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26 results for Executive Assistant French Speaking in South Brunswick, NJ
- Philadelphia, PA
- onsite
- Temporary / Contract
- 24.7 - 26 USD / Hourly
- <p>We are looking for an organized and proactive Executive Assistant to support leadership team located in the Greater Philadelphia Region. This is a contract position is suited for someone who can manage complex schedules, coordinate executive-level meetings, and handle travel planning with accuracy and discretion. The ideal Executive Assistant candidate brings strong administrative judgment, clear communication, and the ability to keep priorities moving in a fast-paced environment.</p><p><br></p><p>What you get to do every single day:</p><p>• Oversee executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily commitments.</p><p>• Arrange domestic and/or international travel plans, including itineraries, transportation, lodging, and related logistics.</p><p>• Coordinate meeting schedules for senior stakeholders, secure conference space or virtual access, and confirm attendance details.</p><p>• Prepare and distribute calendar updates, meeting materials, and travel information to support smooth executive operations.</p><p>• Track shifting priorities and adjust appointments or travel plans quickly while maintaining strong attention to detail.</p><p>• Serve as a reliable point of coordination for administrative requests connected to executive meetings and business travel.</p>
- 2026-11-10T00:00:00Z
- Philadelphia, PA
- onsite
- Temporary to Hire
- 33.25 - 35 USD / Hourly
- <p>We are looking for an Executive Assistant to support daily operations and help keep projects, meetings, and communications running smoothly for a prestigious organization located in the Greater Philadelphia Region. This contract Executive Assistant opportunity with potential for a permanent role is ideal for someone who is highly organized, proactive, and comfortable managing a wide range of administrative and coordination tasks in a fast-paced real estate environment. The role will partner with internal teams and external contacts while ensuring materials, schedules, and reporting are handled accurately and efficiently.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Arrange calendars, schedule meetings, and confirm logistics to ensure internal and external sessions run efficiently.</p><p>• Provide day-to-day administrative assistance, including drafting correspondence, maintaining records, and supporting special projects.</p><p>• Identify prospective vendors, participate in screening conversations, and help evaluate options based on business needs.</p><p>• Coordinate event details such as materials, timelines, and onsite support for meetings and company functions.</p><p>• Maintain productive relationships with vendors by managing communication, follow-ups, and service-related needs.</p><p>• Oversee ordering of branded items, office materials, and event supplies while tracking requests and delivery timelines.</p><p>• Prepare and organize documents, presentation materials, and supporting information for meetings and events.</p><p>• Distribute surveys, compile responses, and summarize results for internal review and decision-making.</p><p>• Create forms, update spreadsheets, and process expense reports using company tools, with training provided on designated systems.</p><p>• Serve as a point of contact for internal staff and external partners, helping keep communication clear and tasks on schedule.</p>
- 2026-10-27T00:00:00Z
- Wayne, PA
- onsite
- Temporary to Hire
- 41 - 42 USD / Hourly
- We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This contract opportunity is ideal for a candidate with significant experience who thrives in a fast-paced onsite environment and can manage competing priorities with discretion and precision. The position will focus on executive scheduling, travel planning, meeting coordination, and administrative support while serving as a dependable point of contact for internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee complex executive calendars, aligning meetings, appointments, and priority commitments to ensure efficient use of leadership time.<br>• Arrange domestic and international travel, including transportation, lodging, and itinerary preparation, while adjusting plans as needed.<br>• Coordinate leadership meetings and events by managing schedules, logistics, materials, and follow-up actions.<br>• Prepare presentations, documents, and other business materials using Microsoft Office applications to support executive communication.<br>• Maintain and organize sensitive files, correspondence, and records with a high level of confidentiality and accuracy.<br>• Act as a central liaison for executives by responding to inquiries and facilitating communication with key stakeholders.<br>• Provide day-to-day administrative support to senior leaders, anticipating needs and resolving scheduling or logistical challenges proactively.
