<p>We are looking for an experienced Medical Receptionist to join our team. In this long-term contract position, you will be the first point of contact for patients, providing exceptional service while managing essential front office tasks. This role offers the opportunity to work in a dynamic healthcare environment, supporting both administrative and clinical teams.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients upon arrival, verify their demographic information, and ensure insurance details are up to date.</p><p>• Collect co-pays and outstanding balances, obtain necessary signatures, and assist with the check-in process.</p><p>• Schedule, reschedule, and confirm patient appointments while coordinating smooth patient flow throughout the day.</p><p>• Answer incoming calls, address inquiries, and maintain accurate records through scanning, filing, and documentation updates.</p><p>• Process referrals and authorizations, handle patient messages, and escalate concerns to the appropriate staff while ensuring confidentiality.</p><p>• Prepare charts, assist with daily reports, reconcile end-of-day transactions, and manage communication tasks effectively.</p><p>• Maintain a clean and organized reception area to enhance the patient experience.</p><p>• Collaborate with healthcare providers, nurses, billing staff, and office leadership to ensure seamless operations.</p>
We are looking for a skilled Medical Receptionist to join our team in Brooklyn, New York. In this role, you will play a vital part in managing client interactions and ensuring smooth operations at the front desk. This position requires excellent communication skills and a detail-oriented approach to create a welcoming environment for patients and visitors.<br><br>Responsibilities:<br>• Greet patients and visitors warmly while ensuring all required information is accurately collected.<br>• Schedule appointments and manage calendars efficiently to optimize workflow.<br>• Address patient inquiries, concerns, and requests in a detail-oriented and courteous manner.<br>• Coordinate benefits-related tasks, including leave of absence and COBRA administration.<br>• Maintain organized and up-to-date records of patient information and benefits documentation.<br>• Collaborate with healthcare providers to ensure seamless communication and support.<br>• Assist in the administration of compensation and benefits programs with attention to detail.<br>• Handle sensitive information with confidentiality and comply with relevant regulations.<br>• Ensure the reception area remains clean, organized, and welcoming.<br>• Manage daily operations, including Fridays with half-day schedules.
<p>55,000 - 65,000</p><p><br></p><p>benefits include:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul><p>Responsibilities: </p><ul><li>Set up meeting spaces and arrange lunches when needed</li><li>Welcome and assist visitors</li><li>Handle incoming calls, direct them appropriately, and relay messages</li><li>Manage the conference room schedule</li><li>Keep the office neat and presentable</li><li>Handle weekly grocery runs</li><li>Arrange repairs and coordinate maintenance vendors</li><li>Place weekly office supply orders</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team and support daily operations located in the Greater Philadelphia Region. In this long-term contract role, you will play a key part in ensuring the smooth functioning of office activities while delivering exceptional administrative support. This Administrative Assistant position is ideal for someone who thrives in a dynamic environment and enjoys working collaboratively.</p><p><br></p><p>What you get to do every single day:</p><p>• Provide comprehensive administrative support to maintain efficient office operations.</p><p>• Answer incoming calls and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to ensure records and databases are updated regularly.</p><p>• Manage receptionist duties, including welcoming visitors and handling front desk responsibilities.</p><p>• Organize and maintain office documents, files, and supplies to support team productivity.</p><p>• Coordinate schedules, meetings, and appointments for staff members.</p><p>• Assist in preparing reports, presentations, and other business documentation.</p><p>• Handle correspondence, including emails and letters, with attention to detail.</p><p>• Support event planning and logistics for exhibitions and other industry-related activities.</p><p>• Collaborate with team members to improve administrative processes and workflows.</p>
