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18 results for Contract Administrator in South Brunswick, NJ

Contracts Administrator
  • Fort Lee, NJ
  • onsite
  • Temporary to Hire
  • 30 - 35 USD / Hourly
  • <p>Robert Half is seeking a <strong>Commercial Contracts Specialist / Office Assistant</strong> for a growing organization in Fort Lee, NJ. This hybrid opportunity is ideal for a paralegal or contracts professional who enjoys supporting business operations, managing contract workflows, and partnering closely with sales, legal, and finance teams.</p><p><br></p><p>This role serves as a critical liaison between Commercial Sales, Legal, Finance, and external stakeholders, ensuring contracts are reviewed, negotiated, executed, and tracked efficiently. In addition to commercial contracting responsibilities, the position will provide light administrative and office support to the local office team.</p><p><br></p><p><strong>Location:</strong> Fort Lee, NJ</p><p><strong>Schedule:</strong> Hybrid (2-3 days onsite per week)</p><p><strong>Pay Rate:</strong> $30-$35 per hour</p><p><strong>Duration:</strong> 3-6 Month Contract (Temp to Hire) </p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Commercial Contracts &amp; Sales Support</strong></p><ul><li>Review and coordinate customer contracts, NDAs, Master Service Agreements (MSAs), Statements of Work (SOWs), and related commercial agreements.</li><li>Assist with contract negotiations by coordinating redlines, comments, approvals, and stakeholder feedback.</li><li>Escalate non-standard terms and contractual risks to internal legal and business teams as appropriate.</li><li>Monitor contract status, deadlines, and execution timelines to help facilitate successful deal closure.</li><li>Maintain and organize executed agreements and contract records.</li><li>Track renewals, expirations, obligations, and other key contract milestones.</li><li>Generate reports related to contract activity, deal status, cycle times, and operational metrics.</li><li>Identify opportunities to improve contract workflows and streamline business processes.</li><li>Partner with Sales, Legal, Finance, and other internal stakeholders throughout the contract lifecycle.</li></ul><p><strong>Office &amp; Administrative Support</strong></p><ul><li>Assist with onsite events and company initiatives.</li><li>Welcome and support visitors to the office.</li><li>Help manage mail, deliveries, and conference room readiness.</li><li>Support office supply inventory and general office organization.</li><li>Assist with maintaining professional office and common area standards.</li></ul><p><br></p>
  • 2026-08-19T00:00:00Z
Contracts Manager
  • Trenton, NJ
  • onsite
  • Temporary / Contract
  • 35 - 40 USD / Hourly
  • We are looking for a Contracts Manager to support legal and business stakeholders with the review, drafting, and negotiation of commercial agreements in Ewing, New Jersey. This is a Contract position suited for someone who is detail oriented and can manage contract workflows, reduce risk, and help evaluate the onboarding of an AI vendor within a legal department. The ideal candidate brings strong judgment, experience with SaaS-related agreements, and the ability to keep contract activity organized and moving efficiently.<br><br>Responsibilities:<br>• Lead the preparation, review, and negotiation of a wide range of commercial agreements, ensuring terms align with business objectives and legal standards.<br>• Oversee contract administration activities from intake through execution, maintaining accurate records and tracking key obligations, approvals, and deadlines.<br>• Partner with legal, procurement, and operational teams to support the assessment and onboarding of an AI vendor within the department&#39;s contracting process.<br>• Draft clear contract language, revise templates, and recommend updates that strengthen consistency, compliance, and risk control.<br>• Manage negotiations with external parties to resolve business, legal, and commercial issues in a practical and timely manner.<br>• Monitor active agreements for renewal dates, performance commitments, and required follow-up actions to support effective contract management.<br>• Provide guidance to internal stakeholders on contract terms, escalation points, and documentation requirements throughout the agreement lifecycle.
