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36 results for Front Desk Assistant in Somerville, NJ

Front Desk Coordinator

Hasbrouck Heights, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Office Assistant to serve as the first point of contact for visitors, clients, and team members near Hasbrouck Heights, New Jersey. This long-term contract position is ideal for someone who brings a detail-oriented customer service approach, strong organizational skills, and the ability to keep daily front office operations running smoothly. The role also supports internal teams with administrative coordination, supply management, and workplace readiness across shared spaces and office activities. Responsibilities:• Welcome visitors and customers courteously while overseeing daily activity at the reception area.• Coordinate conference room bookings and keep meeting space schedules organized for both clients and internal staff.• Track inventory levels for office, kitchen, and workplace consumables, and place orders to maintain adequate stock.• Keep shared kitchen areas orderly and prepared for use by confirming supplies are available and following up on routine cleaning needs.• Send regular reminders to employees regarding kitchen upkeep and shared space expectations.• Check that restrooms remain clean, properly supplied, and ready for use throughout the workday.• Provide administrative assistance to the Project Manager and contribute to tasks that support ongoing projects.• Support the Finance team with purchasing activities, order follow-up, and oversight of warehouse consumable items.• Arrange food service and catering for meetings, guests, and customer visits as needed.• Monitor front entrance camera activity and help manage building access in accordance with office procedures.
2026-06-26T00:00:00Z

Receptionist

Paterson, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position based in Paterson, New Jersey. This role is ideal for someone who enjoys creating a welcoming environment, handling incoming calls efficiently, and keeping the reception area organized. The schedule for this assignment is 7:00 AM to 4:30 PM with a one-hour lunch break, and the position requires at least 1 year of relevant experience. Responsibilities: • Welcome visitors, assist with front desk inquiries, and provide a positive first impression for the office. • Answer and direct incoming calls using a multi-line phone system while maintaining accuracy and courtesy. • Manage routine reception coverage during scheduled business hours and ensure the front desk remains attended. • Receive, relay, and document messages clearly for staff members and departments as needed. • Maintain an orderly reception area and support basic administrative tasks related to daily office operations. • Coordinate with internal team members to route visitors, calls, and general inquiries to the appropriate contacts.
2026-06-09T00:00:00Z

Receptionist

Toms River, NJ
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations and daily office services. This is a contract position expected to run for 1 month, with the possibility of extension, and requires an in-person presence. The individual in this role will create a welcoming experience for visitors, coordinate meeting space readiness, and assist with routine administrative and facilities-related tasks that keep the workplace running smoothly. Responsibilities: • Welcome visitors, candidates, and guests, manage check-in procedures, and issue access materials in accordance with site security guidelines. • Coordinate conference room readiness by arranging room setups, organizing catering requests, and ensuring needed technology is available before meetings begin. • Provide day-to-day administrative support such as sorting deliveries, distributing packages, and maintaining inventory for office supplies. • Monitor incoming and outgoing mail, shipments, and freight, and arrange courier or delivery services when required. • Support guest services by helping with travel-related arrangements, reservations, and other hospitality needs. • Prepare spaces and materials for staff events and team activities as assigned. • Maintain a neat and orderly reception area and shared public spaces, including checking that furniture is properly arranged. • Document and report issues involving furniture, fixtures, or equipment to the appropriate facilities or property management contacts. • Carry out additional office and facilities support tasks assigned by the supervisor while following established procedures.
2026-06-22T00:00:00Z