<p>80,000 - 100,000</p><p><br></p><p>benefits:</p><ul><li>paid time off</li><li>401k</li><li>medical</li><li>dental</li><li>vision</li></ul><p>Our client in the Branchburg area is looking for a Sales/Business Manager for their team. This role does not involve direct selling; instead, it supports the sales team’s day-to-day operations by organizing activities, improving efficiency, and helping the team achieve its goals. This person plays a central role in ensuring systems, data, and communication channels run smoothly. HubSpot expertise is highly valuable in this position. This position is fully in-office, Monday-Friday.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Support the team in maintaining regular sales routines and tracking progress against objectives.</li><li>Manage and monitor CRM (HubSpot) use for data accuracy, reporting, and workflow consistency.</li><li>Facilitate meetings, ensure follow-through on action items, and help drive accountability.</li><li>Create performance summaries and reports for leadership as needed.</li><li>Help onboard new team members and provide guidance on sales tools or processes.</li><li>Contribute to ad-hoc projects or initiatives that boost team productivity, efficiency, or results.</li></ul>
<p>A leading global organization is seeking a highly experienced <strong>Senior Project Manager</strong> to support the <strong>Chief Information Security Officer (CISO)</strong> in driving strategic cybersecurity and risk-management initiatives across the enterprise. This role will lead complex, cross-functional programs aligned to regulatory compliance, security modernization, risk remediation, data protection, and IT governance.</p><p>You will partner closely with Cybersecurity Leadership, Infrastructure, Applications, Legal/Compliance, and external vendors to ensure programs are delivered on time, within scope, and in alignment with global security standards.</p><p>This is a high-visibility role requiring exceptional communication, executive presence, and the ability to operate in a fast-moving, regulated environment.</p><p> </p><p> </p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Program & Project Leadership</strong></p><ul><li>Lead the planning, execution, and delivery of enterprise cybersecurity initiatives for the Office of the CISO.</li><li>Drive project governance, scope definition, schedules, risk management, and stakeholder communication.</li><li>Manage multiple parallel projects including security tool deployments, regulatory compliance initiatives, and remediation programs.</li><li>Oversee vendor and third-party contributions; ensure SLAs and deliverables are met.</li></ul><p><strong>Information Security Domain Execution</strong></p><ul><li>Support initiatives across IAM, cloud security, vulnerability management, data protection, and incident response.</li><li>Track remediation efforts for audits, penetration tests, and regulatory findings (e.g., FDA, SOX, GDPR).</li><li>Develop dashboards and executive reports for leadership.</li><li>Coordinate cross-functional teams to ensure alignment with security standards and risk priorities.</li></ul><p><strong>Governance, Risk & Compliance (GRC)</strong></p><ul><li>Ensure projects comply with regulations relevant to pharmaceutical/medical device environments.</li><li>Partner with Compliance, Legal, and Internal Audit on key security and risk obligations.</li><li>Assist in maturing governance frameworks, policies, and documentation.</li></ul><p><strong>Stakeholder, Communication & Reporting</strong></p><ul><li>Serve as the project liaison to IT leadership, business units, and external partners.</li><li>Deliver clear, concise executive communications, including updates to steering committees.</li><li>Proactively manage expectations, timelines, risks, and impacts.</li></ul><p><br></p>
<p>170,000 - 176,000</p><p><br></p><p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>401k</li><li>paid time off</li><li>paid holidays</li></ul><p>An expanding regional CPA firm in the Red Bank area seeks an Audit Manager. This position requires a minimum of five plus years in a quality CPA firm. And a strong background in handling PCAOB audits. This opportunity is open due to firm expansion. A CPA or parts passed is preferred but not required.. This firm has an extensive client base in Monmouth, Middlesex, and Ocean Counties. The firm offers excellent benefits a hybrid work schedule with three days in the office per week and two at home. To apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss this excellent opportunity.</p>
<p><strong>Our client</strong> is seeking a highly skilled Administrative Assistant to provide advanced clerical and administrative support to an executive leader or department. This role requires strong judgment, discretion, and the ability to work independently while managing multiple complex projects.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and generate correspondence, memos, agendas, minutes, permits, reports, and other documents.</li><li>Serve as receptionist and executive assistant, handling inquiries and providing information on organizational policies and procedures.</li><li>Manage schedules, meetings, travel arrangements, and event coordination.</li><li>Create, update, and maintain filing systems, reports, manuals, forms, and records.</li><li>Handle incoming/outgoing mail, phone calls, and public inquiries.</li><li>Support billing functions, including collections, delinquencies, monthly reporting, and annual submissions.</li><li>Maintain office supply inventory and process orders for various departments.</li><li>Review reports, plans, and applications for accuracy.</li><li>Liaise with internal staff, external agencies, and the general public on behalf of leadership.