23 results for Benefits Verification Specialist in Sunnyvale, CA

Medical Intake Specialist Robert Half is seeking a detail-oriented and compassionate Medical Intake Specialist to join a dynamic and fast-paced medical practice. This critical role involves being the first point of contact for patients, ensuring a seamless onboarding process while delivering exceptional customer service. If you have strong organizational skills, a passion for helping others, and experience in a healthcare setting, we’d love to hear from you! <ul><li>Greet new patients in a friendly and professional manner, ensuring they feel welcome and cared for.</li><li>Collect and validate patient information, including medical history, insurance details, and personal data, with accuracy and confidentiality.</li><li>Manage intake documentation using electronic health records (EHR) systems and ensure all forms are completed and filed properly.</li><li>Verify insurance eligibility and assist with pre-authorizations, referrals, and other administrative tasks as required.</li><li>Answer phones, respond to inquiries, and schedule patient appointments as necessary.</li><li>Provide patients with clear instructions regarding medical forms, practice policies, and next steps in their care journey.</li><li>Communicate effectively with clinical staff to ensure smooth handoff of patient information.</li><li>Monitor and maintain accurate patient records while adhering to HIPAA and confidentiality guidelines.</li><li>Assist with other administrative duties, such as data entry, filing, faxing, and maintaining organized records for compliance purposes.</li></ul>

Intake Specialist Robert Half is seeking a detail-oriented and patient-focused Intake Specialist with experience using Epic electronic medical records (EMR) systems to join a fast-paced medical practice. In this role, you will play a crucial part in the patient onboarding process by collecting, verifying, and managing key information to ensure the highest level of accuracy and customer service. This opportunity is ideal for professionals with a healthcare background and a strong understanding of intake procedures and Epic workflows.

Contracts Specialist We are offering a long-term contract employment opportunity for a Contracts Specialist in the transport industry, based in Oakland, California. This role involves the administration and understanding of contract definitions within the transport sector and does not require procurement. The Contracts Specialist will work onsite, five days a week, redefining forms and templates and updating procurement manuals. Responsibilities• Administer and understand various transport contracts• Redefine existing forms and templates to enhance clarity and efficiency• Update procurement manuals in accordance with new board policies• Monitor and update spending and approval limits as per the latest policies• Use software tools such as 3M, Adobe Acrobat, Avaya CMS, and Banner Ads for efficient contract management• Handle amendments, auditing, and billing functions related to contracts• Administer claims associated with transport contracts• Operate and manage business systems related to contract administration• Oversee clinical trial operations related to transport contracts

Accounting Clerk PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION AP SPECIALIST90K-95K + BONUS + EQUITY Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!Responsibilities:• Verify and process vendor invoices in a precise and timely manner.• Maintain a large number of vendor accounts while adhering to company policies and procedures.• Collaborate with vendors and internal teams to resolve discrepancies swiftly.• Perform 3-way and 2-way matching of invoices to purchase orders.• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.• Participate in system enhancements and upgrades in collaboration with Financial Systems team.• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.• Perform special projects and other ad-hoc duties as needed.

HR Generalist Employee Relations:<ul><li>Serve as the first point of contact for employee inquiries and concerns, providing guidance on HR policies and procedures.</li><li>Address employee relations issues, conducting investigations as necessary, and ensuring compliance with labor laws and organizational policies.</li><li>Foster a positive workplace culture by promoting employee engagement initiatives.</li></ul>Talent Acquisition and Onboarding:<ul><li>Collaborate with hiring managers to identify staffing needs, draft job descriptions, and conduct recruitment activities.</li><li>Oversee the recruitment process, including job postings, application reviews, scheduling interviews, and extending job offers.</li><li>Facilitate new hire onboarding, ensuring a seamless transition into the organization.</li></ul>Benefits Administration:<ul><li>Assist employees with benefit enrollment, changes, and understanding available programs.</li><li>Serve as a liaison with benefits providers to resolve employee issues.</li><li>Support the open enrollment process and ensure compliance with benefits-related regulations.</li></ul>HR Compliance & Reporting:<ul><li>Maintain compliance with federal, state, and local employment laws and regulations.</li><li>Prepare and maintain employment records in an accurate and timely manner.</li><li>Generate HR reports and metrics as requested by leadership.</li></ul>Performance Management & Training:<ul><li>Support the implementation of performance review processes, providing coaching to managers and employees as needed.</li><li>Identify training needs and coordinate learning and development initiatives.</li></ul>

