We are looking for a dedicated and detail-oriented Office Assistant to join our team in New York, New York. This long-term contract position is ideal for someone who enjoys administrative tasks and thrives in a detail-oriented office environment. The role involves supporting daily operations and ensuring the smooth functioning of clerical processes.<br><br>Responsibilities:<br>• Greet visitors and manage front desk activities with efficiency and attention to detail.<br>• Organize and scan documents to maintain accurate digital records.<br>• Answer incoming phone calls and address inquiries or direct them to the appropriate department.<br>• Perform general clerical tasks, including filing, data entry, and scheduling.<br>• Coordinate office supplies and maintain an organized workspace.<br>• Assist with preparing and distributing internal communications.<br>• Support team members with administrative needs and special projects.<br>• Ensure confidentiality and accuracy in handling sensitive information.<br>• Maintain a positive and welcoming environment for staff and guests.
We are looking for an organized and personable Front Desk Coordinator to join our team in Flushing, New York. In this long-term contract position, you will play a pivotal role in creating a welcoming environment for visitors while ensuring efficient day-to-day operations at the front desk. This is an excellent opportunity to contribute to the success of a non-profit organization.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a positive first impression.<br>• Manage and operate a multi-line phone system to handle incoming calls efficiently.<br>• Direct inquiries and calls to the appropriate departments or personnel.<br>• Perform receptionist duties, including scheduling appointments and maintaining records.<br>• Provide concierge-level assistance to visitors, addressing their needs promptly.<br>• Maintain an organized and detail-oriented reception area.<br>• Facilitate communication between staff and external parties.<br>• Support administrative tasks as needed to ensure smooth operations.<br>• Monitor and manage incoming mail and deliveries.<br>• Uphold confidentiality and a high standard of conduct in all interactions.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This role involves supporting daily operations by handling administrative tasks with precision and a high level of attention to detail. The ideal candidate will have excellent organizational skills and the ability to manage multiple responsibilities in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Answer and manage inbound calls, directing inquiries and messages appropriately.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Assist with receptionist duties, including welcoming guests and managing front desk activities.<br>• Organize and maintain office documents, files, and supplies.<br>• Coordinate schedules and meetings, including booking conference rooms.<br>• Handle correspondence and communication with internal and external stakeholders.<br>• Support team members with ad-hoc administrative tasks as needed.<br>• Monitor and order office supplies to ensure availability.<br>• Maintain an environment that is organized and welcoming.
<p>We are looking for a dedicated Administrative Assistant to join our team near Morristown, New Jersey. This role offers an excellent opportunity to support a high-performing finance consulting team with operational and organizational tasks. The ideal candidate will thrive in a detail-oriented environment and be eager to contribute to the smooth functioning of our office.</p><p><br></p><p>Responsibilities:</p><p>• Act as the first point of contact by welcoming visitors and maintaining a detail-oriented and friendly front desk atmosphere.</p><p>• Oversee office supplies, lunch orders, and equipment repairs to ensure seamless daily operations.</p><p>• Manage incoming and outgoing mail, packages, and courier deliveries promptly and efficiently.</p><p>• Support licensing, contracts, and compliance-related administrative tasks with accuracy.</p><p>• Maintain organized records and documentation to streamline office processes.</p><p>• Assist with billing tasks and provide support for various administrative projects as needed.</p><p>• Collaborate with the team to ensure all office functions run smoothly and effectively.</p>
We are looking for a proactive and organized Administrative Assistant to join our team in Parsippany, New Jersey. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing office operations, and is eager to contribute to the smooth functioning of a growing firm. As the first point of contact for visitors and staff, you will play a pivotal role in maintaining a detail-oriented and welcoming atmosphere.<br><br>Responsibilities:<br>• Serve as the primary receptionist by welcoming visitors, answering phone calls, and maintaining a detail-oriented front desk environment.<br>• Coordinate office operations, including ordering supplies, scheduling equipment maintenance, and managing lunch orders.<br>• Handle all incoming and outgoing mail, FedEx packages, and courier deliveries efficiently.<br>• Provide administrative assistance with tasks such as licensing, contracts, compliance, and general office management.<br>• Maintain organized records and files to support seamless day-to-day operations.<br>• Assist with billing processes and other administrative projects as needed.<br>• Ensure the office environment remains organized, functional, and equipped for staff productivity.<br>• Support team members with ad-hoc tasks to facilitate project completion and deadlines.
