<p>We are looking for an experienced Family Law Legal Assistant to join our team in San Jose, California. This role focuses primarily on supporting attorneys in family law cases and requires a high level of organization, communication skills, and attention to detail. The ideal candidate will thrive in a fast-paced environment and demonstrate proficiency in legal administrative tasks while delivering excellent client service.</p><p><br></p><p>Responsibilities:</p><p>• Draft and revise legal documents, correspondence, pleadings, and court forms specific to family law matters.</p><p>• File legal documents through e-filing systems, ensuring adherence to court deadlines and procedures.</p><p>• Manage attorneys’ calendars, including scheduling court appearances, client meetings, depositions, and case deadlines.</p><p>• Collect and organize case-related documents from clients, ensuring timely submission and compliance with case requirements.</p><p>• Maintain and organize both physical and electronic case files for quick and efficient access.</p><p>• Perform conflict checks and ensure compliance with firm policies and procedures.</p><p>• Collaborate with attorneys to develop case strategies and conduct legal research as needed.</p><p>• Work with colleagues across practice areas when cases intersect with other fields, such as litigation or estate planning.</p><p>• Assist with special projects related to family law or broader firm operations.</p>
<p>We are seeking a Legal Assistant to join our team based in Campbell, California. In this role, you will be using your extensive legal knowledge to perform a variety of tasks, including the management of legal documents, client communication, and the use of case management software. This role operates within the legal industry and provides an exciting opportunity to be part of a dynamic workplace. </p><p><br></p><p>Responsibilities:</p><p>• Utilize various legal software to manage client information and legal procedures.</p><p>• Manage the e-Filing of documents in state and federal courts.</p><p>• Maintain a clear understanding and application of civil procedures and litigation.</p><p>• Prepare legal documents, pleadings, and discovery.</p><p>• Use Case Management Software (CMS) and Clio to track deadlines and manage tasks.</p><p>• Maintain high attention to detail when dealing with client relations and claim administration.</p><p>• Exhibit effective communication skills in liaising with clients and team members.</p><p>• Handle billing functions and calendar management efficiently.</p><p>• Foster a positive environment through good interpersonal skills.</p>
<p>We are looking for a skilled Legal Assistant to join a growing team in Sacramento, California. This permanent, in-office role supports a dynamic group of attorneys and plays a crucial part in our boutique labor and employment law firm, specializing in public sector labor law. If you have a passion for legal work and enjoy working in a fast-paced environment, this position is a great opportunity to contribute to meaningful cases.</p><p><br></p><p>Responsibilities:</p><p>• Prepare legal documents such as pleadings, discovery, correspondence, and memoranda with precision and attention to detail.</p><p>• Manage attorneys' time entries and expense reporting efficiently.</p><p>• Handle client intake processes, ensuring accurate and organized documentation.</p><p>• Oversee docketing and calendaring activities to maintain compliance with deadlines and court schedules.</p><p>• Maintain client files in the case management system, ensuring accessibility and accuracy.</p><p>• Conduct research to support case preparation and legal strategies.</p><p>• Perform electronic filing and submission of court documents at the state, federal, and appellate levels.</p><p>• Collaborate with administrative agencies and assist in criminal law-related tasks when required.</p><p>• Format, proofread, and edit documents for grammar, spelling, and proper structure.</p><p>• Provide additional legal support duties as needed to meet team objectives.</p>
<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in an administrative capacity.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