Payroll Manager We are seeking a dedicated Payroll Manager to join our team in Newark, California. In this role, you will be managing all aspects of payroll processing and employee benefits, ensuring accurate and timely completion. This role is within the manufacturing industry, offering an exciting opportunity for individuals proficient in multi-state payroll to develop among other skills. Responsibilities:<ul><li>Manage payroll for US-based exempt and non-exempt employees, ensuring compliance with Federal, State, and Local laws.</li><li>Oversee automated time and attendance system, including time-off accruals for employees and temporary workers.</li><li>Process annual merit increases, promotional increases, commission checks, and special payroll runs under HR Director’s guidance.</li><li>Ensure payroll procedures, deductions, garnishments, and benefit deductions align with company policies and government regulations.</li><li>Collaborate with External Auditors for Annual Financial, 401k, and Worker’s Comp Audits.</li><li>Reconcile payroll-related GL accounts and make adjustments as needed.</li><li>Ensure timely payroll tax payments, compliance with laws, and work with third-party consultants.</li><li>Assist in evaluating and improving payroll operations, internal controls, and policies.</li><li>Supervise and develop direct reports, addressing escalated issues and promoting teamwork.</li><li>Administer 401k, 409A benefit plans, FSAs, and Transit Plans.</li><li>Maintain confidentiality when handling sensitive payroll matters with employees.</li><li>Prepare payroll estimates and reports for management, including regular rate calculations for non-exempt employees’ annual bonuses.</li><li>Monitor Leased Vehicle Program for accurate tax reporting.</li><li>Align with company objectives, quality systems, and regulatory standards to maintain a positive work environment.</li></ul>

Payroll Supervisor/Manager/Director Sr. Manager - Payroll & Equity This will be responsible for the full payroll function, including equity-based compensation, as well as developing and strengthening internal controls and processes related to payroll and equity. This role will be responsible for managing the Company’s equity compensation process, including option grants and the ESPP plan. The candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close as related to payroll and equity. Ideal candidates will have a background working on both payroll and equity management in industry and the ability and desire to work in a fast paced and dynamic environment. This individual will work closely to support all employees and across various functions including HR, Legal, payroll/benefits provider, transfer agent, broker, and financial auditors. Responsibilities· Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and monthly payrolls for employees located in multi-state locations.· Review and process transactions including benefit changes, special compensation, other adjustments.· Ensure compliance with internal controls, federal/state/local requirements, deadlines.· Manage regulatory filings, notices, audits, and other communications from federal and state agencies.· Work with payroll vendor on system administration, maintenance, reporting needs.· Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training.· Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits.· Ad hoc projects including compensation research for annual compensation process and employee changes, board reports.· Prepare and process new equity awards, exercises, cancellations and releases promptly, including off-cycle payrolls for tax withholdings.· Track and report W-2 income from stock exercises and dispositions· Execute trading blackout periods and enforcement of insider trading policy restrictions.· Manage open enrollment process and purchases for ESPP including monitoring limits.· Interact with transfer agent to ensure that trades are settled timely.· Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits.

