptionist to support front-desk operations for a shelter setting in Redwood City, California. This Contract position is ideal for someone who is comfortable working a swing shift schedule and serving as a welcoming first point of contact for guests, visitors, and callers. The person in this role will help maintain an organized reception area while providing courteous, attentive assistance in a fast-paced environment. This is a 1 day assignment but you can be asked for future days. Responsibilities:• Welcome visitors and residents in a courteous manner and provide clear direction based on site procedures.• Manage incoming calls through a multi-line phone system, route messages accurately, and connect callers to the appropriate contacts.• Maintain front desk coverage during assigned swing shift hours and ensure consistent reception support on an ongoing, as-needed basis.• Assist with basic administrative tasks such as recording visitor information, relaying updates, and supporting daily office coordination.• Monitor the reception area to help promote an orderly, respectful, and safe environment for staff and guests.• Communicate effectively with internal team members regarding front-desk activity, schedule needs, and routine operational matters.
2026-10-02T22:04:14Z

Receptionist

Redwood City, CA
onsite
Temporary / Contract
21.00 - 22.00 USD / Hourly
We are looking for a dependable Receptionist to support front-desk operations at a shelter setting. This is a contract position suited for someone who is comfortable serving as the first point of contact for visitors, residents, and callers while maintaining a welcoming and organized environment. The role focuses on reception coverage during scheduled shifts and requires sound judgment and strong communication skills. This is a 1-day assignment need but can be asked for a future date. Responsibilities:• Greet visitors, residents, and service providers in a courteous manner and direct them appropriately upon arrival.• Manage a multi-line phone system by answering incoming calls promptly, transferring calls, and taking clear messages when needed.• Provide consistent front-desk coverage during assigned swing or weekend shifts to help maintain smooth daily operations.• Support basic administrative and clerical tasks such as logging information, maintaining records, and organizing reception materials.• Monitor the reception area to promote a safe, orderly, and detail-oriented environment for all guests and staff.• Share general site information and respond to routine questions while escalating more complex concerns to the appropriate team members.• Follow established workplace procedures, including check-in practices and documentation requirements, during each shift.
2026-10-02T22:04:14Z

Holiday Program Support

San Mateo, CA
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
We are looking for a detail-oriented Holiday Registrar (Bilingual Spanish) to support seasonal client registration activities in California. This is a long-term contract opportunity for an organized administrative team member who can manage multiple priorities, provide courteous front-desk support, and keep records accurate in a fast-moving environment. The ideal candidate will bring strong customer service instincts, dependable follow-through, and the ability to handle scheduling and documentation with care. Responsibilities:• Welcome clients courteously, create a positive first impression, and gather required household, demographic, and income details during registration.• Prepare the office for daily operations and organize appointment schedules so client visits run efficiently throughout the day.• Review client records for accuracy, update database information when corrections are needed, and help maintain complete files.• Coordinate appointments by booking, confirming, changing, or canceling visits and arranging follow-up meetings when appropriate.• Provide clients with clear verbal and written information about program steps, required documents, and important deadlines.• Produce registration-related reports for toy distribution and submit information within established timeframes.• Maintain orderly business and client records, including detailed call logs that support ongoing client services.• Collaborate with partner organizations and internal leadership to help prevent duplicate program participation and communicate registration status updates.• Represent the organization with flexibility and respect while supporting high-quality service across the team.
2026-10-02T16:38:45Z

Receptionist

Palo Alto, CA
onsite
Temporary / Contract
22.80 - 24.00 USD / Hourly
We are looking for a detail-oriented Receptionist to support front-desk operations for a contract position based in Palo Alto, California. This role serves as a key point of contact for visitors, callers, and internal teams, helping maintain an organized and responsive office environment. The ideal candidate brings prior experience in office support, strong communication abilities, and the discretion needed to manage confidential information with care. Responsibilities: • Manage front-desk activities by greeting visitors, directing inquiries, and creating a positive first impression for the office. • Operate a multi-line phone system to answer incoming calls promptly, route messages accurately, and connect callers to the appropriate contacts. • Coordinate with supervisors and client stakeholders to address scheduling questions, service needs, and time-sensitive matters. • Prepare, organize, and safeguard confidential records and documents while maintaining accuracy and professionalism. • Provide administrative assistance for daily office functions, including general clerical support and reception coverage. • Take ownership of supplementary assignments and special projects as business needs evolve. • Monitor communication flow across the front office to help ensure deadlines and service expectations are met.
2026-09-24T15:13:46Z