  • 2026-08-18T00:00:00Z
Leasing Administrator
  • Parsippany, NJ
  • onsite
  • Permanent / Full Time
  • 45000 - 50000 USD / Yearly
  • <p>Our client is seeking a detail‑oriented Leasing Administrator to support a multi‑community residential portfolio in a fast‑paced, high‑volume environment. This role focuses on application processing, lease administration, renewals, and day‑to‑day support of the onsite leasing team while delivering a positive experience for both prospects and residents.</p><p><br></p><p><strong>Key responsibilities include:</strong></p><ul><li>Reviewing and processing rental applications, verifying income and supporting documentation, and identifying inconsistencies.</li><li>Preparing and distributing electronic lease agreements and monthly lease renewals, ensuring accuracy and compliance.</li><li>Coordinating application deadlines, lease execution, and move‑in requirements including utilities, insurance, and required forms.</li><li>Supporting and guiding leasing consultants, assisting with training, workflow coordination, and daily office operations.</li><li>Responding to resident and applicant inquiries and assisting with lease changes such as roommate additions or removals.</li><li>Providing administrative support to property management and maintenance teams as needed.</li></ul><p><br></p>
  • 2026-07-29T00:00:00Z
Trust Administrator
  • Princeton, NJ
  • onsite
  • Temporary / Contract
  • 30 - 45 USD / Hourly
  • We are looking for a Trust Administrator to support trust and estate matters for a long-term contract opportunity in Princeton, New Jersey. This position is suited for an individual with strong attention to detail and experience handling estate administration, trust documentation, and grant-related matters across private, foundation, and government funding environments. The role requires sound judgment, strong organizational skills, and the ability to coordinate legal and administrative activities with accuracy and discretion.<br><br>Responsibilities:<br>• Oversee day-to-day trust and estate administration activities, ensuring records, filings, and related documentation are maintained accurately and on schedule.<br>• Prepare and review materials related to wills, inheritance matters, probate processes, and estate settlements in coordination with internal and external stakeholders.<br>• Administer grant documentation and compliance support for foundation, private, and government-funded programs, including federal grant activity where applicable.<br>• Coordinate real estate transfer paperwork connected to estate and trust matters, helping ensure transactions are completed in accordance with legal requirements.<br>• Track deadlines, disbursements, tax-related items, and beneficiary communications to support efficient administration of trusts and estates.<br>• Assist with the preparation and organization of documents tied to gift tax considerations, asset distributions, and fiduciary reporting.<br>• Partner with legal, financial, and administrative contacts to resolve case issues, collect required information, and maintain consistent workflow progress.
  • 2026-07-27T00:00:00Z
Property Administrator
  • Woodbridge, NJ
  • onsite
  • Temporary / Contract
  • 30 - 55.19 USD / Hourly
  • <p>We are looking for a Property Administrator to support day-to-day property management operations. This Long-term Contract position is ideal for someone who enjoys balancing tenant support, document control, invoice coordination, and office administration in a fast-paced environment. The role works closely with the property management team to keep records accurate, vendors compliant, and administrative processes running smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming property management correspondence, organize mail, and route tenant-related deliveries appropriately.</p><p>• Coordinate calendars and logistics for meetings, tenant activities, inspections, and other property-related events.</p><p>• Support vendor setup activities by using internal platforms such as Salesforce, Service Edge, Yardi, and Nexus to maintain accurate records.</p><p>• Review, code, and enter a high volume of invoices each month, while helping ensure charges are processed correctly and submitted on schedule.</p><p>• Prepare recurring billings for property expenses and assist in tracking payment status, past-due items, and follow-up needs with vendors or internal teams.</p><p>• Maintain contract and certificate of insurance records, monitor expiration dates, and request updated documentation when needed.</p><p>• Organize lease, vendor, tenant, insurance, and operational files in both digital and paper formats for easy retrieval and proper retention.</p><p>• Provide administrative support through report preparation, spreadsheet updates, correspondence drafting, and other ad hoc projects for the property management team.</p><p>• Oversee office supply levels and help maintain an orderly and welcoming property management office environment.</p><p>• Build positive working relationships with tenants, vendors, clients, and colleagues while handling sensitive information with discretion.</p>
