<p>A busy company in the West Caldwell, NJ area is seeking an Administrative Assistant to join their growing company. This Administrative Assistant will get the chance to work with a tight-knit team in a smaller work environment that offers flexible hours and a casual atmosphere. The ideal Administrative Assistant will have 3+ years of general administrative support experience and has some sales support experience too. Responsibilities of this Administrative Assistant will include but not be limited to:</p><p><br></p><p>Administrative Assistant Responsibilities:</p><ul><li>Enter work orders, customer requests, and operational data into internal systems accurately and efficiently</li><li>Maintain organized filing systems for job records, certifications, and administrative documentation</li><li>Support day-to-day office operations tied to field or production activities, ensuring smooth communication and workflow</li><li>Respond to customer and internal inquiries professionally via email and phone</li><li>Assist with scheduling, document preparation, and coordination of administrative tasks that support operational teams</li><li>Provide general administrative support to management and staff as needed</li></ul><p>This Administrative Assistant role is paying between $45,000 and $55,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!</p>
<p>We are looking for a detail-oriented Administrative Assistant for a Real Estate Company in Lower Manhattan, New York. </p><p><br></p><p>Responsibilities:</p><p>• Process rent payments received through payment processors and PO boxes with precision.</p><p>• Scan and record checks promptly to maintain accurate financial records.</p><p>• Organize and file important documents, including leases and compliance paperwork.</p><p>• Sort, process, and route incoming mail to the appropriate recipients efficiently.</p><p>• Assist with mail distribution, including packages and routine mailroom operations.</p><p>• Provide support for additional administrative tasks as needed to meet team needs.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in West New York, New Jersey. In this role, you will play a key part in managing administrative tasks, providing benefits administration support, and ensuring smooth day-to-day operations. The ideal candidate thrives in a collaborative environment and possesses strong organizational skills, communication abilities, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Oversee daily administrative operations, proactively identifying and resolving potential issues.<br>• Manage calendar scheduling and provide comprehensive support for appointments and meetings.<br>• Generate purchase orders and ensure accurate processing.<br>• Prepare and format various documents, including invoices, reports, memos, and customer statements.<br>• Coordinate with external vendors to process orders, monitor progress, ensure payments are completed, and confirm order fulfillment.<br>• Collaborate effectively with the administrative team to provide exceptional support to designated groups.<br>• Maintain confidentiality and demonstrate discretion when handling sensitive information.<br>• Utilize QuickBooks to manage financial tasks efficiently.
We are looking for a detail-oriented Administrative Assistant to join our team in Clifton, New Jersey. This Contract to permanent position offers an excellent opportunity to contribute to essential administrative tasks within a dynamic work environment. The ideal candidate will possess strong organizational skills and the ability to manage multiple responsibilities effectively.<br><br>Responsibilities:<br>• Administer continuing education credits and send notifications promptly.<br>• Grade and process answer sheets with precision.<br>• Enter customer order information into the database accurately and efficiently.<br>• Prepare, package, and manually collate educational materials for shipment, which may involve standing and lifting.<br>• Maintain organized records and ensure data integrity.<br>• Collaborate with team members to streamline workflows and improve administrative processes.<br>• Respond to email correspondence professionally and in a timely manner.<br>• Provide general support for office operations as needed.
<p>We are looking for a detail-oriented General Office Clerk to join our team. This role offers an excellent opportunity to contribute to administrative tasks, data entry, and departmental support within the company. </p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing mail, ensuring timely distribution and organization.</p><p>• Perform data entry tasks with accuracy to maintain and update records.</p><p>• Scan and organize documents electronically for easy retrieval and reference.</p><p><br></p>
<p>We are seeking an <strong>Administrative Assistant</strong> to provide critical support across Operations, HR, Finance, Quality, Regulatory, and general administrative functions for our client’s U.S. business. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and enjoys wearing multiple hats.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain HR systems and policies; manage onboarding and offboarding processes.</li><li>Serve as a point of contact for employee inquiries regarding benefits and policies.</li><li>Support purchasing and inventory tracking; manage POs and shipments.</li><li>Assist with compliance, state licensure reporting, and adverse event coordination.</li><li>Provide general office support, including scheduling, travel arrangements, and supply management.</li></ul><p><br></p><p><br></p>
<p>We are seeking a reliable and detail-oriented Executive Administrative Assistant to support daily office operations and help keep our team organized and running efficiently. The ideal candidate is proactive, professional, and comfortable juggling multiple priorities in a fast-paced environment.</p>
We are looking for an experienced Administrative Assistant to join our team in Brooklyn, New York. In this long-term contract role, you will play a vital part in maintaining smooth office operations and providing exceptional administrative support. This position offers an opportunity to contribute to a dynamic and detail-oriented environment while honing your organizational skills.<br><br>Responsibilities:<br>• Handle incoming calls with attention to detail, ensuring prompt responses and accurate information delivery.<br>• Manage daily administrative tasks such as scheduling appointments, maintaining records, and organizing office supplies.<br>• Perform data entry tasks with precision to maintain up-to-date and accurate information in company systems.<br>• Greet and assist visitors in a friendly and detail-oriented manner, ensuring they feel welcomed.<br>• Coordinate communication between departments to facilitate efficient workflow and information sharing.<br>• Prepare reports, memos, and correspondence as needed, ensuring high standards of accuracy and formatting.<br>• Maintain confidentiality when handling sensitive information and adhere to company policies.<br>• Support the team by managing various clerical duties, ensuring deadlines are met.<br>• Monitor and restock office inventory to ensure supplies are readily available.<br>• Assist in organizing meetings and events, including preparing materials and managing logistics.
