16 results for Dental Admin Assistant in Sunnyvale, CA

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
Administrative Assistant — Palo Alto, CA Looking for a sharp, organized Administrative Assistant to keep daily operations running smoothly. This role supports the team with scheduling, coordination, and administrative tasks that keep everything moving. What You’ll Do<ul><li>Manage calendars, meetings, and travel coordination</li><li>Handle email correspondence, document prep, and data entry</li><li>Support office operations and assist with special projects</li><li>Serve as a reliable, resourceful point of contact for the team</li></ul>
2026-03-09T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-03-20T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary
26.125 - 30.25 USD / Hourly
Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative & Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment. Position OverviewAs a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business. Key Responsibilities<ul><li>Provide day-to-day administrative support to team members and leadership</li><li>Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)</li><li>Assist with document review, including internal policies, procedures, or bylaws</li><li>Coordinate meetings, prepare materials, and communicate with internal stakeholders</li><li>Collaborate with committees, project teams, or department leads on ongoing initiatives</li><li>Maintain accurate records and ensure timely follow-up on action items</li><li>Support special projects and ad hoc assignments as needed</li></ul>
2026-03-19T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary
25 - 35 USD / Hourly
Looking for a sharp, organized Administrative Assistant to keep daily operations running smoothly. This role supports the team with scheduling, coordination, and administrative tasks that keep everything moving. What You’ll Do<ul><li>Manage calendars, meetings, and travel coordination</li><li>Handle email correspondence, document prep, and data entry</li><li>Support office operations and assist with special projects</li><li>Serve as a reliable, resourceful point of contact for the team</li></ul>
2026-03-09T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
25 - 27 USD / Hourly
We are seeking a detail‑oriented Administrative Assistant to support daily office operations. The ideal candidate is organized, proactive, and able to manage multiple tasks in a fast‑paced environment.Key Responsibilities<ul><li>Provide general administrative support (filing, scheduling, data entry)</li><li>Manage calendars and coordinate meetings</li><li>Handle emails, calls, and inquiries professionally</li><li>Prepare reports, documents, and presentations</li><li>Maintain office supply inventory</li><li>Support special projects as needed</li></ul>
2026-03-11T00:00:00Z

Administrative Assistant

Belmont, CA
onsite
Temporary
28.5 - 32 USD / Hourly
Robert Half is working on an exciting opportunity with a local government entity in need of a Housing Specialist. The Housing Specialist will provide specialized and technical office support, ensuring the smooth operation of departmental processes. Ideal candidates will have a background in Housing, Affordable Housing, Tax Credits, HUD, etc.... Please see the details below and if interested, apply now. Do not wait! We are looking to submit someone ASAP! Responsibilities:<ul><li>Perform complex and technical office support tasks requiring independent judgment and specialized knowledge.</li><li>Gather and compile information from various sources to complete forms and prepare detailed reports.</li><li>Provide accurate information to the public, interpreting policies and procedures as needed.</li><li>Organize, maintain, and streamline departmental files for efficient access and use.</li><li>Draft and edit correspondence, reports, and specialized documents using various software programs.</li><li>Review materials for accuracy, completeness, and compliance with organizational policies.</li><li>Enter and retrieve data in computer systems, ensuring the accuracy of reports and making necessary corrections.</li><li>Manage administrative details such as purchase requisitions, equipment maintenance, and scheduling meetings.</li><li>Train team members on work procedures or oversee tasks on a project basis.</li><li>Respond to and handle inbound and outbound calls, ensuring effective communication and resolution.</li></ul>
2026-03-19T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary
26.125 - 30.25 USD / Hourly
Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative & Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment. Position OverviewAs a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business. Key Responsibilities<ul><li>Provide day-to-day administrative support to team members and leadership</li><li>Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)</li><li>Assist with document review, including internal policies, procedures, or bylaws</li><li>Coordinate meetings, prepare materials, and communicate with internal stakeholders</li><li>Collaborate with committees, project teams, or department leads on ongoing initiatives</li><li>Maintain accurate records and ensure timely follow-up on action items</li><li>Support special projects and ad hoc assignments as needed</li></ul>
2026-03-19T00:00:00Z

