<p>We are looking for a dedicated Office Assistant to join our team in New York, New York. This is a long-term contract position offering part-time hours on Monday, Tuesday, and Thursday. In this role, you will play a key part in ensuring the smooth day-to-day operations of the office, including administrative support and pantry management.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and stock the pantry, ensuring coffee, snacks, and supplies are readily available.</p><p>• Verify, unpack, and organize fresh direct orders upon delivery.</p><p>• Handle administrative tasks such as ordering office supplies and managing inventory.</p><p>• Assist with mail-related duties, including sorting, scanning, and sending physical documents.</p><p>• Prepare materials and count collateral for events, including ordering necessary supplies.</p><p>• Coordinate food orders and catering services for meetings and events.</p><p>• Collaborate with building management to register visitors in the system.</p><p>• Visit NJ office location 1-2 times per month to provide on-site support.</p><p>• Organize files and ensure documentation is properly scanned and stored.</p><p>• Support mailing list management and direct mail activities.</p>
<p>We are seeking a dependable and detail-oriented Office Services Assistant to support daily office operations, ensuring key service areas such as coffee stations, mailroom, and printer stations are maintained to the highest standard. This role plays a critical part in keeping the workplace functional, organized, and well-stocked, contributing to a positive and efficient office environment.</p><p>Responsibilities: </p><ul><li>Receive, scan, and log all incoming packages from FedEx, UPS, and other carriers.</li><li>Use handheld scanners to track deliveries and obtain department signatures.</li><li>Deliver packages to appropriate departments and floors.</li><li>Prepare and ship all outgoing packages (Overnight, Ground, letters, etc.) using FedEx Ship Manager.</li><li>Monitor and maintain printer stations throughout the office.</li><li>Refill paper in printers and ensure reams are stocked and accessible to employees.</li><li>Keep the area clean and orderly.</li><li>Check and clean all coffee stations twice daily.</li><li>Replenish supplies in coffee machines and counters.</li><li>Maintain cleanliness and overall presentation.</li></ul>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.<br>• Draft and distribute clear and concise memos and correspondence as needed.<br>• Prepare, organize, and manage project deliverables to meet deadlines.<br>• Coordinate the transit and delivery of project materials and documents.<br>• Maintain and update standard engineering records and documentation.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.<br>• Assist with data entry, email correspondence, and scheduling appointments.<br>• Handle inbound and outbound calls, ensuring prompt and effective communication.<br>• Leverage SharePoint for document management and collaboration, if applicable.
<p>Are you an organized, detail-oriented professional with a passion for administrative excellence? Our client is seeking an <strong>Administrative Assistant</strong> to join their dynamic team! In this role, you will provide vital support to the organization, ensuring that daily operations run smoothly while contributing to an efficient and positive work environment.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage and organize schedules, appointments, and meetings, including arranging conference calls and preparing meeting materials</li><li>Handle incoming and outgoing communications, including emails, letters, and phone calls, with professionalism and discretion.</li><li>Maintain and update records, files, and databases to ensure accuracy and accessibility </li><li>Assist with preparing reports, presentations, and correspondence for management and team members.</li><li>Support event planning and coordination as needed, such as meetings, company gatherings, and employee engagement activities.</li><li>Perform general office duties, including ordering supplies, managing inventory, and ensuring office equipment is operational</li><li>Collaborate with various departments to support key administrative projects and processes.</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in New York, New York. This role is ideal for someone who is highly organized and enjoys managing a variety of administrative and clerical tasks to ensure the smooth operation of the office. The position will involve overseeing inventory, coordinating office supplies, and supporting employee engagement activities.<br><br>Responsibilities:<br>• Monitor incoming and outgoing mail to ensure timely delivery and accurate tracking.<br>• Manage deliveries and maintain inventory for office supplies, replenishing items as needed.<br>• Order snacks, pantry items, and other office necessities to support day-to-day operations.<br>• Send welcome packages and swag items to enhance onboarding experiences.<br>• Coordinate employee engagement efforts, such as catering and happy hours, to foster a positive office environment.<br>• Perform clerical duties including document scanning and answering inbound calls promptly.<br>• Restock office supplies and ensure workspaces remain organized and well-equipped.<br>• Provide general administrative support to the team, ensuring tasks are completed efficiently.