<p>We are inviting applications for the role of a Spanish speaking Legal Assistant. This role is based in Oakland, California, and is an integral part of our team. As a Legal Assistant, you will be involved in various aspects of civil litigation processes, legal documentation, client relationship management, and case preparation. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage civil litigation processes in accordance with California law</p><p>• Act as an interpreter during client meetings, depositions, mediations, and trials</p><p>• Independently draft and file a variety of legal documents such as complaints, discovery, motions, and court notices with state and federal courts, including appellate court</p><p>• Prepare exhibits for hearings and trials, including highlighting, redaction, and citing</p><p>• Draft routine legal documents like stipulations, hearing notices, subpoenas, deposition notices, and objections to deposition notices</p><p>• Organize and maintain electronic case files and documents</p><p>• Uphold confidentiality in all attorney-client relationships and maintain excellent public relations with clients</p><p>• Adhere to the ethical requirements as set by the Rules of Professional Conduct of the State of California</p><p>• Apply skills such as Calendar Management, Communication, e-File, e-Filing, and Spanish Language in day-to-day operations.</p>
We are looking for a skilled Legal Secretary to join our team in Modesto, California. This Contract-to-permanent position offers an exciting opportunity to support litigation processes in a dynamic legal office. The ideal candidate will bring enthusiasm, initiative, and exceptional organizational skills to ensure the seamless handling of personal injury cases.<br><br>Responsibilities:<br>• Manage new case assignments by accurately entering data, organizing files, and scanning signed documents into the database.<br>• Draft and send initial communication letters to clients regarding their personal injury cases.<br>• Gather detailed information from involved parties and open claims when needed.<br>• Request accident reports, incident photos, and other relevant documents from agencies as directed by the attorney or case coordinator.<br>• Notify health insurance companies of potential third-party liability claims and issue lien notices to appropriate parties.<br>• Send letters of representation to insurance companies and follow up as required.<br>• Collect medical records, bills, and wage loss information to support case preparation.<br>• Verify medical billing balances and obtain final lien amounts from various insurance carriers and lienholders.<br>• Assist with discovery tasks and trial preparation under the guidance of the litigation paralegal.<br>• Maintain regular communication with clients by sending status requests and ensuring timely responses.
<p>Collegial growing firm is seeking a tech-savvy Legal Secretary to join their boutique law firm in Sacramento, California. In this role, you will provide critical administrative support to attorneys by managing calendars, creating and revising legal documents, and ensuring all correspondence adheres to the firm’s high standards. This is a unique opportunity to work in a non-litigation-focused environment with high-profile clients while contributing to a collegial and dynamic team.</p><p><br></p><p>Responsibilities:</p><p>• Draft, format, and revise correspondence, reports, and legal documents, ensuring accuracy and adherence to firm guidelines.</p><p>• Manage attorney schedules and calendars, coordinating meetings and appointments efficiently.</p><p>• Proofread and edit documents for grammar, punctuation, and style consistency.</p><p>• Utilize advanced features of Microsoft Office to create complex tables, headings, and tables of contents.</p><p>• Analyze data and compile reports as needed for attorneys and clients.</p><p>• Maintain confidentiality of sensitive client information and uphold the firm’s high standards.</p><p>• Collaborate with multiple attorneys to support their administrative needs while managing competing priorities.</p><p>• Ensure timely and accurate completion of assigned tasks with strong attention to detail.</p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
We are seeking a Family Law Attorney to join our team in Sacramento, California. As a Family Law Attorney, you will be expected to handle a variety of tasks related to family law cases, including conducting negotiations, preparing and arguing motions, and dealing with various aspects of family law.<br><br>Responsibilities:<br>• Provide legal advice to clients on family law matters<br>• Draft and review legal documents related to family law cases<br>• Negotiate settlements on behalf of clients<br>• Represent clients in court proceedings, hearings, and trials<br>• Conduct legal research to support case preparation<br>• Develop strategies and arguments in preparation for the presentation of cases<br>• Maintain up-to-date knowledge of laws and legal developments in the field of family law<br>• Communicate effectively with clients, opposing counsel, judicial officers, and team members<br>• Manage and oversee paralegals and legal assistants<br>• Ensure all legal actions taken are in compliance with the law and ethical standards.