Administrative Assistant

Belmont, CA
onsite
Temporary
28.5 - 33 USD / Hourly
Robert Half is partnering with the with one of our top clients to identify a highly organized Operations Specialist to support day-to-day program operations and administrative functions within a fast-paced public housing environment. This role is ideal for a detail-oriented professional who excels at coordinating processes, maintaining compliance documentation, and supporting program staff to ensure efficient delivery of housing services across the county. The Operations Specialist will play a key role in maintaining operational workflows, supporting reporting requirements, and assisting with program tracking systems that support housing assistance initiatives. Key Responsibilities<ul><li>Provide operational and administrative support to housing program teams, ensuring smooth day-to-day program execution.</li><li>Maintain and update program data, records, and internal tracking systems to ensure accuracy and compliance with housing program requirements.</li><li>Coordinate documentation related to housing assistance programs, contracts, and participant records.</li><li>Assist with reporting, data analysis, and preparation of operational summaries for leadership and program managers.</li><li>Support cross-department communication and coordinate internal meetings, schedules, and follow-up actions.</li><li>Monitor program workflows, identify process improvement opportunities, and assist with implementing operational efficiencies.</li><li>Respond to internal and external inquiries related to program operations and direct requests to the appropriate department.</li></ul>
2026-03-20T00:00:00Z

Legal Administrative Assistant

San Jose, CA
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to support the daily operations of a dynamic legal office in San Jose, California. This role involves managing administrative tasks, ensuring smooth communication, and maintaining organized workflows. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving. Responsibilities: • Handle incoming calls with professionalism, addressing inquiries and directing them appropriately. • Perform data entry tasks to maintain accurate and up-to-date records. • Manage receptionist duties, including greeting visitors and ensuring a welcoming office environment. • Process invoices and ensure timely payment of bills. • Organize and maintain office files, ensuring easy access to important documents. • Provide administrative support to legal staff, including scheduling meetings and appointments. • Coordinate office supplies and ensure inventory is adequately stocked. • Assist in drafting correspondence and reports as needed. • Maintain confidentiality while handling sensitive legal documents and information. • Collaborate with team members to streamline office procedures and workflows.
2026-03-19T00:00:00Z

Legal Administrative Assistant

San Jose, CA
onsite
Temporary
23 - 23 USD / Hourly
National law firm has an immediate opening for a Legal Administrative Assistant to join our team in San Jose, California. This position offers an excellent opportunity to support attorneys and assist with immigration-related cases and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring accuracy and efficiency in managing critical legal documents and processes. This is an on-site position in San Jose, CA. The ideal candidate will be a recent college graduate or have at least 6 months of administrative or legal experience. Responsibilities:• Perform high-volume data entry with precision and efficiency.• Organize, maintain, and update legal documents related to visa classifications.• Carry out clerical tasks such as copying, printing, and scanning to support office operations.• Create and manage both electronic and physical client files for easy access and retrieval.• Monitor and track case statuses, ensuring all deadlines and requirements are met.• Distribute incoming mail according to established procedures and guidelines.
2026-03-23T00:00:00Z

Bilingual Spanish Admin Assistant

Oakland, CA
onsite
Temporary
20 - 23 USD / Hourly
<ul><li>Greet and assist visitors and callers in both English and Spanish.</li><li>Serve as a liaison between Spanish-speaking clients and internal staff.</li><li>Prepare, translate, and proofread documents in both languages.</li><li>Manage schedules, coordinate meetings, and organize travel arrangements.</li><li>Handle confidential information with discretion.</li><li>Process correspondence, data entry, and maintain accurate filing systems.</li><li>Support invoice processing, expense reports, and supply orders as needed.</li><li>Provide general administrative support to multiple departments.</li></ul>
2026-03-06T00:00:00Z

