26 Results for Senior Executive Assistant Jobs in Stamford, CT

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Executive Assistant

New York, NY
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an Entry Level Executive Assistant to support senior leadership within a Higher Education environment in New York, New York. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage complex schedules, coordinate executive-level meetings, and oversee travel planning with accuracy and discretion. The ideal candidate brings strong judgment, excellent communication skills, and the ability to keep day-to-day administrative operations running smoothly in a fast-paced setting. Responsibilities:• Manage dynamic executive calendars, prioritize appointments, and resolve scheduling conflicts to ensure leaders stay aligned with key commitments.• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.• Coordinate meeting schedules for senior stakeholders, secure conference spaces, and confirm attendance and materials in advance.• Prepare and organize travel details and meeting information so executives are equipped for internal and external engagements.• Serve as a central point of coordination for executive activities, maintaining efficiency across shifting priorities and time-sensitive requests.• Track schedule changes and communicate updates promptly to relevant participants to support seamless daily operations.
2026-10-23T00:00:00Z

Executive Assistant

Greenwich, CT
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a detail-oriented Executive Assistant to provide part-time administrative and financial coordination support in Greenwich, Connecticut. This Long-term Contract position is well suited for someone who thrives in an organized support role, can manage sensitive records with discretion, and is comfortable working independently on a flexible schedule. The person in this role will help bring order to a large volume of financial documentation, partner with internal stakeholders and external advisors, and keep important records easy to access and up to date. Responsibilities: • Manage and organize financial records for multiple LLCs, ensuring documents are sorted, labeled, and easy to retrieve. • Collect and prepare tax-related paperwork, including pay documentation and other supporting financial materials. • Coordinate required records for mortgages, insurance, and property-related files across several assets. • Work closely with company stakeholders and external accounting partners to confirm requested documentation is complete and available on time. • Create structure within a high-volume paper filing environment by improving how physical records are categorized and maintained. • Provide administrative support for special projects involving document compilation, record tracking, and related coordination tasks. • Maintain confidentiality while handling sensitive personal and financial information. • Monitor outstanding paperwork and follow up as needed to help keep documentation current and organized.
2026-10-22T00:00:00Z

Executive Assistant

Tarrytown, NY
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a poised and resourceful Executive Assistant to support the President of a food manufacturing organization in Tarrytown, New York. This position is ideal for someone who thrives in a high-pressure setting, anticipates needs before they arise, and manages sensitive matters with professionalism and sound judgment. The successful candidate will play a central role in keeping daily priorities organized, communications streamlined, and executive operations running efficiently. Responsibilities: • Oversee the President’s calendar by arranging meetings, adjusting priorities, and protecting time for critical business needs. • Coordinate domestic and international travel plans, including itineraries, transportation, lodging, and schedule changes as needed. • Serve as a key point of contact by screening communications, responding appropriately, and escalating urgent matters with discretion. • Prepare for executive meetings by organizing agendas, compiling materials, and confirming logistics in advance. • Track shifting priorities and help align daily activities with business objectives in a fast-moving environment. • Handle confidential information with a high level of care while maintaining professionalism in all interactions. • Support smooth day-to-day executive workflow by anticipating administrative needs and resolving scheduling conflicts promptly.
2026-10-16T00:00:00Z

Executive Admin. Assistant

White Plains, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-10-06T00:00:00Z

Sr. Administrative Assistant

New Haven, CT
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide dedicated support to two physicians within the New Haven, Connecticut area. This Contract position is ideal for someone who is detail-focused and comfortable managing complex administrative needs in a fast-paced university-affiliated healthcare environment. The right candidate will bring strong technical proficiency, excellent communication skills, and the ability to coordinate priorities with accuracy and discretion. Responsibilities:• Coordinate and maintain busy calendars for two physicians, ensuring appointments, meetings, and schedule changes are managed efficiently.• Arrange conference calls, departmental meetings, and related logistics while keeping participants informed of updates and timing.• Prepare, format, and manage correspondence, reports, presentations, and other administrative documents using Microsoft Office applications.• Support daily office operations by organizing records, handling routine administrative tasks, and maintaining orderly workflows.• Use Epic and other technology tools to assist with administrative processes, documentation support, and information tracking as needed.• Communicate effectively with faculty, staff, patients, and external contacts to facilitate smooth coordination across activities.• Monitor details across multiple assignments and follow through on deliverables to ensure timely and accurate completion.• Provide administrative support within a healthcare setting while maintaining confidentiality at all time
2026-10-05T00:00:00Z