- 2026-11-13T00:00:00Z
- Middlesex, NJ
- onsite
- Permanent / Full Time
- 75000 - 85000 USD / Yearly
- <p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>401k</li><li>paid time off</li></ul><p><strong>Responsibilities:</strong></p><ul><li>Manage complex calendars, scheduling, and meeting coordination.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Coordinate travel arrangements, expense reports, and event planning.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Track deadlines, prioritize competing demands, and ensure timely follow-up on action items.</li><li>Assist with special projects and administrative initiatives as needed.</li><li>Utilize Excel and other Microsoft Office applications to create reports, spreadsheets, and presentations.</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for an experienced and service-oriented Executive Assistant to support daily front-office operations for a property-focused workplace environment. This contract position is ideal for someone who enjoys creating a welcoming experience for visitors, keeping office activities organized, and handling administrative support with accuracy and professionalism. The role blends reception coverage, meeting coordination, guest services, and routine office administration in a fast-paced setting.<br><br>Responsibilities:<br>• Welcome employees, clients, candidates, and other guests, while managing sign-in procedures, visitor credentials, and required security steps.<br>• Answer and direct incoming calls professionally, ensuring inquiries are routed quickly and accurately.<br>• Coordinate conference room readiness by arranging seating, confirming technology needs, and organizing food or beverage service when requested.<br>• Submit requests for building support, cleaning assistance, and other workplace services to maintain a smooth office experience.<br>• Handle day-to-day administrative work such as sorting deliveries, distributing mail, managing packages, and maintaining office supply inventory.<br>• Monitor incoming and outgoing shipments, schedule courier support when needed, and keep records of office deliveries organized.<br>• Assist with guest accommodations by helping arrange transportation, reservations, or other hospitality-related needs.<br>• Follow established office procedures to complete assigned tasks reliably, escalating non-routine issues to the appropriate team when necessary.
- 2026-10-23T00:00:00Z
- Bethlehem, PA
- onsite
- Temporary / Contract
- 28 - 32 USD / Hourly
- <p>Robert Half is looking for an Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential information, and supporting daily business operations. The ideal candidate is professional, organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, meetings, and appointments</li><li>Coordinate travel arrangements and prepare itineraries</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Screen calls, emails, and other communications</li><li>Maintain files, records, and confidential documents</li><li>Organize meetings, take notes, and track follow-up items</li><li>Support senior leaders with administrative tasks and special projects</li><li>Handle expense reports and other administrative documentation</li><li>Serve as a point of contact for internal and external communication</li><li>Maintain a high level of professionalism and confidentiality</li></ul><p><br></p>
- 2026-10-23T00:00:00Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 24.7 - 26 USD / Hourly
- <p>We are looking for an Executive Assistant to provide high-level administrative support for leadership located in the Greater Philadelphia Region. This contract role is well-suited for an individual with strong organizational and coordination skills who enjoys keeping operations running efficiently. The ideal Executive Assistant candidate is proactive, detail-focused, and able to balance multiple responsibilities while maintaining a high level of accuracy</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to support daily operations.</p><p>• Arrange domestic and international travel plans, including transportation, lodging, and itinerary coordination.</p><p>• Prepare and organize meeting schedules, confirm logistics, and help ensure executives are fully briefed in advance.</p><p>• Coordinate travel-related changes and communicate updates promptly to minimize disruptions.</p><p>• Support executive meetings by handling invitations, scheduling adjustments, and follow-up action tracking.</p><p>• Maintain accurate records of schedules, travel plans, and related administrative details.</p><p>• Serve as a dependable point of coordination for time-sensitive executive support needs.</p>
- 2026-11-10T00:00:00Z
- Hamilton, NJ
- onsite
- Temporary / Contract
- 30 - 32 USD / Hourly
