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9 results for Entry Level Administrative Assistant in Stockton, CA

Administrative Assistant

Concord, CA
onsite
Temporary to Hire
32 - 33 USD / Hourly
We are looking for an Administrative Assistant to support insurance operations in Concord, California. This role is ideal for someone who thrives in a fast-paced office environment and can balance client service, documentation, and coordination across multiple priorities. The role will partner closely with two insurance agents, helping keep applications, renewals, and client records organized while ensuring responsive follow-up with carriers and customers. Administrative Assistant Duties:<ul><li>Provide administrative support to two insurance agents handling both group and individual insurance services.</li><li>Assist with processing and tracking insurance applications to help ensure timely approvals.</li><li>Perform accurate data entry and maintain client records within the company's CRM system.</li><li>Upload and organize client information, emails, and documentation.</li><li>Retrieve and process policy renewals from carrier websites.</li><li>Communicate with insurance carriers to resolve policy, enrollment, and service-related issues.</li><li>Support day-to-day office operations and assist with various administrative projects as needed.</li><li>Help manage client inquiries and assist with insurance-related documentation and follow-up.</li><li>Work with individual insurance plans through Covered California, Kaiser and Blue Shield.</li><li>Utilize Excel and internal systems to maintain records, track information, and support reporting needs.</li></ul> Ideal Background:<ul><li>Previous administrative or office support experience required.</li><li>Previous insurance industry experience preferred.</li><li>Demonstrated ability to learn new systems, processes, and tools.</li><li>Professional and confident communication skills, both over the phone and through email.</li><li>Strong interpersonal skills and a customer-focused approach.</li><li>Comfortable interacting with a diverse client base and building positive working relationships.</li><li>Highly organized, dependable, and able to manage multiple responsibilities effectively.</li><li>California Life and Health Insurance licensing is a plus but not required.</li></ul> If you are interested in the Administrative Assistant position, please apply today.
2026-08-21T00:00:00Z

Administrative Assistant

Milpitas, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Milpitas, California. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping administrative tasks organized and on schedule. The role combines receptionist support, records management, and basic financial processing to help the team run efficiently. Responsibilities: • Welcome visitors and customers professionally, creating a positive and organized front-desk experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and ensure messages are communicated promptly. • Record and process accounts payable items on the day they are received to support timely administrative workflows. • Maintain organized files for sales documentation, invoices, resale certificates, and payable records for easy retrieval and accuracy. • Handle credit card approval requests by reviewing submissions and routing them through the proper process. • Keep open order documentation current and complete, including performing routine weekly file cleanup. • Provide backup assistance for billing activities when coverage is needed. • Support a range of day-to-day office and administrative tasks to help maintain smooth business operations.
2026-08-21T00:00:00Z

Administrative Assistant

Lathrop, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization in Lathrop, California. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable handling a mix of clerical, records management, and front-office responsibilities. The role will involve document preparation, permit and application coordination, and report support while helping maintain efficient administrative workflows. Responsibilities: • Coordinate the processing and monitoring of various applications and permits, including documentation related to building and transportation requests. • Organize, update, and maintain department records to ensure documents are accurately stored and easy to retrieve. • Prepare correspondence, forms, and other business documents based on verbal direction and brief written notes. • Compile administrative information and produce routine reports to support departmental activities and tracking needs. • Provide front-desk and general office support, including answering inbound calls and assisting visitors professionally. • Perform data entry tasks with accuracy and timeliness while keeping office information current. • Support day-to-day administrative operations by managing files, routing paperwork, and assisting with office coordination.
2026-08-21T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support transit service development activities in Stockton, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing office coordination with occasional field-based assignments, including transit observations and service data collection. The role requires strong organization, sound judgment, and the ability to communicate clearly with both internal staff and transit riders while helping maintain accurate administrative records and reports. Responsibilities: • Provide day-to-day administrative support for the department, including front-desk assistance, document preparation, filing, and general office coordination. • Enter and maintain operational data with accuracy, including information gathered from driver manifests and other service-related records. • Conduct field observations by riding buses, counting passengers, reviewing route activity, and documenting findings for reporting purposes. • Assist riders by interpreting bus schedules, explaining route options, and offering clear travel directions using printed and online resources. • Prepare, update, and organize spreadsheets, reports, and department records using Microsoft Office applications. • Support required transit reporting activities by compiling and organizing data used for annual performance tracking. • Work effectively both independently and with team members to complete assignments on schedule and with close attention to detail.
2026-08-14T00:00:00Z

