We are looking for a detail-oriented and organized Receptionist to join our team in Stamford, Connecticut. This is a Contract position within the non-profit industry, offering an opportunity to contribute to meaningful work while demonstrating exceptional administrative and communication skills. The ideal candidate will be adept at managing front desk operations and fostering a welcoming environment for staff and visitors.<br><br>Responsibilities:<br>• Greet and assist visitors and staff in a courteous and detail-oriented manner.<br>• Answer and direct incoming calls efficiently, ensuring prompt communication.<br>• Schedule appointments and maintain calendars to support organizational operations.<br>• Manage and organize front desk operations, including handling mail and deliveries.<br>• Maintain a clean and orderly reception area that reflects the organization's values.<br>• Provide accurate information to inquiries and resolve minor issues effectively.<br>• Collaborate with other departments to ensure smooth workflow and communication.<br>• Handle administrative tasks such as data entry and documentation as needed.
Are you an organized, proactive detail oriented looking to support a mission-driven organization? Join our team as an Administrative Assistant for a well-established religious institution. You will play a vital role in supporting daily operations, facilitating the success of ministry activities, and contributing to a positive organizational culture. Responsibilities: - Provide administrative support for office operations, including data entry, file management, and correspondence. - Manage appointments and calendars using Microsoft Outlook and related tools. - Assist with scheduling and logistics for training events (4–5 sessions per month, including occasional flex hours outside of typical business times). Work with databases to maintain accurate membership and donor records. Respond to inquiries and communicate effectively with staff, volunteers, and the congregation. Support directors and ministry leaders as needed in carrying out special projects and routine office tasks. Requirements: - Associate’s degree preferred, with some prior experience in an administrative or support capacity. Proficiency with the Microsoft Office Suite (Outlook, Word, Excel), calendar management, and general computer troubleshooting. Experience working with databases or church management software (Virtuis experience is a plus but not required). Strong written and verbal communication skills. - Excellent responsiveness and people skills; able to build relationships and work collaboratively in a faith-based environment. \ Willingness to work flexible hours for special events/trainings (approximately 4–5 times per month).
<p>A reputable educational organization is seeking an Administrative Assistant to support school leadership and keep daily operations running smoothly. This role requires someone highly organized, professional, and comfortable multitasking in a busy school environment. </p><p><strong>Responsibilities include:</strong></p><ul><li>Welcoming visitors, checking identification, and maintaining a professional front desk atmosphere</li><li>Answering and directing phone calls, taking messages as needed</li><li>Keeping the front office and lobby neat and orderly</li><li>Tracking daily attendance for staff and students and submitting reports to HR</li><li>Assisting faculty with administrative tasks such as copying, distributing notices, and preparing documents</li><li>Helping parents navigate the school’s online portal</li><li>Ensuring compliance with sign‑in procedures and security systems</li><li>Coordinating room bookings, updating the schoolwide calendar, and managing the VP’s schedule</li><li>Supporting safety procedures, including fire drill attendance and missing‑student response steps</li><li>Partnering with custodial staff for school events</li><li>Sending schoolwide communications when approved</li><li>Processing business office forms and routing documents for signatures</li><li>Entering and tracking staff time‑off requests in ADP</li><li>Performing additional duties as needed</li></ul><p><br></p>
We are looking for an Administrative Assistant to join our team in Fairfield, New Jersey. This Contract to permanent position offers an excellent opportunity to contribute to the daily operations of our residential property management office. The ideal candidate will excel in administrative tasks while being comfortable handling various responsibilities related to resident services and office support.<br><br>Responsibilities:<br>• Perform general administrative tasks such as filing, scanning, and data entry to maintain organized office records.<br>• Assist with the preparation and distribution of lease agreements and other property-related documents.<br>• Provide support to residents by creating move-in packets, parking passes, and pet documentation.<br>• Handle inbound and outbound calls to address resident inquiries and provide excellent customer service.<br>• Manage email correspondence in a timely and efficient manner.<br>• Offer receptionist coverage as needed, ensuring smooth front desk operations.<br>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.<br>• Collaborate with the property management team to ensure efficient daily operations.<br>• Participate in training sessions to develop proficiency in company systems and procedures.