Bilingual Chinese Admin Assistant

Oakland, CA
onsite
Temporary
20 - 23 USD / Hourly
<ul><li>Greet and assist visitors and callers, liaising professionally in both English and Chinese.</li><li>Serve as a key point of contact for Chinese-speaking clients, suppliers, and partners.</li><li>Translate, prepare, and proofread correspondence, reports, and other documents as needed.</li><li>Manage calendars, coordinate meetings, and organize travel arrangements.</li><li>Maintain accurate and confidential filing systems and records.</li><li>Support data entry, invoice processing, and expense reporting.</li><li>Help with supply ordering and general office administration functions.</li><li>Communicate effectively with internal teams, providing administrative support across departments.</li></ul>
2026-03-06T00:00:00Z

Office Assistant

Burlingame, CA
onsite
Temporary
21.85 - 25.3 USD / Hourly
Robert Half is working with a well-established and highly respected trust and wealth management firm in the Bay Area, is seeking a detail-oriented and proactive Office Administrator to support daily operations. This is an excellent opportunity for a polished professional who thrives in a fast-paced, client-facing environment and enjoys being the backbone of a collaborative office. Key Responsibilities<ul><li>Serve as the first point of contact by managing front desk operations, greeting clients, and handling incoming calls with professionalism</li><li>Provide administrative support to trust officers and leadership, including calendar management, meeting coordination, and document preparation</li><li>Maintain and organize sensitive client files, ensuring accuracy and confidentiality</li><li>Assist with processing paperwork related to trust accounts, financial documentation, and client correspondence</li><li>Coordinate office operations including supplies, vendor relationships, and general office upkeep</li><li>Support special projects, reporting, and process improvements as needed</li><li>Handle mail distribution, shipping, and general clerical duties</li></ul>
2026-03-23T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary
30 - 30 USD / Hourly
We are looking for a dedicated Office Assistant to join our team on a long-term contract basis in San Francisco, California. This role is ideal for someone who thrives in a dynamic office environment and enjoys taking on a variety of administrative tasks to keep operations running smoothly. You will play a key role in ensuring the efficient day-to-day functioning of the office while supporting team members with essential duties. Responsibilities: • Handle front desk operations, including answering inbound calls and transferring them appropriately. • Coordinate food orders, set up lunches, and manage incoming and outgoing mail. • Book and prepare conference rooms for meetings. • Reconcile expenses and assist in preparing contracts for signatures. • Maintain office supplies and snacks by ordering and stocking as needed. • Make coffee each morning and perform light cleaning tasks in the kitchen and office. • Support with minor clerical duties, such as organizing documents and filing. • Assist with tracking and managing office inventory. • Ensure an attentive and welcoming environment for visitors and staff.
2026-03-23T00:00:00Z

Sr. Administrative Assistant

Oakland, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a skilled Sr. Administrative Assistant to join our team on a contract basis in Oakland, California. This role is ideal for someone who thrives in a dynamic environment and excels at providing organizational support to managers and directors. You will play a pivotal role in ensuring smooth operations, assisting with training initiatives, and fostering effective communication within teams. Responsibilities:• Provide comprehensive administrative support to directors and managers, ensuring efficient office operations.• Assist with the creation, updating, and distribution of training materials and company handbooks.• Help managers enhance communication strategies to improve team interactions and collaboration.• Handle inbound calls professionally and efficiently, addressing inquiries and routing them appropriately.• Perform accurate data entry tasks to maintain and update records and documentation.• Coordinate and assist with special projects related to operational improvements.• Act as a receptionist by welcoming visitors and managing front-office responsibilities.• Support employee training programs and development activities to enhance team performance. If you are interested in this role please apply today and call us at (510) 470-7450
2026-03-04T00:00:00Z

Accounting Assistant

Richmond, CA
onsite
Temporary
25 - 30 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities: <ul><li>Assist with the processing, verification, and reconciliation of invoices in accounts payable. </li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records. </li><li>Perform data entry into accounting systems to ensure the accuracy of financial records. </li><li>Help resolve discrepancies, including research and communication with vendors and clients. </li><li>Prepare and review weekly reports related to AP and AR activities. </li><li>Maintain proper documentation of financial transactions in compliance with company policies. </li><li>Partner with team members to ensure timely month-end and year-end close processes. </li><li>Provide administrative support to accountants and finance staff as needed. </li><li>Learn and work within various accounting software systems. </li></ul>
2026-03-20T00:00:00Z