Add your latest resume to match with open positions.

25 results for Personal Executive Assistant in Somerville, NJ

Personal Assistant

New York, NY
onsite
Permanent / Full Time
65000 - 95000 USD / Yearly
We are looking for a highly organized Personal Assistant to provide day-to-day support for a president of a company in New York, New York. This role focuses on managing schedules, handling communication with professionalism, and keeping important personal obligations on track. The ideal candidate is detail-oriented, dependable, and comfortable balancing multiple priorities in a fast-paced environment. Responsibilities:• Oversee personal bill payments and track due dates to help ensure all financial obligations are addressed on time.• Manage a dynamic calendar by organizing appointments, reminders, and daily commitments efficiently.• Handle incoming and outgoing communication with discretion, professionalism, and strong attention to detail.• Coordinate meetings and related scheduling logistics to support smooth daily operations.• Monitor upcoming deadlines and provide proactive reminders to keep priorities organized.• Maintain accurate records of appointments, tasks, and recurring responsibilities for easy reference. If this person is you, please apply directly to victoria.iacoviello@roberthalf
2026-08-03T00:00:00Z

Executive Assistant

Freehold, NJ
onsite
Permanent / Full Time
48000 - 52000 USD / Yearly
We are looking for an organized Executive Assistant to provide dependable support to senior leadership in New Jersey. This position focuses on keeping schedules on track, coordinating meetings, managing day-to-day administrative work, and serving as a detail-oriented point of contact for incoming communications. The ideal candidate is detail-oriented, responsive, and comfortable handling multiple priorities while maintaining a high level of discretion. Responsibilities: • Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. • Coordinate internal and external meetings, including arranging logistics, confirming attendance, and preparing supporting materials when needed. • Provide administrative support through document preparation, record maintenance, expense tracking, and general office coordination. • Screen and prioritize phone calls, emails, and other correspondence, directing inquiries appropriately and responding on behalf of leadership when appropriate. • Organize travel plans, itineraries, and related reservations to support executive schedules efficiently. • Monitor deadlines and follow up on action items to help leadership stay aligned on key priorities. • Maintain confidentiality while handling sensitive information, business communications, and executive documentation.
2026-07-29T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary to Hire
25 - 27 USD / Hourly
Robert Half is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, able to manage multiple priorities, maintain confidentiality, and ensure the smooth day-to-day operation of executive activities. Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Arrange travel accommodations, itineraries, and expense reporting.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Organize and support meetings, including preparing agendas, taking notes, and following up on action items.</li><li>Maintain confidential records and handle sensitive information with discretion.</li><li>Assist with special projects and provide general administrative support as needed.</li><li>Monitor deadlines and help ensure timely completion of key initiatives.</li></ul>
2026-08-12T00:00:00Z

Executive Assistant

New York, NY
onsite
Permanent / Full Time
80000 - 94000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support in New York, New York. This role is ideal for someone who excels at managing priorities, keeping schedules organized, and ensuring day-to-day operations run smoothly. The successful candidate will partner with leaders and stakeholders to coordinate meetings, travel, documentation, and expense-related activities with accuracy and professionalism. Responsibilities: • Oversee complex executive calendars, anticipate scheduling conflicts, and adjust priorities to keep daily activities on track. • Prepare, submit, and monitor expense reports while maintaining accurate records and timely follow-up on approvals. • Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics. • Organize meetings from start to finish by handling scheduling, confirmations, materials, and follow-up actions. • Serve as a point of coordination between internal teams and external contacts to support efficient communication and planning. • Maintain organized digital and physical documents so information is current, accessible, and properly filed. • Support executive priorities by tracking deadlines, managing administrative tasks, and helping ensure commitments are met.
2026-08-06T00:00:00Z

Sr. Executive Assistant

Roseland, NJ
onsite
Permanent / Full Time
120000 - 160000 USD / Yearly
A well-established and highly respected organization is seeking an experienced Sr. Executive Assistant to provide strategic administrative support to members of its senior leadership team. This is a high-visibility role requiring exceptional professionalism, discretion, and the ability to thrive in a fast-paced corporate environment.The ideal candidate will serve as a trusted partner to executive leadership, managing complex priorities while ensuring day-to-day operations run smoothly and efficiently.Responsibilities<ul><li>Manage demanding executive calendars, scheduling, and meeting coordination.</li><li>Arrange domestic and international travel, prepare itineraries, and process expense reports.</li><li>Prepare presentations, reports, correspondence, and other executive-level documentation.</li><li>Coordinate leadership meetings, board-related materials, and company-wide initiatives.</li><li>Act as a key liaison between executives, internal departments, and external stakeholders.</li><li>Screen and prioritize communications, ensuring timely follow-up on critical matters.</li><li>Maintain highly confidential information with professionalism and discretion.</li><li>Organize briefing materials and provide executives with the information needed to effectively prepare for meetings and strategic discussions.</li><li>Support special projects and contribute to operational efficiency across leadership teams.</li></ul>
2026-07-31T00:00:00Z

