<p><strong>Job Posting: Payroll Specialist</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Compensation:</strong> $25 - $36 hourly </p><p> </p><p><strong>About the Role</strong></p><p> </p><p>Robert Half is partnering with a dynamic and growing organization to find an experienced <strong>Payroll Specialist</strong>. In this role, you will play a crucial part in ensuring employees are compensated accurately and on time while maintaining compliance with payroll regulations. This is a fantastic opportunity to advance your payroll career while working closely with a supportive and collaborative team.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Process semi-monthly, biweekly, or weekly payroll for employees, ensuring accuracy and timeliness.</li><li>Maintain payroll records, including wage adjustments, benefit deductions, and tax withholding.</li><li>Review and reconcile payroll reports to ensure compliance with labor laws and regulations.</li><li>Respond promptly to employee inquiries about payroll, deductions, or tax issues.</li><li>Assist with annual reporting requirements, including W-2 and 1099 processing.</li><li>Calculate and process bonuses, overtime, and commissions where applicable.</li><li>Collaborate with HR to ensure accurate onboarding of employee information.</li><li>Stay updated on payroll laws and regulations, including applicable state or regional requirements.</li><li>Assist with audits and liaise with external auditors or agencies when necessary.</li></ul><p><br></p>
<p>We are looking for a skilled Payroll Specialist to join our team on a contract basis in Santa Rosa, California. This role requires someone with a strong attention to detail and extensive experience in payroll processing, particularly with ADP Workforce Now. You will be responsible for ensuring accurate and compliant payroll operations, while collaborating with various departments to address and resolve payroll-related issues.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process bi-weekly and monthly payroll for employees using ADP Workforce Now.</p><p>• Maintain and update employee payroll records, including tax withholdings, benefit deductions, and direct deposit information.</p><p>• Ensure compliance with federal, state, and local payroll regulations, staying current on any changes to laws or requirements.</p><p>• Investigate and resolve payroll discrepancies by working closely with employees and management.</p><p>• Conduct regular audits of payroll data to ensure accuracy and adherence to organizational policies.</p><p>• Identify and implement process improvements within payroll operations to enhance efficiency and employee satisfaction.</p><p>• Collaborate with HR and Finance teams to support organizational goals and address payroll-related inquiries.</p><p>• Prepare reports and documentation related to payroll activities for internal and external use.</p>
<p>Position Summary:</p><p>We are seeking an experienced Payroll Specialist to join our team on a contract basis. This onsite role will be responsible for processing payroll accurately and on time, maintaining payroll records, and ensuring compliance with federal, state, and local regulations.</p><p>Key Responsibilities:</p><ul><li>Process bi-weekly or semi-monthly payroll for employees</li><li>Maintain and update payroll records and employee data</li><li>Ensure compliance with wage and hour laws and company policies</li><li>Respond to employee inquiries regarding payroll and deductions</li><li>Assist with payroll reporting and audits</li></ul>
<p>We are looking for a detail-oriented Payroll Specialist to join our team in Berkeley, California. In this role, you will be responsible for ensuring accurate and timely payroll processing while maintaining compliance with company policies and regulations. This position requires a strong understanding of payroll systems and accounting functions to support the organization’s financial operations effectively.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Enters, verifies, and maintains timecard data in the payroll system.</li><li>Assists supervisors with employee timecard scheduling.</li><li>Tracks and monitors time reporting, including leave, overtime, holidays, and callouts.</li><li>Provides timecard procedure training for new and existing employees.</li><li>Reviews and audits payroll journals; corrects errors as needed.