Executive Administrative Assistant Advanced ( 6 years)

Jersey City, NJ
onsite
Temporary / Contract
38 - 38 USD / Hourly
<ul><li>Position: Executive Administrative Assistant Advanced (Contract-to-Hire)</li><li>Location: Jersey City, NJ 07310-2053</li><li>Schedule: 100% Onsite, 5 Days per Week</li><li>Required Experience: 6+ years of Executive Assistant experience supporting Managing Directors, C-Suite Executives, or senior leadership teams</li><li>Tentative Pay Rate: $38.00 per hour</li></ul>Job DescriptionOur client is seeking a highly experienced Executive Administrative Assistant to support a lead Managing Director and three additional Managing Directors within a fast-paced Technical Delivery organization. This is a high-visibility role requiring exceptional organizational skills, executive presence, discretion, and the ability to effectively manage competing priorities across multiple senior stakeholders.The ideal candidate will have extensive experience supporting executive leadership, managing complex calendars, coordinating domestic and international travel, processing expenses, and working effectively with highly visible executives in a demanding corporate environment.Key Responsibilities<ul><li>Manage complex calendars for a lead Managing Director and three additional Managing Directors</li><li>Coordinate meetings across multiple global time zones and proactively resolve scheduling conflicts</li><li>Manage domestic and international travel arrangements</li><li>Process and reconcile executive expenses through Concur</li><li>Review and prioritize incoming meeting requests while exercising sound business judgment</li><li>Handle highly confidential and sensitive information with discretion and professionalism</li><li>Support executive meetings, presentations, communications, and follow-up activities</li><li>Partner with senior leaders and stakeholders across multiple business units</li><li>Anticipate executive needs and proactively solve problems in a fast-paced environment</li></ul>Required Qualifications<ul><li>6+ years of Executive Assistant experience supporting Managing Directors, C-Suite executives, or senior leadership teams</li><li>Advanced Microsoft Outlook skills with extensive calendar management experience</li><li>Concur travel and expense management experience</li><li>Strong Microsoft Excel and PowerPoint skills</li><li>Experience managing complex scheduling across multiple time zones</li><li>Strong organizational, prioritization, and communication skills</li><li>Proven ability to maintain confidentiality and exercise sound judgment</li><li>Experience working in fast-paced, high-pressure corporate environments</li></ul>
2026-10-19T00:00:00Z

Administrative Assistant

Danbury, CT
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This contract opportunity with permanent potential is ideal for someone who enjoys balancing communication, documentation, and data accuracy in a fast-paced manufacturing environment. The person in this role will work closely with internal departments and external customers while helping keep orders, shipping records, and administrative processes organized and on schedule. Responsibilities: • Support office activities for production and marketing teams by coordinating administrative tasks and maintaining organized documentation. • Create and format customer quotations, business correspondence, and outgoing materials such as catalogs and product samples. • Prepare shipment-related paperwork for domestic and international orders, including bills of lading, waybills, packing documentation, labels, and conformance records. • Receive and track incoming purchase orders and quotations, distribute them to the appropriate teams, and help move orders through the review process. • Enter order information into computer systems and spreadsheets with a strong focus on accuracy and timely updates. • Send confirmations to customers for newly received orders and any approved revisions to existing orders. • Assemble billing support documents, including shipping charge calculations, to assist with accurate invoicing. • Establish and maintain customer files, generate shipping labels, compile inventory reports, and partner with quality personnel to prepare required certificates.
2026-10-22T00:00:00Z