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Montclair, New Jersey. In this role, you will serve as the first point of contact for visitors and callers, ensuring excellent communication and customer service at all times. The ideal candidate will thrive in a fast-paced environment while handling administrative tasks with accuracy and efficiency.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and attentive environment.<br>• Answer incoming calls promptly and route them to the appropriate departments or individuals.<br>• Maintain appointment schedules by confirming and organizing bookings.<br>• Provide general administrative support, including managing correspondence and filing documents.<br>• Ensure the reception area remains tidy and organized at all times.<br>• Handle inquiries from customers or clients, providing accurate information or directing them as needed.<br>• Collaborate with team members to address operational needs and improve workflow.<br>• Monitor office supplies and coordinate replenishment when necessary.<br>• Uphold confidentiality and integrity during all interactions.<br>• Assist in coordinating meetings and events as required.
<p>We are looking for a motivated Jr. Administrative Assistant to join our team in Morristown, New Jersey. In this role, you will handle a variety of office support tasks to ensure daily operations run smoothly. This is a Contract to permanent position, offering an excellent opportunity for skill development and advancement based on your abilities and performance.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate communication with the building landlord to address maintenance issues and other facility-related concerns.</p><p>• Manage office supply orders, including water and other essentials, to maintain a well-stocked and functional workspace.</p><p>• Perform general office support duties to ensure seamless daily operations for employees.</p><p>• Handle technical inquiries from vendors, including acquiring required documents related to processed transactions.</p><p>• Monitor and follow up on submitted service tickets to ensure timely resolution.</p><p>• Submit necessary documentation to resolve outstanding issues and track progress until completion.</p><p>• Maintain organization and efficiency in office operations by proactively addressing logistical needs.</p><p>• Collaborate with colleagues and vendors to streamline office processes and enhance productivity.</p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will provide essential administrative support to ensure smooth daily operations. The ideal candidate will excel in multitasking, maintain professionalism, and demonstrate excellent organizational skills.<br><br>Responsibilities:<br>• Welcome visitors and handle receptionist duties, including managing inquiries and directing calls.<br>• Organize and scan documents to ensure accurate digital recordkeeping.<br>• Answer incoming phone calls, provide information, and route calls to the appropriate staff.<br>• Perform general clerical tasks such as filing, data entry, and maintaining office supplies.<br>• Support the team with administrative activities to facilitate efficient workflow.<br>• Maintain a clean and organized workspace to promote productivity.<br>• Assist in preparing reports, correspondence, and documentation as needed.<br>• Collaborate with colleagues to ensure deadlines and project goals are met.<br>• Uphold confidentiality and handle sensitive information with discretion.
We are looking for an experienced and detail oriented Receptionist with over six years of expertise to join our team in Brooklyn, New York. This long-term contract position requires a highly organized individual who excels in customer service, communication, and operational support. The ideal candidate will play a pivotal role in ensuring smooth front desk operations, supporting event logistics, and maintaining a welcoming environment for all visitors.<br><br>Responsibilities:<br>• Manage daily front desk operations, including greeting visitors, answering incoming calls, and providing exceptional customer service.<br>• Coordinate and support event planning activities, such as reservations, catering, and audio-visual setups.<br>• Handle multi-line phone systems efficiently, ensuring prompt responses and accurate message delivery.<br>• Collaborate with internal and external partners to streamline event logistics and service delivery.<br>• Maintain accurate records through data entry and review processes, ensuring compliance with specifications.<br>• Schedule and organize conference calls and meetings, ensuring seamless communication and planning.<br>• Utilize Microsoft Office Suites to prepare documents, reports, and presentations.<br>• Monitor and enforce security protocols to maintain a safe and secure environment.<br>• Assist in planning and executing office operations to ensure efficiency and productivity.<br>• Provide administrative support for special projects and tasks as needed.
