Our team is seeking an experienced and professional Receptionist for a long-term contract in Minneapolis, MN. This is a fully onsite position offering the opportunity to be the first point of contact for visitors, clients, and internal staff. You’ll play a critical role in supporting a collaborative office environment and ensuring smooth daily operations. <br> Key Responsibilities: Greet visitors and clients, providing a welcoming and professional first impression Answer and direct incoming phone calls in a courteous and timely manner Coordinate meeting room schedules and assist with office event logistics Manage incoming and outgoing mail, deliveries, and shipments Maintain the front desk area and ensure it is organized and presentable Support administrative tasks including data entry, filing, and document handling Assist other staff with special projects or office needs as assigned
<p>We are looking for a dedicated Receptionist to join our team in St. Paul, Minnesota. In this role, you will serve as the first point of contact for visitors and clients, while also providing essential administrative support. Your organizational skills and attention to detail will contribute to the smooth operation of daily tasks.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a positive first impression.</p><p>• Answer and direct incoming phone calls to appropriate departments or individuals.</p><p>• Perform accurate data entry tasks to maintain records and databases.</p><p>• Manage appointment scheduling and coordinate meeting arrangements.</p><p>• Handle incoming and outgoing mail, including sorting and distribution.</p><p>• Maintain a clean and organized reception area.</p><p>• Assist with general administrative tasks as needed to support the team.</p><p>• Provide information and assistance to clients and visitors with a focus on accuracy and thoroughness.</p><p>• Monitor office supplies and coordinate replenishments when necessary.</p>
<p>We are looking for a receptionist to be responsible for greeting clients and visitors to our client's office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail. To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist is also helpful. <strong>Receptionist Responsibilities:</strong></p><ul><li>Greet clients and visitors with a positive, helpful attitude.</li><li>Assisting clients in finding their way around the office.</li><li>Announcing clients as necessary.</li><li>Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.</li><li>Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.</li><li>Preparing meeting and training rooms.</li><li>Answering phones in a professional manner, and routing calls as necessary.</li><li>Assisting colleagues with administrative tasks.</li><li>Performing ad-hoc administrative duties.</li><li>Answering, forwarding, and screening phone calls.</li><li>Sorting and distributing mail.</li><li>Hiring, managing, and developing the junior administrative team.</li><li>Provide excellent customer service.</li><li>Scheduling appointments.</li></ul>
<p>Are you organized, detail-oriented, and passionate about supporting a positive office environment? We’re seeking a reliable Office Assistant to join our team onsite in Minneapolis!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support, including managing correspondence, scheduling, and filing</li><li>Welcome guests, answer phones, and direct inquiries appropriately</li><li>Support team members with data entry, document preparation, and expense reporting</li><li>Maintain office supplies, order replenishments, and coordinate vendor services</li><li>Assist with front office management, meeting logistics, and special projects as needed</li></ul>
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
<p>We are looking for a motivated and detail-oriented Office Assistant to join our team on a contract-to-permanent basis in Bloomington, Minnesota. In this role, you will serve as the primary point of contact at the front desk, handling administrative tasks, mailroom operations, and supporting the overall office environment. This position is ideal for someone who thrives in a fast-paced setting and enjoys multitasking while delivering excellent customer service. This is a part-time opportunity with 20-25 hours per week. </p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, clients, and staff in a courteous and friendly manner, ensuring an exceptional first impression.</p><p>• Manage the front desk by answering phone calls, directing inquiries, and handling electronic and physical correspondence.</p><p>• Sort, distribute, and prepare outgoing mail and packages, maintaining accurate logs and records for mailroom activities.</p><p>• Oversee office supplies inventory and maintain the organization of common areas.</p><p>• Assist in scheduling meetings, managing conference room bookings, and coordinating basic calendar tasks.</p><p>• Perform administrative duties such as filing, data entry, photocopying, and scanning documents.</p><p>• Collaborate with internal teams and external vendors to ensure smooth office operations.</p><p>• Support various departments with ad-hoc tasks and projects as needed.</p><p>• Uphold confidentiality and integrity in handling sensitive information. </p>