We are looking for a Receptionist/Front Office Administrator to join our team on a contract-to-permanent basis in Jersey City, New Jersey. This role is ideal for an organized and proactive individual who thrives in a dynamic office environment. You will be responsible for handling various administrative tasks, maintaining office operations, and supporting team members effectively.<br><br>Responsibilities:<br>• Communicate with vendors, contractors, and service providers to manage orders, delegate tasks, and ensure clear instructions.<br>• Process invoices promptly and accurately to maintain smooth financial operations.<br>• Monitor and replenish office and warehouse supplies by placing purchase orders as needed.<br>• Organize and track project timelines to ensure deadlines are met efficiently.<br>• Coordinate and oversee logistics for outgoing shipments to maintain seamless workflows.<br>• Accurately process client orders within designated timeframes to meet service expectations.<br>• Prepare correspondence and documents in alignment with the company’s standards and voice.<br>• Compile court-related documentation to address parking violations or citations following established protocols.<br>• Manage requirements gathering for assigned projects to support various operational needs.<br>• Obtain quotes and pricing information from vendors to assist in procurement decisions.
<p>We are looking for a detail-oriented and meticulous Office Manager/Administrative Assistant to join our client's team in the Horsham Area, Pennsylvania. In this on-site role, you will be the first point of contact for guests, clients, and staff while ensuring smooth administrative operations within the office. The ideal candidate will bring excellent organizational skills, a proactive attitude, and the ability to multitask in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, clients, and staff with a courteous and friendly demeanor.</p><p>• Manage incoming phone calls, direct inquiries, and oversee company correspondence effectively.</p><p>• Coordinate appointments, meeting schedules, and assist with calendar management.</p><p>• Ensure common office areas are organized, clean, and well-stocked.</p><p>• Provide administrative support across departments, including data entry, document preparation, and filing.</p><p>• Oversee procurement of office supplies and coordinate vendor services as needed.</p><p>• Facilitate internal communications by distributing memos, updates, and announcements.</p><p>• Handle sensitive and confidential information with the utmost discretion.</p><p>• Identify and implement improvements to office workflows and processes.</p><p>• Utilize Microsoft Office Suite and other platforms to support office management tasks.</p>
<p>We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Morristown, New Jersey. This role requires someone with excellent communication skills and the ability to multitask effectively in a dynamic office environment. You will play a key role in ensuring smooth front desk operations and providing exceptional service to clients.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and sign in clients as they arrive, ensuring a friendly and attentive interaction.</p><p>• Address client inquiries and provide accurate information about services.</p><p>• Organize completed tax returns into designated folders for efficient record-keeping.</p><p>• Assist clients with signing necessary forms for electronic filing, ensuring compliance.</p><p>• Collect payments from clients and issue appropriate receipts.</p><p>• Occasionally answer and manage calls using a multi-line phone system.</p><p>• Navigate the office to provide client assistance when needed.</p><p>• Maintain a well-organized and clean reception area to uphold a high standard of service.</p>
<p>Attend, record by shorthand, transcribe and distribute minutes of meetings. </p><p><br></p><p>Take dictation and transcribe all letters, correspondence, etc. from managers. </p><p><br></p><p>Process all purchase orders and all payments of the company.</p><p><br></p><p>Issue application, inspection and permits for all connections. </p><p><br></p><p>Arrange for publication of all legal and classified notices. </p><p><br></p><p>Make arrangements for the use of a court reporter when necessary. </p><p><br></p><p>Attend and record all meetings. </p><p><br></p><p>Prepare all notices of meetings for newspapers, outside vendors, etc. </p><p><br></p><p>Process payments in tax office as required. </p><p><br></p><p>Answer all questions regarding billing, explaining the billing system, water consumption, etc. </p><p><br></p><p>Interact with personnel on payment of invoices, inspections, etc. </p><p><br></p><p>Maintain files for administrative and functions as well as development applications. </p><p><br></p><p>Maintain record of escrow accounts for development projects. </p><p><br></p><p>Assist in administrative budget preparation. </p><p><br></p><p>Preparation of budget documents including worksheets and ongoing reports. </p><p><br></p><p>Type or revise lengthy documents such as regulations and manuals. </p><p><br></p><p>Handle and maintain confidential files and documents related to personnel, litigation, medical records, etc. </p><p><br></p><p>Manage office functions in the absence of the managers.