  • 2026-08-20T00:00:00Z
Construction Accountant
  • Livingston, NJ
  • onsite
  • Permanent / Full Time
  • 110000 - 120000 USD / Yearly
  • <p>We are looking for a Construction Accountant to support the financial operations of active construction projects in Roseland, New Jersey. This role blends day-to-day accounting execution with project-based financial oversight, helping maintain accurate records, support billing activity, and strengthen cost visibility across multiple jobs. The ideal candidate brings solid construction or real estate accounting experience and is comfortable working with detailed financial data in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage project-related payables and receivables, ensuring invoices, payments, and collections are recorded accurately and processed within established timelines.</p><p>• Support financial planning efforts by contributing to budgets, forecasts, and variance reviews that help evaluate project performance and margin trends.</p><p>• Review and process monthly subcontractor billing documentation, including standard construction payment forms and supporting schedules.</p><p>• Monitor job cost activity across several projects, identify cost fluctuations, and report meaningful variances to internal stakeholders.</p><p>• Prepare and coordinate monthly draw packages, client billings, and invoicing materials to support timely revenue recognition and cash flow.</p><p>• Post journal entries, reconcile accounts, and maintain the general ledger to ensure reliable financial reporting.</p><p>• Perform bank and balance sheet reconciliations while investigating discrepancies and resolving outstanding items.</p><p>• Manage AIA billing. </p>
  • 2026-07-31T00:00:00Z
Temporary Commercial/Government Contracts Manager
  • Avenel, NJ
  • remote
  • Temporary / Contract
  • 40 - 55 USD / Hourly
  • <p>Robert Half is seeking an experienced and detail-oriented <strong>Contracts Specialist</strong> to support a manufacturing organization in New Jersey. This long-term contract opportunity is ideal for a professional with a strong background in <strong>commercial and government contracting</strong>, contract negotiation, and contract administration. The successful candidate will work closely with legal, business, and operational stakeholders to ensure agreements are drafted, reviewed, negotiated, and managed effectively while supporting compliance requirements in highly regulated industries.</p><p><strong> </strong></p><p><strong>Location:</strong> REMOTE  </p><p><strong>Job Type:</strong> Contract </p><p><strong>Duration</strong>: 6+ Months (potential for extension)</p><p><strong>Hours:</strong> 40 hours per week, M-F</p><p><strong>Pay Rate:</strong> $40-55/hour</p><p><br></p><p><strong> </strong></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, review, revise, and negotiate a wide range of commercial and government contracts.</li><li>Analyze contract terms and conditions to identify risks, obligations, and compliance requirements.</li><li>Provide ongoing contract administration and management support throughout the contract lifecycle.</li><li>Prepare amendments, addenda, statements of work, purchase agreements, and other contract-related documentation.</li><li>Serve as a resource to internal teams regarding contract interpretation, obligations, and issue resolution.</li><li>Partner with cross-functional stakeholders to mitigate contractual risks and support business objectives.</li><li>Monitor contract milestones, renewals, modifications, and closeout activities to ensure timely completion.</li><li>Support contracting activities within regulated industries, including aerospace, defense, and manufacturing environments.</li><li>Maintain accurate contract records and documentation in accordance with organizational policies and procedures.</li></ul><p><strong> </strong></p><p><strong>Qualifications</strong></p><ul><li>Bachelor&#39;s degree preferred; equivalent experience will be considered.</li><li>Demonstrated experience managing both <strong>commercial and government contracts</strong> in a contracts, legal, procurement, or compliance-related role.</li><li>Proven ability to negotiate terms and conditions with customers, vendors, suppliers, and business partners.</li><li>Strong contract drafting, editing, and document review skills.</li><li>Experience with contract lifecycle management and contract administration processes.</li><li>Ability to work independently and prioritize competing deadlines in a fast-paced environment.</li><li>Familiarity with regulated industries such as aerospace, defense, manufacturing, or similarly complex sectors.</li><li>Exceptional written and verbal communication skills with the ability to collaborate across multiple departments.</li><li>Strong attention to detail and analytical problem-solving capabilities.</li></ul><p><br></p>
  • 2026-08-11T00:00:00Z
Payroll Administrator
  • Howell, NJ
  • onsite
  • Permanent / Full Time