</li><li>Supports payroll verification for new hires, current, and former employees.</li><li>Helps process and distribute regular and off-cycle paychecks (e.g., meal overtime).</li><li>Generates and distributes payroll reports (manpower, employee listings, overtime, etc.) on a regular basis.</li><li>Assists with attendance tracking and absence management.</li><li>Manages fatigue reporting and maintains exception records in the database.</li><li>Updates and maintains payroll procedures manual and local pay practices documentation.</li><li>Prepares annual vacation packages, templates, and related communications.</li><li>Assists employees with expense reports and per diem requests.</li><li>Manages office supply inventory and orders as needed.</li><li>Responds to payroll-related inquiries via walk-in, phone, and email.</li><li>Performs other administrative or payroll-related duties as assigned.</li></ul>
<p><strong>Payroll Administrator</strong></p><p> <strong>Location:</strong> San Leandro, CA (Hybrid – 3 days onsite, 2 days remote)</p><p> <strong>Contract Type:</strong> Temp-to-Hire</p><p> <strong>Schedule:</strong> Full-Time</p><p><strong>About the Role</strong></p><p> We are seeking a detail-oriented <strong>Payroll Administrator</strong> with hands-on experience using <strong>ADP Workforce Now</strong> to join our team. This role is responsible for ensuring accurate and timely payroll processing, maintaining compliance with state and federal regulations, and providing exceptional support to employees regarding payroll matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process bi-weekly payroll for hourly and salaried employees using <strong>ADP Workforce Now</strong></li><li>Maintain employee payroll records, including new hires, terminations, and changes</li><li>Review and validate timesheets, overtime, and paid time off requests</li><li>Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices</li><li>Prepare payroll reports for finance, HR, and management</li><li>Respond to employee inquiries regarding pay, deductions, and timekeeping issues</li><li>Support audits by providing payroll data and documentation</li><li>Assist with year-end processes, including W-2 preparation and distribution</li></ul><p><br></p>
<p>We are looking for a meticulous and detail-oriented Payroll Administrator to join our client on a contract basis in San Ramon, California. This role involves managing payroll processes for both certified and non-certified employees, ensuring accuracy and compliance with all regulations. The position requires strong organizational skills, the ability to work independently, and a commitment to delivering reliable results.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Verify payroll entries for accuracy and address discrepancies promptly.</p><p>• Maintain compliance with multi-state payroll regulations and certified payroll requirements.</p><p>• Collaborate with team members to resolve payroll-related queries and improve processes.</p><p>• Generate reports and documentation to support payroll audits and internal reviews.</p><p>• Adhere to tight deadlines while maintaining high standards of reliability and precision.</p><p>• Provide support for timekeeping system updates and integrations.</p><p>• Ensure confidentiality of payroll data and sensitive information.</p>
<p><strong>PAYROLL ADMINSTRATOR </strong></p><p><br></p><p><strong>Apply immediately for consideration!</strong></p><p><br></p><p>We are in search of a diligent Payroll Administrator to become a part of our team located in San Francisco (degree and bi-lingual). As a Payroll Administrator, your role will be pivotal in coordinating the payroll cycle, maintaining precise electronic and paper payroll records, and resolving any payroll-related issues.</p><p><br></p><p>Responsibilities</p><p>-Payroll for over 300 employees on ADP</p><p>-Create schedules in ABI for union extra help, referrals and any non-seniority employees</p><p>- Review and complete department WIP approvals in ABI</p><p>-Manage, oversee and post calculations for employees on a bi-weekly period into ABI timekeeping system</p><p>-Prepare and inputs vacation and PTO pay into timekeeping system </p><p>-Prepare all checks and review for accuracy</p><p>-Address & resolve employee’s payroll-related issues</p><p>-Assist with any other payroll /accounting/scheduling related project as they may arise</p><p><br></p>