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Hackensack, New Jersey. This role is essential in supporting project coordination, travel arrangements, and administrative tasks, ensuring smooth operations across various activities. As this is a Contract to permanent position, it offers an excellent opportunity to demonstrate your skills and grow within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate domestic travel arrangements, including flights, accommodations, and transportation for team members.</p><p>• Address last-minute travel changes and resolve any issues promptly.</p><p>• Ensure all travel plans comply with company policies and budget guidelines.</p><p>• Support the planning and tracking of project timelines, deliverables, and milestones.</p><p>• Collaborate with Project Managers to facilitate project execution from start to finish.</p><p>• Maintain and organize project documentation, reports, and meeting notes.</p><p>• Act as a liaison between internal teams and clients to ensure effective communication.</p><p>• Manage calendars, schedule meetings, and handle logistics for project-related activities.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Souderton, Pennsylvania. This role involves supporting the office during tax season with essential administrative tasks, ensuring smooth operations and timely client assistance. The position offers a flexible schedule of 12 to 25 hours per week, depending on workload demands.<br><br>Responsibilities:<br>• Organize client appointments and maintain an accurate paper-based calendar.<br>• Enter basic tax information into the system by reviewing forms and inputting data.<br>• Perform general office tasks, including scanning, copying, filing, and mailing documents.<br>• Prepare and assemble paper tax returns with training provided for the process.<br>• Draft and organize client correspondence and appointment-related materials.<br>• Utilize Microsoft Excel for basic spreadsheet management and data tracking, if proficient.<br>• Maintain an organized workspace in a residential office environment.<br>• Ensure all documentation is handled with confidentiality and accuracy.
<p>Robert Half is seeking a detail-oriented and proactive Administrative Assistant to join a local organization. The successful candidate will play a vital role in supporting daily office operations and ensuring efficient administrative workflows. This is an excellent opportunity for someone who excels in a fast-paced environment and is eager to contribute to organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for staff.</li><li>Handle incoming calls, emails, and correspondence promptly and professionally.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Organize and maintain filing systems, both digital and physical.</li><li>Support office management tasks, including ordering supplies and managing vendor relationships.</li><li>Assist with event planning, travel arrangements, and expense reporting as needed.</li><li>Provide general administrative support to various teams and assist with special projects.</li></ul><p><br></p>
<p>Our client, a <strong>notable architecture firm</strong> located in the heart of <strong>Manhattan</strong>, is seeking an experienced<strong> Legal Administrative Assistant / Paralegal</strong> to join its in-house legal team. The ideal candidate will have <strong>5+ years of legal experience</strong>, ideally with exposure to construction / design contracts. This is an on-site role. </p><p><br></p><p><strong> Role: </strong>Legal Administrative Assistant / Paralegal </p><p><strong>Location:</strong> New York City </p><p><strong>Schedule: </strong>In office; 9am - 6pm </p><p><strong>Salary: </strong>$60,000 - $85,000 </p><p><br></p><p><strong><u>Job Duties</u></strong></p><p>- Editing and proofreading agreements; drafting agreements using templates </p><p>- Performing redlines of agreements and other legal documents </p><p>- Converting documents from Microsoft Word to PDF and vice-versa -</p><p> General administrative tasks </p><p>- Preparing expense reports</p>
We are looking for a dedicated Office Assistant to join our team on a contract basis in Cranbury, New Jersey. This role involves providing essential administrative and clerical support to ensure smooth daily operations. Ideal candidates will possess strong organizational skills and attention to detail.<br><br>Responsibilities:<br>• Perform document scanning and ensure files are accurately digitized and organized.<br>• Handle various clerical tasks, including filing, data entry, and correspondence.<br>• Assist with order entry processes to maintain accurate records and streamline operations.<br>• Utilize SAP software to manage and update relevant business information.<br>• Support the team by managing routine administrative duties and addressing operational needs.<br>• Maintain a well-organized workspace and uphold office standards.<br>• Communicate effectively with team members to facilitate workflow and resolve issues.<br>• Prioritize tasks and manage multiple assignments efficiently.<br>• Collaborate with other departments to ensure seamless coordination of activities.