HR Coordinator Are you someone who’s great at staying organized, loves working with details, and is curious about human resources? If so, we’ve got a great opportunity for you! Robert Half is helping one of our awesome clients find an HR Administrative Assistant to join their team. In this role, you’ll wear lots of hats, juggle different tasks, and play a key part in keeping things running smoothly in a fast-paced HR environment. <ul><li>Helping the HR team by scheduling interviews, putting together onboarding materials, and keeping employee records in order.</li><li>Assisting with hiring efforts by managing job posts, reviewing candidates, and setting up interviews.</li><li>Keeping HR databases and employee files accurate and current.</li><li>Answering employee questions about benefits, policies, and other HR programs in a friendly and timely way.</li><li>Putting together reports, presentations, and written communications for the HR team.</li><li>Pitching in to support team-building activities and company events.</li><li>Helping out with payroll, benefits sign-ups, and other HR-related tasks as needed.</li><li>Taking care of general office duties like drafting emails, ordering supplies, and coordinating team communications.</li></ul>

Director of Payroll We are looking for an experienced Director of Payroll to join our team in Oakland, California. In this role, you will oversee all aspects of payroll operations, ensuring accuracy, compliance, and efficiency. This position offers an opportunity to lead a dynamic team while driving improvements in payroll processes and systems. Responsibilities:<ul><li>Oversee timely and accurate payroll processing for US and Canada.</li><li>Define and implement payroll strategy, team structure, and efficient, compliant processes.</li><li>Collaborate with global teams on payroll practices across UK, China, India, and Europe.</li><li>Manage payroll-related accounting, including reconciliations and financial reporting coordination.</li><li>Partner with Finance and Accounting during month-end close and post-close analysis.</li><li>Ensure compliance with payroll tax laws and timely filing at all jurisdictional levels.</li><li>Stay updated on payroll legislation; implement changes as needed.</li><li>Maintain documented payroll processes with strong internal controls.</li><li>Respond to internal/external audit requests and address findings.</li><li>Communicate risks and challenges to leadership with prompt solutions.</li><li>Lead payroll system implementation in new ERP setup.</li><li>Manage vendor relationships and associated budgets.</li><li>Co-lead global transition away from ADP WFN payroll systems.</li><li>Foster strong partnerships with People, Total Rewards, IT, Legal, and Finance teams.</li><li>Provide payroll support for benefits and equity plan administration.</li><li>Drive process improvements with cross-functional collaboration.</li><li>Promote a high-performance, communicative, and team-oriented work culture.</li></ul>

Payroll Manager We are seeking a skilled Payroll Manager to join our team at our location in San Francisco, California. As a Payroll Manager, you will be tasked with overseeing ADP financial services, managing the ADP Workforce Now, and handling ATS. This role is crucial in maintaining accurate payroll records and ensuring all financial transactions are processed accurately and timely. For immediate consideration, please contact Tra Nguyen directly via Linked-In. Responsibilities:<ul><li>Serve as the primary administrator for payroll systems, with extensive use of Paycom and regular liaison with Paycom representatives</li><li>Accurately manage and process bi-weekly payroll, including direct deposit requests and payroll record maintenance</li><li>Recommend and help implement process improvements to optimize payroll operations</li><li>Oversee year-end tasks such as W-2 distribution, accrual calculations (vacation, sick, and floating holidays), and record purges</li><li>Ensure compliance and proper retention of timesheets and payroll-related documents</li><li>Process manual checks, ensuring accuracy and appropriate approvals</li><li>Conduct bi-weekly audits to ensure correct pay practices and contract interpretations, collaborating with HR as needed</li><li>Manage quarterly payroll tax filings, tax reconciliation spreadsheets, and resolve tax-related issues</li><li>Handle FSA enrollments, reports, and deductions</li><li>Administer wage garnishments, salary verifications, and recurring payroll reports</li><li>Initiate and monitor benefit and union dues deductions and invoicing</li><li>Supervise payroll assistants or temporary help as assigned</li><li>Support payroll, 403(b), and financial audit processes</li></ul>

Payroll Supervisor/Manager/Director This role is 100% onsite in Mountain View We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population. Responsibilities:• Oversee and manage a team of 4 in the payroll department• Handle a high volume, multi-state payroll environment using ADP Workforce Now• Manage payroll for a large non-exempt employee population• Ensure the accuracy and efficiency of processing customer credit applications• Maintain accurate customer credit records• Effectively handle additions and terminations each bi-weekly pay period• Manage a workforce of over 1000 employees across multiple states• Handle complex commissions• Apply effective payroll management strategies.