<p>We are looking for an experienced Payroll Administrator to join our team in San Francisco, California. In this Contract-to-ongoing position, you will play a pivotal role in ensuring the accuracy and efficiency of payroll processing and expense reporting. This role offers an excellent opportunity to collaborate with multiple departments and contribute to the success of our accounting operations.</p><p><br></p><p>Responsibilities:</p><ul><li>Review time and attendance reports for completeness and accuracy; follow up with supervisors or employees to resolve discrepancies in a timely manner.</li><li>Address employee inquiries regarding payroll and resolve issues promptly.</li><li>Prepare journal entries for payroll accruals and adjustments during month-end close, ensuring accuracy and securing necessary approvals.</li><li>Collaborate with Human Resources to ensure payroll system updates reflect current policies.</li><li>Monitor purchase card entries to confirm receipt uploads; follow up with employees to ensure compliance before month-end.</li><li>Review credit card expenses for proper budget allocation and reconcile bank and credit card statements.</li><li>Reconcile and maintain general ledger accounts and schedules related to payroll and expense reporting.</li><li>Organize and maintain audit-ready files; assist with preparation for the annual audit.</li><li>Perform additional duties as assigned.</li></ul>
<p>Robert Half is in search for a Payroll Lead.</p><ul><li>Process and review bi-weekly payroll across all 50 states for K-1 partners and W-2 staff in a high-pressure environment.</li><li>Lead, mentor, and support a team of three payroll staff.</li><li>Manage payroll systems; identify and resolve processing discrepancies.</li><li>Generate payroll reports, reconcile data, and assist with audits.</li><li>Drive payroll process improvements and automation initiatives.</li><li>Oversee and validate new hires, pay changes, overtime, sick/PTO, and leave calculations.</li><li>Handle garnishments, levies, and child support deductions.</li><li>Review and approve termination and off-cycle paychecks.</li><li>Regularly assess and enhance payroll policies and procedures.</li><li>Ensure accurate data entry and adherence to firm policies.</li><li>Collaborate with the payroll provider to fix tax filing issues.</li><li>Maintain compliance with all payroll-related laws and regulations.</li><li>Review and approve ADP invoices and configure local payroll taxes.</li><li>Prepare general ledger interfaces, journal entries, and account reconciliations.</li><li>Partner with HR and Benefits on cross-functional processes.</li><li>Complete special projects and reports as directed by the Payroll Manager.</li></ul><p><br></p>
<p><strong>Job Posting: Senior Payroll Manager</strong></p><p>A leading multi-entity organization is seeking an experienced and highly motivated <strong>Senior Payroll Manager</strong> to oversee payroll operations across multiple states. This strategic role combines leadership, compliance, and financial oversight, offering a unique opportunity to shape payroll and benefits administration within a dynamic and growing company.</p><p><br></p><p><strong>About the Role:</strong></p><p>The Senior Payroll Manager will lead a small team and manage complex payroll cycles, ensuring accuracy, compliance, and operational excellence. This role also supports retirement plan administration, financial reporting, and cross-functional collaboration with HR, accounting, and finance teams. The ideal candidate brings deep payroll expertise, strong leadership skills, and a passion for continuous improvement.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Payroll Management:</strong> Oversee five payroll cycles, audit submissions, resolve timekeeping issues, and manage payroll tax filings.</li><li><strong>Benefits & Retirement Plans:</strong> Administer 401(k), profit-sharing, deferred compensation, and long-term incentive plans; ensure compliance with ACA and other regulations.</li><li><strong>Financial Operations:</strong> Conduct payroll-related cash flow analysis, prepare journal entries, and support budget forecasting and board reporting.</li><li><strong>Team Leadership:</strong> Supervise and mentor 1–2 payroll team members, fostering a collaborative and high-performing culture.