Concierge

San Francisco, CA
onsite
Temporary / Contract
22.80 - 24.00 USD / Hourly
We are looking for an experienced and service-focused Concierge to support daily front desk operations and create a welcoming experience for guests, clients, and internal teams in California. This Long-term Contract position is ideal for someone who thrives in a detail-oriented office environment, enjoys balancing hospitality with administrative coordination, and can confidently manage multiple priorities throughout the day. The successful candidate will play a visible role in meeting support, workspace scheduling, and visitor services while helping maintain a high standard of organization and client care. Responsibilities: • Welcome visitors and clients upon arrival, provide a positive first impression, and guide guests to the appropriate meeting spaces or contacts. • Manage front desk coverage while responding to general inquiries, handling calls, and ensuring smooth day-to-day reception operations. • Prepare conference rooms before meetings and restore spaces afterward so they are clean, organized, and ready for continued use. • Coordinate reservations for hoteling offices and meeting rooms, keeping schedules accurate and aligned with business needs. • Review meeting arrangements in advance, confirming attendance counts, room setups, and any food, beverage, or catering requests. • Support internal meetings by tracking service needs, following up on requests, and helping ensure all logistical details are addressed. • Assist with spreadsheets, reporting tasks, and administrative coordination related to meetings and office activity. • Partner with cross-functional teams, including Marketing, to support events, communications, and guest-facing initiatives. • Provide team leadership at the front desk by helping maintain service standards, offering guidance, and supporting training when needed. • Use office scheduling and booking platforms, including tools such as ServiceNow when applicable, to manage workspace and meeting logistics efficiently.
2026-09-17T12:33:43Z

Legal Receptionist

San Francisco, CA
remote
Temporary / Contract
25.00 - 32.00 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-09-23T16:08:45Z

Sr Network Engineer

Concord, CA
onsite
Permanent / Full Time
140000.00 - 150000.00 USD / Yearly
We are looking for an experienced Sr Network Engineer to support and strengthen a hybrid enterprise infrastructure in Concord, California. This role focuses on designing, optimizing, and securing network environments that enable dependable connectivity, protected data exchange, and stable day-to-day operations. The ideal candidate brings strong technical depth across cloud and on-premises platforms, a practical troubleshooting mindset, and the ability to communicate effectively with both technical and non-technical stakeholders. Responsibilities: • Design, maintain, and enhance network infrastructure across routing, switching, wireless connectivity, firewall platforms, VPN services, and hybrid Azure-integrated environments. • Develop and uphold network architecture standards, technical documentation, and long-term infrastructure plans that improve performance, segmentation, and security. • Administer and support a hybrid Microsoft ecosystem, including cloud and on-premises services, to ensure reliable access and operational continuity. • Manage the Hyper-V environment and related infrastructure components to maintain availability, scalability, and system efficiency. • Investigate and resolve complex network and connectivity issues, serving as an escalation point for advanced incidents and selected help desk matters. • Oversee backup operations for critical systems and verify that recovery processes align with business continuity needs. • Partner with IT leadership and security stakeholders to implement preventive safeguards and contribute to incident response efforts. • Provide technical guidance to end users and entry-level team members while promoting strong service standards and timely issue resolution. • Monitor industry developments, evaluate emerging technologies, and recommend improvements that strengthen the overall network environment. • Travel occasionally to support offices or operational needs as required.
2026-09-18T15:38:47Z

Program Aide (Overnight)