Administrative Assistant

Port Washington, NY
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and help keep our office running smoothly in Port Washington, New York. This Contract to Permanent position is ideal for someone who enjoys balancing administrative coordination, employee onboarding support, record maintenance, and event assistance in a mission-driven environment. The person in this role will work closely with managers and senior leaders, manage a wide range of office tasks, and contribute to a positive and organized workplace experience. Responsibilities: • Welcome on-site interview guests and lead informative facility tours for prospective candidates. • Provide day-to-day administrative support by coordinating schedules, preparing documents, maintaining shared files, and assisting with routine office operations. • Support onboarding activities, including reference checks, background screening coordination, fingerprint appointment scheduling, I-9 document collection, and distribution of new employee paperwork through electronic signature tools. • Maintain accurate employee and office records by organizing personnel files, tracking attendance information, and processing required paperwork in a timely manner. • Assist with special events and staff engagement initiatives by managing responses, coordinating logistics, preparing materials, and supporting recognition activities. • Handle purchasing-related tasks such as ordering office supplies, processing purchase requests, tracking spending, and filing invoices for proper documentation. • Support admissions coordination by reviewing incoming applications, maintaining participant waitlists, and arranging assessments and trial visits. • Prepare recurring reports, update internal procedures, and respond to requests from executive and senior leadership with care and attention to detail. • Conduct online research, manage calendars and forms, and help communicate organizational policies, mission, and values across daily interactions. • Take on additional administrative duties as needed, including support for participant celebrations, weather-related coordination, and career development participation.
2026-10-22T00:00:00Z

Administrative Assistant

Hamden, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
About the RoleRobert Half is seeking a professional and organized Administrative Assistant for a contract opportunity with a respected law firm in New Haven, Connecticut. This position is ideal for an administrative professional who thrives in a fast-paced office environment and enjoys supporting attorneys and legal staff with a variety of administrative and client service responsibilities.The Administrative Assistant will play a key role in ensuring the efficient operation of the office through calendar management, document preparation, client communications, and general administrative support.Responsibilities<ul><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Greet clients and visitors and maintain a welcoming office environment</li><li>Schedule meetings, appointments, and conference calls for attorneys and staff</li><li>Manage calendars and coordinate appointments</li><li>Prepare, format, proofread, and distribute legal and business correspondence</li><li>Maintain electronic and physical filing systems</li><li>Assist with document management, scanning, copying, and recordkeeping</li><li>Coordinate incoming and outgoing mail, deliveries, and courier services</li><li>Order office supplies and maintain inventory levels</li><li>Support attorneys and administrative staff with special projects and daily office operations</li><li>Handle confidential information with discretion and professionalism</li></ul>Why Temporary Professionals Choose This Opportunity:Temporary professionals working with our team may be eligible for benefits, including:<ul><li>Medical, dental, and vision coverage.</li><li>401(k) retirement savings plan.</li><li>Employee assistance program. </li><li>Access to ongoing professional development and training resources.</li></ul>
2026-10-16T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-10-06T00:00:00Z

Administrative Assistant

Ramsey, NJ
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support office operations near Ramsey, New Jersey. The ideal candidate will bring strong administrative support experience, accurate data entry skills, and the ability to stay organized while managing routine operational tasks. Responsibilities:• Observe the departing sales support team member to gain a clear understanding of daily administrative duties and recurring priorities.• Record step-by-step procedures and organize process documentation so essential tasks can be followed consistently.• Assist with routine office support activities, including handling administrative records and maintaining organized information.• Review regular workflows to identify important actions, timing, and dependencies that support smooth day-to-day operations.• Capture practical guidance and working methods that help preserve consistency during the contract assignment.• Enter and update data accurately in office records, files, or tracking tools as needed.• Communicate clearly with internal team members to confirm responsibilities, expectations, and completed tasks during the knowledge-transfer period.
2026-10-22T00:00:00Z

Administrative Assistant

Manhasset, NY
onsite
Temporary to Hire
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support to committee operations and program activities. This contract-to-permanent opportunity is ideal for someone who excels at coordination, communication, and keeping multiple priorities organized in a structured office setting. The person in this role will help ensure meetings, materials, and day-to-day administrative tasks are handled accurately and on schedule while contributing to a collaborative environment. Responsibilities:• Coordinate logistics for committee meetings and events, including scheduling, preparation, and support for both in-person and virtual sessions.• Produce and organize meeting materials such as correspondence, spreadsheets, presentations, and packet documents for timely distribution.• Develop flyers, brochures, and other outreach materials while assisting with internal and external communications as needed.• Maintain calendars for assigned committees and help keep deadlines, meeting dates, and related activities on track.• Provide general administrative support including data entry, document proofreading, call handling, and front-office assistance.• Support meeting execution by managing remote communication tools such as Zoom and assisting with onsite event needs.• Assemble, copy, and distribute program and governance materials with strong attention to accuracy and presentation quality.
2026-10-19T00:00:00Z