</li><li>Assist with special events and projects as needed.</li><li>Operate a full range of office equipment and assist other employees in its use.</li><li>Provide switchboard coverage and support interns when required.</li><li>Perform specialized clerical work, including tasks requiring knowledge of legal terminology.</li><li>Carry out additional administrative tasks as assigned by leadership.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Lyndhurst, New Jersey. In this Contract to permanent position, you will play a vital role in managing daily administrative tasks while serving as the first point of contact at the front desk. This is an excellent opportunity to contribute to a collaborative office environment and showcase your organizational skills.<br><br>Responsibilities:<br>• Greet visitors and clients professionally, ensuring a welcoming front desk environment.<br>• Manage incoming calls, directing them appropriately and providing assistance as needed.<br>• Perform general administrative tasks such as scheduling, filing, and document organization.<br>• Handle data entry tasks with accuracy and efficiency.<br>• Collaborate with team members to support office operations and contribute to a productive work environment.<br>• Utilize Microsoft Office tools, including SharePoint, to manage and share documents effectively.<br>• Maintain office supplies and ensure the workspace remains organized.<br>• Provide receptionist duties, including managing mail and deliveries.<br>• Assist with special projects and tasks assigned by management.
<p>We are looking for an experienced Administrative Coordinator to join our team. In this long-term contract position, you will provide essential administrative support, ensuring smooth operations and effective communication within the organization. This role is ideal for someone who excels in managing schedules, handling data, and maintaining an organized workflow.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars to ensure efficient scheduling of appointments and meetings.</p><p>• Respond to inbound calls and provide accurate information or direct inquiries to the appropriate department.</p><p>• Support home health initiatives by maintaining records and coordinating necessary tasks.</p><p>• Organize and prepare datasets for reporting and analysis purposes.</p><p>• Create and utilize data visualizations to support decision-making processes.</p><p>• Maintain detailed documentation to support organizational needs and compliance requirements.</p><p>• Assist in planning and executing administrative projects to improve workflow efficiency.</p><p>• Provide general administrative support, including managing correspondence and records.</p><p>• Collaborate with team members to ensure seamless communication and task completion.</p>
<p>50,000 - 55,000</p><p><br></p><p>We are looking for an organized and proactive Administrative Assistant to join our team in Marlboro, New Jersey. This role is ideal for someone with strong organizational skills and a collaborative approach to office operations. You will play a vital part in ensuring smooth daily workflows and maintaining a detail-oriented environment.</p><p>1+ years of experience required*</p><p><br></p><p>Excellent opportunity for growth! Apply today!</p><p><br></p><p>Responsibilities:</p><ul><li>Serve as the first point of contact by managing front desk reception duties, including greeting visitors and handling inquiries.</li><li>Support the team with document management tasks such as filing, organizing paperwork, and maintaining accurate records.</li><li>Monitor and manage office supply inventory, ensuring necessary items are ordered and stocked efficiently.</li><li>Perform various administrative tasks as assigned to support the needs of the office.</li><li>Communicate effectively via email and other channels to facilitate smooth operations and interactions.</li></ul>
<p><strong>Executive Assistant / Administrative Coordinator</strong></p><p><strong>Full-Time | On-Site</strong></p><p>Are you an experienced Executive Assistant who thrives in a mission‑driven environment and enjoys supporting leaders who make a meaningful difference every day? We are seeking a polished, proactive, and highly organized administrative professional to support two senior HR leaders within a respected healthcare organization dedicated to helping individuals regain independence after life‑changing injuries. This is an opportunity to step into a role where your work directly supports a team making a real impact—while enjoying stability, support, and work‑life balance.</p><p><br></p><p><strong>About the Role</strong></p><p>In this role, you will provide high‑level administrative and organizational support, ensuring smooth day‑to‑day operations for executive leadership. You’ll manage calendars, coordinate meetings and events, prepare communications and reports, and serve as a trusted liaison for internal and external stakeholders. This position blends executive support, project coordination, communication, and compliance-related administration.