- <p>We are looking for an Executive Assistant to provide dependable administrative support for a Contract opportunity in Hamilton, New Jersey. This position will play a key role in keeping an executive’s daily operations organized, from coordinating schedules to preparing for meetings and handling routine support tasks. The ideal candidate is responsive and comfortable managing shifting priorities while maintaining a strong attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the executive’s calendar, ensuring appointments, priorities, and schedule changes are managed accurately and efficiently.</p><p>• Arrange meetings by coordinating participant availability, securing logistics, and confirming details in advance.</p><p>• Support domestic travel planning by booking itineraries and organizing related trip information as needed.</p><p>• Prepare and submit expense documentation, helping maintain timely and accurate reporting.</p><p>• Provide day-to-day administrative assistance, including document preparation, correspondence support, and general office coordination.</p><p>• Handle special assignments and emerging requests with flexibility while meeting deadlines and maintaining quality.</p><p>• Monitor scheduling conflicts and proactively recommend adjustments to keep commitments aligned with business needs.</p>
- 2026-11-09T00:00:00Z
- King of Prussia, PA
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>Non-Profit client located in the King of Prussia/Wayne, PA area is looking to hire a tech savvy Executive Administrative Assistant with proven experience supporting c-suite executives. As the Executive Administrative Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, draft meeting notes, maintain and update client files, assist with grant submissions, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p> </p><p>Primary Responsibilities</p><p>· Provide comprehensive administrative and organizational support to C-Suite executives</p><p>· Manage calendars, meetings, correspondence, documents, and other day-to-day administrative needs</p><p>· Anticipate leadership needs and proactively prepare materials, information, and follow-up items</p><p>· Coordinate meetings and assist with scheduling across multiple internal and external stakeholders</p><p>· Prepare, format, edit, and organize presentations, reports, correspondence, and other executive-level materials</p><p>· Maintain accurate records and ensure important deadlines, commitments, and follow-up items remain on track</p><p>· Communicate professionally with internal teams, external partners, community organizations, and other stakeholders</p><p>· Handle sensitive and confidential information with discretion</p><p>· Assist with special projects, events, conferences, and other initiatives as needed</p>
- 2026-11-03T00:00:00Z
- Philadelphia, PA
- onsite
- Permanent / Full Time
- 70000 - 80000 USD / Yearly
- <p>A well-established law firm in Center City Philadelphia is seeking an experienced Executive Assistant to provide direct administrative support to a Partner in its litigation practice. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.</p><p><br></p><p>Interested candidates with legal and executive administrative experience, should reach out to Kevin Ross w/ Robert Half in Philadelphia. </p>
- 2026-11-03T00:00:00Z
- Montclair, NJ
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- <p>We are looking for an Administrative Assistant to support day-to-day office operations near Montclair, New Jersey. This contract position is ideal for someone who enjoys keeping materials organized, preparing documents for meetings, and providing dependable front-office support. The role offers an opportunity to contribute in a structured environment where strong communication, accuracy, and responsiveness are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, organize, and distribute meeting materials so teams have accurate documents ready in advance.</p><p>• Welcome visitors and provide reception support while maintaining an orderly office environment.</p><p>• Manage inbound phone calls, route inquiries to the appropriate contacts, and relay messages promptly.</p><p>• Enter, update, and maintain information in office records and databases with a high level of accuracy.</p><p>• Provide general administrative support such as filing, scheduling, scanning, and handling routine correspondence.</p><p>• Assist with document management tasks to ensure files are complete, accessible, and properly organized.</p><p>• Support staff with day-to-day office coordination and other clerical needs as priorities shift.</p>
- 2026-11-03T00:00:00Z
- King of Prussia, PA
- onsite
- Temporary / Contract
- 28 - 32 USD / Hourly
- <p>We are seeking an experienced <strong>Office Manager</strong> to support daily office operations within a growing consulting environment in <strong>King of Prussia, PA</strong>. This fully onsite opportunity is ideal for a proactive professional who thrives in a fast-paced office setting and enjoys serving as a key resource for employees, leadership, clients, vendors, and visitors. The role combines office management, executive support, event coordination, onboarding, and administrative operations to help maintain an organized, professional, and welcoming workplace.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for employees, clients, vendors, candidates, and visitors, creating a professional and welcoming office environment.</li><li>Independently manage daily office operations, ensuring the office remains organized, efficient, and fully supported.