Administrative Assistant

Melville, NY
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a real estate property and facilities management team in Melville, New York. This contract opportunity with long-term potential is ideal for someone who enjoys creating an organized front-office experience, handling communications effectively, and keeping administrative tasks on track. The right candidate will bring strong attention to detail, a customer-focused approach, and the ability to manage a steady flow of clerical and reception-related work. Responsibilities: • Welcome visitors and serve as a courteous first point of contact for the office. • Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner. • Provide day-to-day administrative support by preparing documents, organizing files, and assisting with general office coordination. • Enter and update information accurately in company records, spreadsheets, or databases. • Maintain orderly administrative processes to help the office run efficiently and consistently. • Assist with receptionist-related tasks, including monitoring shared areas and supporting front desk coverage as needed. • Coordinate routine correspondence and help ensure internal and external communications are handled effectively.
2026-10-20T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Join our growing CPA firm as a Client Services & Office Coordinator. This key role supports client service, office operations, document management, billing, and administrative functions while helping ensure a seamless experience for clients and staff.Responsibilities:<ul><li>Serve as the first point of contact for clients by phone, email, and in person.</li><li>Coordinate meetings, calendars, and client communications.</li><li>Prepare and organize tax returns, financial statements, and client documents.</li><li>Manage electronic records and maintain a paperless filing system.</li><li>Track deadlines and support workflow during busy tax seasons.</li><li>Assist with client onboarding, billing, collections, and basic bookkeeping.</li><li>Maintain client databases, CRM systems, and practice management software.</li><li>Support office operations, vendor coordination, and supply management.</li><li>Assist with recruiting, onboarding, and other HR-related administrative tasks.</li><li>Help implement technology solutions and process improvements.</li></ul>
2026-10-16T00:00:00Z

Administrative Assistant

New York, NY
remote
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This is a Contract position suited for someone who can keep administrative workflows organized, communicate clearly with callers and visitors, and handle a steady volume of clerical tasks with accuracy. The ideal candidate will contribute to a well-run office environment by managing routine coordination, maintaining records, and providing dependable front-desk and administrative support. Responsibilities: • Manage day-to-day administrative activities to help the office operate efficiently and stay organized. • Respond to incoming phone calls clearly, direct inquiries to the appropriate contacts, and relay messages accurately. • Welcome visitors and provide front-desk support to ensure a positive and detail-oriented office experience. • Enter, update, and maintain data in office records and tracking systems with a high level of accuracy. • Prepare, organize, and file documents so information remains accessible and up to date. • Coordinate general office support tasks such as scheduling, correspondence, and routine follow-up activities. • Assist with clerical assignments and administrative requests from team members as priorities shift throughout the day.
2026-10-20T00:00:00Z

Sales Associate/ Executive Assistant

Saddle Brook, NJ
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a Sales Associate/ Executive Assistant to provide on-site sales and executive support on site in New Jersey. This long-term contract position blends administrative coordination, client-facing communication, and marketing assistance to help a busy commercial real estate team operate efficiently. The role is ideal for someone who can manage shifting priorities, produce high-quality business materials, and maintain accuracy in a fast-moving environment. Responsibilities:• Coordinate executive calendars, schedule meetings, arrange travel, and resolve conflicts to keep daily operations running smoothly.• Respond to routine client and internal inquiries, acting as a reliable point of contact and escalating issues when needed.• Prepare and track expense submissions and commission-related documentation in accordance with company guidelines.• Maintain organized records, reporting tools, contact databases, and shared content resources used by the sales team.• Support updates to websites and internal tracking systems to ensure information remains current and accessible.• Create effective marketing collateral such as presentations, proposals, flyers, maps, and property-related materials that align with brand standards.• Research market activity and compile findings into client-ready reports and other business development deliverables.• Partner with marketing, research, and finance teams to gather data and assemble accurate materials for sales initiatives.
2026-10-06T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an experienced Office Assistant to support conference-day operations for a Contract position in New York, New York. This role is centered on creating a smooth and welcoming arrival experience by managing attendee check-in, preparing name badges, and guiding guests throughout the event. The ideal candidate brings strong front-desk skills, communicates with courtesy, and remains composed while assisting a high-profile audience in a fast-paced setting. Responsibilities: • Welcome attendees upon arrival and provide a helpful first point of contact at the registration area. • Verify participant information during check-in and ensure entry records are handled accurately. • Produce and distribute printed name badges so guests can move efficiently into the event. • Offer clear directions and event-related assistance to help visitors navigate the conference space. • Maintain an orderly registration table by organizing materials and keeping supplies ready throughout the day. • Respond to guest questions with tact, courtesy, and a service-oriented approach. • Coordinate with on-site event staff to address registration issues and support smooth conference operations. • Uphold a business-appropriate appearance and courteous demeanor while interacting with attendees.
2026-10-22T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-10-05T00:00:00Z