  • 75000 - 90000 USD / Yearly
  • <p>Benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off </li></ul><p>Responsibilities:</p><p>• Maintain payroll records and verify employee data changes, including earnings, benefits, garnishments, and tax elections, within the payroll system.</p><p>• Support payroll-related process updates or system-related changes when needed, ensuring minimal disruption to payroll operations.</p><p>• Reconcile payroll reports, earnings summaries, and tax-related records to support accurate financial reporting and audit readiness.</p><p>• Respond to employee and management inquiries regarding pay, deductions, taxes, and payroll processing issues in a thorough and attentive manner.</p><p>• Use ADP Workforce Now to administer payroll activities, review calculations, and resolve discrepancies before final submission.</p><p>• Monitor compliance with federal, state, and local payroll regulations and apply updates to payroll practices as needed.</p><p><br></p><p><br></p>
  • 2026-08-11T00:00:00Z
Payroll Administrator
  • Jersey City, NJ
  • onsite
  • Permanent / Full Time
  • 75000 - 80000 USD / Yearly
  • We are looking for a detail-oriented Payroll Administrator to support accurate and timely payroll processing for a multi-location workforce in Jersey City, New Jersey. This role is responsible for maintaining payroll records, addressing employee pay matters, and ensuring compliance with required deductions and reporting deadlines. The ideal candidate brings strong payroll administration experience, sound judgment with confidential information, and confidence working across timekeeping, reporting, and payment processes.<br><br>Responsibilities:<br>• Oversee end-to-end payroll activities to ensure employee compensation is processed correctly and delivered on schedule.<br>• Review, audit, and update timekeeping records to confirm hours and pay data are complete and accurate before payroll submission.<br>• Coordinate with staff and managers across remote sites to gather payroll information, resolve discrepancies, and support timely approvals.<br>• Administer employee pay updates, direct deposit changes, bonuses, commissions, and manual check requests with a high level of accuracy.<br>• Process legally required deductions, including court-ordered withholdings, while meeting all applicable deadlines and compliance standards.<br>• Investigate payroll issues, respond promptly to employee and leadership questions, and complete employment verification and unemployment-related requests.<br>• Prepare year-end payroll documents, including W-2 reporting, and generate recurring payroll and HR reports using Excel and internal systems.<br>• Submit payroll-related funding requests for benefit and deduction remittances, and support driver payment processing, charge entry, edit reporting, and final report reconciliation.<br>• Contribute to additional departmental assignments as needed to support payroll and related administrative operations.
  • 2026-07-20T00:00:00Z
Payroll Administrator
  • Hoboken, NJ
  • onsite
  • Permanent / Full Time
  • 70000 - 88000 USD / Yearly
  • <p>Our client is a dynamic, growth-oriented organization that values innovation, collaboration, and diverse perspectives. This is an opportunity to join a team focused on delivering impactful solutions and driving operational excellence in a fast-paced environment.</p><p><strong>About the Role</strong></p><p>The Payroll Specialist is responsible for ensuring accurate and compliant processing of multi-state payroll across the U.S. This position plays a key role in maintaining financial accuracy, regulatory compliance, and a high level of service for internal stakeholders. The role partners closely with HR, finance, and external vendors to support payroll operations, reporting, and audit activities.</p><p><strong>Key Responsibilities</strong></p><ul><li>Process and reconcile multi-state, semi-monthly payroll with a high degree of accuracy</li><li>Ensure compliance with federal, state, and local payroll laws and regulations</li><li>Administer payroll transactions including wages, bonuses, severance, and garnishments</li><li>Prepare payroll-related journal entries, accrals, and general ledger reconciliations</li><li>Support quarterly and annual tax filings (W-2, 941, etc.) in coordination with vendors</li><li>Serve as a point of contact for payroll-related inquiries</li><li>Partner with HR on employee data updates and benefit deductions</li><li>Maintain data integrity across payroll and financial systems</li><li>Assist with internal and external audits</li><li>Identify opportunities for process improvements and strengthen internal controls</li></ul><p><br></p>
  • 2026-08-04T00:00:00Z
Grant Accountant
  • New York, NY
  • onsite
  • Permanent / Full Time
  • 80000 - 110000 USD / Yearly