</li><li><strong>Process Improvement:</strong> Enhance payroll systems and workflows; escalate system issues and stay current on industry best practices.</li><li><strong>Compliance & Auditing:</strong> Ensure alignment with internal policies and external regulations; partner with auditors on payroll reviews.</li><li><strong>Reporting & Analysis:</strong> Deliver payroll analytics and KPIs to senior leadership; maintain a rolling three-year payroll budget.</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p><strong>Senior Payroll Manager for Family Office </strong></p><p>📍 San Francisco, Financial District | Hybrid (3 days in-office)</p><p>💼 $150,000 – $175,000 + Bonus + Excellent Benefits</p><p> </p><p>Join a well-established <strong>family office</strong> with an outstanding culture and collaborative team. We’re seeking a <strong>Senior Payroll Manager</strong> to oversee payroll operations, lead a small team, and manage benefits administration across multiple entities. This is a high-impact role where you’ll work closely with leadership, contribute to strategic initiatives, and ensure compliance with payroll and benefit regulations.</p><p><br></p><p> <strong>Interested in learning more?</strong></p><p>Please reach out to <strong>Jennifer Fukumae at Robert Half</strong> on LinkedIn for a confidential conversation and apply directly to be considered.</p><p> </p><p><strong>Responsibilities Include: </strong></p><p><strong>Payroll Management</strong></p><ul><li>Oversee accurate and timely payroll processing across five cycles.</li><li>Review, audit, and reconcile payroll and timekeeping data.</li><li>Manage payroll tax reporting, filings, and year-end processes.</li><li>Partner with the Payroll Manager on bonus and incentive payments.</li><li>Provide guidance, leadership, and excellent service on payroll matters.</li></ul><p><strong>Retirement Plan & Benefits</strong></p><ul><li>Support administration of 401(k), profit-sharing, and deferred compensation plans.</li><li>Oversee annual testing, compliance, and regulatory filings (ACA, 5500, SF HCSO).</li><li>Ensure accuracy of benefit reconciliations and payroll contribution funding.</li></ul><p><strong>Finance & Reporting</strong></p><ul><li>Manage payroll-related cash flow and intercompany journal entries.</li><li>Prepare variance analysis and personnel cost forecasts.</li><li>Provide payroll and benefits data for board and year-end reporting.</li><li>Track and analyze consulting expenses and management fees.</li></ul>
<p>We are offering an exciting opportunity for a Payroll Supervisor/Manager/Director in Santa Clara, California. In this role you will be responsible for managing and overseeing all aspects of payroll delivery and ensuring compliance with Federal, state, and local laws. You will also have a crucial role in responding to requests from various stakeholders and maintaining a high degree of professionalism and confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage all payroll and payroll tax delivery systems</p><p>• Ensure timely and accurate processing of customer credit applications</p><p>• Maintain meticulous records of customer credit</p><p>• Monitor internal controls to ensure compliance with control objectives</p><p>• Ensure all payroll processes are SOX compliant</p><p>• Display a thorough understanding of supervisory principles including hiring, scheduling, direction, development, and managing others </p><p><br></p><p>For more information regarding this position please reach out to Gary Daum at Robert Half. </p>
<p><strong>Senior Payroll Manager</strong></p><p>📍 San Francisco, Financial District | Hybrid (3 days in-office)</p><p>💼 $150,000 – $175,000 + Bonus + Excellent Benefits</p><p> </p><p>Join a well-established <strong>family office</strong> with an outstanding culture and collaborative team. We’re seeking a <strong>Senior Payroll Manager</strong> to oversee payroll operations, lead a small team, and manage benefits administration across multiple entities. This is a high-impact role where you’ll work closely with leadership, contribute to strategic initiatives, and ensure compliance with payroll and benefit regulations.</p><p><br></p><p> <strong>Interested in learning more?</strong></p><p>Please reach out to <strong>Jennifer Fukumae at Robert Half</strong> on LinkedIn for a confidential conversation and apply directly to be considered.