We are looking for a dedicated and detail-oriented Administrative Assistant to support the General Counsel and Legal Department in a fast-paced environment. This Contract position, based in Saint Louis, Missouri, involves managing confidential information, coordinating meetings, and handling various administrative tasks. The ideal candidate will possess strong organizational skills and the ability to multitask effectively while maintaining a meticulous demeanor. <br> Responsibilities: • Provide comprehensive administrative support to the General Counsel and the Legal Department, ensuring all tasks are completed efficiently. • Prepare and organize presentation materials for Board and Executive Team meetings. • Arrange travel itineraries and prepare expense reports for the General Counsel. • Assist with creating presentations and fulfilling requests from other executives as needed. • Manage and safeguard highly confidential and sensitive information. • Oversee and execute special administrative projects as assigned. • Attend and document minutes during executive meetings, if requested. • Schedule and coordinate meetings, conferences, and video calls for the General Counsel and Legal Department. • Support office functions, including organizing lunches, holiday events, and maintaining office supplies. • Process vendor invoices, maintain the department budget, and implement cost-conscious expense management strategies. <br> The pay range for this position is $21 to $26. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
Receptionist Receptionist Opportunities We currently have an opening for an articulate, highly-skilled Receptionist in a growing technical start-up company. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you. How you will make an impact · Greet visitors · Answer all incoming phone calls · Excellent communication and social skills · Excellent spelling and grammar · Sense of urgency and capable of prioritizing · Responding to inquiries, providing excellent customer service · Receiving, reviewing, and distributing incoming mail according to specified procedures · Maintaining various office files and providing general office filing support · Ordering office and kitchen supplies · Assist other administrative staff with support overflow work, including word processing, data entry and Internet research tasks Please apply online or through our Robert Half app
We are looking for a dedicated and organized Receptionist to join our healthcare team in St Louis Earnings Tx, Missouri. In this Contract position, you will play a vital role in providing front-line support and ensuring a welcoming environment for patients and visitors. This is an excellent opportunity for individuals with strong organizational skills and a passion for delivering excellent customer service in a medical setting.<br><br>Responsibilities:<br>• Greet patients and visitors, ensuring a friendly and attentive first impression.<br>• Manage patient scheduling, including appointments and follow-ups, with efficiency and attention to detail.<br>• Handle patient check-ins and verify necessary documentation accurately.<br>• Perform general receptionist duties, including answering phones, directing calls, and responding to inquiries.<br>• Maintain the medical front office by organizing files, supplies, and ensuring cleanliness.<br>• Coordinate communication between patients and medical staff to streamline operations.<br>• Utilize basic medical terminology to communicate effectively with patients and healthcare professionals.<br>• Address patient concerns and provide assistance as needed to enhance the overall patient experience.<br>• Ensure compliance with confidentiality and privacy regulations while handling sensitive information.
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
Accounting Clerk A well respected, growing service organization is looking to permanent an Accounting Clerk. In this role, you will be responsible for matching invoices to purchase orders and/or vouchers, data entry and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R). This dynamic team environment offers you a great work space/office, excellent benefits and great career advancement opportunity. This position reports to the Accounting Manager. Responsibilities · Support accounts payable: vendor invoices and disbursement filing, A/P invoice matching & filing · Support Accounts Receivable: process daily invoices/credit, apply cash receipt, help with collection of past due balance · General accounting and administration support: help with G/L account reconciliation and month-end closing, other ad hoc projects · Correct transaction documents, which may require revision of other documents or entries as well as the original; may initiate other actions · Code documents that require knowledge in determining proper classification of expenditure codes and accounting codes. · Prepare statements and reports that require utilization of a variety of sources · Post financial information to journals, registers, and ledgers, manually or by electronic equipment · Reconcile discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required · Assist in budgetary control by monitoring budgets and originating or verifying adjustments and transfers · Perform other related duties and participate in special projects as assigned Please apply online or through our Robert Half app
Accounting Clerk A well respected, growing service organization is looking to permanent an Accounting Clerk. In this role, you will be responsible for matching invoices to purchase orders and/or vouchers, data entry and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R). This dynamic team environment offers you a great work space/office, excellent benefits and great career advancement opportunity. This position reports to the Accounting Manager. Responsibilities · Support accounts payable: vendor invoices and disbursement filing, A/P invoice matching & filing · Support Accounts Receivable: process daily invoices/credit, apply cash receipt, help with collection of past due balance · General accounting and administration support: help with G/L account reconciliation and month-end closing, other ad hoc projects · Correct transaction documents, which may require revision of other documents or entries as well as the original; may initiate other actions · Code documents that require knowledge in determining proper classification of expenditure codes and accounting codes. · Prepare statements and reports that require utilization of a variety of sources · Post financial information to journals, registers, and ledgers, manually or by electronic equipment · Reconcile discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required · Assist in budgetary control by monitoring budgets and originating or verifying adjustments and transfers · Perform other related duties and participate in special projects as assigned Please apply online or through our Robert Half app