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>We are looking for a detail-oriented and friendly Receptionist to join a team on a part-time, contract basis. This role is based on site in Plymouth Meeting, Pennsylvania, and will require 15-20 hours per week over a six-month period. The ideal candidate will be organized, approachable, and capable of handling a variety of administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors in a detail-oriented and welcoming manner.</p><p>• Manage a multi-line phone system, directing calls to appropriate departments or individuals.</p><p>• Handle inbound calls promptly and efficiently, ensuring a high level of customer service.</p><p>• Perform switchboard operations for phone systems with up to 10 lines.</p><p>• Maintain the reception area to ensure it is clean and organized.</p><p>• Coordinate and manage schedules, appointments, and bookings as needed.</p><p>• Provide general administrative support to the team, including data entry and correspondence.</p><p>• Ensure timely communication and follow-ups for inquiries or requests.</p><p>• Assist with basic office tasks, such as filing and maintaining records.</p><p>• Support the implementation of any necessary organizational procedures related to reception duties.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Fairfield, New Jersey. In this long-term contract role, you will play a key part in supporting various administrative tasks and ensuring smooth communication across departments. This position offers the opportunity to work in a collaborative environment while managing essential day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• File claims with Apple Support and coordinate directly with freight carriers such as FedEx.</p><p>• Organize and update orders using Excel and other database tools to maintain accurate records.</p><p>• Communicate with departments including Purchasing and Warehouse to manage order substitutions, cancellations, and refunds.</p><p>• Complete and process forms while ensuring information is accurately maintained across different systems.</p><p>• Answer inbound calls professionally and provide assistance or route inquiries appropriately.</p><p>• Perform receptionist duties, including welcoming visitors and managing front desk operations.</p><p>• Support data entry tasks to ensure timely and accurate input of information.</p><p>• Collaborate with team members to address administrative needs and streamline workflows.</p><p>• Maintain documentation and ensure compliance with company policies and procedures.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. In this role, you will provide essential support to ensure daily operations run smoothly while maintaining a focused and organized office environment. This is a long-term contract position, offering the opportunity to contribute to a dynamic work setting and grow your administrative skills.<br><br>Responsibilities:<br>• Manage and organize office operations to ensure efficiency and productivity.<br>• Answer and direct inbound calls, providing accurate information or redirecting inquiries.<br>• Perform data entry tasks with precision, maintaining the accuracy of records and documentation.<br>• Coordinate administrative duties, including scheduling meetings and preparing reports.<br>• Serve as the first point of contact for visitors, handling receptionist responsibilities and maintaining a welcoming atmosphere.<br>• Assist in maintaining office supplies and inventory, ensuring all resources are readily available.<br>• Support team members and leadership with various administrative tasks as needed.<br>• Monitor and address incoming correspondence, including emails and physical mail.<br>• Uphold confidentiality while handling sensitive information.<br>• Contribute to process improvements and organizational efficiency through proactive problem-solving.
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in Eastchester, New York. This Contract to permanent position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The ideal candidate will excel in handling executive calendars and coordinating meetings while ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling, rescheduling, and coordinating appointments.<br>• Organize and prepare for meetings, including gathering necessary materials and resources.<br>• Serve as the primary point of contact for internal and external communications on behalf of executives.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Track and oversee deadlines, ensuring timely completion of tasks and projects.<br>• Coordinate travel arrangements and itineraries for executive staff.<br>• Assist with drafting correspondence, reports, and other documentation as needed.<br>• Support special projects and initiatives by conducting research and compiling data.<br>• Act as a liaison between executives and other teams or departments.<br>• Monitor and manage office supplies and administrative resources effectively.