</p><p> </p><p><strong>Responsibilities </strong></p><p><strong>Payroll Management</strong></p><ul><li>Oversee accurate and timely payroll processing across five cycles.</li><li>Review, audit, and reconcile payroll and timekeeping data.</li><li>Manage payroll tax reporting, filings, and year-end processes.</li><li>Partner with the Payroll Manager on bonus and incentive payments.</li><li>Provide guidance, leadership, and excellent service on payroll matters.</li></ul><p><strong>Retirement Plan & Benefits</strong></p><ul><li>Support administration of 401(k), profit-sharing, and deferred compensation plans.</li><li>Oversee annual testing, compliance, and regulatory filings (ACA, 5500, SF HCSO).</li><li>Ensure accuracy of benefit reconciliations and payroll contribution funding.</li></ul><p><strong>Finance & Reporting</strong></p><ul><li>Manage payroll-related cash flow and intercompany journal entries.</li><li>Prepare variance analysis and personnel cost forecasts.</li><li>Provide payroll and benefits data for board and year-end reporting.</li><li>Track and analyze consulting expenses and management fees.</li></ul><p><br></p>
<p><strong>Senior Payroll Manager - Family Office </strong></p><p>📍 San Francisco, Financial District | Hybrid (3 days in-office)</p><p>💼 $150,000 – $175,000 + Bonus + Excellent Benefits</p><p> </p><p><strong>Jennifer Fukumae </strong>is partnering with a well-established <strong>family office</strong> with an outstanding culture and collaborative team. We’re seeking a <strong>Senior Payroll Manager</strong> to oversee payroll operations, lead a small team, and manage benefits administration across multiple entities. This is a high-impact role where you’ll work closely with leadership, contribute to strategic initiatives, and ensure compliance with payroll and benefit regulations.</p><p><br></p><p> <strong>Payroll Management</strong></p><ul><li>Oversee accurate and timely payroll processing across five cycles.</li><li>Review, audit, and reconcile payroll and timekeeping data.</li><li>Manage payroll tax reporting, filings, and year-end processes.</li><li>Partner with the Payroll Manager on bonus and incentive payments.</li><li>Provide guidance, leadership, and excellent service on payroll matters.</li></ul><p><strong>Retirement Plan & Benefits</strong></p><ul><li>Support administration of 401(k), profit-sharing, and deferred compensation plans.</li><li>Oversee annual testing, compliance, and regulatory filings (ACA, 5500, SF HCSO).</li><li>Ensure accuracy of benefit reconciliations and payroll contribution funding.</li></ul><p><strong>Finance & Reporting</strong></p><ul><li>Manage payroll-related cash flow and intercompany journal entries.</li><li>Prepare variance analysis and personnel cost forecasts.</li><li>Provide payroll and benefits data for board and year-end reporting.</li><li>Track and analyze consulting expenses and management fees.</li></ul><p> </p>
We are looking for an experienced Payroll Manager to oversee and execute end-to-end payroll functions for a multi-state workforce. This role requires strong expertise in managing high-volume payroll processing, compliance with state and federal regulations, and collaboration with cross-functional teams. This is a Long-term Contract position based in Sunnyvale, California.<br><br>Responsibilities:<br>• Manage the full payroll lifecycle, including data intake, audits, approvals, calculations, and funding for multi-state employees.<br>• Oversee timecard processes by reconciling discrepancies, addressing missing punches, and ensuring managers meet deadlines.<br>• Calculate and review overtime, premium pay, and other adjustments in accordance with state and company policies.<br>• Process and reconcile stock transactions, including collaboration with Equity Administration to validate taxable income and ensure accurate W-2 reporting.<br>• Ensure compliance with payroll regulations and internal controls for retroactive payments, bonuses, garnishments, and other adjustments.<br>• Generate and distribute detailed payroll, headcount, variance, and tax reports for internal stakeholders.<br>• Investigate and resolve payroll discrepancies and employee inquiries with efficiency and empathy.<br>• Collaborate with departments such as Benefits, Accounting, and FP& A to ensure accurate data mapping and alignment with organizational processes.