<p>Payroll Clerk</p><p>One of our Fortune 500 clients is seeking a Payroll Clerk to join their dynamic, fast-growing team! In this role, you will support the Payroll department in a variety of clerical duties, and you will be responsible for data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. You should have the ability to communicate effectively with both the internal team and outside customers. If you want a challenging position with an industry leader and strong career growth opportunity, this position may be for you!</p><p>Responsibilities</p><p>· Contact employees via email and phone to obtain timesheet approvals</p><p>· Deliver instruction/training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements, etc.</p><p>· Perform clerical duties such as filing, scanning, faxing, photocopying, etc.</p><p>· Data entry into Excel and the ADP payroll system</p><p>· Enter and audit union calculations via Excel as instructed</p><p>· Download and distribute/save reports as instructed</p><p>· Build and run custom reports out of ADP</p><p>· Other duties as assigned</p><p>Please apply online or through our Robert Half app</p><p><br></p>
Accounts Payable Clerk International Construction Company seeks a contract-to-permanent Accounts Payable (A/P) Clerk to become an integral part of its rapidly growing team. As the Accounts Payable Clerk, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. You will report to the Accounting Manager and have opportunity for career growth and quick advancement within this dynamic department. Responsibilities · Primary responsibility is to handle the administrative and clerical needs of the AP/Finance Department · Execute daily processes and controls accurately and in a timely manner; provide compliance with Company policies · Providing customer service to internal business partners · Providing internal and external audit assistance as required · Open, sort and distribute daily department mail · Sort, log, photocopy, and file invoices, checks, and other documents · Verify, log and mail checks, including expediting special handling · Perform special projects as assigned Please apply online or through our Robert Half app
<p>Billing Clerk</p><p>Robert Half is looking for a well-organized billing clerk with strong Microsoft Office skills and an attention for detail. If you're a self-starter looking to build your career in finance, this may be the job for you.</p><p>Your responsibilities in this role</p><p>· Review, evaluate, and process bills or invoices for services rendered</p><p>· Evaluate billing documents and other data for accuracy and completeness, obtaining missing or correct data when necessary </p><p>· Build financial controls and procedures</p><p>· Work closely with other functional teams to ensure data quality and consistency</p><p>Please apply online or through our Robert Half app</p><p><br></p>
<p>We are looking for a meticulous and experienced Accounts Payable Clerk to join our client's team. This Permanent position is ideal for someone who thrives in a fast-paced environment and takes pride in ensuring accurate and timely processing of invoices. The role requires strong organizational skills and the ability to collaborate effectively with vendors, colleagues, and other departments.</p><p><br></p><p>Responsibilities:</p><p>• Process and review invoices in the approval system to ensure timely and accurate payments.</p><p>• Handle purchase orders and freight invoices, applying appropriate general ledger codes.</p><p>• Manage monthly credit card statements, ensuring proper documentation and coding.</p><p>• Conduct regular check runs for multiple entities within the organization.</p><p>• Maintain vendor records, including insurance certificates and W-9 forms, ensuring compliance.</p><p>• Monitor subcontractor payments, verifying lien waivers and tracking necessary documentation.</p><p>• Complete credit applications for new vendors and establish vendor accounts.</p><p>• Address and resolve payment discrepancies and invoicing issues with vendors.</p><p>• Assist with special projects and provide additional support to the department as needed.</p>
Accounts Receivable Clerk A growing commercial real estate company has an excellent opportunity for an Accounts Receivable (A/R) detail oriented. In this position, you will enter, post and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. The team is rapidly growing into their new location and needs a self-starter to join the accounting team! You will be processing full-cycle AP, handling 200+ invoices per week, with high attention to detail. If you are looking for a company that offers great career growth potential and an impressive benefits package, this could be a great match for you. You will begin as a contract employee with the opportunity for conversion into a permanent position. Responsibilities · Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities · Reconcile bank accounts, posting and balancing financial data in various ledgers · Input timesheet data · Verify of documents and codes · Process payments and compiling segments of monthly closings and annual reports · Support, communicate, reinforce and defend the mission, values and culture of the organization · Provides information as requested to shippers, customers, the sales/marketing department and other stake holder · Collections: contact existing clients to help resolve payment issues; assist in setting up payment plans\ Please apply online or through our Robert Half app.