<p>We are looking for an experienced Office Manager to join our team in Wayzata, Minnesota. This is a long-term contract position, ideal for someone who thrives in a dynamic office environment and is passionate about ensuring smooth day-to-day operations. The role combines receptionist responsibilities with office management tasks, offering a diverse range of duties.</p><p><br></p><p>Hours: M, T, W 8AM - 5PM</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including organizing mail, scanning documents, and distributing them to appropriate team members.</p><p>• Oversee inventory and coordinate orders for office supplies, breakroom essentials, and special equipment requests.</p><p>• Handle reception duties three days a week, creating a welcoming environment for visitors and employees.</p><p>• Coordinate catering for weekly lunches, as well as in-house and off-site events, meetings, and luncheons.</p><p>• Act as the primary contact for landlords, property managers, and vendors to ensure effective office operations.</p><p>• Assist with budget creation and ongoing management for office-related expenses.</p><p>• Facilitate space planning and intra-office moves to optimize workspace utilization.</p><p><br></p>
<p>We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly.</p><p> </p><p><strong>Responsibilities:</strong></p><ol><li>Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships.</li><li>Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks.</li><li>Supervise and maintain office procedures, ensuring compliance with company standards.</li><li>Greet and assist visitors, vendors, and clients with a warm and professional demeanor.</li><li>Handle inbound and outbound mail, including courier services and document management.</li><li>Organize and manage office events, meetings, conference calls, and team-building activities.</li><li>Prepare, edit, and manage reports, documents, and spreadsheets.</li><li>Ensure the office environment remains organized, clean, and conducive to productivity.</li><li>Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies. </li><li>Support all communications, ensuring social media consultants are proactive in their workload. </li><li>Communicating with property and insurance brokers. Retain Vendor relations. </li></ol><p><br></p>
<p>We’re looking for a reliable and organized Office Manager to help keep our client’s office running smoothly – this role will be critical in helping maintain organization, improving processes, and keeping both office and project activities on track. The ideal candidate is detail-oriented, takes pride in creating structure, and is comfortable working in a small office setting. </p><p> </p><p><strong>Responsibilities:</strong></p><p>• Process and verify company payroll with accuracy and timeliness.</p><p>• Manage inventory levels and coordinate the purchase of supplies and equipment.</p><p>• Prepare and issue invoices to clients, ensuring timely and complete payments.</p><p>• Follow up on overdue payments, escalating issues when necessary to leadership.</p><p>• Assist with bid submissions in collaboration with the bid specialist.</p><p>• Promote and enforce safety guidelines in office and warehouse environments.</p><p>• Facilitate employee onboarding by setting up new hires in company systems and ensuring completion of required documentation.</p><p>• Collaborate with project managers and drywall specialists in the field quarterly to identify operational needs and improvements.</p>
<p>We are looking for an experienced Office Manager to oversee financial operations, human resources, information systems, and facilities management in Edina, Minnesota. This role requires a dynamic individual with strong organizational and leadership skills to manage key functions such as bookkeeping, payroll, and employee development. The ideal candidate will play a pivotal role in ensuring smooth day-to-day office operations and long-term strategic planning.</p><p><br></p><p>Responsibilities:</p><p>• Manage multi-state payroll processes, including handling commissions and benefit deferrals.</p><p>• Oversee accounts receivable and accounts payable operations, including manual check processing.</p><p>• Monitor cash flow, execute bank transfers, and perform reconciliations for accounts and general ledgers.</p><p>• Prepare annual budgets and develop recommendations for technology investments.</p><p>• Ensure compliance with trust accounting practices across multiple accounts.</p><p>• Lead recruiting, hiring, onboarding, and training initiatives to support employee development.</p><p>• Administer employee benefits programs and oversee renewals, vendor evaluations, and compliance testing.</p><p>• Research, purchase, and maintain computer hardware and software, coordinating with external IT providers as needed.</p><p>• Manage office operations, including space planning, vendor relationships, and facility maintenance.</p><p>• Document meeting minutes, prepare agendas, and support leadership with special projects.</p>
We are looking for an organized and detail-oriented Office Manager to oversee administrative operations in Minnetonka, Minnesota. This long-term contract position requires someone with strong multitasking abilities, exceptional communication skills, and a proactive approach to managing office functions. You will play a vital role in ensuring smooth day-to-day activities, including financial tasks, project coordination, and maintaining office efficiency.<br><br>Responsibilities:<br>• Manage construction billing processes and ensure accuracy in financial documentation.<br>• Handle payroll tasks using QuickBooks, maintaining compliance with company standards.<br>• Process invoices promptly and coordinate with vendors as needed.<br>• Oversee project management efforts, ensuring deadlines and deliverables are met.<br>• Utilize basic Excel skills to organize and analyze data effectively.<br>• Perform receptionist duties such as answering calls and greeting visitors.<br>• Maintain and order office supplies to support daily operations.<br>• Ensure accounts payable processes are completed accurately and on time.<br>• Develop and implement administrative procedures to enhance office efficiency.