<p>A City government client in Vacaville seeking a skilled <b>Legal Administrative Assistant </b>to provide essential legal support to the City Attorney’s Office. This is an excellent opportunity to leverage your administrative experience in a public sector setting, while contributing to meaningful work that impacts the local community.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><p>In this role, you’ll serve as a key resource to attorneys and city staff by:</p><ul><li>Conducting research and analyzing statutes, case law, ordinances, and administrative rulings.</li><li>Drafting, editing, and reviewing documents including contracts, ordinances, resolutions, and correspondence.</li><li>Supporting public records requests, including reviewing and redacting documents in coordination with the City Clerk.</li><li>Assisting with liability claims, subpoenas, and case management.</li><li>Managing calendars, deadlines, and filings for court hearings, depositions, and other legal proceedings.</li><li>Serving as a liaison between attorneys, city staff, claims adjusters, and external stakeholders.</li><li>Maintaining organized, confidential records and case files.</li></ul>
We are looking for a dedicated and experienced Family Law Paralegal to join our dynamic team in San Jose, California. This role involves providing essential legal support to attorneys, managing a variety of family law cases, and ensuring the highest level of service to clients. If you thrive in a fast-paced environment and have a strong understanding of California family law, we encourage you to apply.<br><br>Responsibilities:<br>• Assist attorneys in handling family law cases, including divorce, child custody, spousal support, restraining orders, and adoption.<br>• Draft and prepare legal documents such as pleadings, motions, declarations, stipulations, and discovery responses in compliance with California Family Code and local court rules.<br>• Coordinate and manage court filings, ensuring accuracy and timely submission using e-filing systems.<br>• Communicate with clients to gather necessary documentation, prepare them for hearings, depositions, and mediations, while maintaining strict confidentiality.<br>• Conduct legal research and compile evidence to support case strategies and trial preparation.<br>• Organize case files, exhibits, and trial binders to ensure attorneys are fully prepared for proceedings.<br>• Draft, review, and organize discovery requests and responses, including interrogatories, requests for production, and subpoenas.<br>• Maintain detailed calendars for attorneys, tracking deadlines, hearings, depositions, and court appearances.<br>• Utilize legal case management software to organize and maintain both electronic and physical case files.<br>• Adhere to firm policies and ethical rules, ensuring compliance with all court regulations.
<p>Our client is seeking a highly organized and detail-oriented Litigation Paralegal Analyst to join their Legal team. This is a fully remote, contract-to-hire opportunity offering the chance to work with a mission-driven organization that has been transforming lives for over 40 years.</p><p><br></p><p>If you're passionate about legal operations, thrive in fast-paced environments, and want to contribute to meaningful work that impacts real people, we want to hear from you!</p><p><br></p><p><strong>Requirements:</strong></p><ul><li>Must have prior remote work experience and be comfortable operating independently in a virtual environment.</li><li>In-house litigation experience is essential.</li><li>Provide litigation support in labor & employment, civil rights, sexual assault, real estate, and consumer law matters.</li><li>Review and analyze legal claims, demand letters, and subpoenas.</li><li>Identify, preserve, and collect records and electronically stored information using legal hold processes.</li><li>Pull records from HRIS and membership systems.</li><li>Organize, summarize, and analyze records and data.</li><li>Manage insurance claims reporting and respond to adjuster requests.</li><li>Maintain organized records across various lines of coverage.</li><li>Assist attorneys with internal/external complaints and government agency filings.</li><li>Support development of training and presentation materials using case metrics.</li><li>Serve as liaison for witnesses in litigation.</li><li>Perform legal research and draft basic legal documents using Lexis/Nexis templates.</li><li>Administer matter management, e-billing, and legal hold systems, including report creation and scheduling.</li><li>Support other legal projects and tasks as needed.</li></ul>