Administrative Assistant

Fremont, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Fremont, California. This Long-term Contract position is ideal for someone who is organized, detail oriented, and comfortable managing front-desk activities while keeping administrative processes running smoothly. The role involves communication support, record maintenance, and general coordination across routine office functions. Responsibilities: • Manage day-to-day administrative tasks to help maintain an efficient and organized office environment. • Serve as the first point of contact by greeting visitors and handling incoming phone calls in a courteous manner. • Enter, update, and maintain records with accuracy to support reporting and documentation needs. • Coordinate general front-desk and receptionist activities, including message taking and directing inquiries to the appropriate contacts. • Assist with office correspondence, scheduling, filing, and other routine clerical duties as needed. • Support administrative workflows by preparing documents and ensuring information is properly organized and accessible.
2026-08-07T00:00:00Z

Executive Assistant

Fremont, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership in Fremont, California. This is a Contract position suited for someone who is detail oriented and can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate brings strong administrative judgment, anticipates needs, and keeps daily operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary planning. • Coordinate meeting logistics for executive sessions, including scheduling, room reservations, agenda support, and follow-up on action items. • Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates. • Prepare and maintain organized records related to travel plans, meeting schedules, and executive activities. • Monitor changes to calendars and travel plans, responding quickly to updates while minimizing disruption to executive priorities.
2026-08-21T00:00:00Z

Accountant - Entry Level

Modesto, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an entry-level Accountant to support financial operations for an organization in Modesto, California. This Long-term Contract position is well suited for someone who enjoys detailed accounting work, maintaining accurate records, and contributing to program-based financial reporting. The role focuses on core accounting duties tied to programs and compliance needs. Responsibilities:• Record and post journal entries in the general ledger while assisting with period-end and program close activities.• Review account activity, investigate discrepancies, and complete bank reconciliations to maintain accurate financial records.• Track financial transactions and supporting documentation for designated programs, including grant- and fund-related accounts.• Prepare invoices and billing documentation for assigned programs in accordance with reporting and funding requirements.• Compile and submit financial reports for oversight agencies, including reporting connected to government programs.• Maintain organized accounting records and ensure program files are current, complete, and audit ready.• Support accounts payable and accounts receivable processes by verifying transactions and helping resolve routine issues.
2026-08-18T00:00:00Z

General Office Clerk

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative operations in San Jose, California. This Contract position is ideal for someone who works efficiently with records, digital documents, and routine office tasks while maintaining accuracy. The role will contribute to smooth back-office workflows by handling file organization, document processing, and data updates in a fast-paced environment. Responsibilities: • Scan paper records and convert them into organized digital files for easy retrieval and tracking. • Maintain orderly filing systems by sorting, labeling, and archiving documents in both physical and electronic formats. • Enter information into internal databases and spreadsheets with a strong focus on completeness and accuracy. • Provide day-to-day back-office assistance to help keep administrative processes running smoothly. • Review documents for legibility and proper classification before uploading or storing them. • Retrieve, update, and distribute records as needed to support office operations and team requests.
2026-08-14T00:00:00Z

Data Entry Clerk

Stockton, CA
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support billing operations for an oil and gas organization in Stockton, California. This contract opportunity is ideal for someone who takes pride in producing highly accurate work and can manage alphanumeric information with care and consistency. The role emphasizes precision, strong keyboarding ability, and dependable handling of data in a fast-paced office environment. Responsibilities: • Enter and update alphanumeric billing information with a high level of accuracy and attention to detail. • Review source documents carefully to ensure data is complete, consistent, and correctly recorded in company systems. • Support the billing team by maintaining organized records and helping keep account information current. • Identify discrepancies in entered information and follow established procedures to resolve or escalate issues. • Perform routine quality checks to confirm that data has been entered correctly and matches supporting documentation. • Use computer-based systems efficiently to process information while maintaining accuracy over volume. • Assist with data validation activities, including any required data entry evaluations or related accuracy assessments.
2026-08-21T00:00:00Z