</li><li>Coordinate calendars, meetings, conference room scheduling, travel arrangements, and executive logistics for office leadership.</li><li>Facilitate new hire onboarding activities, including scheduling, welcome materials, and onboarding coordination.</li><li>Organize client meetings, lunch-and-learns, team events, and catering to support collaboration and engagement.</li><li>Maintain office readiness by overseeing supplies, equipment, common areas, parking programs, mail distribution, shipping, and facilities-related needs.</li><li>Track office expenses, assist with budget reconciliation, and support expense reporting processes.</li><li>Prepare presentations, reports, correspondence, and other client-facing documents using Microsoft Office applications.</li><li>Serve as a liaison between the local office and corporate departments while supporting office policies and emergency action plans.</li><li>Proactively identify operational needs, resolve routine issues, and ensure the office runs smoothly with minimal supervision.</li><li>Utilize systems such as Workday, Concur, SharePoint, and Microsoft Office tools to support office operations and administrative processes.</li></ul>
- 2026-11-11T00:00:00Z
- Woodbridge, NJ
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily business operations and provide dependable coordination for leadership. This Long-term Contract position is ideal for someone who thrives in a fast-moving office setting, keeps information organized, and communicates effectively across teams. The role involves managing schedules, handling documentation, arranging travel, and assisting with office, purchasing, and employee support activities with a high level of accuracy and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Oversee leadership calendars by scheduling appointments, adjusting priorities, and keeping meeting details current.</p><p>• Coordinate internal meetings by securing space, preparing materials, and confirming logistics with attendees.</p><p>• Create, organize, scan, and distribute business documents while maintaining accurate electronic filing systems.</p><p>• Support reporting and administrative projects by updating spreadsheets, presentations, and other routine records.</p><p>• Arrange business travel plans, including transportation and lodging, and prepare supporting travel documentation.</p><p>• Assist with expense submissions, reimbursement records, and the collection of receipts for proper tracking.</p><p>• Help manage purchasing paperwork by preparing requisitions, submitting payment-related documents, and monitoring approval progress.</p><p>• Process invoices and follow up with internal partners to help ensure timely completion of procurement and payment tasks.</p><p>• Provide administrative support for time-off tracking, attendance documentation, onboarding coordination, and other personnel-related records while protecting confidential information.</p>
- 2026-11-12T00:00:00Z
- Marlboro, NJ
- onsite
- Permanent / Full Time
- 40000 - 50000 USD / Yearly
- <p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul><p><br></p><p>Responsibilities:</p><p>• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.</p><p>• Greet guests professionally and help create a positive and organized reception experience.</p><p>• Enter, update, and maintain records with accuracy while supporting general document management tasks.</p><p>• Prepare, organize, and file administrative materials so information remains accessible and well structured.</p><p>• Assist with scheduling, correspondence, and routine coordination duties for the department.</p><p>• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.</p><p><br></p><p><br></p>
- 2026-11-11T00:00:00Z
- Oldwick, NJ
- onsite
- Permanent / Full Time
- 55000 - 60000 USD / Yearly
- Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team <br> Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
- 2026-10-15T00:00:00Z
- Parsippany, NJ
- onsite
- Permanent / Full Time
- 50000 - 65000 USD / Yearly
- <p>Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.</p><p>Responsibilities</p><ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul><p><br></p>
- 2026-10-16T00:00:00Z
- East Hanover, NJ
- onsite
- Temporary to Hire
- 25 - 35 USD / Hourly
- <p>We are looking for a dependable Office Assistant to support daily administrative operations for a growing pharmaceutical organization in Whippany, New Jersey. This Contract to permanent position is ideal for someone who enjoys keeping an office running smoothly while assisting leaders and internal teams with coordination, communication, and documentation. The role offers broad exposure across office administration, employee support, and operational activities, making it a strong fit for a highly organized individual who can manage shifting priorities with care and consistency.</p><p><br></p><p>Responsibilities:</p><p>• Oversee routine office activities to maintain an organized, efficient, and well-run workplace environment.</p><p>• Provide administrative support to company leadership, including calendar coordination, meeting logistics, travel planning, and follow-up on assigned projects.