<p>Robert Half is seeking a Legal Secretary for its large law firm client with an office in the East Bay (near BART / hybrid telecommute remotely 2 days/week). The qualifications for the position are the following: 3+ years of experience as a litigation legal secretary; preparation of various pleadings including discovery, law and motion matters, writs, appellate pleadings and briefs; knowledge of e-filing in state and federal court; and adept at providing general administrative support.</p><p><br></p><p>This is an established law firm with long-term, happy staff (low turnover) and friendly, flexible management. The annual base salary range is $85,000 – 105,000+/yr, DOE, and the employment benefits offered are very generous. 37.5 hour work week. For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p><strong>Position Overview:</strong></p><p>The Assistant Property Manager works collaboratively with the Property Manager to oversee and coordinate daily operations of residential, commercial, or mixed-use properties. This position focuses on ensuring exceptional tenant satisfaction, efficient property management, and maintaining the financial and operational performance of the property.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Support the Property Manager in managing all aspects of property leasing, operations, and maintenance. (Source: 2026 RH Salary Guide.xlsx)</li><li>Facilitate communication with tenants to address inquiries, resolve complaints, and maintain positive relationships.</li><li>Ensure compliance with property-specific lease agreements and legal requirements.</li><li>Monitor property budgets, including rent collection, expense tracking, and preparing financial reports.</li><li>Coordinate property inspections to ensure compliance with maintenance and safety standards.</li><li>Manage vendor relationships, monitor the progress of contracted jobs, and oversee repairs and maintenance projects.</li><li>Assist in property leasing activities, including marketing units, showing properties to prospective tenants, and processing lease applications.</li><li>Maintain organized records of lease agreements, invoices, and other property-related documentation.</li></ul><p><br></p>
We are seeking a skilled Paralegal to join our team in our San Jose, California branch. The role involves working closely with attorneys in handling various aspects of litigation within the industry that requires a high level of attention to detail. This position offers an exciting opportunity to apply your skills in Civil Litigation, Motions, Briefs, and Trial Preparation.<br><br>Responsibilities:<br>• Assisting attorneys with the management and preparation of legal documents, including motions, complaints, and briefs.<br>• Handling client and witness interviews for hearing, deposition, and trial.<br>• Conducting thorough and accurate legal support work as permitted by the rules of the California State Bar.<br>• Utilizing exceptional communication and analytical skills to resolve complex legal issues.<br>• Working independently and collaboratively with the team to ensure legal tasks are completed efficiently.<br>• Managing evidence in an organized manner to assist attorneys in the litigation process.<br>• Utilizing creative thinking and problem-solving skills to tackle legal challenges.<br>• Maintaining a high level of performance and delivering measurable results.
<p>Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking an experienced and dedicated <strong>Property Administrative Assistant</strong> to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities.</p><p><br></p><p><strong>Preferred Experience:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide <strong>comprehensive administrative support</strong> to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul><p><strong>Tenant Relations:</strong></p><ul><li>Act as the <strong>primary point of contact</strong> for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with <strong>tenant onboarding</strong> processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul><p><strong>Record Keeping & Reporting:</strong></p><ul><li>Maintain <strong>accurate tenant files</strong>, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare <strong>monthly reports</strong> for management, summarizing <strong>occupancy rates</strong>, <strong>rent collections</strong>, <strong>delinquencies</strong>, and <strong>maintenance requests</strong></li></ul>
We are in search of a Paralegal to be a part of our team in San Jose, California. The role focuses on providing administrative and legal support within our industry. The Paralegal will be responsible for preparing legal documents, conducting legal research, and assisting in trial preparation. This role is an ideal fit for individuals adept at maintaining organization amidst a variety of tasks.<br><br>Responsibilities:<br>• Skillfully draft legal documents such as pleadings, subpoenas, and discovery requests and responses.<br>• Ensure meticulous preparation of depositions, legal memos, and trial binders.<br>• Conduct comprehensive administrative and legal research projects as needed.<br>• Actively assist in the preparation for depositions and trials, including aiding in the preparation of witnesses.<br>• Construct exhibits and additional demonstrative evidence to be used during trial procedure.<br>• Draft settlement agreements according to standard legal practices.<br>• Manage court filings and calendar management efficiently.<br>• Handle additional projects and duties as assigned by the team.<br>• Maintain a consistent method of organization and ensure the ability to handle litigation deadlines efficiently.<br>• Exhibit proficiency in the use of Microsoft Word, Excel, Lexis Nexis, and Outlook.