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. This is a long-term contract position within the non-profit sector, offering an opportunity to contribute to meaningful work while supporting daily operations. The ideal candidate will bring strong organizational skills and a commitment to delivering excellent administrative support.<br><br>Responsibilities:<br>• Handle inbound and outbound calls professionally, ensuring clear communication and prompt responses.<br>• Provide exceptional customer service by addressing inquiries and resolving issues effectively.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Schedule and coordinate appointments, meetings, and events to optimize workflow.<br>• Utilize Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint to create and manage documents, spreadsheets, and presentations.<br>• Maintain organized filing systems to ensure easy access to important information.<br>• Assist with general administrative tasks to support team operations and objectives.<br>• Collaborate with team members to ensure smooth execution of projects and tasks.
We are looking for a detail-oriented Administrative Assistant to join our team in Long Island City, New York. In this long-term contract position, you will play a key role in ensuring the smooth operation of daily administrative tasks. This is an excellent opportunity for an organized individual with strong communication skills and proficiency in various office software.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, providing exceptional customer service and addressing inquiries promptly.<br>• Coordinate and schedule appointments, ensuring efficient time management.<br>• Perform accurate data entry and maintain detailed records.<br>• Draft and manage email correspondence with professionalism and clarity.<br>• Utilize Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.<br>• Support logistics and distribution activities by coordinating shipments and tracking deliveries.<br>• Maintain organized filing systems and ensure all documents are updated.<br>• Assist in preparing reports and presentations as needed.<br>• Collaborate with team members to streamline processes and improve efficiency.
<p>Robert Half is seeking a highly-skilled, detail-oriented <b>Administrative Assistant </b>to support a <strong>daily operations, staff, and the C-Level Executive as needed</strong>. This is an opportunity for someone who works well with a small team. </p><p><br></p><p>In this Administrative Assistant role, this person will work alongside three other Administrative and Executive Assistants, delegating and prioritizing work within the team so someone who is comfortable partnering and collaborating in order to work efficiently is ideal. In this role, you will be responsible for answering phones, monitoring the inbox, putting together reports, taking on ad hoc projects and supporting the owner as needed. This person should be personable, organized, and detail oriented.</p>
We are seeking a contract Administrative Assistant that will manage a variety of administrative tasks to support our team in a fast-paced and dynamic environment. The ideal candidate is resourceful, detail-oriented, quick to learn, and thrives under pressure. Strong multitasking skills and detail oriented communication abilities are essential. Key Responsibilities: Client Interaction: Answer inbound calls, address general client inquiries, and ensure timely follow-ups on messages. Act as a knowledgeable first point of contact, providing accurate information or redirecting clients appropriately. Handle client callbacks to ensure resolution and client satisfaction. Administrative Support: Conduct thorough plan lookups and gather key data from various carrier systems to address inquiries effectively. Match clients with appropriate sales representatives based on their region, product interest, or needs. Document and relay client needs and questions to relevant team members. Maintain and update internal systems with accurate and current records. Task Management: Handle a high volume of inquiries with accuracy, efficiency, and exceptional attention to detail. Prioritize competing tasks and deadlines to ensure seamless business operations. Office Coordination: Assist with scheduling, preparing documents, and completing additional administrative duties as required. Desired Skills and Qualifications: Proven experience in an administrative support role. Strong ability to multitask, prioritize, and manage a dynamic workload. Exceptional written and verbal communication skills. Meticulous attention to detail and a high degree of accuracy in work. Resourceful, quick learner with the ability to thrive in a fast-paced business environment. Proficiency with common productivity tools (e.g., Microsoft Office Suite), and the ability to navigate carrier platforms or internal systems is a plus. Why You’ll Love This Role: An opportunity to gain hands-on experience in a dynamic, client-focused business environment. Work alongside a supportive and detail oriented team dedicated to delivering top-tier service. Strengthen your administrative and organizational skills during a critical season in our business operations.