  • We are looking for an experienced Grant Accountant to support the financial management of restricted funding in New York, New York. This role will serve as a key resource for grant-related accounting activities, helping ensure accurate allocation of funds, reliable reporting, and adherence to sponsor requirements. The position works closely with leadership and accounting partners to oversee grant budgets, monitor expenditures, and strengthen financial oversight across multiple funding sources.<br><br>Responsibilities:<br>• Manage the accounting lifecycle for grant-funded programs, including tracking restricted revenue and monitoring related expenses.<br>• Review grant budgets and spending activity to confirm funds are used in accordance with donor, foundation, and government award requirements.<br>• Partner with accounting and program teams to prepare financial reports, budget updates, and forecasts tied to sponsored funding.<br>• Reconcile grant-related accounts, record journal entries, and support month-end close activities with a high degree of accuracy.<br>• Oversee voucher preparation and supporting documentation for reimbursement-based awards and other sponsored funding arrangements.<br>• Monitor compliance with city, state, federal, and private grant conditions, identifying issues and helping resolve them promptly.<br>• Provide grant accounting expertise to internal stakeholders and support decision-making through clear financial analysis.<br>• Utilize Sage Intacct, Workday Adaptive, Excel, and other financial tools to maintain records and produce reporting for grant portfolios.
  • 2026-07-24T00:00:00Z
Grant Accountant
  • Princeton, NJ
  • onsite
  • Temporary / Contract
  • 30 - 35 USD / Hourly
  • <p>We are looking for a Grant Accountant to support the financial administration of sponsored programs within an education environment in Princeton, NJ. This contract to hire position will focus on budget oversight, grant compliance, financial reporting, and collaboration with program leaders to ensure funds are managed accurately and in accordance with applicable requirements. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage multiple grant-related priorities in a deadline-driven setting.</p><p><br></p><p>Responsibilities:</p><p>• Develop and maintain grant budgets, forecasts, and variance analyses to track spending against approved funding plans.</p><p>• Monitor grant activity to confirm transactions align with private, local, state, and federal funding rules and institutional standards.</p><p>• Prepare invoices, billing documents, and related follow-up activities to support reimbursement and collection for restricted fund expenditures.</p><p>• Produce timely financial reports for sponsoring agencies and assist with all required fiscal submissions for assigned programs.</p><p>• Partner with grant managers, campus leadership, and finance personnel to support appropriate use of funds and adherence to reporting deadlines.</p><p>• Calculate and submit indirect cost rate information, apply approved rates, and provide supporting details to relevant agencies when needed.</p><p>• Maintain complete fiscal records, reconciliations, and grant accounting data to support internal reporting and external audit requirements.</p><p>• Review journal entries, assign account coding, and evaluate charges for accuracy, allowability, and overall reasonableness.</p><p>• Assist with year-end grant closeout activities by compiling schedules, analyses, and work papers requested by finance teams and auditors.</p><p>• Examine budget proposals for grant applications and provide financial guidance to grant-funded programs as needed.</p>
  • 2026-08-20T00:00:00Z
Property Accountant
  • Princeton, NJ
  • onsite
  • Permanent / Full Time
  • 70000 - 85000 USD / Yearly
  • A well-established real estate organization in the Princeton, NJ is seeking a Property Accountant to join its growing finance team. This position will be responsible for the full-cycle accounting and financial reporting of a portfolio of commercial and/or residential properties. The ideal candidate will have strong general ledger experience, excellent analytical skills, and the ability to work in a fast-paced environment.   Responsibilities Prepare and post monthly journal entries and maintain accurate general ledger records. Perform account reconciliations, including bank reconciliations, to ensure the accuracy and integrity of financial data. Assist with the preparation of monthly, quarterly, and annual financial statements and management reports. Analyze financial results and provide meaningful insights into property and portfolio performance. Support the annual budgeting process and prepare periodic forecasts, including quarterly reforecasts of Net Operating Income (NOI). Complete year-end tenant reconciliations and assist with audit schedules and supporting workpapers. Oversee accounts receivable and accounts payable activities for assigned properties and legal entities. Ensure all financial transactions are accurately recorded and properly documented. Partner with property management, leasing, and operations teams to support business objectives and improve financial performance. Assist with special projects, process improvements, and ad hoc reporting requests.