<p>We are looking for a dedicated Office Assistant to join our team in the New Brunswick area. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
We are looking for an Administrative Assistant to join our team in New York, New York. This is a contract position, offering an excellent opportunity to support our leasing department with administrative tasks and resident communications. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in relevant software tools.<br><br>Responsibilities:<br>• Provide administrative support to the leasing department, including scheduling appointments and managing documentation.<br>• Communicate with residents to remind them about lease renewals and ensure timely submissions.<br>• Handle inquiries via inbound and outbound calls, offering excellent customer service.<br>• Maintain accurate records and perform data entry tasks using Yardi and Microsoft Office Suite.<br>• Assist with voucher residents and apply knowledge of leasing practices to address their needs.<br>• Coordinate email correspondence and follow-up communications effectively.<br>• Prepare reports and presentations using Microsoft Excel, Word, and PowerPoint.<br>• Collaborate with team members to streamline leasing operations and improve resident satisfaction.<br>• Monitor schedules and ensure appointments are organized efficiently.<br>• Uphold high standards when interacting with residents and colleagues.
We are looking for a detail-oriented Receptionist to join our team in Bronx, New York. In this long-term contract position, you will play a key role in ensuring the smooth operation of daily office tasks and providing exceptional administrative support. This role is perfect for someone who thrives in a fast-paced environment and is eager to contribute to the success of the workplace.<br><br>Responsibilities:<br>• Manage incoming and outgoing mail, ensuring timely distribution and handling.<br>• Coordinate office supply inventory, including unpacking deliveries and maintaining snack stock.<br>• Perform essential administrative tasks such as scanning, filing, copying, and faxing documents.<br>• Facilitate communication with IT support to resolve technical issues, including opening and tracking tickets.<br>• Update and maintain the employee calendar with organizational events and schedules.<br>• Handle lunch orders and catering arrangements as needed.<br>• Answer and manage a multi-line phone system, providing attentive and courteous assistance to callers.<br>• Ensure that deliveries are properly received and distributed across the office.<br>• Support the team with general office organization and task prioritization.<br>• Maintain a welcoming and efficient front desk environment for employees and visitors.
Onsite Position 9:00 am- 5:00 pm<br>Potential for Temp to Hire for the right candidate<br>In-person Interview- manager wants local candidates no long commutes.<br>Duties are standard however looking for a more intermediate candidate to be a self starter and take on additional tasks with limited supervision.<br><br>I. Job Summary<br><br><br>Intermediate level position under general supervision provides a wide variety of administrative and staff support services to an organizational unit.<br><br>II. Duties and Responsibilities include the following. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned. <br><br>· Formats types and edits a variety of routine material including: correspondence memos reports and confidential material.<br><br>· Receives and screens telephone calls and visitors schedules appointments and meetings resolves routine problems and refers other matters to appropriate staff members.<br><br>· Prepares and updates recurring and routine internal reports collects and verifies data refers problems to manager for resolution.<br><br>· Maintains and updates department files records and publications maintains confidential files and materials.<br><br>· Schedules meetings and appointments notifies attendees and makes necessary arrangements.<br><br>· Arranges domestic and international travel.<br><br>· Assists in the preparation and control of records statistics and reports regarding operations personnel changes etc.<br><br>· Administers programs projects and/or processes specific to the operating unit served.<br><br>· May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing personnel facilities and operations.<br><br>III. Supervisory Responsibilities<br><br>This job has no supervisory duties.<br><br>IV. Qualifications:<br><br>Education and Experience: <br><br>Education: High School Diploma or GED accredited. <br><br>Experience: 3 years of relevant work experience.<br><br><br><br>Skills or Abilities Required:<br><br> Proficient with Microsoft Office Excel and knowledge of general office equipment.<br><br>V. Work Environment:<br><br>Normal setting for this job is: office setting.
<p>55,000 - 65,000</p><p><br></p><p>benefits include:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul><p>Responsibilities: </p><ul><li>Set up meeting spaces and arrange lunches when needed</li><li>Welcome and assist visitors</li><li>Handle incoming calls, direct them appropriately, and relay messages</li><li>Manage the conference room schedule</li><li>Keep the office neat and presentable</li><li>Handle weekly grocery runs</li><li>Arrange repairs and coordinate maintenance vendors</li><li>Place weekly office supply orders</li></ul><p><br></p>
<p>Robert Half is seeking a proactive and organized Executive Assistant to provide high-level administrative support to senior management. The ideal candidate is resourceful, detail-oriented, and able to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare and review correspondence, reports, and presentations.</li><li>Serve as a liaison with internal and external stakeholders.</li><li>Support workflow automation and process improvements as needed.</li><li>Assist in planning and executing team events and meetings.</li><li>Handle confidential information with discretion.</li></ul><p><br></p>