Advanced Executive Administrative Assistant

New York, NY
onsite
Temporary / Contract
34 - 36 USD / Hourly
We are looking for an experienced Executive Administrative Assistant to provide high-level support to senior leadership in New York, New York. This contract position requires excellent judgment, strong organizational skills, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate will handle sensitive information with discretion while coordinating schedules, travel, communications, and administrative operations with accuracy and professionalism. Responsibilities:• Manage complex executive calendars, schedule meetings, and adjust priorities quickly to accommodate changing business needs.• Coordinate domestic and international travel arrangements, including itineraries, logistics, and related documentation.• Prepare, review, and submit expense reports in accordance with company policies and established timelines.• Screen inbound calls and correspondence, direct inquiries appropriately, and ensure timely follow-up on urgent matters.• Draft, format, and edit clear, well-organized communications, presentations, and other documents using standard office tools.• Support meeting planning by organizing agendas, materials, room logistics, and follow-up actions for leadership teams.• Maintain confidential records and handle sensitive business information with a high level of discretion and care.• Monitor administrative processes for accuracy and quality, helping ensure tasks are completed efficiently and to expected standards.
2026-08-06T00:00:00Z

Office Assistant

Allentown, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is seeking a reliable and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate is detail-oriented, professional, and comfortable handling a variety of clerical and customer-facing tasks. Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and visitor inquiries</li><li>Maintain filing systems, records, and office documentation</li><li>Schedule meetings, appointments, and conference rooms</li><li>Order and track office supplies and assist with inventory</li><li>Prepare correspondence, reports, and other administrative materials</li><li>Support data entry, document management, and recordkeeping</li><li>Assist with mail distribution, shipping, and receiving</li><li>Coordinate with vendors and internal team members as needed</li><li>Help maintain a clean, organized, and efficient office environment</li><li>Provide general administrative support to leadership and staff</li></ul>
2026-07-31T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for a Front Office Manager to support front desk and administrative operations for a hospitality organization in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing day-to-day office tasks, and keeping information organized. The role requires strong communication skills and the ability to handle multiple priorities in a fast-paced setting. The Front Office Manager is responsible for leading the front desk operations of the hotel, ensuring a seamless guest experience from arrival to departure. This role involves supervising front office staff, managing reservations, and coordinating with other departments to uphold the highest standards of hospitality and service. Key Responsibilities: <ul><li>Assist in the management and supervision of the Front Office department (Bellmen, Doormen, Bell Captains, Concierge, Guest Service Agents, Towers Page, Towers Maitre D'Etage, Mail Desk Agents, and Package Room Attendants) </li><li>Assist with blocking rooms and running daily reports </li><li>Motivate, supervise, coach, develop, empower, and discipline the Front Office team as needed </li><li>Handle guest inquiries, complaints, and special requests promptly and professionally. </li><li>Collaborate with housekeeping, maintenance, and other departments to ensure seamless operations. </li><li>Accommodate groups to ensure optimal levels of guest satisfaction and repeat business </li><li>Ensure that Standard Operating Procedures are being adhered to </li><li>Ability to stand for extended periods of time as required by the role. </li></ul>Perform other tasks as assigned by the Director of Front of the House
2026-08-12T00:00:00Z

Administrative Assistant

Suffern, NY
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations near Suffern, NY. This long-term contract position is ideal for someone who is highly organized, responsive, and comfortable handling a range of clerical and front-desk responsibilities. The role will work closely with leadership, maintain administrative workflows, and help ensure the office runs smoothly each day. Responsibilities:• Coordinate day-to-day administrative activities to support leadership and keep business operations organized and efficient.• Create, review, and submit purchase orders accurately while maintaining proper documentation and tracking details.• Manage incoming calls, direct inquiries appropriately, and provide clear communication to internal and external contacts.• Perform front-desk and receptionist functions, including greeting visitors and maintaining a welcoming office environment.• Enter, update, and verify data in company records and administrative files with a high level of accuracy.• Organize documents, correspondence, and office materials to improve accessibility and support ongoing business needs.
2026-08-11T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in a university setting. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The role offers an opportunity to contribute to an academic setting by providing consistent front-office and clerical support. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and handle front-desk responsibilities in a courteous and service-oriented manner. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents to support office operations and departmental needs. • Coordinate general clerical tasks such as scheduling, correspondence, and routine office support. • Monitor administrative workflows and assist with ongoing office processes as needed.
2026-08-10T00:00:00Z