  • 2026-07-24T00:00:00Z
Property Accountant
  • New York, NY
  • onsite
  • Permanent / Full Time
  • 65000 - 80000 USD / Yearly
  • <p>Are you an experienced Property Accountant seeking an exciting new opportunity in the heart of New York City? Look no further!</p><p> </p><p>I’m thrilled to share that my client, a highly regarded NFP with an extensive real estate portfolio is actively looking for a talented Property Accountant to join their team. Their portfolio consists mainly of residential/low income housing. They are in acquisition mode adding several new residential, low income housing properties to their portfolio.</p><p> </p><p>The Controller is seeking a motivated, detail-oriented Property Accountant who is ready to make an immediate impact—and grow within the company long term.</p><p> </p><p>As always, these are permanent, full time, fully benefited salaried positions (these are NOT temp, or temp to perm).</p><p> </p><p>These clients are located in NYC/Midtown, and are in 4x days, remote 1x day.</p><p> </p><p>Compensation is based on experience:</p><p> Property Accountant between $65k - $80k base</p><p> </p><p>Who are you?</p><ul><li>Must have low income housing experience i.e. HUD, Section 8, Housing Lottery</li><li>Experience with limited liability, tax credits, rent rolls, reserves, when to pull from reserves etc.</li><li>They also have OMH, DOH funders this is a +</li><li>Yardi and Financial Edge are +</li><li>A minimum of a BA/BS in accounting from a top accredited school</li><li>2+ years of experience. </li></ul><p> </p><p>Exceptional communications skills are required. A great dynamic personality and the ability to work along your fellow colleagues is crucial. He or she must be able to effectively collaborate with individuals both inside and outside the company.</p><p> </p><p>If you would like to be considered for this position, please email your resume in a word document to Kevin.Chin@Roberthalf</p>
  • 2026-08-10T00:00:00Z
Residential Lease Administrator
  • Eatontown, NJ
  • onsite
  • Permanent / Full Time
  • 60000 - 70000 USD / Yearly
  • <p>benefits:</p><ul><li>Medical, Dental, Vision</li><li>Life Insurance</li><li>PTO</li><li>401K with matching contribution</li></ul><p><br></p><p>Responsibilities</p><ul><li>Prepare, review, and process residential lease agreements, renewals, amendments, and terminations.</li><li>Maintain accurate tenant files, lease records, and property management databases.</li><li>Monitor lease expiration dates and coordinate renewal communications with tenants.</li><li>Verify tenant information, rental rates, concessions, and lease terms for accuracy.</li><li>Track occupancy, move-ins, move-outs, and resident transfers.</li></ul><p><br></p>
  • 2026-07-23T00:00:00Z
Partner Support Coordinator III (Contractor)
  • Philadelphia, PA
  • remote
  • Temporary / Contract
  • 18 - 19 USD / Hourly
  • <p>This Long-term Contract position works closely with Talent Acquisition, compliance partners, and cross-functional stakeholders to coordinate case management tasks, maintain process consistency, and support clear communication throughout the review lifecycle. The role is ideal for someone who can balance accuracy, organization, and responsiveness while helping deliver a compliant and positive candidate experience.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily support activities for candidate screening requirements and background review operations, ensuring cases move forward accurately and on schedule.</p><p>• Maintain and update case records, track open items, and help manage escalations to support timely resolution of review matters.</p><p>• Partner with Talent Acquisition, compliance teams, and other stakeholders to share updates, answer questions, and promote smooth operational execution.</p><p>• Assist with administrative processes that support review volumes, workflow organization, and overall team effectiveness.</p><p>• Monitor operational trends and identify items requiring follow-up to help reduce delays and improve service quality.</p><p>• Support program-related initiatives by organizing information, documenting process steps, and contributing to consistent case management practices.</p><p>• Prepare routine communications and status reporting that keep internal partners informed of progress, risks, and outstanding actions.</p><p>• Contribute to workflow tools and shared resources, including SharePoint-based process support, to improve visibility and coordination across the team.</p>
  • 2026-08-12T00:00:00Z