<p>We are looking for a detail-oriented Payroll Administrator to oversee and manage payroll operations for our organization in San Francisco, California. This role is ideal for someone with expertise in multi-state payroll and a proven track record of handling payroll for mid-sized teams. You will play a critical role in ensuring accurate and timely payroll processing while maintaining compliance with regulations. <strong>For immediate consideration, please contact Leon Chang directly via Linked-In.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Oversee and process accurate biweekly payroll under the Controller’s supervision.</li><li>Review and validate time and attendance reports; resolve discrepancies with employees or supervisors.</li><li>Respond promptly to employee payroll questions and issues.</li><li>Prepare and post monthly payroll journal entries, accruals, and adjustments with proper approvals.</li><li>Partner with HR to implement payroll system updates related to policy changes.</li><li>Review purchase card entries; ensure receipts are uploaded and follow up before month-end close.</li><li>Review and reconcile credit card expenses to correct budgets, contracts, and statements.</li><li>Reconcile and maintain payroll and expense-related general ledger accounts and schedules.</li><li>Organize and maintain documentation for audit readiness; assist with annual audit preparation.</li><li>Perform additional administrative and accounting duties as assigned.</li></ul>
<p>We are looking for an experienced Payroll and Benefits Specialist to oversee biweekly, multistate payroll for a workforce of 1,500 employees, including hourly and salaried staff. This role is based in San Francisco, California, and offers a long-term contract opportunity to contribute to accurate payroll processing and benefits administration. Collaborating with cross-functional teams, you will ensure compliance, efficiency, and data integrity across payroll systems.</p><p><br></p><p>Responsibilities:</p><p>• Manage biweekly payroll processing for 1,500 employees, ensuring accuracy and adherence to federal, state, and local regulations.</p><p>• Collaborate with managers and departments to verify payroll data, resolve discrepancies, and implement process improvements.</p><p>• Supporting onboarding, new hire orientation and open enrollment, first point of contact for all benefits related issues and questions </p><p>• Conduct payroll audits to ensure proper taxation, tips allocation, garnishments, and funding.</p><p>• Process manual checks, retroactive pay adjustments, garnishments, and benefits-related payments.</p><p>• Ensure compliance with established payroll policies, procedures, and legal requirements.</p><p>• Prepare, reconcile, and deliver payroll reports, including year-end reporting such as W-2 and W-2c forms.</p><p>• Maintain data integrity across payroll, HR, and accounting systems, supporting system integrations and updates as needed.</p><p>• Compile and analyze payroll metrics and dashboards to provide insights for leadership.</p><p>• Partner with cross-functional teams to enhance payroll workflows and operational efficiency.</p>
<p>This role is 100% onsite in Mountain View </p><p><br></p><p>We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage a team of 4 in the payroll department</p><p>• Handle a high volume, multi-state payroll environment using ADP Workforce Now</p><p>• Manage payroll for a large non-exempt employee population</p><p>• Ensure the accuracy and efficiency of processing customer credit applications</p><p>• Maintain accurate customer credit records</p><p>• Effectively handle additions and terminations each bi-weekly pay period</p><p>• Manage a workforce of over 1000 employees across multiple states</p><p>• Handle complex commissions</p><p>• Apply effective payroll management strategies.</p>
<p>We are offering an exciting opportunity for an Accounting Specialist in Scotts Valley, California. This role is crucial in our team, handling a range of tasks from processing invoices to maintaining accurate credit records for our customers. You'll be a vital part of our team, ensuring our financial operations run smoothly and efficiently.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficient and accurate processing of customer invoices.</p><p>• Maintaining precise records of Accounts Receivable (AR) and Accounts Payable (AP).</p><p>• Handling account reconciliation tasks with a keen eye for detail.</p><p>• Effectively using Microsoft Excel and QuickBooks for various accounting tasks.</p><p>• Conducting data entry tasks as required, ensuring accuracy at all times.</p><p>• Executing billing procedures, ensuring all transactions are recorded correctly.</p><p>• Utilizing ADP - Payroll to manage payroll processes.</p><p>• Ensuring all financial data is up-to-date and accurate, contributing to the overall efficiency of the financial operations.</p><p><br></p><p>Posted by Recruiting Director Scott Moore</p>