Redwood City, CA
onsite
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for a dependable Program Aide (Overnight) to support front desk operations and client services for a community-based housing program in California. This Long-term Contract position is ideal for someone who is calm under pressure, attentive to detail, and committed to creating a welcoming and safe environment during weekend overnight coverage. The person in this role will balance reception duties with facility support tasks while providing respectful service to visitors and clients. The shifts are Friday 11:30pm into Saturday 7:30am and Saturday 11:30pm into Sunday 7:30am. Responsibilities:• Welcome guests, residents, and visitors at the front desk while maintaining a detail-focused and supportive presence throughout the shift.• Manage incoming deliveries, sort and distribute mail, and coordinate the handling of packages and donated items.• Assist with client movement in and out of the facility, including check-in and check-out activities and general overnight support.• Enter and update routine information accurately in internal records and other basic administrative documents.• Step in during staff breaks or meal periods to help maintain smooth daily operations and uninterrupted front desk coverage.• Perform scheduled rounds inside and outside the property to monitor the site and promote a secure environment.• Observe program guidelines, address concerns appropriately, and document notices when rule enforcement is required.• Receive food deliveries and other essential items, ensuring they are brought in and directed to the proper area.• Provide courteous customer service at all times, including visitor screening procedures when applicable.
2026-10-01T21:38:44Z

HR Administrator / Receptionist

Watsonville, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Administrator to support daily HR activities and front office operations in California. This Long-term Contract position is ideal for someone who enjoys balancing employee-facing administrative work with reception support in an organized on-site setting. The person in this role will help keep HR processes organized, provide a welcoming experience for visitors and candidates, and contribute to smooth office coordination. Responsibilities: • Welcome employees, applicants, and guests at the front desk while creating a courteous first impression. • Provide day-to-day administrative assistance to the HR function by organizing records, entering information accurately, and maintaining documentation. • Coordinate pre-employment and onboarding activities, including preparing onboarding materials, supporting screening process steps, and updating employee files. • Arrange interviews, meetings, and other appointments by managing calendars and communicating with internal teams and candidates. • Support benefit-related and general HR administrative tasks by preparing forms, tracking paperwork, and responding to routine inquiries. • Manage incoming mail, order office supplies, and help maintain shared spaces so the workplace remains efficient and well organized. • Draft and process routine business and legal correspondence, forms, and related documentation with a high level of accuracy. • Handle sensitive employee and company information with discretion and follow confidentiality standards at all times. • Assist with additional HR or office projects as priorities shift during the contract assignment.
2026-09-24T17:04:02Z

Concierge 3

Redwood Shores, CA
remote
Temporary / Contract
22.00 - 25.00 USD / Hourly
Robert Half is working on a temp to hire Front Desk Concierge opening with a leading global professional services firm specializing in commercial real estate and investment management. Our client is seeking an experienced, polished, and service-oriented Concierge 3 to support front desk and workplace operations at their Redwood Shores location. This contract opportunity is ideal for a professional who enjoys being the face of an organization, creating an exceptional visitor experience, and helping ensure daily office operations run seamlessly. As the first point of contact for employees, guests, vendors, and callers, the Concierge will play a highly visible role in maintaining a welcoming, organized, and professional workplace. This position combines front desk reception, visitor management, badge administration, call handling, mail and package coordination, work order support, and general administrative assistance. What You’ll Be Doing:<ul><li>Provide a warm, professional, and welcoming experience for employees, visitors, clients, and vendors while serving as a key first point of contact for the site.</li><li>Greet and direct guests upon arrival, ensuring a smooth and positive visitor experience.</li><li>Manage incoming phone traffic, promptly route calls to the appropriate individuals or departments, and assist with overflow calls from the call center as needed.</li><li>Issue visitor and employee badges in accordance with established site security procedures and maintain accurate access records.</li><li>Coordinate incoming and outgoing mail, courier services, and package deliveries while helping resolve routine distribution issues.</li><li>Enter, log, track, and assign work orders to support timely follow-up on workplace and facility-related requests.</li><li>Provide administrative and clerical support to site leadership and assist with a variety of general office and workplace coordination activities.</li><li>Respond to routine questions from employees, clients, and visitors while appropriately escalating more complex issues or concerns.</li><li>Maintain a clean, organized, safe, and professional reception area and shared workspace that reflects high workplace standards.</li><li>Follow company and client policies, procedures, and workplace protocols while actively supporting a positive and service-focused office environment.</li><li>Participate in site programs, training initiatives, and ongoing professional development opportunities.</li></ul>
2026-10-01T21:48:44Z