Office Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-10-16T00:00:00Z

Legal Assistant

Hackensack, NJ
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for a Legal Assistant to join a family law practice in Hackensack, New Jersey, where accuracy, discretion, and strong organizational skills are essential. This position supports attorneys handling matrimonial and divorce matters by keeping case activity organized, coordinating key dates, and preparing legal documentation. The ideal candidate is comfortable working in a fast-moving office environment and can manage sensitive client information with professionalism. Responsibilities: • Coordinate attorney schedules, client meetings, court dates, and other time-sensitive commitments to keep matters progressing efficiently. • Draft letters, notices, and legal documents, including transcription of dictated content with a high degree of accuracy. • Submit filings to the court and maintain complete, up-to-date case information across all matters. • Monitor important timelines and upcoming deadlines, helping attorneys stay on track with active cases. • Maintain organized paper and digital case files so records remain accessible, accurate, and easy to review. • Reconcile electronic documentation with physical files to ensure consistency across recordkeeping systems. • Assist with efforts to expand electronic file management as the practice moves away from paper-heavy workflows. • Provide day-to-day administrative and legal support to attorneys handling family law and matrimonial cases.
2026-10-13T00:00:00Z

Legal Assistant

Florham Park, NJ
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robert Half Legal is seeking an experienced Litigation Legal Assistant for a temp-to-hire opportunity with a highly regarded law firm in Madison, New Jersey. This is an excellent opportunity for a legal professional who thrives in a fast-paced litigation environment and is looking for long-term stability with a collaborative team. The ideal candidate will have strong litigation support experience, exceptional organizational skills, and extensive New York and New Jersey e-filing experience, including filings in both Superior and District Courts. Legal Assistant - LitigationLocation: Madison, NJ Schedule: 100% Onsite | 35-Hour Work Week Employment Type: Temp-to-Hire Pay Rate: $30-$35/hour Key Responsibilities<ul><li>Provide litigation support to multiple attorneys</li><li>Draft, edit, format, proofread, and finalize legal documents and correspondence</li><li>Manage attorney calendars, court deadlines, hearings, depositions, and meetings</li><li>Prepare and electronically file pleadings and legal documents in New York and New Jersey state and federal courts</li><li>Maintain case files, both electronic and physical</li><li>Handle time entry, billing support, pre-bills, and client invoices</li><li>Prepare expense reports and related administrative documentation</li><li>Coordinate mailings, overnight deliveries, service of process, and court filings</li><li>Communicate professionally with clients, courts, opposing counsel, and internal team members</li></ul> Why Apply?<ul><li>Temp-to-hire opportunity with long-term career potential</li><li>Well-established and highly respected law firm</li><li>Competitive compensation</li><li>Consistent 35-hour work week</li><li>Collaborative and professional legal team</li></ul>
2026-10-19T00:00:00Z

Senior Trial Paralegal

New York, NY
onsite
Permanent / Full Time
150000 - 220000 USD / Yearly
We are looking for an experienced Senior Trial Paralegal to support complex litigation matters in New York, New York. This position plays a central role in organizing case materials, coordinating discovery activities, preparing for depositions and trial, and helping attorneys manage demanding court schedules. The ideal candidate brings strong hands-on trial experience, excellent document management skills, and the ability to keep multiple workstreams moving accurately and efficiently. Responsibilities: • Oversee matter intake and file set-up, gather initial case materials, and build clear factual chronologies to support litigation strategy. • Maintain complete and well-organized case records across electronic and physical files, ensuring pleadings, correspondence, discovery, and internal work product are readily accessible. • Develop and regularly update key case tools such as timelines, issue matrices, witness trackers, and exhibit inventories. • Perform factual investigations through public sources, database searches, and records review to help attorneys assemble accurate case information. • Assist in preparing and refining fact-based sections of litigation documents, including summaries, background materials, and chronologies. • Coordinate document collection from clients and outside parties, monitor custodians and source data, and support efficient e-discovery workflows. • Track productions and discovery logs, help organize requests and responses, and ensure materials are processed, indexed, and distributed properly. • Prepare deposition materials, organize exhibits, manage scheduling and vendor arrangements, and provide on-site or remote support during proceedings. • Support trial readiness by assembling binders, demonstratives, and trial notebooks, coordinating courtroom logistics and presentation technology, and assisting the team during hearings and trial. • Help close out matters after trial by organizing transcripts, exhibits, and records, and compiling materials needed for post-trial submissions or appeals.
2026-10-09T00:00:00Z