<p><strong>Accounting/ HR Administrator</strong></p><p><strong>Location:</strong> On-site, Monday–Friday, San Mateo</p><p><strong>Type:</strong> Full-Time | Mon - Fri from 8a-5p</p><p>Seeking a detail-oriented professional to support both our <strong>HR and Accounting teams</strong>. This role is ideal for someone with experience in <strong>QuickBooks</strong> and <strong>ADP</strong>, looking to grow their skills across <strong>payroll, HR administration</strong>, and <strong>general accounting</strong>.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Human Resources Support</strong></p><ul><li>Maintain employee records and handle onboarding, status changes, and terminations in ADP</li><li>Assist with biweekly payroll processing and respond to payroll-related questions</li><li>Support recruitment: post jobs, schedule interviews, and coordinate new hire onboarding</li><li>Provide administrative support for benefits, leave of absence, and workers’ comp</li><li>Ensure compliance with federal, state, and local employment laws</li></ul><p><strong>Accounting Support</strong></p><ul><li>Support AP/AR processes</li><li>Process vendor invoices</li><li>Reconcile bank and credit card statements in QuickBooks</li><li>Assist with month-end close and financial reporting</li></ul><p><strong>General Administration</strong></p><ul><li>Serve as a point of contact for HR and payroll questions</li><li>Maintain organized and confidential filing systems</li><li>Provide additional support to HR and Accounting leadership as needed</li></ul><p><br></p>
<p>A well-established and growing fiduciary investment advisory firm is seeking an <b>Office Manager </b>to support its Office & Operations Manager. This role is ideal for someone looking to grow into a leadership position within operations at a respected Registered Investment Advisor (RIA) firm managing over $2 billion in assets. The firm specializes in retirement planning and long-term investment strategies tailored to individual client needs.</p><p><br></p><p><strong>Position Overview:</strong></p><p>This full-time, on-site role blends finance operations, HR support, IT coordination, and administrative responsibilities. The ideal candidate is proactive, detail-oriented, and eager to contribute to a collaborative and professional office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Accounting & Finance:</strong></li><li>Process invoices and support accounts payable using QuickBooks.</li><li>Assist with monthly profit & loss reporting and light accounting tasks.</li><li><strong>HR & Compliance Support:</strong></li><li>Maintain employee records, process PTO requests, and assist with payroll and onboarding.</li><li>Support compliance documentation and internal processes.</li><li><strong>IT Liaison & Office Administration:</strong></li><li>Coordinate with external IT providers, manage support tickets, and assist with cybersecurity training.</li><li>Order supplies, maintain inventory, and provide occasional receptionist coverage.</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Medical, dental, and vision coverage.</li><li>401(k) with 3% employer match.</li><li>PTO: 13 days (increases to 18 days after 3 years) + standard holidays.</li><li>Beautiful office location near Bishop Ranch in San Ramon.</li><li>Opportunity to work with a successful team of advisors and grow within a stable, 30-year-old firm.</li></ul><p><strong>Work Schedule:</strong></p><ul><li>Monday–Friday, 8:00 AM to 5:00 PM, fully onsite.</li><li>Flexibility to work from home after 6+ months based on performance and seniority.</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
We are looking for a bilingual Operations Specialist who is fluent in English and Spanish to join our team in San Mateo, California. This Contract-to-Permanent position involves handling workforce operations in a fast-paced, high-turnover environment, making it ideal for candidates with experience in industries such as janitorial services, security, or restaurants. The role requires exceptional organizational skills, attention to detail, and proficiency in Microsoft Office applications.<br><br>Responsibilities:<br>• Review and audit employee timecards to identify and correct missed punches or job code discrepancies.<br>• Monitor and manage time clock activity to ensure accuracy and compliance with company policies.<br>• Coordinate daily dispatch and shift assignments to optimize workforce efficiency.<br>• Support or lead safety training sessions in both English and Spanish.<br>• Communicate effectively with field staff and leadership to resolve scheduling or timekeeping issues.<br>• Maintain accurate documentation and records while contributing to process improvements.<br>• Ensure compliance with workforce policies and assist in implementing operational changes as needed.