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, schedule meetings, coordinate appointments, and optimize leaders’ time.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and confidential documentation.</li><li>Maintain well‑organized electronic and physical filing systems while ensuring confidentiality.</li><li>Serve as the primary point of contact on behalf of senior leadership—professionally managing calls, emails, and inquiries.</li><li>Draft and distribute internal communications, announcements, and meeting summaries.</li><li>Coordinate cross‑departmental communication to ensure timely follow‑through and operational efficiency.</li><li>Track, organize, and maintain records required for regulatory or accreditation compliance.</li><li>Assist with audit preparation and ensure timely submission of required documentation.</li><li>Support meeting and event logistics, including agendas, materials, technology setup, and on-site coordination.</li><li>Plan and coordinate internal trainings, team events, and special functions.</li><li>Manage office supplies, equipment, and vendor relationships to support smooth office operations.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. This role involves providing comprehensive support in a small office environment, ensuring smooth operations and attentive interactions with visitors and colleagues. As a Long-term Contract position, this opportunity offers potential for growth and stability for the right candidate.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring they are checked in and escorted to the appropriate area.<br>• Manage scheduling and calendar tasks, including assisting with the executive’s appointments.<br>• Organize and maintain office supplies, including stocking and tidying the pantry.<br>• Handle weekly snack deliveries by restocking items from the lobby to the office pantry.<br>• Provide support for office projects and administrative tasks as needed.<br>• Create and update Excel spreadsheets to support various office needs.<br>• Communicate effectively with team members and external contacts to ensure seamless operations.<br>• Utilize email tools like Gmail to manage correspondence promptly.<br>• Assist with onboarding and preparation for investor visits, ensuring the office is ready for successful engagements.
<p>We are looking for a detail-oriented Office Assistant to join our team in South Brunswick, New Jersey. This long-term contract position offers the opportunity to support daily operations and contribute to the smooth functioning of a dynamic workplace. If you have excellent organizational skills and enjoy working in a collaborative environment, this role is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients while managing front desk reception duties.</p><p>• Organize and scan documents to maintain accurate and accessible records.</p><p>• Answer incoming phone calls, providing assistance or directing inquiries as needed.</p><p>• Perform general clerical tasks, such as filing, photocopying, and data entry.</p><p>• Monitor inventory levels and place orders for office supplies to ensure availability.</p><p>• Maintain a clean and organized office environment by coordinating basic housekeeping tasks.</p><p>• Assist with scheduling and calendar management for team members.</p><p>• Support administrative projects and tasks to facilitate efficient office operations.</p>
<p>Our client is looking for an experienced Senior Office Administrator to oversee financial operations and human resource processes for our organization in the Far Hills, New Jersey area. This role combines expertise in accounting, payroll management, and HR administration to ensure seamless operations and compliance with applicable regulations. The ideal candidate will be detail-oriented, organized, and capable of managing multiple priorities effectively.</p><p><br></p><p>Salary is 70,000 - 75,000. </p><p><br></p><p>Benefits include medical & dental insurance, 401k, PTO, paid holidays, and NJ sick leave. </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including invoice review, coding, and entry into accounting systems, ensuring accuracy and timely payments.</p><p>• Reconcile vendor statements monthly, address discrepancies, and maintain strong vendor relationships.</p><p>• Oversee payroll processing across multiple departments, ensuring accuracy in timesheets, labor allocations, and deductions.</p><p>• Coordinate onboarding for new employees, including preparation of offer letters, required forms, and system setup.</p><p>• Administer employee benefits, including enrollments, changes, and terminations, while liaising with brokers and carriers.</p><p>• Maintain and update employee records and ensure compliance with company policies and legal requirements.</p><p>• Support month-end close activities by preparing accruals, reconciling general ledger accounts, and allocating credit card expenses.</p><p>• Utilize accounting software and tools like Sage 300, QuickBooks, and Microsoft Excel to process transactions and generate reports.</p><p>• Identify workflow inefficiencies in AP, payroll, or HR processes and implement solutions to improve efficiency.</p><p>• Assist with audits, special projects, and the development of standard operating procedures to support organizational growth.</p>