Administrative Assistant

New York, NY
onsite
Permanent / Full Time
54000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client's team in Long Island City, New York. This position blends office coordination, customer communication, and inventory-related support to help projects move forward efficiently. The ideal candidate brings strong organization, sound judgment, and the ability to stay responsive in a fast-moving workshop and office environment. Responsibilities:• Serve as the first point of contact for incoming phone calls and customer questions, providing timely and attentive responses.• Provide daily administrative support to leadership, including document preparation, scheduling, and follow-up on key action items.• Coordinate communication tied to active projects so customers, vendors, and internal staff remain informed of next steps and updates.• Prepare proposals, service-related paperwork, and other business documents with a high level of accuracy and attention to detail.• Monitor the movement of furniture and related materials by maintaining organized records of incoming and outgoing inventory activity.• Arrange onsite appointments, service calls, and delivery timing to support smooth execution of customer and project needs.• Confirm delivery requirements, certifications, and project details while helping ensure information is communicated clearly across all parties.• Contribute to the day-to-day efficiency of a hands-on office and workshop setting by supporting general operational and administrative tasks.
2026-08-07T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Role: Administrative Assistant Location: Brooklyn, NY Schedule: In officeSalary: $50K - $65K Position OverviewWe are seeking a highly organized, proactive, and diligent Administrative Assistant to oversee daily office operations for the Brooklyn Bar Association. Job duties include processing incoming mail, answering and directing phone calls, and other administrative duties. Other job duties include preparing marketing emails and assisting with coordinating in-person and virtual meetings for members. Role includes talking to attorneys, judges, and other members of the legal community. *medical benefits are not offered at this time* position DOES have generous paid time off policy
2026-08-06T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant to support with Expenses and Administrative duties in a fast-paced corporate environment. This is a Contract position that will focus on assisting with expenses Responsibilities:•Expense management• Handle day-to-day administrative tasks • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-08-13T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-08-11T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support residential operations for a real estate and property management team in Brooklyn, New York. This Long-term Contract position is well suited for someone who brings prior administrative experience in affordable housing or property management and can manage resident-facing tasks with accuracy and professionalism. The role will help keep leasing and recertification activities on schedule through strong document handling, communication, and day-to-day office support. Responsibilities: • Coordinate annual and interim recertification activities by collecting paperwork, monitoring due dates, and helping move each file through completion. • Communicate with residents by phone and in person to provide updates, request missing information, and assist with appointment scheduling. • Prepare lease signing packages, support execution of leasing documents, and ensure completed records are properly organized. • Draft, assemble, and distribute resident notices while maintaining consistency and attention to required timelines. • Maintain resident files through accurate data entry, document review, and orderly record retention practices. • Track compliance-related deadlines and follow up on outstanding documentation to support timely submissions. • Provide front desk and general office support, including answering inbound calls and assisting with routine administrative requests. • Support leasing and occupancy projects by coordinating paperwork and helping staff keep resident processing on schedule.
2026-08-11T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-07-31T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
27.7115 - 34 USD / Hourly
Robert Half is seeking a detail-oriented and organized Construction Administrator to provide administrative support for construction projects from initiation through completion. The Construction Administrator will assist project managers, coordinate documentation, maintain project records, process contracts and invoices, and ensure effective communication between clients, subcontractors, suppliers, and internal teams. Key Responsibilities Provide administrative support to project managers and construction teams.Prepare, organize, and maintain project files, contracts, permits, and other documentation.Process purchase orders, subcontract agreements, change orders, and invoices.Track project schedules, budgets, and document deadlines.Coordinate meetings, prepare agendas, and record meeting minutes.Communicate with clients, subcontractors, vendors, and consultants regarding project documentation and updates.Maintain accurate records of correspondence, RFIs (Requests for Information), submittals, and project reports.Monitor insurance certificates, subcontractor compliance, and project documentation requirements.Prepare reports, spreadsheets, and other project-related documents.Support project closeout by organizing warranties, manuals, and final documentation.Ensure confidentiality and accuracy of company and project records.
2026-07-31T00:00:00Z