<p>We are looking for a motivated and organized Receptionist to join our team on a long-term contract basis. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and attentive environment. Your ability to manage tasks efficiently and maintain a positive demeanor will be essential to the smooth operation of our front desk. As well you will assist the Human Resources department with background checks and administrative tasks as needed. </p><p><br></p><p>Responsibilities:</p><p>• Assist with HR administrative tasks such as background checks.</p><p>• Greet visitors and clients courteously and ensure they feel welcomed.</p><p>• Handle incoming calls and inquiries, providing accurate information and assistance.</p><p>• Manage mail, packages, and deliveries, ensuring timely distribution.</p><p>• Maintain the cleanliness and organization of the reception area to uphold a neat appearance.</p><p>• Schedule and coordinate appointments, meetings, and conference room bookings.</p><p>• Monitor visitor access and maintain security protocols at the front desk.</p><p>• Ensure all interactions reflect the company’s commitment to exceptional service.</p>
Are you an organized, proactive detail oriented looking to make an impact supporting senior leadership? We are seeking an Executive Administrative Assistant to join our team and help drive company success. In this critical role, you’ll provide comprehensive administrative support to executives, manage office communications, and facilitate efficient office operations. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements Answer and route inbound calls in a detail oriented manner Prepare and edit correspondence, presentations, reports, and other documents Support daily administrative office functions, including filing, data entry, and record keeping Coordinate communication between executives, teams, and external partners Organize and maintain confidential files and records Assist with event planning, budgeting, and project tracking Provide educational administrative assistance where needed Qualifications: Proven experience as an Executive Assistant, Administrative Assistant, or similar role Excellent written and verbal communication skills Strong attention to detail and organizational abilities Proficient in Microsoft Office Suite and virtual collaboration tools Ability to handle sensitive information with discretion High school diploma or equivalent required; bachelor’s degree preferred This is an opportunity to work alongside talented professionals, support top executives, and contribute to a dynamic, collaborative work environment.
We are looking for a detail-oriented Administrative Assistant to join our team in Greenwich, Connecticut. This Contract to permanent position offers the opportunity to support our Executive Team and contribute to the efficient operation of our office. The ideal candidate will excel in multitasking, organization, and communication while providing vital administrative services across various functions.<br><br>Responsibilities:<br>• Coordinate and manage schedules, appointments, and meetings for the Executive Team, ensuring seamless calendar execution.<br>• Oversee daily office operations, maintaining a well-organized and efficient work environment.<br>• Assist with the preparation and submission of grant-related documents, compliance reports, and accreditation materials.<br>• Perform accurate data entry and administrative tasks to support health, education, and human service programs.<br>• Maintain office supplies and manage inventory by ordering and organizing items as needed.<br>• Address facility concerns and participate in the Safety Committee to uphold a secure workplace.<br>• Work closely with leadership and team members to enhance administrative workflows and boost productivity.<br>• Provide receptionist duties and handle incoming communications with attention to detail.<br>• Take on additional administrative responsibilities as assigned to support organizational goals.
<p>70,000 - 80,000</p><p><br></p><p>benefits:</p><ul><li>MDV: 401k w/ match</li><li>PTO</li><li>Very relaxed environment</li></ul><p>Our client in the Tinton Falls area is seeking a detail oriented and proactive Administrative Support to assist their Property Management teams with day-to-day operations. This role plays a key part in keeping teams organized, responsive, and running efficiently while providing general administrative and coordination support across multiple properties. This role will sit in office Monday-Friday.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to Property Managers and related teams</li><li>Assist with scheduling, correspondence, and document management</li><li>Help coordinate vendor communication, work orders, and basic follow-ups</li><li>Maintain organized records, files, and property-related documentation</li><li>Support reporting, data entry, and tracking as needed</li><li>Serve as a point of contact for internal teams and external partners</li><li>Assist with special projects and general office needs as they arise</li><li>This position offers exposure to property management operations and the opportunity to grow alongside an experienced team. It’s ideal for someone who enjoys supporting others, staying organized, and contributing to smooth day-to-day operations.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team! This position offers an exciting opportunity to support an established organization while contributing to various administrative tasks and compliance projects. </p><p><br></p><p>Responsibilities:</p><p>• Monitor compliance projects to ensure timely submission of documents and follow up on outstanding items.</p><p>• Complete various ad hoc administrative projects as assigned.</p><p>• Maintain accurate records and ensure all files are properly stored and accessible.</p><p>• Support office operations by managing schedules, coordinating meetings, and preparing reports as needed.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. This contract position offers an opportunity to support daily operations in a fast-paced healthcare environment. The ideal candidate will excel in administrative tasks, data management, and customer service.<br><br>Responsibilities:<br>• Manage and organize administrative tasks to ensure smooth office operations.<br>• Answer and direct inbound calls promptly and professionally.<br>• Maintain accurate records and perform data entry with precision.<br>• Support daily office functions, including filing, scheduling, and correspondence.<br>• Serve as the first point of contact for visitors and clients, providing excellent reception services.<br>• Collaborate with team members to ensure timely completion of projects and assignments.<br>• Coordinate meetings and appointments, ensuring proper documentation and communication.<br>• Assist in preparing reports, presentations, and other business documents as needed.