<p><strong>Jennifer Fukumae with Robert Half Finance and Accounting</strong> is partnering with a Registered Investment Advisory (RIA) firm specializing in retirement planning and investment supervisory services. They are seeking a <strong>professional, detail-oriented Office Manager - Finance</strong> to join their established and growing team in San Ramon. This role is ideal for someone who can confidently oversee office operations while also handling firm-level accounting responsibilities such as accounts payable. As the first point of contact for many day-to-day operations, the Office Manager plays an essential role in supporting both the internal team and the firm’s high-net-worth clientele.</p><p><br></p><p>If interested in hearing more and for faster consideration, message Jennifer Fukumae on LinkedIn. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Office Management</strong>: Oversee the day-to-day operations of the office, including supplies, scheduling, vendor coordination, and office upkeep.</li><li><strong>Accounting & Finance Support</strong>: Manage accounts payable, support reconciliations, and assist with financial reporting through QuickBooks.</li><li><strong>Payroll & HR Support</strong>: Partner with leadership to support payroll, onboarding, and benefits administration.</li><li><strong>Technology Coordination</strong>: Provide basic IT troubleshooting and work with external vendors as needed.</li><li><strong>Executive & Team Support</strong>: Serve as a resource to firm leadership and staff, ensuring smooth operations across departments.</li><li><strong>Special Projects</strong>: Lead or support firm-wide projects as needed in partnership with Operations leadership.</li></ul>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p>Stable and well-established company is seeking an Accounting Manager to join their team. This position will manage and oversee accounting operations including AP, AR, Payroll, GL, Month-end Close. </p><p>Responsibilities:</p><p>• Oversee general ledger entries and ensure accuracy</p><p>• Manage the month-end closing process, ensuring timely completion</p><p>• Prepare and analyze financial statements</p><p>• Supervise and review accounts payable, accounts receivable, and payroll functions </p><p>• Conduct budget analyses to support financial decision-making</p><p>• Maintain and manage our Accounting Software Systems</p><p>• Ensure all accounting functions adhere to established standards and regulations</p><p>• Oversee the auditing process to ensure compliance and accuracy</p><p><br></p>
<p><strong>Job Posting: Accounts Receivable Specialist</strong></p><p> </p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $25 - $30 hourly</p><p> </p><p><strong>About the Role</strong></p><p> </p><p>Robert Half is seeking an experienced <strong>Accounts Receivable Specialist</strong> to join our clients' growing team! This is an opportunity for a skilled and detail-oriented individual to manage and optimize the company’s accounts receivable process. In this role, you’ll take the lead in maintaining accurate financial records, overseeing collections, and delivering exceptional client communication. If you’re looking for a dynamic, supportive environment and the chance to make an impact, this role is perfect for you.</p><p> </p><p><strong>Key Responsibilities</strong></p><p> </p><ul><li>Manage all aspects of the accounts receivable process, including payment posting, account reconciliations, and adjustments.</li><li>Prepare and distribute customer invoices, payment reminders, and aging reports.</li><li>Monitor outstanding invoices and proactively follow up on overdue payments with clients.</li><li>Address and resolve billing discrepancies in a timely and professional manner.</li><li>Provide regular reports and insights on accounts receivable performance to management.</li><li>Collaborate with sales and accounting teams to address customer account inquiries and ensure smooth communication.</li><li>Assist with month-end and year-end financial closing processes.</li><li>Maintain and update customer records with accuracy in accounting software.</li></ul>