</p><p>• Arrange meeting spaces, prepare materials for internal gatherings, and help coordinate company events and cross-functional activities.</p><p>• Track office supply levels, place orders as needed, and assist with purchasing and expense-related documentation.</p><p>• Receive, sort, and distribute mail and deliveries while serving as a point of contact for incoming calls and general inquiries.</p><p>• Assist with onboarding and offboarding tasks, maintain employee records, and respond to routine questions related to policies, benefits, and administrative processes.</p><p>• Support business operations by helping with purchase order processing, shipment coordination, inventory documentation, and reimbursement-related activities.</p><p>• Monitor designated business and compliance inboxes, route messages to the appropriate teams, and contribute to accurate, timely internal communication.</p><p>• Help maintain business information across communications channels, including support for website updates and other administrative reporting needs.</p>
- 2026-10-28T00:00:00Z
- Jersey City, NJ
- onsite
- Temporary / Contract
- 38 - 38 USD / Hourly
- <p><br></p><ul><li><strong>Position:</strong> Executive Administrative Assistant Advanced (Contract-to-Hire)</li><li><strong>Location:</strong> Jersey City, NJ 07310-2053</li><li><strong>Schedule:</strong> 100% Onsite, 5 Days per Week</li><li><strong>Required Experience:</strong> 6+ years of Executive Assistant experience supporting Managing Directors, C-Suite Executives, or senior leadership teams</li><li><strong>Tentative Pay Rate:</strong> $38.00 per hour</li></ul><p><strong>Job Description</strong></p><p>Our client is seeking a highly experienced Executive Administrative Assistant to support a lead Managing Director and three additional Managing Directors within a fast-paced Technical Delivery organization. This is a high-visibility role requiring exceptional organizational skills, executive presence, discretion, and the ability to effectively manage competing priorities across multiple senior stakeholders.</p><p>The ideal candidate will have extensive experience supporting executive leadership, managing complex calendars, coordinating domestic and international travel, processing expenses, and working effectively with highly visible executives in a demanding corporate environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars for a lead Managing Director and three additional Managing Directors</li><li>Coordinate meetings across multiple global time zones and proactively resolve scheduling conflicts</li><li>Manage domestic and international travel arrangements</li><li>Process and reconcile executive expenses through Concur</li><li>Review and prioritize incoming meeting requests while exercising sound business judgment</li><li>Handle highly confidential and sensitive information with discretion and professionalism</li><li>Support executive meetings, presentations, communications, and follow-up activities</li><li>Partner with senior leaders and stakeholders across multiple business units</li><li>Anticipate executive needs and proactively solve problems in a fast-paced environment</li></ul><p><strong>Required Qualifications</strong></p><ul><li>6+ years of Executive Assistant experience supporting Managing Directors, C-Suite executives, or senior leadership teams</li><li>Advanced Microsoft Outlook skills with extensive calendar management experience</li><li>Concur travel and expense management experience</li><li>Strong Microsoft Excel and PowerPoint skills</li><li>Experience managing complex scheduling across multiple time zones</li><li>Strong organizational, prioritization, and communication skills</li><li>Proven ability to maintain confidentiality and exercise sound judgment</li><li>Experience working in fast-paced, high-pressure corporate environments</li></ul><p><br></p>
- 2026-10-28T00:00:00Z
- Madison, NJ
- onsite
- Temporary to Hire
- 30 - 40 USD / Hourly
- <p>We are looking for an experienced and highly organized Sr. Administrative Assistant to support senior leadership in a fast-moving pharmaceutical environment based in Madison, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who can manage shifting priorities, communicate with confidence, and keep executive operations running smoothly in a hybrid setting. The successful candidate will bring strong judgment, discretion, and a proactive approach to coordinating schedules, travel, meetings, and key administrative activities.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.</p><p>• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and related expense documentation.</p><p>• Create, format, and refine presentations, reports, correspondence, and other materials used by senior leadership.</p><p>• Coordinate leadership meetings, internal events, and corporate gatherings by managing logistics, materials, and follow-up communication.</p><p>• Process expense reports, invoices, and purchase requests while maintaining alignment with company policies and approval procedures.</p><p>• Anticipate administrative needs, respond quickly to urgent requests, and help executives stay focused on high-priority business matters.</p><p>• Handle sensitive business information with a high degree of confidentiality, professionalism, and sound judgment.</p><p>• Support special initiatives by tracking milestones, monitoring action items, and following through on deadlines with internal stakeholders.</p><p>• Work across departments to improve administrative workflows and strengthen day-to-day operational efficiency.</p>