Grant Analyst
  • New York, NY
  • onsite
  • Temporary / Contract
  • 29.2885 - 33.913 USD / Hourly
  • We are looking for a detail-oriented Grant Analyst to support a non-profit organization in NEW YORK, New York through the financial administration of grant- and contract-funded programs. This is a Long-term Contract position focused on maintaining accurate billing, monitoring funding activity, and helping ensure compliance with sponsor requirements. The ideal candidate brings strong analytical skills, sound judgment, and the ability to manage multiple deadlines in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee a portfolio of grants and contracts from initial setup through final closeout, ensuring each award is tracked accurately throughout its lifecycle.<br>• Prepare invoices, voucher packages, and financial reports for government and private funders, and submit them within established deadlines.<br>• Review program-level financial activity by examining and reconciling general ledger accounts to confirm accuracy and completeness.<br>• Monitor contract spending and reimbursement activity to ensure billings remain aligned with approved award limits and funding terms.<br>• Record and validate revenue and expense activity in the proper accounts to support reliable grant reporting and financial integrity.<br>• Follow up on open receivables, address funder inquiries, and coordinate timely resolution of outstanding payment issues.<br>• Develop Excel-based schedules, tracking tools, and analytical reports to support portfolio oversight and operational decision-making.<br>• Partner with internal teams on audits, forecasting, budget narratives, new funding analysis, and subcontractor compliance, invoicing, and reporting activities.
  • 2026-08-18T00:00:00Z
Grant Analyst
  • Philadelphia, PA
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>Robert Half is seeking a detail-oriented and diligent Grant Analyst to support public and governmental grant activity for a higher education institution in Philadelphia, Pennsylvania. This Long-term contract Grant Analyst position will oversee both proposal development and post-award administration, helping ensure submissions, reporting, budgeting, and compliance activities are completed accurately and on schedule. The ideal Grant Analyst candidate brings strong grant writing, financial coordination, and stakeholder communication skills, along with the ability to manage multiple deadlines in a university environment. If this sounds like you, then play a vital role and become an integral part of the team by clicking the apply button today! If you have any questions, please contact Robert Half at 215-568-4580 and mention JO#03720-0013478721.</p><p><br></p><p>As a Grant Analyst your responsibilities will include but are not limited to:</p><p>• Lead the preparation and submission of grant applications to public agencies and government funders, coordinating narratives, supporting materials, and required documentation.</p><p><br></p><p>• Guide pre-award activities by reviewing funding opportunities, creating concise internal summaries, and organizing proposal development from planning through final submission.</p><p><br></p><p>• Administer post-award grant operations, including compiling quarterly and annual reports, tracking deliverables, and supporting teams with ongoing reporting needs.</p><p><br></p><p>• Partner with finance and program staff to monitor grant budgets, review spending activity, and help maintain alignment with approved funding terms.</p><p><br></p><p>• Ensure awarded projects follow applicable regulations, sponsor requirements, and institutional policies by monitoring compliance throughout the grant lifecycle.</p><p><br></p><p>• Prepare and support the execution of grant-related documents such as agreements, contracts, subcontracts, amendments, and partner documentation for funded initiatives.</p><p><br></p><p>• Track expenditures for assigned projects, identify implementation issues that may affect performance, and coordinate communications with funders when approvals or adjustments are needed.</p><p><br></p><p>• Act as a point of contact for project directors, financial managers, funders, and external partners by providing guidance on grant procedures, deadlines, and sponsor expectations.</p><p><br></p><p>• Maintain a comprehensive grants calendar that captures reporting milestones, compliance dates, and upcoming submission deadlines for future opportunities.</p>
  • 2026-07-29T00:00:00Z