Add your latest resume to match with open positions.

36 results for Office Specialist in South Brunswick, NJ

Office Assistant

Newtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable Office Assistant to support daily administrative operations for an organization. This is a Long-term Contract position that begins immediately and requires on-site presence. The ideal candidate will bring strong attention to detail, a detail-oriented approach to front-office support, and the ability to keep office tasks moving efficiently in a fast-paced environment. Responsibilities: • Coordinate and process incoming orders while ensuring records are updated accurately and promptly. • Enter, review, and maintain data across office systems with a high level of precision and consistency. • Welcome visitors and provide courteous assistance to staff and guests entering the office. • Organize, file, scan, and manage documents so administrative records remain accessible and up to date. • Answer inbound calls, direct inquiries appropriately, and relay messages in a timely manner. • Handle a range of clerical support duties to help maintain smooth day-to-day office operations.
2026-06-04T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a detail-oriented testing site in New York, New York. This Long-term Contract position is ideal for someone who enjoys a structured environment, delivers excellent in-person service, and can adapt to a variable schedule that may include Saturdays and occasional evening hours. The person in this role will help create a secure, organized, and welcoming experience for test takers while supporting administrative and front-desk activities. Responsibilities: • Welcome test takers upon arrival, confirm identification, and guide them through the check-in process with efficiency and courtesy. • Carry out security screening procedures, including the use of handheld screening devices and other required verification steps. • Observe candidates throughout the testing session to protect exam integrity and respond promptly to concerns or irregular situations. • Maintain strict control of testing materials, equipment, and room conditions to ensure a secure and compliant environment at all times. • Document incidents clearly and escalate issues when needed to support policy compliance and timely resolution. • Provide front-desk and clerical support such as answering inbound calls, scanning documents, and completing routine administrative tasks. • Assist with basic handling of office or testing equipment, including packing, unpacking, and moving materials as needed for site operations. • Support a fair and comfortable candidate experience by giving clear instructions, escorting individuals to and from testing areas, and addressing questions appropriately.
2026-05-27T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations. This Long-term Contract position is part time and ideal for someone who enjoys creating a welcoming office environment, staying organized, and handling a variety of administrative tasks with care. The person in this role will help keep the front office running smoothly by assisting visitors, managing deliveries, maintaining shared supplies, and supporting small office events. Responsibilities:• Welcome visitors and create a detail-oriented, friendly first impression for guests arriving at the office.• Accept incoming deliveries, sort packages accurately, and ensure items reach the appropriate recipients in a timely manner.• Monitor office snack and beverage inventory, place orders as needed, and keep common areas stocked and organized.• Assist with coordinating small internal gatherings by helping with scheduling, setup, and basic event logistics.• Provide day-to-day administrative support for general office needs and handle miscellaneous tasks as priorities shift.• Maintain neat shared spaces and contribute to an orderly, efficient workplace environment.• Support shipping and receiving activities by tracking incoming items and helping with outgoing packages when needed.
2026-06-04T00:00:00Z

Office Manager

Brooklyn, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a financial services environment. This long-term contract position is ideal for someone who can keep the office running efficiently while providing dependable front-desk and administrative support. The role combines office coordination, supply management, and basic accounts payable responsibilities to help maintain a productive workplace. Responsibilities: • Oversee day-to-day office activities to ensure an orderly, efficient, and detail-oriented work environment. • Coordinate purchasing for office materials and replenish supplies before inventory runs low. • Track and maintain stock levels for administrative and workplace essentials across the office. • Support accounts payable tasks by organizing invoices, preparing documentation, and assisting with payment processing activities. • Serve as the first point of contact for visitors, calls, and general front-desk inquiries in a courteous and attentive manner. • Manage administrative records, routine correspondence, and general office documentation with accuracy and discretion. • Work with internal teams and external vendors to address office-related needs and maintain smooth operations.
2026-05-27T00:00:00Z