Accounting Assistant

New York, NY
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for an Accounting Assistant to support a non-profit organization in New York, New York on a part-time Contract assignment. This opportunity is expected to run for 1-2 months with potential for continuation and will involve approximately 8-10 hours per week. The person in this role will help maintain accurate payables activity, assist with vendor-related administrative tasks, and contribute to smooth day-to-day accounting operations. Responsibilities: • Process and assign the correct accounting codes to a weekly volume of vendor invoices with accuracy and timeliness. • Monitor the accounts payable inbox, respond to routine vendor questions, and route issues to the appropriate contact when needed. • Create and maintain vendor records in the organization's accounting system, ensuring information is complete and current. • Support daily accounts payable activities by organizing documentation and keeping payment-related records up to date. • Assist with basic accounts receivable and bank reconciliation tasks as needed to support the broader accounting function.
2026-10-22T00:00:00Z

Legal Administrative Assistant / Paralegal

New Hyde Park, NY
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for a Paralegal to support a busy estate planning and elder law practice in New Hyde Park, New York. This in-office opportunity is well suited for someone who enjoys balancing legal document preparation with day-to-day administrative coordination in a collaborative firm environment. The ideal candidate brings prior law firm experience, strong organizational abilities, and the confidence to manage assignments independently while supporting attorneys across trust and estate matters. Responsibilities: • Prepare and organize legal documents related to estate planning matters, including foundational drafts of wills, powers of attorney, and related client materials. • Coordinate electronic filing of court submissions and related documents with the appropriate New York courts, including Surrogate’s Court. • Provide administrative and case support to attorneys by maintaining files, tracking deadlines, and helping keep matters progressing efficiently. • Communicate with clients, court personnel, and internal team members in a thorough and responsive manner regarding case status and document needs. • Manage matter records and support the accuracy of case information within legal databases and document management systems. • Assist with probate and estate administration workflows by gathering documents, organizing correspondence, and preparing materials for attorney review. • Help prioritize multiple assignments in a fast-paced office while ensuring work is completed accurately and on schedule.
2026-10-08T00:00:00Z

Human Resources (HR) Assistant

Paramus, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Human Resources (HR) Assistant to join a food and food processing organization in Paramus, New Jersey. This Long-term Contract position will support day-to-day HR administration while helping coordinate a high-visibility implementation effort through strong organization, communication, and follow-through. The role is ideal for someone who can keep records accurate, manage competing priorities, and provide dependable support to employees, managers, and project stakeholders. Responsibilities: • Maintain organized electronic and hard-copy HR files, ensuring records are accurate, accessible, and handled in accordance with privacy standards. • Prepare clear reports, internal communications, presentations, and other written materials with careful attention to clarity and accuracy. • Arrange meetings by managing calendars, booking spaces, coordinating logistics, and helping sessions run smoothly from start to finish. • Capture discussion points, document next steps, and monitor deadlines, milestones, and deliverables to keep activities on schedule. • Share timely updates with stakeholders to support alignment across HR, employees, managers, and cross-functional teams. • Respond to employee questions on HR-related topics and provide reliable administrative support for routine requests. • Create and update process guides, standard operating procedures, and knowledge resources to strengthen consistency across HR activities. • Assist with onboarding tasks, screening coordination, and other HR initiatives that support a positive employee experience. • Support project-related administrative work, including documentation and coordination tied to implementation activities, while following company policies and compliance requirements.
2026-10-15T00:00:00Z

26 results for Senior Executive Assistant in Stamford, CT