Payroll Supervisor/Manager/Director We are offering an exciting opportunity for a Payroll Supervisor/Manager/Director in Santa Clara, California. In this role you will be responsible for managing and overseeing all aspects of payroll delivery and ensuring compliance with Federal, state, and local laws. You will also have a crucial role in responding to requests from various stakeholders and maintaining a high degree of professionalism and confidentiality. Responsibilities:• Oversee and manage all payroll and payroll tax delivery systems• Ensure timely and accurate processing of customer credit applications• Maintain meticulous records of customer credit• Monitor internal controls to ensure compliance with control objectives• Ensure all payroll processes are SOX compliant• Display a thorough understanding of supervisory principles including hiring, scheduling, direction, development, and managing others For more information regarding this position please reach out to Gary Daum at Robert Half.

Workplace Coordinator The Workplace Coordinator ensures the efficient functioning of office operations and facilities, creating a productive and positive work environment. Responsibilities include managing office supplies and systems, coordinating maintenance and vendor services, supporting workplace safety and compliance, and assisting with event planning and employee support. Strong organizational skills, attention to detail, and effective communication are essential for success in this role.

Workplace Coordinator Robert Half is working with one of our top clients in South San Francisco. They are looking for a Workplace Coordinator to help support their busy office. The ideal candidate will have experience working as a Workplace Coordinator (or a similar position). You must be able to work independently. Please find the details below and if interested, apply now. We are looking to submit profiles this week. Do not wait. Apply now! Job Description<ul><li>Communication for new hire onboarding and employee lunches</li><li>Maintaining Office Calendar</li><li>Greeting Candidates and providing tours</li><li>Spreadsheet tracking for new employees</li><li>Tracking catering order responses</li><li>Assist with submitting tickets for maintenance requests</li><li>Assist with conference role scheduling</li><li>Office Inventory</li><li>Snack/Beverages stocking</li><li>Receiving and sending out packages</li><li>Event Coordination</li></ul>

Payroll Supervisor/Manager/Director Payroll Manager - Construction IndustryWe have an exciting onsite direct hire opportunity for a Payroll Manager with a Fremont-based construction client. This role is responsible for overseeing all aspects of payroll, including collaborating with external payroll partners to ensure timely and accurate payroll administration. Key Responsibilities:<ul><li>Administer all facets of payroll, ensuring accuracy and compliance.</li><li>Partner with external payroll providers for timely payroll processing.</li><li>Ensure proper handling of Union Construction payroll.</li></ul>Interested? Contact Gary Daum at Robert Half for more details. We look forward to connecting with you!

Workplace Coordinator Robert half has an exciting opportunity for a Workplace Coordinator/Facilities Assistant based with a reputable company in Belmont, California. The role involves a variety of tasks that require someone who is familiar with vendor management, HVAC, Electrical, Plumbing, shipping and receiving, and general building support. Please find the details below and if interested, apply now! We are looking to start someone immediately! Do not wait. Apply now Responsibilities:<ul><li>Help close local facilities employee tickets in the tracking system.</li><li>Mailroom services, accepting courier packages, shipping out packages, etc.</li><li>Respond to employee emails and direct messages (via glip communications) anticipate in team and 1:1 meeting to provide weekly updates and status reports.</li><li>Inventory control and management.</li><li>Organization and Cleanliness of operations storage room and equipment</li><li>Light duty Installation/Maintenance (i.e.: install whiteboards, hang pictures, hang holders, report on maintenance issues etc.)</li><li>Light assembly (assemble light furniture and equipment)</li><li>Help in conference room, EBC, café, and open space setups/breakdowns etc. (as needed)</li><li>Aid in new hires / terminations of employee’s workstation/office preps (as needed)</li><li>Aid with any day-porter responsibilities, if necessary</li></ul>