Customer Service Specialist

Oakland, CA
onsite
Temporary / Contract
26.00 - 29.00 USD / Hourly
Customer Service SpecialistBrief Job Description:The Customer Service Specialist provides support to customers by answering questions, resolving issues, processing requests, and delivering a positive service experience.Responsibilities:<ul><li>Respond to customer inquiries by phone, email, or chat</li><li>Resolve issues related to orders, billing, products, or services</li><li>Document customer interactions in CRM or ticketing systems</li><li>Escalate complex issues to appropriate departments</li><li>Process returns, refunds, or service requests as needed</li><li>Maintain service quality and meet response-time goals</li></ul>
2026-09-25T18:58:46Z

Administrative Assistant

Hayward, CA
onsite
Temporary / Contract
19.95 - 23.10 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a healthcare organization in Hayward, California. This Long-term Contract position is ideal for someone who communicates clearly, manages multiple administrative tasks efficiently, and is comfortable serving as a reliable point of contact in an office setting. The role will focus on coordinating front-office activities, handling documentation, and maintaining accurate records while contributing to a smooth and responsive workplace. Responsibilities: • Manage incoming phone calls, direct inquiries appropriately, and provide courteous assistance to patients, staff, and visitors. • Perform a range of office support duties, including preparing paperwork, organizing files, and maintaining administrative records. • Enter information into internal databases and documents with a high level of accuracy and attention to detail. • Welcome and assist visitors while helping maintain an orderly and well-organized reception area. • Process routine documents and ensure completed materials are filed, tracked, and distributed correctly. • Support day-to-day office coordination by scheduling, responding to general requests, and following established administrative procedures.
2026-10-01T21:43:45Z

Customer Service Representative

San Francisco, CA
onsite
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for a Customer Service Representative to support customers with timely, accurate assistance in San Francisco, California. This is a Contract position for someone who can create a positive experience by listening carefully, resolving questions efficiently, and ensuring applications and requests are completed correctly the first time. The ideal candidate brings a steady call center presence, communicates clearly on both inbound and outbound calls, and responds well to feedback in a fast-paced service environment. Responsibilities: • Assist customers by phone with clear guidance, helping them understand next steps without making interactions feel rushed. • Handle inbound and outbound calls professionally while addressing questions, resolving issues, and documenting key details accurately. • Complete order entry and application-related tasks with strong attention to detail to improve first-pass accuracy. • Monitor open or pending customer items and follow up promptly to keep requests moving toward resolution. • Maintain dependable coverage during scheduled hours and remain consistently available to support queue demands. • Apply coaching and performance feedback to strengthen service quality and correct flagged issues quickly. • Provide thorough, complete responses that reduce repeat contact and improve the overall customer experience.
2026-09-08T17:33:40Z

Administrative Coordinator

Alameda, CA
onsite
Temporary / Contract
31.35 - 36.30 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-09-12T00:38:39Z

Admin Assistant/EA/HR Support

Burlingame, CA
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
Administrative Assistant/EA/HR Assistant Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.Responsibilities:• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.• Handle confidential communications and sensitive information with sound judgment and close attention to detail.• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.
2026-10-01T23:58:46Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
25.50 - 25.50 USD / Hourly
We are looking for an Office Manager to help create a welcoming workplace experience in San Francisco, California. This Long-term Contract position is ideal for someone who enjoys supporting daily office operations, coordinating events, and ensuring employees, visitors, and candidates feel well cared for. The role combines front-of-house professionalism with administrative coordination, workplace support, and strong attention to detail. You will play an important part in maintaining an organized, efficient, and community-focused office environment. Responsibilities:• Create a positive front-desk and in-office experience by greeting employees, guests, and candidates with professionalism and a hospitality-focused approach.• Maintain reception areas and common spaces so they remain tidy, functional, and inviting throughout the workday.• Manage the in-office retail area by placing orders, replenishing stock, and monitoring inventory levels for branded merchandise.• Compile recurring security reports, track workplace incidents, and highlight patterns or trends for internal review.• Coordinate onsite gatherings such as team events, social functions, and happy hours, including logistics, vendor communication, budget tracking, and promotional materials.• Work with internal teams to monitor, collect, and return eligible branded packages as needed.• Collaborate with workplace partners and cross-functional stakeholders to support office projects and ongoing operational initiatives.• Assist with workplace processes and systems, including employee departures, visitor management workflows, expense-related tools, and general office service requests. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013515890**
2026-09-29T17:08:44Z