Are you an organized, reliable detail oriented with healthcare front office experience? Join our team as a Medical Receptionist, supporting five locations and contributing to exceptional patient care and service. We are seeking at least two candidates who have proven stability in prior roles and a strong commitment to delivering a positive patient experience. Key Responsibilities: Welcome and assist patients and visitors at the front desk, ensuring a detail oriented and friendly atmosphere. Manage appointment scheduling for medical procedures and efficiently coordinate patient flow. Process prior authorizations for medical procedures. Utilize EPIC or other EMR systems for patient scheduling and records management. Collaborate with clinical and administrative staff to ensure timely and accurate service. Required Skills and Experience: Prior experience with EPIC (preferred), or other EMR systems. Previous employment in a healthcare setting. Experience processing prior authorizations. Proven ability to handle scheduling for medical procedures efficiently. Soft Skills and detail oriented Attributes: Reliability: Consistently punctual and dependable; must demonstrate low absenteeism and minimal personal cell phone use during work hours. Courteous & Personable: Maintain a welcoming and detail oriented demeanor with patients and colleagues. Responsible & Patient-centric: Ability to stay organized, multitask, and prioritize patient needs. Locations: Multiple—must be available and willing to travel as needed between local offices. Why Join Us? Make an impact daily by being a key part of the patient experience. Leverage your healthcare and EMR skills in a reputable, team-oriented practice environment. Competitive compensation and opportunities for growth. Ready to build your healthcare career? Apply today if you have the experience and dedication needed to keep our practice running smoothly and are committed to excellence in patient care.
<p>We are seeking a detail-oriented Bilingual Mandarin Administrative Assistant to provide contract support for a dedicated team in New York, New York. This contract position, lasting approximately 2–3 months, offers a dynamic mix of office administration and executive assistance tasks. The role includes both onsite and remote work, with specific scheduling requirements.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive office support to ensure smooth daily operations.</p><p>• Coordinate and manage schedules, appointments, and calendars for team members.</p><p>• Oversee office supply orders and maintain inventory through Amazon.</p><p>• Organize the visitor system and ensure the office remains tidy and functional.</p><p>• Act as the primary IT contact for troubleshooting and technology assistance.</p><p>• Set up and manage Zoom meetings, including handling technology for in-office events.</p><p>• Communicate effectively with staff, vendors, and visitors to address needs and inquiries.</p><p>• Utilize Mandarin fluency to support executive and team communication.</p>
We are looking for a detail-oriented Administrative Assistant to support our team within a non-profit organization located in New York, New York. This is a contract position with an initial duration of three months and the possibility of extension. The ideal candidate will bring exceptional organizational skills, effective communication abilities, and a proactive approach to managing administrative tasks.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth day-to-day operations.<br>• Manage email correspondence, including inbox organization and timely responses.<br>• Coordinate logistics for events, meetings, and other organizational activities.<br>• Perform accurate data entry and maintain well-organized records.<br>• Review and validate documents to ensure accuracy and completeness.<br>• Compose detail-oriented correspondence and assist with drafting communications.<br>• Resolve discrepancies in documentation or processes with attention to detail.<br>• Monitor and maintain office supplies and handle basic office-related tasks.<br>• Support team members with ad hoc administrative tasks as needed.<br>• Uphold confidentiality and a commitment to maintaining high standards in all interactions.
<p>We are looking for an Administrative Assistant to join our team! In this role, you will provide essential administrative support, ensuring smooth daily operations and excellent communication with visitors and team members. This is an exciting opportunity to contribute to a non-profit organization and showcase your organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Draft and format letters, emails, and other types of correspondence with precision.</p><p>• Handle and distribute incoming and outgoing mail efficiently.</p><p>• Serve as the first point of contact for visitors by welcoming them and managing front desk operations.</p><p>• Operate a multi-line phone system to answer inbound calls and direct them appropriately.</p><p><br></p>
Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
We are looking for a skilled Medical Receptionist to join our team in Brooklyn, New York. In this role, you will play a vital part in managing client interactions and ensuring smooth operations at the front desk. This position requires excellent communication skills and a detail-oriented approach to create a welcoming environment for patients and visitors.<br><br>Responsibilities:<br>• Greet patients and visitors warmly while ensuring all required information is accurately collected.<br>• Schedule appointments and manage calendars efficiently to optimize workflow.<br>• Address patient inquiries, concerns, and requests in a detail-oriented and courteous manner.<br>• Coordinate benefits-related tasks, including leave of absence and COBRA administration.<br>• Maintain organized and up-to-date records of patient information and benefits documentation.<br>• Collaborate with healthcare providers to ensure seamless communication and support.<br>• Assist in the administration of compensation and benefits programs with attention to detail.<br>• Handle sensitive information with confidentiality and comply with relevant regulations.<br>• Ensure the reception area remains clean, organized, and welcoming.<br>• Manage daily operations, including Fridays with half-day schedules.