<p>Our client, a well-respected firm in downtown Sacramento is looking for a Corporate Legal Secretary. They are onsite 5 days/week, collegial work environment, and competitive compensation. </p><p><br></p><p><strong><u>Responsibilities</u></strong></p><p>· Performs secretarial and clerical duties.</p><p>· Processes mail daily. </p><p>· Handles phone calls for attorneys and paralegals.</p><p>· Responds to and generates email messages.</p><p>· Transcription from dictation and voicemail.</p><p>· Drafts routine correspondence and documents on own initiative for approval by attorneys.</p><p>· Schedules appointments and other events.</p><p>· Receives clients arriving for appointments (including beverages).</p><p>· Maintains electronic calendar for attorneys and self.</p><p>· Enters attorneys’ time electronically.</p><p>· Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.</p><p>· Familiarity with law libraries.</p><p>· Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements.</p><p>· Familiarity with Internet usage.</p><p>· Performs conflicts checks for potential new clients and existing clients.</p><p>· Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary.</p><p>· Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents.</p><p>· Opens New Client / Matters in accordance with firm procedure.</p><p>· Creates and maintains files, keeps records and prepares reports as requested.</p><p>· Performs other duties as required. </p>
We are seeking a Paralegal to join our team in Walnut Creek, California. This role is crucial to our operations, requiring the successful candidate to have a solid understanding of legal procedures, excellent case management skills, and the ability to handle complaints effectively. <br><br>Responsibilities:<br><br>• Handle all aspects of litigation, including filing lawsuits, preparing legal documents, and managing court proceedings.<br>• Utilize case management software to effectively handle all cases.<br>• Use LexisNexis for legal research and to stay current on relevant laws and regulations.<br>• Create and manage Excel spreadsheets to track case progression and client information.<br>• Oversee billing functions to ensure all legal services are accurately billed and collected.<br>• Draft and prepare legal briefings for review by attorneys.<br>• Manage calendars and schedule meetings, court dates, and other important events.<br>• Administer claims and handle all aspects of complaint resolution.<br>• Utilize Adobe Acrobat for document management purposes.<br>• Ensure all actions taken in carrying out responsibilities support the goal of providing excellent client service.
We are in search of a Trial Attorney to become a part of our team in the industry of law and legal services, located in Stockton, California. As a Trial Attorney, you will be tasked with reviewing, proofreading, and correcting various legal documents, managing a large volume of tasks, and communicating effectively with clients and colleagues. You will also be asked to adapt to new software programs, complete specific forms, and utilize the local e-filing system.<br><br>Responsibilities:<br>• Review and correct errors in legal documents such as pleadings and letters<br>• Effectively manage and prioritize a high volume of tasks and responsibilities<br>• Familiarize with and apply rules related to family law disclosures, service of process, and calculating deadlines<br>• Communicate verbally in an effective manner with both clients and co-workers<br>• Adapt and learn to use new software programs for case management and document handling<br>• Handle a busy practice while paying attention to details and prioritizing tasks<br>• Complete family law, civil, and other California Judicial Council Forms with minimal assistance<br>• Utilize the San Joaquin County Superior Court e-filing system<br>• Gain proficiency with Vision SQL/Compulaw/Aderant calendaring software<br>• Develop skills with Microsoft Office 365 for tasks and calendars, spreadsheets and formulas, and other advanced features of the Office programs.