<p>A reputable educational organization is seeking an Administrative Assistant to support school leadership and keep daily operations running smoothly. This role requires someone highly organized, professional, and comfortable multitasking in a busy school environment. </p><p><strong>Responsibilities include:</strong></p><ul><li>Welcoming visitors, checking identification, and maintaining a professional front desk atmosphere</li><li>Answering and directing phone calls, taking messages as needed</li><li>Keeping the front office and lobby neat and orderly</li><li>Tracking daily attendance for staff and students and submitting reports to HR</li><li>Assisting faculty with administrative tasks such as copying, distributing notices, and preparing documents</li><li>Helping parents navigate the school’s online portal</li><li>Ensuring compliance with sign‑in procedures and security systems</li><li>Coordinating room bookings, updating the schoolwide calendar, and managing the VP’s schedule</li><li>Supporting safety procedures, including fire drill attendance and missing‑student response steps</li><li>Partnering with custodial staff for school events</li><li>Sending schoolwide communications when approved</li><li>Processing business office forms and routing documents for signatures</li><li>Entering and tracking staff time‑off requests in ADP</li><li>Performing additional duties as needed</li></ul><p><br></p>
<p>We are looking for a dedicated Office Assistant to join our team. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
The Human Resources Manager is responsible for developing, implementing, and maintaining HR policies and programs that support organizational goals and ensure compliance with applicable federal, state, and local laws. This role manages employee relations, benefits administration, compensation, recruitment, training, and payroll oversight. The HR Manager serves as a key resource to employees and department managers, providing guidance on personnel matters and fostering a positive, compliant, and efficient work environment.<br><br>Essential Duties & Responsibilities<br>Policy Development & Compliance<br><br>Develop, maintain, and administer HR policies and procedures.<br>Maintain and update the Employee Personnel Handbook.<br>Monitor and ensure compliance with all applicable laws, rules, and regulations.<br>Oversee accuracy and compliance of required employment postings.<br><br>Employee Relations & HR Administration<br><br>Serve as a primary point of contact for employees regarding HR policies, benefits, and general personnel needs.<br>Investigate personnel complaints, grievances, and employee relations issues.<br>Maintain accurate and confidential employee personnel files, including benefit and medical records.<br><br>Recruitment & Onboarding<br><br>Oversee full-cycle recruitment, including job postings, candidate screening, interviews, and reference/background checks.<br>Partner with hiring managers to support recruitment strategies and ensure consistent hiring practices.<br>Conduct new hire orientation and coordinate onboarding activities.<br>Coordinate applicant and employee drug testing as required.<br><br>Compensation, Benefits & Payroll<br><br>Prepare and process payroll in collaboration with an external payroll processing firm.<br>Develop and administer employee benefit programs.<br>Evaluate benefit plan options and recommend changes as needed.<br>Ensure the timely submission of benefit-related forms to appropriate agencies.<br>Manage administrative aspects of Short-Term Disability, Workers’ Compensation, FMLA/NJFLA, Family Leave Insurance (FLI), and COBRA.<br><br>Training & Development<br><br>Coordinate and administer required employee trainings, including Sexual Harassment Prevention, Ethics, and Customer Service.<br>Support department managers in identifying training needs and developing staff capabilities.<br><br>HR Operations Support<br><br>Collaborate with department managers on personnel matters, providing guidance on performance management, employee development, and compliance issues.<br>Assist employees with questions regarding benefits, policies, procedures, and other HR-related concerns.<br><br><br>Required Knowledge, Skills & Abilities<br><br>Knowledge of principles and practices of Human Resources administration and management.<br>Understanding of federal, state, and local employment laws and regulations.<br>Proficiency in Microsoft Office Suite, including Excel.<br>Excellent interpersonal and relationship‑building skills.<br>Strong verbal and written communication abilities.<br>Effective leadership, judgment, and decision‑making capabilities.<br>Ability to develop and maintain positive working relationships across all levels of the organization.<br>Ability to provide direction and consult on compliance with laws, regulations, policies, and procedures.<br><br>Bachelor’s Degree required.<br>Minimum of two (2) years of Human Resources experience or equivalent combination of education and experience.