- 2026-10-30T00:00:00Z
- New York, NY
- onsite
- Permanent / Full Time
- 65000 - 70000 USD / Yearly
- <p>We are looking for a Legal Admin Assistant to support a busy patent prosecution team. This position plays an important role in keeping administrative workflows organized, preparing written communications, and maintaining accurate case records for attorneys and paralegals. The ideal candidate is comfortable managing time-sensitive documentation, handling high-volume correspondence, and helping the team stay aligned with filing requirements and deadlines.</p><p><br></p><p><strong><em><u>This position does not require experience working with patents, just a desire to learn. </u></em></strong></p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and clerical support to patent prosecution attorneys and paralegals, helping manage daily workflow efficiently.</p><p>• Draft routine client updates, reporting letters, and clear email communications with accuracy and clarity.</p><p>• Enter citation information into designated records systems and verify data for completeness.</p><p>• Assist with the preparation and ongoing maintenance of Information Disclosure Statement forms and related patent prosecution documents.</p><p>• Review correspondence and legal materials for grammar, formatting, and content accuracy before distribution or filing.</p><p>• Monitor incoming communications from clients and foreign associates, confirm receipt, and organize records appropriately.</p><p>• Open new matter files, maintain electronic case records, and keep prosecution documents updated in document management systems.</p><p>• Retrieve published applications, patents, and related materials from U.S. and international patent databases to support legal work.</p><p>• Help track deadlines, maintain patent status reporting, and provide docketing and expense report support as needed.</p>
- 2026-11-05T00:00:00Z
- Verona, NJ
- onsite
- Permanent / Full Time
- 75000 - 95000 USD / Yearly
- <p>A busy company in the Verona area is seeking a Legal Assistant to join their growing firm. This Legal Assistant will get the chance to join a great team that works well with each other and that offer career advancement. This Legal Assistant position plays a key role in keeping case activity organized, preparing court-ready documents, and coordinating time-sensitive filings in both state and federal courts. The ideal Legal Assistant will bring strong law firm experience, sound judgment, and the ability to manage competing priorities while maintaining a high level of professionalism. Other responsibilities of this Legal Assistant will include but not be limited to: </p><p><br></p><p>Legal Assistant Responsibilities:</p><ul><li>Prior experience as a Legal Assistant, Litigation Secretary, or Legal Administrative Assistant within a law firm required.</li><li>Hands-on experience with New Jersey state and federal court e-filing systems required; New York court e-filing experience strongly preferred.</li><li>Working knowledge of litigation procedures, court filings, pleadings, discovery, and case management.</li><li>Experience drafting, preparing, proofreading, and formatting legal documents.</li><li>Familiarity with legal terminology and court filing requirements.</li><li>Strong proficiency in Microsoft Office, particularly Word, Outlook, and Excel.</li><li>Experience with legal document management and case management software preferred.</li><li>Excellent organizational skills and strong attention to detail.</li><li>Ability to manage multiple assignments, prioritize competing deadlines, and work efficiently in a fast-paced environment.</li><li>Strong written and verbal communication skills.</li><li>Professional demeanor and ability to interact effectively with attorneys, clients, court personnel, and opposing counsel.</li><li>Ability to handle confidential information and exercise sound judgment.</li></ul><p>This Legal Assistant position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Assistant opportunity, apply today! </p>
- 2026-11-03T00:00:00Z
- Roseland, NJ
- onsite
- Permanent / Full Time
- 80000 - 105000 USD / Yearly