Office Manager

Bridgewater, NJ
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Office Manager to support daily operations and lead essential administrative and human resources functions for a growing organization in Somerset/Hunterdon County area. This position blends office leadership, benefits administration, payroll coordination, and employee support to help maintain an efficient and compliant workplace. The ideal candidate brings strong organizational skills, confidence managing multiple priorities, and a practical approach to improving processes through technology. Responsibilities:• Lead day-to-day office operations while providing guidance and oversight to an on-site administrative team.• Coordinate the full employee lifecycle, including new employee setup, departures, and related documentation.• Develop and maintain workplace policies, employee handbook materials, and HR procedures that align with company standards and regulatory requirements.• Support recruitment efforts by assisting with candidate screening, interview coordination, and related activities.• Administer employee benefits programs and serve as a point of contact for benefit-related questions and enrollment needs.• Provide payroll support by reviewing and entering employee time records for processing and submitting information to the appropriate team for final approval.• Manage expense reporting activities and help ensure timely, accurate recordkeeping.• Monitor office and operational inventory levels, placing orders and maintaining adequate supplies as needed.• Identify and implement technology-driven improvements that streamline administrative workflows and increase efficiency.
2026-06-03T00:00:00Z

Office Manager

Plymouth Meeting, PA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking a part-time Office Manager to support daily operations at an onsite workplace in Plymouth, Meeting, Pennsylvania. This part-time opportunity is a Long-term Contract position offering a steady schedule during the middle of the week and a hands-on role in keeping the office organized, efficient, and welcoming. The position will contribute across administrative coordination, workplace support, vendor communication, and onboarding activities while helping maintain smooth day-to-day business operations. You would work 24 hours a week Tuesday, Wednesday and Thursday. Responsibilities:• Oversee routine office activities to ensure the workplace remains organized, functional, and prepared for daily business needs.• Manage inventory levels for workplace materials and arrange timely purchasing of office supplies to prevent disruptions.• Coordinate travel-related logistics and assist with scheduling or administrative arrangements as needed.• Serve as a point of contact for external service providers and track vendor-related requests or follow-up items.• Submit and monitor facility service requests to address maintenance needs and support a safe, efficient office environment.• Provide onboarding assistance for new team members by helping prepare materials, workspace needs, and administrative documentation.• Support front desk and reception coverage by greeting visitors, directing inquiries, and maintaining a welcoming office presence.• Assist with basic accounts payable tasks, including organizing invoices and supporting internal processing requirements.
2026-06-04T00:00:00Z

Office Administrator

New York, NY
onsite
Permanent / Full Time
131000 - 197000 USD / Yearly
We are looking for an experienced Office Administrator to oversee daily business operations for a legal office. This role combines people management, financial coordination, and facilities oversight to support a productive and well-organized workplace. The ideal candidate brings strong leadership, sound judgment, and the ability to manage multiple administrative priorities in a fast-paced services environment. Responsibilities: • Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities. • Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration. • Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources. • Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations. • Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data. • Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements. • Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations. • Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment. • Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness.
2026-06-03T00:00:00Z

Documentation Specialist

Coopersburg, PA
onsite
Temporary / Contract
20 - 24 USD / Hourly
Robert Half is seeking a detail-oriented and organized Documentation Specialist to join a local team. In this role, you will be responsible for creating, reviewing, updating, and maintaining accurate records and documents to support business operations, compliance, and internal processes. The ideal candidate is highly organized, skilled in managing sensitive information, and able to ensure documentation is complete, accurate, and accessible. Key Responsibilities:<ul><li>Create, edit, review, and maintain business documents, records, and files</li><li>Ensure documentation is accurate, complete, and compliant with company policies and procedures</li><li>Organize and manage digital and physical filing systems</li><li>Track document versions, approvals, and updates</li><li>Prepare reports, forms, and supporting materials as needed</li><li>Coordinate with internal departments to collect and verify information</li><li>Maintain confidentiality of sensitive records and information</li><li>Identify opportunities to improve documentation processes and workflow efficiency</li><li>Support audits, compliance reviews, and record retrieval requests</li></ul>
2026-05-29T00:00:00Z