We are looking for a dedicated Receptionist and Marketing Support specialist to join our team in St. Paul, Minnesota. This multifaceted role combines administrative duties with marketing responsibilities to ensure smooth office operations and enhance client engagement. The ideal candidate will thrive in a dynamic environment, handling both organizational tasks and creative marketing initiatives.<br><br>Responsibilities:<br>• Welcome clients and visitors, ensuring a friendly and attentive atmosphere in the office.<br>• Provide administrative support, including scheduling meetings, appointments, and travel arrangements.<br>• Assist with the planning and execution of marketing events, both onsite and offsite.<br>• Manage email marketing campaigns and coordinate direct marketing activities.<br>• Support social media efforts by creating and scheduling posts to promote company initiatives.<br>• Maintain and update the CRM system to ensure accurate client and campaign information.<br>• Act as a backup for greeting and seating clients during peak times or when needed.<br>• Develop and maintain schedules for marketing activities and ensure deadlines are met.<br>• Collaborate with other team members to support overall marketing strategies.<br>• Monitor and track the success of marketing campaigns, providing detailed reports.
Small but growing Minneapolis law practice is seeking an Office Manager/Firm Administrator to join their firm for a full-time position. This role will be responsible for daily business operations around office administration, accounting/finance, human resources and overall office support. An ideal candidate will have 2+ years of prior legal office management experience and an interest in working in legal services. <br><br>This role will offer the ability to work hybrid up to 3 days per week but will require onsite work for various work responsibilities. Compensation for this role will range from $70-95k depending on candidate qualifications and experience. For prompt consideration, please apply with your most current resume.
<p>We are looking for a personable and organized Front Desk Coordinator to join a team in St. Louis Park. This is a long-term contract position with the potential to transition into a permanent role for the right candidate.</p><p><br></p><p>Responsibilities:</p><p>• Greet staff, and visitors warmly while managing a welcoming and detail-oriented front desk environment.</p><p>• Handle incoming calls efficiently using a multi-line phone system, directing inquiries and providing accurate information.</p><p>• Assist with scheduling appointments and managing calendars to ensure timely coordination.</p><p>• Perform administrative tasks, including data entry, filing, and maintaining records.</p><p>• Support students during stressful situations by offering guidance and maintaining a calm demeanor.</p><p>• Collaborate with team members to ensure seamless communication and operational flow.</p><p>• Provide concierge-style services to meet the needs of the campus community.</p><p>• Address and resolve concerns or questions from students and staff promptly.</p><p>• Uphold the university's standards of customer service and satisfaction.</p><p>• Train and support new team members as needed to enhance overall departmental performance.</p>
<p>Are you a proactive leader with strong organizational and customer service skills? We are seeking an experienced Front Desk Coordinator to oversee daily operations and deliver an exceptional guest experience at our Minneapolis location!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Supervise front desk staff and ensure smooth day-to-day office operations</li><li>Greet and assist visitors, clients, and employees in a professional manner</li><li>Manage scheduling, correspondence, and phone inquiries</li><li>Coordinate meeting logistics, office events, and vendor services</li><li>Oversee office supply inventory and budgeting</li><li>Maintain accurate records and support administrative projects as needed</li><li>Foster a welcoming and productive office environment</li></ul><p><br></p>
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in St. Louis Park, Minnesota. This is a long-term contract position that offers the opportunity to support daily operations and contribute to the overall efficiency of the office environment. If you excel at multitasking, communication, and organization, this role is perfect for you.<br><br>Responsibilities:<br>• Manage incoming calls and provide thorough responses to inquiries.<br>• Perform accurate data entry tasks to maintain records and databases.<br>• Coordinate and oversee office supplies, including inventory management and ordering as needed.<br>• Assist with receptionist duties, such as greeting visitors and directing them to the appropriate personnel.<br>• Support the preparation of business proposals and other administrative documents.<br>• Organize and maintain office files, ensuring easy access and confidentiality.<br>• Provide administrative support to team members and leadership as required.<br>• Schedule and coordinate meetings, appointments, and travel arrangements.<br>• Ensure the office environment is well-maintained and functional.<br>• Handle additional administrative tasks to facilitate smooth office operations.