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
<p>A well‑established organization is seeking a highly organized and detail‑driven Administrative Assistant to support two senior leaders within the HR function. This role is ideal for someone who excels at multitasking, thrives in a fast‑paced environment, and enjoys providing exceptional administrative and event‑planning support. You will serve as a key partner to HR leadership while interacting regularly with employees, guests, and external contacts.</p><p><br></p><p><br></p><p><strong>Administrative Support</strong></p><ul><li>Greet employees, visitors, and vendors, ensuring a polished and professional first impression.</li><li>Prepare, format, and edit correspondence, reports, and internal documents.</li><li>Manage calendars for HR leadership, including scheduling meetings, interviews, trainings, and internal events.</li><li>Assist with data entry, HR document organization, and maintenance of highly confidential information.</li><li>Coordinate travel arrangements, meeting logistics, and day‑to‑day administrative needs.</li><li>Draft and refine communications on behalf of HR leaders and follow up on delegated tasks.</li></ul><p><strong>Operational & HR Support</strong></p><ul><li>Help gather and prepare materials for meetings, presentations, and HR initiatives.</li><li>Support time tracking, expense submissions, and invoice preparation.</li><li>Maintain organized digital and physical filing systems and ensure all documentation is easily retrievable.</li><li>Support special HR projects, trainings, and employee‑focused initiatives as needed.</li></ul><p><strong>Event Planning & Coordination</strong></p><ul><li>Coordinate food, beverages, and room setups for meetings, trainings, interviews, and HR‑hosted events.</li><li>Manage conference room scheduling and ensure spaces are meeting‑ready.</li><li>Plan and support internal celebrations, employee events, new‑hire gatherings, and other HR‑sponsored functions.</li><li>Be thoughtful about menu planning, dietary restrictions, budgets, and presentation standards.</li></ul><p><br></p><p><br></p>
We are looking for an experienced Administrative Coordinator to support the Offices of the President and Vice President of Development in New York, New York. This is a Contract position requiring a proactive and detail-oriented individual who thrives in an executive office environment. The ideal candidate will handle a variety of administrative tasks with a high level of confidentiality and attention to detail, contributing to the smooth operation of the organization.<br><br>Responsibilities:<br>• Manage scheduling needs, including donor meetings and follow-ups, ensuring all calendar entries are accurate and timely.<br>• Coordinate internal and external meetings by organizing participant attendance, arranging room and IT setups, ordering catering, and preparing necessary materials.<br>• Organize bi-monthly All Staff meetings by creating agendas, collecting and compiling presentation materials, and overseeing catering, IT, A/V, and room arrangements.<br>• Prepare for monthly Leadership meetings, including confirming attendance, drafting agendas, and taking detailed minutes for distribution.<br>• Arrange travel for the President, including booking accommodations, preparing itineraries, creating briefing documents, and managing reimbursements.<br>• Provide administrative support for the Vice President of Development, such as scheduling meetings, coordinating outreach, and handling travel arrangements.<br>• Process monthly expense reports and invoices, ensuring accurate and timely submissions.<br>• Execute special projects as assigned by the President’s Office and Vice President of Development.<br>• Maintain a high level of discretion and confidentiality when managing sensitive information.