Accounts Receivable Clerk A growing commercial real estate company has an excellent opportunity for an Accounts Receivable (A/R) detail oriented. In this position, you will enter, post and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. The team is rapidly growing into their new location and needs a self-starter to join the accounting team! You will be processing full-cycle AP, handling 200+ invoices per week, with high attention to detail. If you are looking for a company that offers great career growth potential and an impressive benefits package, this could be a great match for you. You will begin as a contract employee with the opportunity for conversion into a permanent position. Responsibilities · Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities · Reconcile bank accounts, posting and balancing financial data in various ledgers · Input timesheet data · Verify of documents and codes · Process payments and compiling segments of monthly closings and annual reports · Support, communicate, reinforce and defend the mission, values and culture of the organization · Provides information as requested to shippers, customers, the sales/marketing department and other stake holder · Collections: contact existing clients to help resolve payment issues; assist in setting up payment plans\ Please apply online or through our Robert Half app.
We are looking for a dedicated Administrative Assistant to join our team in Maryland Heights, Missouri. This is a long-term contract position that offers an exciting opportunity to support office operations and contribute to the efficiency of our administrative processes. The ideal candidate will be organized, detail-oriented, and skilled at handling a variety of tasks in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Respond to incoming calls promptly and professionally, directing inquiries to the appropriate personnel.<br>• Perform accurate data entry tasks to maintain records and databases.<br>• Manage receptionist duties, including greeting visitors and handling front desk activities.<br>• Organize and maintain office files, documents, and supplies.<br>• Assist in scheduling meetings and coordinating calendars for team members.<br>• Prepare reports, presentations, and correspondence as needed.<br>• Ensure compliance with company policies and procedures in all administrative tasks.<br>• Collaborate with team members to support departmental goals and initiatives.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a long-term contract basis in Saint Louis, Missouri. In this role, you will be responsible for managing invoice processing, payment preparation, and vendor relations while ensuring compliance with company policies. This position is ideal for someone with strong organizational skills and a solid understanding of accounts payable processes.<br><br>Responsibilities:<br>• Accurately process vendor invoices by reviewing, coding, and entering them into the accounting system while ensuring compliance with company standards.<br>• Perform three-way matching of invoices, purchase orders, and receiving documentation, resolving discrepancies as needed.<br>• Prepare and execute weekly payment runs, including checks, ACH, and wire transfers, within established guidelines.<br>• Reconcile vendor statements with company records, promptly identifying and addressing variances.<br>• Support month-end closing activities by preparing accounts payable aging reports, accruals, and reconciliations.<br>• Handle payroll processing and payroll tax reconciliation on a bi-weekly basis.<br>• Identify opportunities to streamline accounts payable workflows and contribute to the implementation of process improvements.<br>• Assist with internal and external audits by providing necessary documentation and responding to inquiries.<br>• Maintain and update vendor profiles in the accounting system, ensuring accuracy of tax IDs, W-9 forms, and payment terms.<br>• Collaborate with vendors to address concerns, evaluate performance, and strengthen supplier relationships.
We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Saint Louis, Missouri. In this role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and organized office environment. This part-time position is ideal for someone who excels in managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet visitors and provide excellent customer service, ensuring a positive first impression.<br>• Manage a multi-line phone system, including answering and directing inbound calls promptly and accurately.<br>• Handle switchboard operations for a phone system with 1 to 10 lines.<br>• Maintain a clean and organized reception area, ensuring it is presentable at all times.<br>• Assist with administrative tasks such as scheduling, data entry, and distributing mail.<br>• Provide information and assistance to clients and staff in an organized and efficient manner.<br>• Coordinate with internal departments to ensure seamless communication and workflow.<br>• Monitor and manage visitor logs and ensure security protocols are followed.<br>• Support additional office duties as needed to maintain smooth operations.