We are looking for a dedicated Administrative Assistant to join our team in Edina, Minnesota. This long-term contract role is ideal for someone who thrives in a dynamic office environment and excels in providing organizational and clerical support. The position involves a variety of tasks to ensure seamless day-to-day operations.<br><br>Responsibilities:<br>• Manage and respond to inbound calls professionally, ensuring inquiries are addressed promptly and accurately.<br>• Perform data entry tasks with precision to maintain up-to-date records and databases.<br>• Oversee receptionist duties, including welcoming visitors and maintaining a positive first impression.<br>• Coordinate administrative tasks to support office operations and team members effectively.<br>• Organize and maintain filing systems, both physical and digital, for easy access and retrieval.<br>• Schedule appointments, meetings, and other events while managing calendars efficiently.<br>• Prepare correspondence, reports, and presentations as needed.<br>• Maintain office supplies inventory and place orders to ensure resources are available.<br>• Collaborate with colleagues to support special projects or events.<br>• Uphold confidentiality and professionalism while handling sensitive information.
We are looking for a dedicated Medical Front Desk Specialist to join our team in Golden Valley, Minnesota. In this role, you will serve as the first point of contact for patients, ensuring a welcoming and efficient experience. This long-term contract position is an excellent opportunity to apply your administrative and customer service expertise in a healthcare environment.<br><br>Responsibilities:<br>• Welcome patients and visitors warmly while maintaining an attentive and inviting atmosphere.<br>• Execute patient check-in and check-out procedures, ensuring accuracy in documentation.<br>• Verify insurance details, demographic information, and collect required forms and payments.<br>• Coordinate appointment scheduling, rescheduling, and confirmations to optimize clinic operations.<br>• Respond promptly to patient portal inquiries, addressing concerns and providing necessary information.<br>• Manage and update patient records in the electronic medical records system with precision.<br>• Prepare and oversee daily schedules and calendars for healthcare providers.<br>• Process incoming mail, faxes, referrals, and medical record requests efficiently.<br>• Work collaboratively with clinical staff to streamline workflow and minimize patient wait times.<br>• Address patient inquiries regarding billing, appointments, or paperwork, resolving issues efficiently.
We are looking for a diligent and detail-oriented Data Entry Clerk to join our team on a contract basis in Saint Paul, Minnesota. In this role, you will play a vital part in maintaining accurate donor information and processing contributions efficiently. Your ability to handle sensitive data with confidentiality and precision will be key to supporting our organization's goals.<br><br>Responsibilities:<br>• Accurately input donor and donation details into the organization's database.<br>• Process various types of contributions, including checks, online donations, and event-related gifts.<br>• Verify the accuracy and completeness of donation records to ensure data integrity.<br>• Perform data cleanup, audits, and reconciliation tasks as needed.<br>• Maintain confidentiality and compliance with organizational policies while handling donor information.<br>• Assist the development team with administrative and data-related tasks as required.<br>• Support efforts to enhance donor database management and optimize workflows.
<p>Robert Half is looking to hire an Accounting Clerk for a contract position at a well-respected organization. The primary responsibilities of the Accounting Clerk will be assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R), matching invoices to purchase orders and/or vouchers, and general forms of data entry. Come work in a stimulating work environment in a position with excellent growth opportunity and consistently rewarding work.</p><p> </p><p>Responsibilities</p><p>- Upload financial information to journals, registers, and ledgers, manually or by electronic equipment</p><p>- Organize documents that require knowledge in determining proper classification of expenditure codes and accounting codes</p><p>- Companywide accounting and administration assistance: help with G/L account reconciliation and month-end closing, other ad hoc projects</p><p>- Rectify transaction documents, which may involve revision of other documents or entries as well as the original; may initiate other actions</p><p>- Settle discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required</p><p>- Monitor budgets and originate or verify adjustments and transfers</p><p>- Compose statements and reports that require utilization of a variety of sources</p><p>- Assist Accounts Receivable: process daily invoices/credit, apply cash receipt, help with collection of past due balance</p><p>- Help Accounts Payable: A/P invoice matching & filing, vendor invoices and disbursement filing</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>
Minneapolis manufacturing company seeking an Accounting Clerk to join their team for a full-time position. This role will be responsible for daily 10-key accounting, data entry, PO receipts, invoice matching and other related accounts payable tasks. This job will require solid MS Excel skills that include spreadsheets, pivot tables and sum ifs. A strong interest in a job that requires working in Excel will be important in this role. <br><br>This position will pay $55,000-60,000k and require onsite work (very flexible on start times) as well as a best-in-class benefits offering that includes medical, dental, vision, 4011k and a generous PTO package. For prompt consideration please apply with your most current resume.