<p>We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis. This hybrid role offers the opportunity to work both on-site and remotely, with occasional travel required to organizational locations using company vehicles. The position involves supporting various planning and administrative tasks within the higher education sector, ensuring smooth workflows and effective communication.</p><p><br></p><p>Responsibilities:</p><p>• Prepare technical documents, reports, and analyses to support planning initiatives and projects.</p><p>• Collect, organize, and analyze planning data, contributing to surveys and creating presentation materials.</p><p>• Design graphics and visual aids using tools like Microsoft Office and Adobe Creative Suite to enhance communication efforts.</p><p>• Review and summarize plans and documentation from other teams to assist the Manager in decision-making.</p><p>• Collaborate on division-level planning projects, ensuring deadlines and quality standards are met.</p><p>• Attend agency meetings alongside the Manager and document developments that may affect organizational operations.</p><p>• Manage schedules, meetings, and calendars to ensure efficient time management across the team.</p><p>• Handle administrative tasks such as answering inbound calls and coordinating schedules.</p><p>• Occasionally travel to organizational locations using company vehicles, requiring a valid driver’s license.</p>
<p>50,000 - 52,000</p><p><br></p><p>Benefits:</p><p>• Medical Benefits</p><p>• Vision</p><p>• Dental</p><p>• paid time off</p><p>• Holiday pay</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative support to the team</li><li>Create and maintain spreadsheets using Microsoft Excel 365</li><li>Prepare reports, track data, and update logs as needed</li><li>Assist with scheduling, filing, and documentation</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Morris County, New Jersey. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring efficient communication with clients, and assisting in project coordination. If you excel in organization and thrive in a fast-paced environment, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Maintain consistent and detail-oriented communication with clients on a daily basis to address inquiries and provide updates.</p><p>• Assist in the preparation, production, and distribution of customer invoices.</p><p>• Collaborate with the contract manager to coordinate projects and order necessary materials.</p><p>• Create and organize proposals and reports for clients to ensure smooth project execution.</p><p>• Provide general administrative support to the contract manager, including scheduling and documentation.</p><p>• Scan, file, and maintain work logs, maintenance records, and employee time sheets.</p><p>• Manage incoming calls and direct them appropriately while addressing client needs.</p><p>• Ensure accurate data entry and maintain organized records for administrative tasks.</p><p>• Perform receptionist duties, including greeting visitors and handling correspondence.</p>
<p> We are seeking a reliable and detail-oriented Office Assistant to support daily administrative functions in our office during afternoon hours. The ideal candidate will assist with a variety of clerical tasks, ensuring efficient office operations and providing excellent service to staff and visitors.</p><p><br></p><p><strong>Schedule:</strong> Monday–Friday, 2:30 PM–6:00 PM</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls and take accurate messages.</li><li>Greet and assist office visitors in a professional manner.</li><li>Handle incoming and outgoing mail and packages.</li><li>Maintain organized filing systems, both physical and electronic.</li><li>Prepare, proof, and distribute documents and correspondence as needed.</li><li>Send out client packets and cross-check client information for accuracy and completeness.</li><li>Support scheduling, meeting preparation, and calendar management.</li><li>Order and maintain inventory of office supplies.</li><li>Perform general data entry, scan, and copy documents.</li><li>Support other departments with administrative tasks as assigned.</li></ul><p><br></p>
We are looking for a proactive and organized Administrative Assistant to join our team on a contract basis in Bronx, New York. This role requires someone who is fluent in Spanish and has the ability to write in Spanish, which is an added advantage. Experience in real estate or property management is highly preferred, as is the ability to thrive in a dynamic office environment supporting up to 70 employees, including hybrid workers.<br><br>Responsibilities:<br>• Serve as the central point of contact for the office, providing support to both onsite and hybrid employees.<br>• Coordinate lunch schedules and oversee delivery tracking and confirmations.<br>• Manage conference room bookings and ensure smooth operations for meetings.<br>• Track and manage visitor entry, including handling security protocols and directing guests to appropriate rooms.<br>• Welcome visitors, offer refreshments, and ensure a reception area that is detail oriented and well-maintained.<br>• Prepare FedEx shipping labels and organize outgoing packages.<br>• Assist with sorting and distributing mail efficiently.<br>• Maintain clear communication with office staff and visitors, ensuring seamless day-to-day operations.
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