Bookkeeper Robert Half is looking for a bookkeeper with strong social skills and a collaborative work style. If you combine dynamic communication skills with a positive attitude and a detail oriented demeanor, then you may thrive in this position. Contact us today. Your responsibilities in this role · Develop a well-organized system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures · Maintain accounts by verifying, allocating, and posting transactions · Balance accounts by reconciling entries · Maintain and balance general ledger · Maintain quality historical records by filing documents · Prepare financial reports by collecting, analyzing, and summarizing account information · Craft Accounts Receivable invoices, reviewing payments received and record deposits Please apply online or through our Robert Half app
<p>Front Desk Coordinator</p><p>Front Desk Coordinator (Reception Area Coordinator) Opening</p><p>We currently have an open position for a well-organized and motivated Front Desk Coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.</p><p>How you will make an impact</p><p>· Greet and direct all visitors including vendors, clients and customers</p><p>· Ensure completion of paperwork, sign-in and security procedures </p><p>· Handle special administrative projects, including overflow work from department and executive assistants</p><p>Please apply online or through our Robert Half app</p><p><br></p>
<p>Front Desk Coordinator</p><p>Front Desk Coordinator (Reception Area Coordinator) Opening</p><p>We currently have an open position for a well-organized and motivated Front Desk Coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.</p><p>How you will make an impact</p><p>· Greet and direct all visitors including vendors, clients and customers</p><p>· Ensure completion of paperwork, sign-in and security procedures </p><p>· Handle special administrative projects, including overflow work from department and executive assistants</p><p>Please apply online or through our Robert Half app</p><p><br></p>
We are looking for a dedicated Administrative Coordinator to join our team in Earth City, Missouri. This contract position offers the chance to contribute to a dynamic service-based environment by providing essential administrative support and ensuring smooth operations. The ideal candidate will excel at multitasking, communication, and organization while assisting in various day-to-day tasks.<br><br>Responsibilities:<br>• Manage calendars, including scheduling appointments and coordinating meetings to ensure efficient time management.<br>• Respond to incoming calls promptly and professionally, addressing inquiries and directing them to the appropriate department.<br>• Provide administrative assistance, including document preparation, data entry, and maintaining accurate records.<br>• Support home health operations by coordinating schedules and ensuring compliance with organizational processes.<br>• Collaborate with team members to facilitate effective communication and workflow.<br>• Maintain an organized workspace and filing system to ensure quick access to important documents.<br>• Assist in tracking and reporting daily activities to ensure alignment with company objectives.<br>• Handle confidential information with discretion and professionalism.<br>• Monitor deadlines and follow up on outstanding tasks to ensure timely completion of projects.<br>• Identify process improvements and suggest changes to enhance efficiency and productivity.
<p>We are seeking a detail-oriented <strong>Bookkeeper</strong> with property accounting experience to join our client’s team. This position offers an excellent opportunity to contribute to the accurate management of financial records while ensuring compliance with accounting standards. The ideal candidate will have a proactive approach to handling property-related accounting tasks and a strong ability to collaborate with property managers.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Deliver timely and accurate accounting information to support the company’s financial operations.</li><li>Conduct monthly bank reconciliations.</li><li>Prepare and post required journal entries, including recurring entries for each entity of the company.</li><li>Create consolidated financial statements for ownership groups, providing a clear and comprehensive financial overview.</li><li>Calculate and manage Management Fees.</li><li>Manage Accounts Payable (A/P) and Accounts Receivable (A/R) processes, ensuring efficient operations and supervising staff involved.</li><li>Prepare annual reports for all entities.</li></ul><p><br></p>
We are looking for a detail-oriented Payroll Specialist to join our team on a long-term contract basis in Saint Louis, Missouri. In this role, you will play a vital part in ensuring accurate and timely payroll processing while providing excellent customer service to employees. This opportunity is ideal for someone with a strong background in payroll systems and multi-state payroll.<br><br>Responsibilities:<br>• Process full-cycle payroll for over 500 employees, ensuring accuracy and compliance with company policies.<br>• Manage multi-state payroll operations, including tax filings and regulatory requirements.<br>• Handle payroll-related inquiries via the customer service line, resolving discrepancies and addressing employee concerns.<br>• Enter and update payroll data, ensuring all information is current and correct.<br>• Utilize Kronos Workforce and Kronos Timekeeping System to track and process employee hours.<br>• Collaborate with HR and finance teams to ensure seamless payroll operations.<br>• Identify and address payroll discrepancies, implementing corrective actions as needed.<br>• Maintain confidentiality and security of payroll information at all times.<br>• Generate and review payroll reports to ensure data integrity and compliance.<br>• Stay updated on payroll regulations and best practices to improve processes.
Robert Half Finance & Accounting Contract Talent is currently seeking an Accounts Payable Specialist for our client in Fenton. This is a temp-to-hire opportunity for a proactive and detail-oriented professional who enjoys managing invoice processing and maintaining accurate financial records. The company offers a casual environment and a supportive team atmosphere.<br><br>Responsibilities:<br>Process approximately 300 invoices per month across two related companies<br>Accurately code invoices to the correct accounts and ensure timely payment<br>Manage incoming emailed invoices and scan entries into the system<br>Communicate with management and team members to clarify policies, accruals, and booking entries<br>Prioritize ACH payments over paper checks to improve efficiency<br><br>Requirements:<br>Minimum 2 years of accounts payable experience<br>Basic Excel skills<br>Strong organizational skills and attention to detail<br>Proactive attitude with a willingness to ask questions and learn<br>Reliable and professional demeanor with a positive attitude<br><br>Additional Information:<br>Work Schedule: 40 hours per week, 8:00 a.m.–5:00 p.m. (some flexibility)<br>Environment: Onsite, business casual (jeans and polos acceptable)<br>Background/Drug Screen: Required (standard 7-year check)<br><br>If you meet the qualifications and are ready to take the next step, call us at (314) 262-4344 for immediate consideration. We look forward to speaking with qualified candidates!