- <p>We are looking for a proactive Legal Assistant to support a busy Trust & Estate practice in New Jersey. This role is ideal for someone who thrives in a deadline-driven legal environment and can manage detailed documentation with accuracy and care. The position offers the opportunity to work closely with attorneys, clients, and outside contacts across a wide range of estate administration, planning, and related legal matters.</p><p><br></p><p><strong><em><u>Please note, candidates do not need to have T&E experience but it would be helpful if they did. </u></em></strong></p><p><br></p><p>Responsibilities:</p><p>• Serve as a primary point of contact for clients and advisors, coordinating responses to document requests and related inquiries.</p><p>• Provide day-to-day support on estate administration and estate planning matters, including preparing forms and legal documents such as deeds, insurance paperwork, and retirement-related materials.</p><p>• Maintain organized electronic and physical files, ensuring records are current, accessible, and handled with care.</p><p>• Compile, review, and finalize comprehensive planning binders and other client deliverables for attorney review and distribution.</p><p>• Assist with projects connected to estate and fiduciary disputes, applying litigation support skills as needed.</p><p>• Track, review, and process invoices from external vendors, including filing services and trust-related providers.</p><p>• Help manage calendars, deadlines, and filing activities to keep matters progressing efficiently and on schedule.</p>
- 2026-11-05T00:00:00Z
- New York, NY
- onsite
- Permanent / Full Time
- 75000 - 85000 USD / Yearly
- We are looking for a detail-oriented Legal Assistant to support patent prosecution work in New York, New York. This position focuses on preparing and coordinating U.S. and international patent filing materials, maintaining accurate records, and helping attorneys manage deadlines and official correspondence. The ideal candidate brings strong organizational skills, experience with electronic filings, and a solid understanding of patent-related documentation and procedures.<br><br>Responsibilities:<br>• Prepare, review, and submit patent prosecution documents to the U.S. Patent and Trademark Office, including new applications, continuing applications, responses, declarations, assignments, and fee-related filings.<br>• Coordinate with international counsel to handle foreign filing instructions, country-specific formalities, and follow-up communications tied to global patent matters.<br>• Monitor incoming notices and official communications, summarize key updates for attorneys, and keep application status information current and organized.<br>• Obtain priority records, recorded assignment copies, published applications, and patent documents from domestic and international databases as needed.<br>• Maintain accurate ownership and chain-of-title records, and assist with documentation required to confirm or correct rights in patent assets.<br>• Manage docketing-related follow-up by tracking deadlines for responses, maintenance actions, extensions, and other time-sensitive prosecution events.<br>• Support filing accuracy by organizing supporting materials such as formal drawings, revised specifications, disclosure statements, and application data updates.<br>• Enter and maintain citation and matter information in relevant tracking systems to support complete and reliable case records.
- 2026-11-05T00:00:00Z
- Philadelphia, PA
- onsite
- Permanent / Full Time
- 70000 - 85000 USD / Yearly
- We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment.<br><br>Responsibilities:<br>• Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements.<br>• Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments.<br>• Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current.<br>• Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up.<br>• Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics.<br>• Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements.<br>• Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
- 2026-11-11T00:00:00Z
- New York, NY
- onsite
- Temporary to Hire
- 24.5385 - 28.413 USD / Hourly
- We are looking for an Accounting Assistant to join our team in New York, New York in a contract capacity with the potential to become permanent. This position supports accounting and finance operations through a blend of administrative coordination, reconciliation work, and document management. The ideal candidate is organized, detail-oriented, and comfortable handling multiple priorities in a fast-paced office environment while working on-site five days per week.<br><br>Responsibilities:<br>• Support the accounting and finance team with day-to-day administrative tasks that keep financial operations running smoothly.<br>• Obtain monthly bank and credit card records, maintain organized files, and ensure documents are available for review and processing.<br>• Complete reconciliations for bank accounts and credit card activity, researching discrepancies and helping maintain accurate records.<br>• Use internal AI-supported tools as part of the reconciliation workflow to improve efficiency and consistency.<br>• Gather and organize renewal-related financial statements and other supporting documents for team use.<br>• Access online billing portals each week to retrieve electronic invoices and related account information.<br>• Prepare payment checks for processing and coordinate timely delivery when physical distribution is required.<br>• Provide additional operational support as business needs shift, including assistance with finance-related tracking and follow-up tasks.
- 2026-11-13T00:00:00Z