Server Operator

San Jose, CA
onsite
Temporary / Contract
33.25 - 35.00 USD / Hourly
We are looking for a Server Operator to support daily system administration activities and frontline technical assistance for a server-focused environment in San Jose, California. This Long-term Contract position is ideal for someone who is comfortable working hands-on with Linux-based systems, resolving access and authentication issues, and helping users navigate technical problems across core infrastructure. The role combines hardware support, ticket troubleshooting, and coordination with senior technical teams to keep operations running smoothly. Responsibilities: • Install and rack server hardware while maintaining accurate equipment and asset records. • Provide first-level support to users experiencing issues with server access, password resets, and core environment connectivity. • Investigate incoming service requests, identify likely causes, and route more advanced issues to the appropriate technical teams. • Use Linux administrative commands to diagnose system problems and assist with operational troubleshooting. • Support identity and authentication-related issue resolution, including access workflows tied to enterprise authentication platforms. • Monitor reported issues across a large server estate, checking network reachability, account status, and system accessibility as initial troubleshooting steps. • Manage and update support tickets in Jira, ensuring issues are documented clearly and progressed in a timely manner. • Assist with environment-related tracking and asset management activities, including updates and reporting through Excel and related tools.
2026-09-15T02:24:07Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
22.80 - 24.00 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position based in San Francisco, California. This role is ideal for someone who takes pride in accuracy, communicates clearly, and thrives in a collaborative office setting. The successful candidate will serve as a key point of contact for visitors and callers while helping maintain an organized and confidential workplace environment. Responsibilities: • Welcome guests and provide a positive first impression while managing front desk activity throughout the day. • Answer and direct incoming calls using a multi-line phone system, ensuring messages are relayed accurately and promptly. • Coordinate with managers and client contacts to share updates, escalate concerns, and address timing-sensitive requests. • Prepare, organize, and safeguard confidential files, documents, and other sensitive information with discretion. • Support administrative and office service tasks as needed to keep day-to-day operations running efficiently. • Contribute to team-based projects and take on additional assignments based on business needs. • Maintain reception and common areas in an orderly manner to support a welcoming office experience.
2026-09-28T13:04:08Z

Customer Service Representative

Santa Clara, CA
onsite
Temporary / Contract
18.53 - 21.45 USD / Hourly
We are looking for a Customer Service Representative to support day-to-day lot operations in California. This is a Contract position for someone who enjoys helping customers, keeping busy environments organized, and guiding team activity with confidence. The role blends front-line service, traffic coordination, and on-site oversight to create a safe, orderly, and positive experience for visitors and staff. Responsibilities: • Oversee daily lot activity by coordinating attendants, observing vehicle movement, and helping maintain an orderly environment. • Welcome customers with attention to detail, provide clear directions, and respond to questions with a service-focused approach. • Guide parking flow for arriving and departing vehicles to reduce congestion and support efficient lot operations. • Reinforce safety expectations and company procedures to help maintain a secure setting for customers, staff, and vehicles. • Address customer issues quickly and effectively, working to resolve concerns while preserving a positive experience. • Inspect lot conditions and equipment regularly, and report maintenance needs or safety concerns in a timely manner. • Support onboarding and day-to-day guidance for new team members to encourage consistent service standards. • Track operational details such as lot usage and staff attendance, ensuring records are accurate and up to date.
2026-10-02T16:43:46Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
26.00 - 26.00 USD / Hourly
We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations. Responsibilities:• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**
2026-10-02T16:58:45Z

Bilingual Spanish Admin

Oakland, CA
onsite
Temporary / Contract
24.00 - 27.00 USD / Hourly
We are looking for a Bilingual Spanish Administrative Professional to provide office support and assist Spanish-speaking clients, customers, or staff.Responsibilities:<ul><li>Translate verbal and written communication between English and Spanish</li><li>Answer calls, emails, and inquiries in both languages</li><li>Maintain calendars, files, and office documentation</li><li>Support onboarding, scheduling, and data entry tasks</li><li>Assist with customer service and front desk coverage</li></ul>
2026-09-19T00:38:40Z