<p>We are looking for a dedicated Office Assistant to join our team. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
<p>We are looking for a detail-oriented Account Receivables / Billing Specialist to join our team in Saddle Brook, New Jersey. This long-term contract position involves managing billing operations and ensuring accurate invoicing processes. The ideal candidate will possess strong organizational skills and be proficient in handling computerized billing systems.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process billing statements to ensure timely and accurate invoicing.</p><p>• Upload invoices into the company’s billing system, maintaining organized records.</p><p>• Utilize Excel to manage billing data efficiently.</p><p>• Review and verify billing information to ensure accuracy before submission.</p><p>• Collaborate with internal teams to address any billing discrepancies or issues.</p><p>• Maintain up-to-date knowledge of the company’s billing procedures and systems.</p><p>• Generate reports related to billing activities for management review.</p><p>• Assist in streamlining billing processes to improve efficiency.</p><p>• Ensure compliance with company policies and regulatory standards related to billing.</p><p>• Provide excellent customer service when addressing billing inquiries.</p>
<p><strong><u>Entry Level - Contracts and Operations Assistant</u></strong><em> - CONTSTRUCTION INDUSTRY </em></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com.</u></p><p><br></p><p>Fully onsite role, 5 days per week in office</p><p><br></p><p>Great team environment, great benefits, strong reputation, and growing business!</p><p><br></p><p>This is a blended role of assisting with payroll processing and assisting with entering bid and job documentation into the system. </p><p><br></p><p><em><u>Position Details:</u></em></p><p>· Reviewing work order hours in payroll time keeping system for accuracy</p><p>· Generating certified payrolls after payroll is processed with in-house software</p><p>· Organizing, emailing, and filing certified payrolls on a weekly basis</p><p>· Answering certified payroll and other payroll related questions from customers</p><p>· Union weekly and monthly hour reporting / payments</p><p>· Setting up jobs / contracts in ERP system once awarded</p><p>· Assisting with bid prep and document needs</p><p>· Contract review, edits, and filing </p><p><br></p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com. </u>All inquiries will remain confidential.</p><p><br></p>
We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.<br>• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.<br>• Prepare and process expense reports using Concur software with accuracy and efficiency.<br>• Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.<br>• Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.<br>• Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.<br>• Assist in creating basic PowerPoint presentations when necessary.<br>• Handle conference calls and meetings, ensuring they run smoothly and are well-organized.<br>• Manage import and export documentation with precision and attention to detail.<br>• Support the team in various administrative tasks to ensure operational efficiency.
We are looking for a resourceful and detail-oriented Administrative/Personal Assistant to provide comprehensive support to a senior executive managing multiple business ventures. This dynamic role combines administrative duties with personal and household assistance, offering a balance of engaging tasks. Ideal candidates will thrive in a fast-paced environment and excel at handling diverse responsibilities with precision and discretion.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, scheduling appointments, and organizing travel arrangements across various business entities.<br>• Facilitate communication by handling correspondence and acting as a trusted liaison between the executive and key stakeholders.<br>• Provide assistance with research, special projects, and ensuring timely follow-up on initiatives.<br>• Support meetings by preparing materials, tracking priorities, and managing deadlines with a high level of confidentiality.<br>• Assist with personal schedules, household logistics, and family-related tasks, including coordination involving children.<br>• Manage personal projects, such as appointments and travel planning, ensuring seamless execution.<br>• Act as a proactive partner to the executive, addressing both administrative and personal needs with reliability and initiative.<br>• Offer organizational support by maintaining records, documents, and ensuring operational efficiency.<br>• Help oversee and coordinate daily tasks related to personal matters with attention to detail and adaptability.
<p>We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis. This hybrid role offers the opportunity to work both on-site and remotely, with occasional travel required to organizational locations using company vehicles. The position involves supporting various planning and administrative tasks within the higher education sector, ensuring smooth workflows and effective communication.</p><p><br></p><p>Responsibilities:</p><p>• Prepare technical documents, reports, and analyses to support planning initiatives and projects.</p><p>• Collect, organize, and analyze planning data, contributing to surveys and creating presentation materials.</p><p>• Design graphics and visual aids using tools like Microsoft Office and Adobe Creative Suite to enhance communication efforts.</p><p>• Review and summarize plans and documentation from other teams to assist the Manager in decision-making.</p><p>• Collaborate on division-level planning projects, ensuring deadlines and quality standards are met.</p><p>• Attend agency meetings alongside the Manager and document developments that may affect organizational operations.</p><p>• Manage schedules, meetings, and calendars to ensure efficient time management across the team.</p><p>• Handle administrative tasks such as answering inbound calls and coordinating schedules.</p><p>• Occasionally travel to organizational locations using company vehicles, requiring a valid driver’s license.</p>
Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