Administrative Assistant

Colts Neck, NJ
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a proactive Administrative Assistant to support a busy legal practice focused on real estate based in Monmouth County. This permanent, on-site role offers the opportunity to work closely with attorneys and staff while gaining practical experience across document coordination, client communication, and case file management. The ideal candidate brings strong organizational skills, sound judgment, and a meticulous approach to handling time-sensitive administrative work. Responsibilities:• Create and revise letters, forms, and legal paperwork to support attorneys and client matters.• Review incoming information for accuracy and completeness, preparing intake materials and identifying missing details when needed.• Partner with internal document support staff to keep files, deliverables, and deadlines moving efficiently.• Communicate with clients through initial outreach and follow-up messages, ensuring timely and thorough correspondence.• Assemble and distribute loan and closing documentation for client review, signature, and processing.• Maintain accurate records in spreadsheets and internal systems, including updates to case and transaction data.• Organize legal files from opening through closing, including scanning, uploading, and maintaining electronic records.• Examine signed documents, wire-related materials, and post-closing items to confirm completeness and track outstanding requirements.• Coordinate administrative logistics such as calendar scheduling, appointment management, shipping preparation, and general office support for legal staff.
2026-07-23T00:00:00Z

Administrative Assistant

Plainfield, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily business operations and Project Administration. This position plays a key role in coordinating project-related administration, maintaining accurate records, and ensuring smooth communication across internal teams and external partners. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities while delivering dependable office and client support. Responsibilities:• Coordinate administrative activities that keep managers, departments, and project teams operating efficiently on a day-to-day basis.• Support projects from early proposal stages through contract activation by handling data entry, preparing documents, maintaining files, and managing communications with internal and external stakeholders.• Update project information in financial and business systems, including structure details, fee-related records, and other essential administrative data.• Build and maintain responsive, service-oriented relationships with clients, vendors, and colleagues while helping direct inquiries to the appropriate contacts.• Manage vendor portal registrations and keep required information current to support ongoing business needs.• Maintain organized document control practices by drafting, revising, filing, and tracking reports and other business records in compliance with company standards.• Assist with event and trade show preparation, including logistics, materials coordination, and administrative follow-through.• Arrange executive and team travel by booking transportation, hotel accommodations, and related itinerary details.• Provide office support through visitor reception, new employee workspace coordination, orientation assistance, supplies management, and oversight of vendors, facilities, and equipment.• Contribute to accounts receivable administration by communicating with clients and internal teams, supporting account reviews, documenting analysis, and helping address outstanding balances and related follow-up
2026-08-10T00:00:00Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary to Hire
17 - 20 USD / Hourly
Robert Half is partnering with a growing organization to identify a detail-oriented Administrative Assistant to join their team. This position is ideal for someone who enjoys keeping operations organized, providing excellent internal and external customer service, and supporting a busy office environment. Responsibilities:<ul><li>Answer and direct incoming phone calls and emails</li><li>Manage calendars, schedules, and meeting coordination</li><li>Prepare correspondence, reports, and presentations</li><li>Maintain accurate records and filing systems</li><li>Assist with data entry and database management</li><li>Order office supplies and support general office operations</li><li>Coordinate travel arrangements and special projects as needed</li><li>Provide administrative support to leadership and team members</li></ul>
2026-08-12T00:00:00Z

Administrative Assistant

New Rochelle, NY
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy team in New Rochelle, New York in a contract capacity with potential for a permanent role. This position supports day-to-day business operations by coordinating schedules, assisting with client-facing documents, and delivering responsive service to customers. The ideal candidate is comfortable managing multiple priorities, communicates professionally, and works efficiently in a fast-moving environment. Responsibilities: • Coordinate appointments and meetings by managing team calendars and confirming scheduling details. • Prepare accurate proposals, correspondence, and other administrative documents with a high degree of accuracy. • Respond to inbound customer calls and provide courteous, timely support while directing inquiries appropriately. • Enter, update, and maintain records and office information in spreadsheets and internal systems. • Support daily office operations by organizing workflow, tracking tasks, and ensuring follow-up items are completed. • Work closely with team members to help manage call volume of approximately 25 customer inquiries per day. • Assist with general customer service needs by answering questions and helping resolve routine issues. • Contribute to a productive office environment by handling multiple administrative priorities with strong attention to detail.
2026-08-11T00:00:00Z