Administrative Coordinator

Moraga, CA
onsite
Temporary to Hire
26.00 - 30.00 USD / Hourly
We are looking for a PART-TIME (approximately 24-32 hours per week) Administrative Coordinator to support a boutique wealth management office while also overseeing the day-to-day coordination of vacation rental properties in Moraga, CA. This is a direct hire opportunity, ideal for someone who is highly organized, service-oriented, and comfortable balancing client-facing administrative work with property-related logistics. The role requires strong follow-through, effective communication, and the ability to keep multiple schedules, requests, and priorities moving efficiently. Administrative Coordinator Responsibilities:• Manage front-line administrative support for the office, including handling inbound calls, responding to routine inquiries, and maintaining a positive client experience.• Retrieve and organize account-related information and monitor the progress of wire activity, escalating questions or delays as needed.• Coordinate calendars, arrange appointments, and ensure meetings and client commitments are scheduled accurately and efficiently.• Serve as a point of contact for clients by providing timely updates, answering questions, and directing requests to the appropriate parties.• Oversee reservation activity for multiple vacation rental homes, including confirming bookings, tracking availability, and supporting a smooth guest experience.• Arrange turnover logistics for rental properties by scheduling cleaning services, maintenance visits, and move-in or move-out coordination.• Process or track rental-related payments and help ensure property operations remain organized and on schedule.• Maintain clear records, task lists, and administrative documentation to support both office operations and rental property coordination. If you are interested in this Administrative Coordinator position, please submit your resume today to be considered!
2026-10-02T15:58:48Z

Accounting Clerk

Walnut Creek, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for an Accounting Clerk to support day-to-day administrative and accounting operations. This Long-term Contract position is ideal for someone who enjoys accurate record handling, document organization, and providing dependable office support in a structured environment. The role centers on clerical accounting tasks while also assisting with front desk coverage as needed. Responsibilities:• Organize, file, and maintain accounting records so documents are easy to retrieve and properly archived.• Scan paid vendor invoices and upload them accurately into the company’s recordkeeping system.• Enter financial and administrative data with a high level of accuracy and attention to detail.• Support accounts payable activities by helping process invoice documentation and related records.• Assist with accounts receivable administrative tasks, including updating files and verifying entries.• Provide backup reception support by greeting visitors, answering phones, and directing inquiries appropriately.• Help maintain an orderly front office by managing routine clerical tasks and general administrative needs.
2026-09-18T15:13:46Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40.00 - 45.00 USD / Hourly
We are looking for an experienced Executive Assistant to support senior transaction professionals within a fast-paced real estate environment. This long-term contract position requires someone who can manage shifting priorities, maintain strong communication across teams, and provide seamless administrative, deal, and event coordination support. The ideal candidate brings sound judgment, exceptional organization, and the ability to anticipate needs while handling sensitive matters with professionalism. Responsibilities:• Manage complex executive calendars, coordinate domestic and international travel, and prepare detailed itineraries, agendas, and meeting plans to keep business activities running smoothly.• Maintain close alignment with transaction professionals by monitoring upcoming deadlines, commitments, and priority changes, ensuring leaders are consistently prepared for what is ahead.• Serve as a central communication point for the broader team, helping streamline coordination, share timely updates, and improve overall operational efficiency.• Organize meetings from start to finish, including scheduling, rescheduling, prioritization, logistics, and follow-up based on changing business demands.• Handle a wide range of administrative activities such as expense tracking, report submission, correspondence preparation, client gifting coordination, and charitable request processing in line with company policies.• Support presentation and document preparation by editing, formatting, and producing high-quality materials using Microsoft PowerPoint, Word, Excel, and other business applications.• Provide administrative support for transaction activity by maintaining internal databases, assisting with marketing materials, generating reports, and coordinating with internal stakeholders and external legal partners.• Oversee deal-related logistics and event coordination, including closing dinners and client gatherings, while managing budgets, attendee details, approvals, venues, transportation, and on-site execution.• Offer backup assistance to other executive support staff and collaborate with teams across multiple offices to ensure continuity of service and timely completion of deliverables. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013508919**
2026-09-28T15:33:55Z

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