Office Assistant

Princeton Junction, NJ
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who is comfortable managing incoming calls, handling document processing, and keeping office tasks running smoothly. The role requires strong attention to detail, a detail-oriented approach, and the ability to balance receptionist and clerical responsibilities in a fast-paced environment. Responsibilities: • Welcome visitors and provide courteous front-desk support while helping maintain an efficient office environment. • Manage inbound phone calls, direct inquiries to the appropriate contacts, and relay messages accurately. • Scan, organize, and maintain documents so records remain accessible and properly filed. • Perform a range of administrative tasks such as data entry, document preparation, and general office support. • Prepare correspondence and bulk communications using mail merge tools when needed. • Sort, file, and retrieve paperwork to support daily business operations and recordkeeping. • Assemble outgoing mailings, including preparing and stuffing envelopes for distribution.
2026-06-30T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Office Assistant to support daily workplace operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming office environment, coordinating front-desk activities, and keeping shared spaces running smoothly. In this role, you will assist employees, visitors, and candidates while helping with office services, events, and administrative support. You will also partner with workplace and cross-functional teams to maintain an organized, efficient, and detail-oriented onsite experience. Responsibilities:• Create a positive first impression by greeting employees, guests, and candidates with a service-focused approach.• Keep the reception area and common spaces tidy, stocked, and ready to support a welcoming office atmosphere.• Receive incoming packages and deliveries, monitor their arrival, and promptly alert employees when items are ready for pickup.• Coordinate daily lunch arrangements by managing vendor selections, welcoming couriers, and organizing meal setup for large onsite groups.• Use workplace tools to monitor desk usage and help maintain visibility into where teams are seated throughout the office.• Prepare recurring security-related reports, including summaries of metrics and patterns connected to workplace incidents.• Help organize in-office gatherings such as team events, social functions, and team socials by handling schedules, materials, budgets, and vendor communication.• Work closely with the Workplace team and internal stakeholders to support operational initiatives and ongoing office projects.• Provide administrative assistance for workplace processes, including offboarding tasks, expense-related coordination, visitor management, and ticket follow-up.
2026-06-30T00:00:00Z

Medical Front Desk Specialist

Morristown, NJ
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily patient-facing operations for a busy healthcare office in Madison, New Jersey. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience while keeping front office activities organized and efficient. The person in this role will help patients move smoothly through registration, scheduling, and basic intake steps while ensuring accurate collection of key information. Responsibilities:• Welcome patients upon arrival, confirm appointment details, and manage the check-in process in a courteous and detail-focused manner.• Coordinate appointment calendars by booking, adjusting, and confirming visits based on office needs and patient availability.• Obtain and verify insurance information and collect copayments before or during patient visits according to office procedures.• Provide required forms to patients, explain completion steps clearly, and review documents for completeness before submission.• Escort patients to exam rooms when needed and record basic measurements such as height and weight accurately.• Gather reports and supporting documentation so clinical staff have the information needed for patient visits.• Answer front desk inquiries in person and by phone, directing questions appropriately and maintaining an organized reception area.
2026-06-30T00:00:00Z

Administrative Assistant/Store Concierge

Old Bridge, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Our client is looking for an Administrative Assistant/Store Concierge to join their team in the Old Bridge, New Jersey area. In this role, you will play a key part in ensuring a seamless onboarding experience for new stores while collaborating with internal teams and external partners. This position is ideal for an individual who excels in organization, communication, and managing multiple priorities in a dynamic retail environment. Salary is 60,000 - 65,000. Benefits include medical, dental, and vision insurance, life insurance, 401k, and PTO. Responsibilities:• Build strong relationships with store representatives and act as a trusted advocate for their needs.• Deliver a high-quality onboarding experience to reflect the company’s values and commitment to partnership.• Coordinate onboarding efforts among internal teams, vendors, and stores to ensure smooth processes and alignment.• Lead or assist in bi-weekly internal calls to track progress and address onboarding tasks.• Guide new stores through the onboarding process, including required documentation, system access, and training.• Translate store requirements into actionable tasks for internal teams and provide updates to store representatives.• Customize onboarding support based on store goals and readiness, connecting them with appropriate resources.• Proactively identify challenges during onboarding and implement solutions to prevent disruptions.• Monitor post-opening progress for the first 30 days and offer additional support as needed.• Collect feedback from stores to identify areas for improvement in the onboarding process.
2026-06-09T00:00:00Z