<p>We are looking for a skilled Accounting Clerk to join our team in Inver Grove Heights, Minnesota. In this long-term contract role, you will play a crucial part in supporting middle office operations, ensuring the accuracy of financial transactions and compliance with regulatory standards. This position offers an opportunity to work with a global agribusiness leader, contributing to risk management and financial controls in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee market position balancing, including joint ventures, global positions, specialty contracts, and pricing types.</p><p>• Execute hedge adjustments, manage trade execution, and provide trader position setup and operational support.</p><p>• Ensure compliance with trade regulations and monitor open contract reports for accuracy and deal integrity.</p><p>• Identify and escalate unusual or potentially fraudulent trading activity within internal and inter-company dealings.</p><p>• Collaborate with the regulatory compliance team to deliver accurate trade information promptly.</p><p>• Support quarterly and monthly financial reporting and disclosure processes.</p><p>• Develop and document risk metrics, reporting mechanisms, and control procedures to enhance risk management.</p><p>• Assist in maintaining general ledger activity and ensuring proper financial compliance.</p><p>• Contribute to strategic planning efforts by analyzing trade data and mitigating market risks.</p><p>• Perform additional responsibilities as assigned to support the team’s objectives.</p>
<p>We are looking for a skilled Legal Administrative Assistant to support our well-known client in Minneapolis, Minnesota. In this long-term contract role, you will provide essential administrative support to ensure smooth operations in a fast-paced legal environment. This position offers a dynamic blend of responsibilities, including calendar management, travel coordination, and billing, making it an excellent opportunity for professionals with strong organizational and technical skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars for attorneys and legal teams, ensuring schedules are organized and up-to-date.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Handle billing tasks, including preparing invoices and tracking payments using legal billing software.</p><p>• Utilize Adobe tools for document preparation and editing.</p><p>• Support corporate and transactional legal processes with administrative tasks.</p><p>• Ensure proper filing and organization of legal documents for easy access and retrieval.</p><p>• Communicate effectively with clients and team members to address inquiries and provide updates.</p>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in the west metro. In this role, you will play a key part in ensuring timely and accurate processing of invoices, payments, and customer account resolutions. This position requires exceptional organizational skills and the ability to communicate effectively with both internal teams and external customers.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit lien waivers as needed.</p><p>• Support invoicing processes for designated branches, ensuring accuracy and timeliness.</p><p>• Review and post transactions related to new or non-recurring orders.</p><p>• Investigate and resolve customer disputes regarding invoice discrepancies.</p><p>• Enter customer invoices into online portals, adhering to specific requirements.</p><p>• Collaborate with branch teams to address customer purchase order concerns.</p><p>• Process credit card payments, including one-time and recurring transactions.</p><p>• Identify and address payment shortages, initiating credits or refunds as necessary.</p><p>• Assist with correcting tax-related errors in coordination with accounting staff.</p><p>• Update customer contact details by investigating returned mail and ensuring correct invoice delivery.</p>
<p>Robert Half has an exciting opportunity for an Accounts Receivable Clerk at a growing organization in Blaine! The main duties of this position include full cycle accounts receivable, including making collection calls to consumers and businesses, maintaining cash receipts journal, and reconciling accounts. The ideal candidate will experience with QuickBooks and the ability to easily learn new systems. Based out of the East Metro, the Accounts Receivable Clerk will be a contract position.</p><p> </p><p>Responsibilities:</p><p>- Applies cash receipts in US dollars and other foreign currencies</p><p>- Balances and reconciles general ledger cash account for receipts daily</p><p>- Investigates and resolves customer discrepancies</p><p>- Regularly calls and informs customers of past due accounts</p><p>- Makes inquiries on customer payment status</p><p>- Adheres to company credit and collection standards</p><p>- Coordinates corrective actions w/ customer service for pricing/billing errors</p><p>- Assists w/ accounts payable as needed</p><p>- Maintains detailed records and prepares communications and reports as needed</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>