Workplace Coordinator Robert half has an exciting opportunity for a Workplace Coordinator/Facilities Assistant based with a reputable company in Belmont, California. The role involves a variety of tasks that require someone who is familiar with vendor management, HVAC, Electrical, Plumbing, shipping and receiving, and general building support. Please find the details below and if interested, apply now! We are looking to start someone immediately! Do not wait. Apply now Responsibilities:<ul><li>Help close local facilities employee tickets in the tracking system.</li><li>Mailroom services, accepting courier packages, shipping out packages, etc. </li><li>Respond to employee emails and direct messages (via glip communications) anticipate in team and 1:1 meeting to provide weekly updates and status reports.</li><li>Inventory control and management.</li><li>Organization and Cleanliness of operations storage room and equipment</li><li>Light duty Installation/Maintenance (i.e.: install whiteboards, hang pictures, hang holders, report on maintenance issues etc.)</li><li>Light assembly (assemble light furniture and equipment)</li><li>Help in conference room, EBC, café, and open space setups/breakdowns etc. (as needed)</li><li>Aid in new hires / terminations of employee’s workstation/office preps (as needed)</li><li>Aid with any day-porter responsibilities, if necessary</li></ul>

HR Generalist Alison Brenchley is seeking an HR Generalist to join our client based in Hayward, CA. The HR Generalist will be an integral part of our team, handling basic HR Generalist duties and supporting payroll operations. The role also requires a bilingual Spanish speaker. Flexible work schedule open to full or part time schedules. Responsibilities:• Provide comprehensive HR support, covering all aspects of the HR function• Assist in payroll operations, leveraging ADP for efficient processing• Ensure compliance with HR policies and procedures• Deliver exceptional customer service while handling HR-related inquiries• Maintain accurate records in our CRM and ERP systems• Participate in budget processes to ensure HR operations are within financial guidelines• Manage domestic payroll for a team of under 100 employees• Leverage your communication skills to resolve HR issues• Contribute to the overall success of our HR department by performing other HR duties as required

Case Manager **Bi-Lingual Spanish Required** Robert Half has an amazing opportunity with a local non-profit based here in San Mateo County. We are looking for a dedicated Bi-Lingual Spanish Case Manager to support our client's South San Francisco location. In this role, you will provide critical support to clients by conducting assessments, developing comprehensive case plans, and connecting individuals with essential resources. The ideal candidate will have a strong background in social work or a related field and a passion for helping underserved populations. Please find the details below and if interested, apply now! We are looking to start someone as soon as next week. Do not wait! Apply now! Responsibilities:<ul><li>Conduct client intake interviews, assessments, and develop individualized case plans to address diverse needs.</li><li>Provide crisis intervention and counseling to clients, assisting them with urgent challenges such as housing, health, income, and transportation.</li><li>Monitor client progress and advocate on their behalf to ensure access to necessary services and resources.</li><li>Assist clients with administrative tasks, including form completion, translation support, and drafting letters.</li><li>Maintain accurate and organized client records, both in physical files and digital databases, ensuring compliance with confidentiality standards.</li><li>Support front desk operations and contribute to the generation and analysis of statistical reports to measure program effectiveness.</li><li>Address client concerns, mentor staff and volunteers, and recommend improvements to case management processes.</li><li>Represent the organization professionally in interactions with clients, partners, and stakeholders while upholding agency values.</li><li>Attend relevant training sessions, meetings, and maintain flexibility in working evenings, weekends, or holidays as needed.</li><li>Report incidents promptly within established timelines and adapt to evolving responsibilities as assigned.</li></ul>

Labor & Employment Associate Robert Half Legal is recruiting a Labor & Employment Associate for the Marin County office of its large statewide law firm client. The ideal candidate will have 3-8+ years of practice in L& E and/or commercial litigation. Qualifications include excellent writing and oral advocacy skills, diverse discovery and law & motion experience, and optimally some deposition and trial advocacy. This is definitely a partnership-track opportunity, so career-minded litigators who are looking to join a firm that has a good program for business and career development and a genuine interest in developing partners are encouraged to apply. The target salary is $135,000 - 200,000+/yr, DOE, plus sizeable monthly productivity bonuses and a discretionary annual bonus (ranging from $7,000 to $20,000+). Comprehensive benefits, including the firm’s profit-sharing contributions to the retirement plan, are a part of the employment package. For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!