Medical Receptionist

Philadelphia, PA
onsite
Temporary to Hire
16 - 20 USD / Hourly
We are looking for a Medical Receptionist to join a welcoming healthcare office. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive patient experience while keeping front-desk operations organized and efficient. In this role, you will support appointment coordination, handle incoming inquiries, and serve as a key point of contact for patients, providers, and referral partners. Responsibilities: • Welcome patients and visitors professionally, ensuring a smooth and courteous front-desk experience. • Coordinate appointments by matching patient needs with provider and staff availability. • Answer phone calls, relay messages accurately, and respond to routine questions in a timely manner. • Communicate with referral sources, patients, and insurance representatives to support continuity of care. • Address scheduling or service concerns promptly and escalate patient complaints to the appropriate quality or leadership contacts. • Work closely with practitioners and office leadership to help meet patient access and service needs. • Maintain clear and organized documentation related to appointments, communications, and office activity. • Provide additional administrative support as needed to keep daily operations running efficiently.
2026-06-30T00:00:00Z

Administrative Assistant

Whitehall, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a detail-oriented Administrative Assistant with strong Microsoft Office skills to support daily office operations, manage administrative tasks, and help keep teams organized and efficient. The ideal candidate is proactive, professional, and comfortable using digital tools in a fast-paced environment. Key Responsibilities<ul><li>Provide day-to-day administrative support to leadership and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, spreadsheets, and presentations using Microsoft Office</li><li>Maintain files, records, and other documentation with accuracy and confidentiality</li><li>Answer phones, respond to emails, and greet visitors professionally</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, reporting, and tracking projects or deadlines</li><li>Coordinate internal communications and support special projects as needed</li></ul>
2026-06-26T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily front desk and office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who brings strong organization, sound judgment, and a calm, welcoming presence when working with attorneys, court partners, and program participants facing complex personal circumstances. The role combines reception, coordination, clerical support, and data management to help create an efficient and respectful office environment across multiple locations. Responsibilities: • Provide reception coverage and serve as the first point of contact for visitors, participants, and partners entering the office. • Welcome guests, confirm arrivals, and guide individuals to the correct staff member, room, or service area. • Handle incoming mail, prepare outgoing correspondence, and support routine administrative communications by phone and email. • Keep waiting spaces, reception areas, and meeting rooms orderly, stocked, and ready for daily use. • Manage conference room scheduling and help coordinate shared space availability for meetings and appointments. • Distribute program materials, supplies, and resources to participants in a timely and organized manner. • Enter, maintain, and update participant and program information in internal databases and tracking tools with accuracy. • Receive deliveries, unpack items, and organize supplies to ensure materials are easy to locate and replenish. • Travel between Brooklyn office locations as needed to cover reception desks or transport supplies between sites.
2026-06-29T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in a university setting. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The role offers an opportunity to contribute to an academic setting by providing consistent front-office and clerical support. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and handle front-desk responsibilities in a courteous and service-oriented manner. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents to support office operations and departmental needs. • Coordinate general clerical tasks such as scheduling, correspondence, and routine office support. • Monitor administrative workflows and assist with ongoing office processes as needed.
2026-06-29T00:00:00Z

Administrative Assistant

Morris Plains, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A leading insurance organization is seeking a detail-oriented Administrative Assistant with at least 2+ years of experience, ideally within the insurance or related industry. This role will support daily operations, manage documentation, and assist with internal processes in a fast-paced, compliance-driven environment.Key Responsibilities:<ul><li>Provide administrative support including data entry, document management, and reporting</li><li>Assist with processing and maintaining records in internal systems</li><li>Coordinate with internal teams and support workflow processes</li><li>Ensure accuracy, organization, and timely completion of tasks</li><li>Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams</li><li>Review filings to ensure they are complete and accurate</li><li>Maintain and update product forms in internal systems</li><li>Respond to regulator questions and assist with objections or audits</li><li>Draft basic documents related to filings (memos, bulletins, etc.)</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-06-29T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-05-29T00:00:00Z