We are looking for an experienced Receptionist to join our team on a contract basis in Stamford, Connecticut. In this role, you will serve as the first point of contact for visitors and employees, ensuring a welcoming and organized office environment. Your responsibilities will span across visitor management, office operations, and facilities coordination to support a productive and detail-oriented workspace.<br><br>Responsibilities:<br>• Greet and assist guests, employees, and vendors while facilitating their arrival, orientation, and access to office spaces.<br>• Maintain a clean and organized reception area, kitchen, dining spaces, huddle rooms, and other shared areas.<br>• Track visitor and vendor activity, ensuring proper registration and security protocols.<br>• Process and monitor facilities work orders, addressing issues promptly and ensuring completion.<br>• Manage conference room bookings and troubleshoot any audio/visual equipment concerns.<br>• Oversee office supplies, pantry restocking, and first aid inventory, placing orders as needed.<br>• Coordinate with facilities, maintenance, and security teams to ensure smooth office operations.<br>• Administer building access for associates and visitors, including vehicle registration and locker management.<br>• Perform daily walkthroughs to identify and resolve issues related to janitorial services, printers, and other office amenities.<br>• Assist with ad hoc projects and tasks as assigned, supporting overall office functionality.
<p>Our client is a preeminent national law firm. They are seeking to add a Trusts and Estates Legal Assistant to their team. </p><p><br></p><p>About the Role</p><p><br></p><p>The Legal Assistant provides high-level administrative and client support to attorneys in a Trusts & Estates practice. This role requires strong knowledge of trusts and estates procedures, court and agency filings, and compliance requirements. The Legal Assistant plays a key role in client service, matter management, and ensuring attorneys are supported efficiently and proactively.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Provide comprehensive administrative support to multiple attorneys</p><p><br></p><p>Prepare, edit, proofread, and format legal documents</p><p><br></p><p>Manage electronic and paper files in accordance with firm protocols</p><p><br></p><p>Assist with court and agency filings</p><p><br></p><p>Support billing, time entry, and month-end closing processes</p><p><br></p><p>Handle client and matter intake, including engagement letters</p><p><br></p><p>Coordinate with internal teams to meet deadlines and client needs</p><p><br></p><p>Maintain trust account information and assist with trust operations</p><p><br></p><p>Serve as Notary Public and witness document signings as needed</p><p><br></p>
<p><strong>Position Summary:</strong></p><p>The Property Administrator supports daily operations of commercial or residential properties, ensuring smooth coordination between tenants, vendors, and property management. This role is responsible for administrative support, lease coordination, maintenance scheduling, and accurate financial/operational record‑keeping.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Tenant & Customer Support</strong></p><ul><li>Serve as the primary point of contact for tenants regarding inquiries, service requests, lease questions, and building procedures.</li><li>Track, log, and follow up on maintenance and repair requests to ensure timely completion.</li><li>Assist with tenant onboarding, move-ins/move-outs, and communication of building policies.</li></ul><p><strong>Administrative & Operational Support</strong></p><ul><li>Maintain accurate property files, vendor contracts, certificates of insurance, and compliance documentation.</li><li>Prepare correspondence, memos, notices, and property communication for management and tenants.</li><li>Assist in scheduling inspections, site visits, and preventive maintenance services.</li></ul><p><strong>Financial & Lease Administration</strong></p><ul><li>Process invoices, track expenses, and assist with monthly financial reporting.</li><li>Support lease administration, including abstracting lease terms, updating rent schedules, and maintaining databases.</li><li>Assist with annual budgeting activities and reconciliation processes (e.g., CAM, utilities).</li></ul><p><strong>Vendor & Facilities Coordination</strong></p><ul><li>Liaise with contractors and vendors for property services, repairs, and scheduled maintenance.</li><li>Verify completion of work orders and maintain accurate records of service logs.</li><li>Ensure compliance with building safety, security, and regulatory standards.</li></ul><p>e<strong>Qualifications</strong></p><ul><li>2–4 years of administrative or property management experience preferred.</li><li>Working knowledge of property management systems (e.g., Yardi, MRI, AppFolio) preferred.</li><li>Strong proficiency in Microsoft Office (Excel, Outlook, Word).</li><li>Excellent communication, organizational, and multitasking abilities.</li><li>Ability to interact professionally with tenants, vendors, and internal teams.</li></ul>