Administrative Assistant

Newtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable Administrative Assistant to provide on-site support for a Foundation & Alumni Relations team in Pennsylvania. This long-term contract position is well suited for someone who enjoys balancing office coordination, accurate record handling, and responsive service in a focused, mission-driven setting. The role offers the opportunity to contribute to daily operations while helping the department stay organized, efficient, and well supported. Responsibilities: • Provide day-to-day administrative support to the Foundation & Alumni Relations department, ensuring office activities run smoothly and efficiently. • Maintain and update donor, alumni, and departmental records with a strong focus on accuracy, completeness, and confidentiality. • Draft and format letters, reports, and other business documents using Microsoft Office applications. • Assist with large-scale communications by preparing mail merges, organizing materials, and supporting document distribution. • Handle document management tasks such as filing, scanning, copying, and maintaining organized records. • Use standard office equipment, including printers, copiers, and scanners, to support routine departmental needs. • Coordinate calendars, scheduling, and general office logistics to help keep priorities on track. • Contribute to special projects and additional administrative assignments as department needs evolve.
2026-08-13T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for a skilled Legal Practice Assistant to provide comprehensive support to attorneys across multiple legal disciplines. This position is well suited for someone who can balance competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven legal environment. The successful candidate will play an important role in keeping daily operations organized while supporting attorneys, clients, and internal teams with professionalism and accuracy. Responsibilities: • Coordinate complex calendars for several attorneys, including arranging meetings, travel plans, and event logistics while keeping schedules aligned with changing priorities. • Prepare, revise, and finalize a variety of legal materials such as agreements, pleadings, correspondence, and related documents with a strong focus on formatting and accuracy. • Organize and maintain client and matter records in both digital and physical formats using established document management practices and systems. • Assist with legal and case-related research by gathering relevant information, tracking correspondence, and assembling supporting documentation for attorney review. • Handle administrative support activities tied to new matters, client intake processes, expense submissions, and attorney time entry. • Provide filing support for state and federal matters, including electronic court submissions and related document preparation. • Serve as a dependable team resource by offering coverage for colleagues when needed and helping maintain continuity across the practice. • Foster effective working relationships with attorneys, clients, and staff while exercising sound judgment and preserving confidentiality in all interactions.
2026-07-29T00:00:00Z

Bilingual Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
18 - 21 USD / Hourly
Are you passionate about making a difference in your community while utilizing your administrative and customer service skills? Our client, a respected nonprofit organization, is seeking a Bilingual Administrative Assistant to support daily office operations and serve as a welcoming resource for clients, staff, and community partners. This is an excellent opportunity for a detail-oriented professional who thrives in a mission-driven environment and enjoys helping others. Responsibilities<ul><li>Provide administrative support to leadership and department staff</li><li>Answer and direct incoming phone calls, emails, and visitor inquiries</li><li>Maintain and update records, databases, and filing systems</li><li>Prepare correspondence, reports, and other documents</li><li>Schedule appointments, meetings, and community events</li><li>Assist with data entry and document management</li><li>Support intake processes and client services as needed</li><li>Order office supplies and assist with general office coordination</li><li>Translate and communicate information effectively in both English and Spanish</li><li>Maintain confidentiality of sensitive client and organizational information</li></ul>
2026-08-12T00:00:00Z

Human Resources Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a detail-oriented and professional HR Administrator / Office Administrator to support our Human Resources department and Human Resources Director with a variety of administrative and operational responsibilities. This is an excellent opportunity for a highly organized individual who enjoys working in a fast-paced environment and serving as a key support resource for both HR and office operations.Responsibilities<ul><li>Provide administrative support to the Human Resources Director and HR team.</li><li>Coordinate interviews, schedule meetings, and assist with onboarding activities.</li><li>Maintain employee files and HR records, ensuring confidentiality and accuracy.</li><li>Prepare HR-related documents, reports, correspondence, and presentations.</li><li>Assist with benefits administration, employee communications, and payroll-related paperwork.</li><li>Manage office operations, including supplies, vendor coordination, and general office administration.</li><li>Serve as a point of contact for employees regarding HR and administrative inquiries.</li><li>Support special projects and company initiatives as needed.</li><li>Assist with event planning, employee engagement activities, and training coordination.</li></ul>
2026-08-11T00:00:00Z