General Office Clerk

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support legal administrative operations near Hackensack, NJ. This Long-term Contract position focuses on handling high-volume document processing, maintaining accurate case files, and ensuring materials are prepared for timely submission. The ideal candidate is organized, dependable, and comfortable working with both paper and digital records in a legal environment. Responsibilities:• Manage the reproduction, digitization, and arrangement of legal paperwork to keep records accessible and complete.• Maintain case-related files by updating, sorting, and storing both physical documents and electronic records accurately.• Prepare legal forms and supporting materials for submission through electronic filing platforms while following established procedures.• Enter and verify document details in internal tracking systems to support accurate recordkeeping and retrieval.• Assist with back-office administrative tasks that help attorneys and legal staff keep daily operations running smoothly.• Review incoming and outgoing documents for completeness, proper labeling, and correct placement within case files.
2026-05-27T00:00:00Z

General Office Clerk

Little Ferry, NJ
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support day-to-day administrative and warehouse-related document processes in Little Ferry, New Jersey. This Long-term Contract position is ideal for someone who works accurately, stays organized, and can manage high volumes of paperwork and digital records in a fast-paced aerospace environment. The role focuses on maintaining file accuracy, handling document imaging, and providing dependable back-office support to keep operations running smoothly. Responsibilities: • Process, scan, and index incoming paperwork so records are accurately stored and easy to retrieve. • Organize physical and electronic files to maintain a structured and efficient documentation system. • Enter information into internal databases with a high level of accuracy and attention to detail. • Provide administrative support for back-office operations tied to warehouse and office workflows. • Review documents for completeness and resolve basic filing or data discrepancies when identified. • Prepare records for archiving, distribution, or internal reference based on business needs. • Assist with routine clerical tasks such as sorting, labeling, and managing document batches.
2026-06-05T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements. • Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments. • Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current. • Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up. • Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics. • Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements. • Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
2026-05-11T00:00:00Z

Legal Assistant

Rockaway, NJ
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
An established law firm is seeking a dependable Legal Assistant to support a team of attorneys with day-to-day case management and administrative coordination. This role is well-suited for someone who is organized, responsive, and comfortable working in a deadline-driven legal environment. Responsibilities<ul><li>Prepare, format, and proofread legal documents including pleadings, motions, and correspondence</li><li>Manage attorney calendars, schedule meetings, and track court deadlines to ensure timely filings</li><li>Handle electronic court filings and maintain accurate, well-organized case files</li><li>Serve as a point of contact for clients, opposing counsel, and court personnel</li><li>Assist with document collection, case preparation, and basic legal research</li><li>Oversee daily office operations, including supply management, vendor coordination, and general office organization</li><li>Support billing, time entry, invoicing, and basic bookkeeping coordination</li><li>Manage incoming calls, mail, and front office responsibilities as needed</li><li>Help streamline administrative processes and ensure overall office efficiency</li></ul>
2026-05-26T00:00:00Z

Legal Assistant

Florham Park, NJ
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is seeking a highly organized and experienced Litigation Legal Assistant to support a busy employment/insurance law practice. This role will support up to four attorneys and requires strong litigation experience, including NY/NJ e-filing. Location: On-site (5 days/week) in Madison, New JerseySchedule: 9:00 AM – 5:00 PM EST (35-hour work week)Pay Rate: $28–$32/hourDuration: 2+ months Key Responsibilities<ul><li>Draft, transcribe, edit, and proofread legal documents and correspondence</li><li>Manage attorney calendars, including scheduling depositions, hearings, and meetings</li><li>Maintain docketing deadlines and ensure timely filings</li><li>Prepare, review, and electronically file documents in NJ and NY courts</li><li>Handle time entry, billing, and invoice preparation (pre-bills, edits, and finalization)</li><li>Maintain and organize case files (electronic and hard copy)</li><li>Process incoming/outgoing mail, including certified and overnight deliveries</li><li>Respond professionally to client calls and correspondence</li><li>Prepare and submit expense reports and credit card reconciliations</li></ul>
2026-06-05T00:00:00Z