<p><strong>Position: Claims Business Technology Consultant – Assistant (Contract)</strong></p><p><strong>Locations (Onsite Required – 5 Days/Week):</strong></p><p>• <strong>Philadelphia, PA</strong></p><p>• <strong>New Haven, CT</strong></p><p>• <strong>Chicago, IL</strong></p><p>• <strong>Troy, MI</strong></p><p><strong>Schedule:</strong> Monday–Friday, <strong>8:00 AM – 4:30 PM</strong>, fully onsite</p><p><strong>Interview Process:</strong> 1 virtual interview + 1 in‑person interview</p><p> </p><p><strong>Position Overview</strong></p><p>The Claims Business Technology Consultant – Assistant provides high‑level administrative and technical support to the Claims Business Consultants (CBC) who manage Commercial Insurance accounts across multiple lines including Workers’ Compensation, Auto, and General Liability.</p><p>This role is highly detail‑oriented and coordination‑heavy, requiring excellent organization, strong follow‑through, and the ability to support complex claim activities. You will collaborate closely with internal stakeholders, external clients, adjusters, and a team of four additional Technical Assistants.</p><p> </p><p><strong>Key Responsibilities</strong></p><p><strong>Meeting Coordination</strong></p><p>• Review loss runs and Special Handling Instructions (SHI) to identify claims meeting CRM criteria</p><p>• Distribute email requests to adjusters and maintain follow‑up diary to ensure 100% return</p><p>• QA/review all CRM forms submitted</p><p>• Generate CRM schedules and notify adjusters of times and call‑in details</p><p>• Compile and distribute complete CRM meeting packages</p><p><strong>Reporting & Data Management</strong></p><p>• Create and distribute customer‑specific loss reports, vendor reports, and ad‑hoc customized reporting</p><p>• Prepare activation forms using information from account profiles and policy lists</p><p>• Maintain CBC database information at renewal (premium + program structure updates)</p><p><strong>Data Quality & Location Code Maintenance</strong></p><p>• Enter and update location codes</p><p>• Monitor claims monthly for correct location coding</p><p>• Research and correct inaccurate codes using internal claim systems</p><p>• Ensure custom data fields for GL/Auto accounts remain accurate</p><p><strong>Special Handling Instruction (SHI) Administration</strong></p><p>• Enter new SHIs based on templates and CBC documentation</p><p>• Update SHIs as changes arise</p><p>• Convert renewal SHIs to current template standards</p><p><strong>Administrative & Client Support</strong></p><p>• Manage calendars, schedule meetings, and support multiple account deadlines</p><p>• Handle heavy inbound email volume with timely and professional communication</p><p>• Facilitate, navigate, and escalate client or internal inquiries as appropriate</p><p>• Provide consistent follow‑up to ensure all outstanding items are completed</p><p>• Collaborate closely with four Technical Assistants to support overall workflow</p>
We are looking for a dedicated Receptionist to join our team in New York, New York. This contract position offers an exciting opportunity to contribute to a detail-oriented and welcoming environment while ensuring seamless day-to-day operations. If you have strong organizational skills and enjoy providing excellent customer service, this role may be a great fit for you.<br><br>Responsibilities:<br>• Prepare and organize conference rooms by setting up furniture, audio/visual equipment, and refreshments as needed.<br>• Ensure conference rooms are cleaned and restored after each use, including returning borrowed items to vendors.<br>• Maintain cleanliness and order in kitchen and catering areas, ensuring they are presentable at all times.<br>• Monitor and manage inventory levels for catering supplies, restocking as necessary.<br>• Answer incoming calls using a multi-line phone system and direct them to the appropriate parties in a courteous manner.<br>• Provide front desk support, greeting visitors and ensuring they have a positive experience.<br>• Handle multiple tasks and deadlines effectively, prioritizing responsibilities to meet organizational needs.<br>• Collaborate with team members to maintain a smooth workflow and high-quality service.<br>• Assist with ad hoc office tasks to support overall operations.