Human Resources Operations Manager We are looking for a detail-oriented and proactive Human Resources Operations Manager to join our team in Palo Alto, California. In this long-term contract role, you will oversee critical HR functions, ensuring a seamless experience for employees across global locations. If you excel in managing HR operations and thrive in a fast-paced environment, we invite you to bring your expertise to our organization. Responsibilities: • Facilitate onboarding and offboarding processes for employees across multiple global locations, ensuring a smooth and positive experience. • Maintain accurate employee data in Rippling software, performing regular audits and generating reports to support strategic decision-making. • Coordinate payroll processing for domestic and international employees, ensuring accuracy and timeliness in collaboration with the finance team. • Manage benefit programs, including enrollments, renewals, and effective communication to address employee inquiries. • Ensure compliance with HR regulations and practices across all operations. • Provide guidance on employee relations and support the resolution of HR-related issues. • Optimize HR systems and processes to improve efficiency and enhance the employee experience. • Support hiring processes and transitions, contributing to a streamlined recruitment and onboarding workflow.

Recruiter 100% ON-SITE Contract Recruiter role - San Mateo, CAWe are looking for an experienced Recruiter to assist our client with a contract role that is 100% on-site in the San Mateo, CA area. This role involves managing the entire recruitment process, from sourcing and interviewing candidates to onboarding new team members and maintaining positive relationships with external agencies. You will play a key role in supporting the employee lifecycle and ensuring a seamless experience for both candidates and team members. Responsibilities:• Manage end-to-end recruitment processes, including sourcing, interviewing, scheduling, offer letters, and onboarding for non-technical roles.• Partner with hiring managers to define job requirements, create evaluation criteria, and implement effective recruitment strategies.• Identify and engage top talent through proactive outreach and manage the candidate journey from application to offer acceptance.• Coordinate interview logistics, gather feedback, and facilitate post-interview discussions with hiring teams.• Maintain accurate and up-to-date information in the applicant tracking system and generate hiring activity reports.• Serve as the primary point of contact for external recruiting agencies, ensuring effective communication and candidate flow.• Oversee onboarding processes, including new employee orientations and documentation, to ensure a smooth transition for new team members.• Build and maintain relationships with universities and other outreach programs to support internship and entry-level recruitment efforts.• Assist with offboarding processes, including conducting exit interviews and managing access deactivations.• Update ATS and HRIS as needed with candidate and employee information and data changes.

Workplace Coordinator We are looking for an Asset Coordinator to join our team in San Francisco, California. This long-term contract position offers an exciting opportunity to support essential human resources functions while contributing to the smooth operation of business processes. The ideal candidate will excel in administration, coordination, and communication, ensuring the effective management of assets and resources. Responsibilities:• Coordinate asset management processes, including tracking, documentation, and reporting.• Provide administrative support for onboarding, facility management, and office functions.• Assist in planning and managing budgets, ensuring accurate expense reporting.• Utilize Microsoft Office Suite tools, including Excel, Word, Outlook, and PowerPoint, to perform daily tasks.• Communicate effectively with internal and external stakeholders to address needs and resolve issues.• Maintain confidentiality and security of sensitive information.• Support warehouse management and travel-related activities as needed.• Oversee business processes to ensure efficiency and compliance with organizational standards.• Collaborate with team members to improve workflows and enhance office administration.• Monitor and manage resources to meet operational goals and deadlines.