Office Services Associate (Reprographics)

New York, NY
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a detail-oriented Office Services Associate (Reprographics) to support daily back-office operations for a client site in New York, New York. This Contract position focuses on document production, mail handling, intake support, and related office services in both physical and digital settings. The role is well suited to someone who enjoys fast-paced work, delivers strong customer service, and takes pride in accuracy, confidentiality, and dependable turnaround times. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work through the appropriate tracking methods. • Complete reprographics, scanning, mail, and intake assignments in line with established service standards and client expectations. • Organize and prioritize daily workload to ensure all projects are processed, finished, and delivered within required timelines. • Communicate promptly with supervisors or client contacts when questions, scheduling concerns, or deadline risks arise. • Perform routine quality checks on completed materials to verify accuracy, presentation, and completeness before release. • Resolve basic equipment issues and keep machines operational by replenishing paper, toner, and other production supplies. • Handle sensitive documents with discretion while following company policies and on-site procedures at all times. • Support additional front-of-house or workplace services, such as reception, hospitality, or audio/visual assistance, when business needs require it.
2026-05-07T00:00:00Z

Billing Specialist

Caldwell, NJ
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
A busy company in the West Caldwell area is seeking a Billing Specialist to join their growing company. This Billing Specialist will get the chance to join an expanding team that works great together, offers a flexible work schedule, and loves promoting within. This Billing Specialist position focuses on reviewing shipment and rate documentation, preparing customer billing, and helping resolve invoice discrepancies with internal teams and external partners. The ideal Billing Specialist will be organized, dependable, and comfortable working with billing systems in a fast-paced environment. Billing Specialist Responsibilities:• Prepare customer invoices by applying contracted rates, service terms, and applicable additional charges to supporting shipment records• Examine bills of lading, proof of delivery, rate confirmations, and related documents to verify that billing details are correct before release• Process invoices within established timelines while following company billing standards and internal controls• Review carrier invoices and backup documentation to identify errors, omissions, and pricing variances prior to approval• Investigate billing discrepancies and coordinate with carriers, customers, Operations, Carrier Sales, and Accounting to bring issues to resolution• Track missing paperwork and ensure all required records are properly attached, stored, and maintained for future reference• Maintain organized billing files that support accounting accuracy, customer inquiries, and audit readiness This Billing Specialist position is paying between $60,000 and $70,000 annually depending on experience. If interested in this Billing Specialist role, apply today!
2026-06-05T00:00:00Z

Legal Billing Specialist

Florham Park, NJ
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
A busy firm in the Florham Park area is seeking a Legal Billing Specialist to join their growing company. This Legal Billing Specialist will get the chance to join a growing firm that offers stability, flexible work schedule, and excellent work/life balance. This Legal Billing Specialist will help manage the full billing cycle, maintain organized financial records, and contribute to timely payment processing and account follow-up. The ideal Legal Billing Specialist will have 3+ years of legal billing experience and have electronic billing (e-billing) experience. Responsibilities of this Legal Billing Specialist will include but not be limited to: Legal Billing Specialist Responsibilities:<ul><li>Manage the end-to-end preparation of client invoices by reviewing time entries, applying billing guidelines, and issuing finalized statements on schedule.</li><li>Examine billing drafts carefully to correct errors, confirm completeness, and ensure charges align with client-specific terms and engagement requirements.</li><li>Submit invoices through electronic billing platforms when required and monitor portal activity to resolve rejections or submission issues promptly.</li><li>Track outstanding receivables, communicate regarding past-due balances, and assist with collection efforts to improve payment timeliness.</li><li>Record incoming payments, reconcile client accounts, and research discrepancies to maintain accurate financial data.</li><li>Partner with attorneys and administrative team members to obtain timely time entries, secure billing approval, and process needed revisions or write-downs.</li><li>Maintain orderly billing files, supporting documents, and recurring reports to ensure information is accessible and audit-ready.</li><li>Prepare regular summaries on billing activity and accounts receivable status for firm leadership.</li><li>Support trust account monitoring and related compliance tasks as needed, following established legal accounting practices.</li><li>Respond to client billing questions with professionalism and clarity while helping preserve positive working relationships.</li></ul>This Legal Billing Specialist role is paying between $70,000 and $80,000 annually depending on experience. If interested in this Legal Billing Specialist position, apply today!
2026-06-03T00:00:00Z