<p>Our client, a well-respected firm in Sacramento is looking for a transactional secretary. </p><p>Responsibilities </p><ul><li>Performs secretarial and clerical duties. </li><li>Processes mail daily. </li><li>Handles phone calls for attorneys and paralegals. </li><li>Responds to and generates email messages. </li><li>Transcription from dictation and voicemail. </li><li>Drafts routine correspondence and documents on own initiative for approval by attorneys. </li><li>Schedules appointments and other events. </li><li>Receives clients arriving for appointments (including beverages). </li><li>Maintains electronic calendar for attorneys and self. </li><li>Enters attorneys’ time electronically. </li><li>Makes travel arrangements, hotel reservations and continuing education registrations for attorneys. </li><li>Familiarity with law libraries. </li><li>Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements. </li><li>Familiarity with Internet usage. Performs conflicts checks for potential new clients and existing clients. </li><li>Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary. </li><li>Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents. </li><li>Opens New Client / Matters in accordance with firm procedure. </li><li>Creates and maintains files, keeps records and prepares reports as requested. </li><li>Performs other duties as required </li></ul>
We are looking for a detail-oriented Paralegal to join our team in Berkeley, California. In this role, you will play a crucial part in supporting litigation efforts and ensuring the seamless management of legal processes. This position offers an excellent opportunity to work on diverse cases while contributing to a dynamic and collaborative legal environment.<br><br>Responsibilities:<br>• Manage litigation calendars and ensure deadlines are met accurately.<br>• Prepare and file legal documents with state and federal courts electronically.<br>• Draft legal correspondence, pleadings, and other essential documents.<br>• Conduct discovery processes, including gathering and organizing relevant information.<br>• Collaborate with attorneys on trial preparation and case strategy.<br>• Utilize case management software to maintain organized records and workflows.<br>• Assist in the review and analysis of employment law matters.<br>• Provide administrative support to attorneys during court proceedings and meetings.
<p>We are offering an exciting opportunity for a Litigation Legal Secretary in Emeryville, California. This position involves supporting 2-3 attorneys in a law firm setting, with a strong focus on coordinating deadlines, maintaining large case files, and managing attorney calendars. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain large case files to ensure efficient workflow and timely case progression</p><p>• Coordinate deadlines and ensure thorough follow-through to avoid any legal complications</p><p>• Prepare correspondence and discovery documents, ensuring accuracy and completeness</p><p>• Handle e-filings and traditional mail filings, adhering to all legal procedures and deadlines</p><p>• Schedule hearings, ensuring all parties are informed and available</p><p>• Manage attorney calendars, preventing scheduling conflicts and ensuring optimal time management</p><p>• Maintain a master calendar for follow-up actions, ensuring no tasks are overlooked</p><p>• Leverage proficiency in Word, Excel, and Outlook to manage work and communicate effectively</p><p>• Cultivate strong client relations, providing excellent customer service while handling sensitive information</p><p>• Contribute to team efforts, working collaboratively to achieve firm goals.</p>
<p>A municipal entity in Oakland seeking an experienced Litigation Secretary to join their collaborative legal team. This is an exciting long-term contract opportunity offering stability, meaningful public-sector work, and a flexible hybrid schedule.</p><p><br></p><p>As a Litigation Secretary, you will play a key role in supporting multiple attorneys within a pool system. You’ll manage complex litigation matters, ensure compliance with court deadlines and rules, and keep cases moving efficiently from discovery through trial.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, format, and proofread correspondence, pleadings, and legal documents</li><li>Manage heavy calendaring for multiple attorneys, including court dates, deadlines, and meetings</li><li>Handle e-filing in both Alameda County Superior Court and U.S. District Court (USDC)</li><li>Maintain accurate case files and assist with trial preparation</li><li>Coordinate responses to inquiries, transcribe dictation, and manage general administrative tasks</li></ul>
<p>A well-known mid-sized law firm in Oakland is seeking a Legal Secretary to join their civil litigation team. This is a great opportunity to join a reputable firm with a supportive environment and strong career development potential.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, proofread, and format motions, pleadings, discovery, and correspondence</li><li>Manage E-filing with state and federal courts</li><li>Provide trial preparation support, including exhibits, witness coordination, and case file management</li><li>Maintain attorney calendars, deadlines, and case schedules</li><li>Deliver high-level administrative support to attorneys and paralegals</li></ul><p><br></p>