Legal Assistant / Calendar Clerk

Morristown, NJ
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
Robert Half is seeking a highly detail-oriented Legal Clerk / Paralegal to support a busy litigation team with a strict focus on calendaring and deadline management for complex, multi-party asbestos litigation. This role is critical to ensuring accurate tracking of court dates, depositions, mediations, and attorney appearances across multiple jurisdictions and states. Start Date: ASAPLocation: On-Site 5 days per week (Morristown, New Jersey)Schedule: Monday–Friday | 9:00 AM – 5:00 PM Duration: Long Term Contract Pay Rate: $25-$30 per hour Key Responsibilities<ul><li>Maintain and manage a high-volume asbestos litigation calendar, including depositions, mediations, hearings, and attorney appearances across numerous cases and jurisdictions</li><li>Track and consolidate dates and deadlines from multiple sources, including court calendars and internal systems</li><li>Ensure accurate, timely creation and distribution of Outlook calendar invitations to attorneys and team members</li><li>Monitor and cross-check court calendars and internal calendars to confirm accuracy and updates</li><li>Provide consistent follow-up to ensure deadlines and appearances are properly scheduled and communicated</li><li>Once fully trained and calendaring responsibilities are well established, assist with light paralegal support as needed by the litigation teams</li></ul>
2026-06-05T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
71000 - 108000 USD / Yearly
We are looking for a dedicated Legal Practice Assistant to provide comprehensive support to a team of six attorneys specializing in Business Litigation, Finance, Trademark, and Bankruptcy. This role requires exceptional organizational skills, attention to detail, and the ability to work independently in a dynamic and fast-paced legal environment. If you thrive in a collaborative setting and excel at managing multiple priorities, we encourage you to apply. Responsibilities: • Coordinate attorney schedules, including managing calendars, organizing meetings, and arranging travel and conference logistics. • Prepare, proofread, and format legal documents such as contracts, pleadings, and correspondence, ensuring accuracy and adherence to deadlines. • Maintain and organize electronic and physical files using document management systems, ensuring easy access and compliance. • Conduct legal research and compile relevant materials to support attorneys in case preparation. • Assist with client and matter intake processes, including administrative tasks and expense reporting. • Provide backup support to team members, including entering attorney time and managing workload priorities. • Build and nurture strong relationships with clients, attorneys, and staff to support effective communication and collaboration. • Uphold confidentiality standards and contribute positively to the team’s environment and overall efficiency.
2026-06-01T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for a highly organized Legal Practice Assistant to provide dedicated support to attorneys across multiple legal disciplines. This position is well suited to someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven setting. The ideal candidate brings strong administrative judgment, excellent communication skills, and the ability to work confidently with both legal documents and client-facing matters. Responsibilities: • Coordinate complex calendars for several attorneys, arrange meetings, and oversee travel, event, and conference scheduling logistics. • Prepare, revise, proofread, and format a variety of legal materials, including agreements, pleadings, and other case or transaction-related documents. • Organize and maintain digital and physical case files using document management platforms to ensure records remain accurate and accessible. • Assist with legal research tasks and compile correspondence, filings, and supporting documentation for attorney review. • Handle administrative processes related to new matters, client intake, expense submissions, and daily practice support activities. • Enter attorney time accurately and provide cross-coverage for colleagues when additional team support is needed. • Foster strong working relationships with clients, attorneys, and internal staff through responsive and courteous communication. • Safeguard confidential information and contribute to an efficient, collaborative team environment while managing multiple priorities effectively.
2026-05-19T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy litigation department in New Jersey. This contract opportunity with potential for a permanent role is well suited for someone who enjoys staying organized, managing multiple priorities, and supporting daily office operations in a fast-moving environment. The position offers hands-on administrative experience and would be a strong fit for entry-level candidates, including current students, who are comfortable working accurately under volume-driven demands. Responsibilities: • Support day-to-day administrative operations for the litigation team by handling a variety of clerical and office support tasks. • Digitize and organize documents through scanning and indexing to maintain accurate and accessible records. • Prepare, copy, and assemble case-related materials and other office documents for internal and external use. • Coordinate outgoing correspondence, including packaging materials and processing mailings in a timely manner. • Enter information into office systems with a high level of accuracy and attention to detail. • Assist with front desk and receptionist-related duties, including directing inbound calls and providing general administrative support. • Manage multiple assignments efficiently while meeting deadlines in a high-volume, fast-paced office setting.
2026-06-05T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-05-29T00:00:00Z

Administrative Assistant

Morris Plains, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A leading insurance organization is seeking a detail-oriented Administrative Assistant with at least 2+ years of experience, ideally within the insurance or related industry. This role will support daily operations, manage documentation, and assist with internal processes in a fast-paced, compliance-driven environment.Key Responsibilities:<ul><li>Provide administrative support including data entry, document management, and reporting</li><li>Assist with processing and maintaining records in internal systems</li><li>Coordinate with internal teams and support workflow processes</li><li>Ensure accuracy, organization, and timely completion of tasks</li><li>Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams</li><li>Review filings to ensure they are complete and accurate</li><li>Maintain and update product forms in internal systems</li><li>Respond to regulator questions and assist with objections or audits</li><li>Draft basic documents related to filings (memos, bulletins, etc.)</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-06-05T00:00:00Z

Administrative Assistant

Berlin, NJ
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for a motivated Administrative Assistant to join an organization for a long-term onsite opportunity. This role is ideal for someone who enjoys keeping office operations organized, supporting order and documentation workflows, and building a long-term career within a growing company. The position offers a hands-on environment where you will work across administrative support, reporting, fulfillment coordination, and vendor-related activities. Responsibilities:• Manage daily administrative tasks that keep office operations running smoothly, including general clerical support and front-office coordination.• Respond to incoming calls, direct inquiries appropriately, and provide helpful information to internal and external contacts.• Enter and maintain accurate records for orders, purchase orders, and other business documents within company systems.• Prepare, review, and organize shipping paperwork to support timely and accurate product fulfillment.• Generate routine reports and distribute updates that help the team track operational activity and priorities.• Assist with fulfillment-related processes by coordinating documentation, status updates, and internal follow-up.• Monitor vendor-related information, maintain organized tracking details, and help ensure records remain current and complete.• Support administrative tasks tied to department changes and evolving operational needs as the business grows.
2026-06-04T00:00:00Z

Administrative Assistant

East Orange, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
A stable and expanding firm is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and ensure a well-organized, efficient work environment. This role will provide direct support to internal teams and leadership while managing a variety of administrative tasks.Responsibilities:<ul><li>Provide administrative support to departments and leadership, including scheduling meetings and managing calendars</li><li>Answer and direct incoming calls, emails, and correspondence</li><li>Prepare reports, presentations, and documentation as needed</li><li>Maintain organized filing systems, both electronic and paper</li><li>Order and manage office supplies and coordinate vendor relationships</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Support onboarding logistics and general office coordination</li><li>Handle ad hoc projects and administrative tasks as assigned</li></ul>
2026-05-27T00:00:00Z