Administrative Assistant

Morristown, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Morris County, New Jersey. This long-term contract position is ideal for someone who is organized, responsive, and comfortable handling a wide range of administrative tasks in a structured setting. The role will involve coordinating schedules, managing correspondence, supporting office communications, and maintaining accurate records to help the team operate efficiently. Responsibilities:• Coordinate travel arrangements, including booking transportation and organizing itineraries for team members• Manage calendars by scheduling meetings, updating appointments, and helping prioritize daily commitments• Register employees for conferences, events, and meetings while tracking related details• Prepare and revise letters, routine documents, and other written correspondence with accuracy and care• Maintain organized filing systems for both digital and physical records to support easy document access• Answer incoming calls, greet visitors, and provide general front-desk and receptionist support as needed• Enter and update data in office records and administrative systems with strong attention to detail
2026-06-29T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a real estate and property organization. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing front-office activities while keeping administrative records accurate and up to date. The role requires strong communication skills, attention to detail, and the ability to handle multiple priorities in a busy office environment. Responsibilities: • Welcome visitors and provide attentive front-desk support while creating a positive experience for clients and staff. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take clear messages when needed. • Perform a range of administrative support tasks to help maintain efficient day-to-day office operations. • Enter, update, and verify information in office records and databases with a high degree of accuracy. • Organize files, documents, and correspondence so that important information is easy to access and maintain. • Coordinate routine office activities such as scheduling, paperwork handling, and general clerical support. • Assist with receptionist coverage and respond promptly to in-person and phone-based requests. • Support administrative processes that may involve updating records or documentation as office procedures evolve.
2026-06-25T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a financial and health insurance organization located in the Greater Philadelphia Region. This long-term contract Administrative Assistant position is ideal for someone who enjoys keeping administrative processes organized, communicating effectively with clients and partners, and handling a variety of office support tasks. The role requires strong Microsoft Office skills, a proactive work style, and the ability to contribute positively within a small office setting. What you get to do every single day:• Manage office inventory by tracking supply levels and placing orders to keep materials available for daily business needs.• Receive, organize, and distribute incoming mail to ensure timely delivery of important documents and correspondence.• Communicate with brokers, agencies, and other contacts to provide follow-up support and maintain effective client-facing interactions.• Enter and update information accurately in internal records, spreadsheets, and administrative documents.• Prepare and refine business materials by formatting documents for clarity, consistency, and clear presentation.• Support general administrative activities that help maintain an efficient and well-organized office environment.• Assist with inbound and outbound communication as needed, responding courteously and directing inquiries appropriately.
2026-06-30T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-06-19T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support operations in an office environment. This role is well suited to someone who brings strong organizational skills, confidence with Microsoft Office, and an interest in working closely with tax and accounting-related teams while remaining focused on administration. The position offers the opportunity to build expertise over time and grow within a stable, collaborative office setting. Salary: $65,000 - $75,000Benefits: Medical, Dental, Vision, 401k with match, 2-3 weeks PTO, flex days when needed, all major holidays off. Responsibilities:• Manage calendars, coordinate schedules, and arrange internal meetings to keep daily operations organized and efficient.• Prepare, update, and maintain benefits-related records, administrative documents, and correspondence with a high degree of accuracy.• Use Excel and other Microsoft Office applications to track information, compile reports, and support routine office processes.• Respond to email inquiries professionally and ensure timely follow-up with employees, vendors, and internal stakeholders.• Provide administrative support to teams in an office setting, helping maintain smooth communication and workflow.• Assist with benefits administration tasks, including organizing documentation, monitoring deadlines, and supporting related office procedures.• Coordinate meeting logistics, distribute materials, and help ensure participants are informed and prepared.• Contribute to process improvements and take on additional administrative responsibilities as the role expands over time.
2026-06-15T00:00:00Z

Administrative Assistant

Doylestown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
Our client, a mission-driven organization, is seeking a highly organized and detail-oriented Administrative Assistant to support senior leadership, including the Executive Director and Chief Financial Officer. This role is 100% on site and is instrumental in managing executive operations, coordinating board activities, and ensuring organizational efficiency. Key Responsibilities Provide high-level administrative support to executive leadership Manage calendars, correspondence, and day-to-day communications Act as liaison to the Board of Directors: Prepare board packets, agendas, reports, and meeting materials Record and maintain accurate meeting minutes and board records Track board member participation and coordinate signatures Coordinate and schedule board, committee, and internal meetings Maintain organized electronic and physical filing systems Track organizational deadlines, reporting requirements, and key deliverables Assist with contract tracking and documentation management Support special projects, reporting, and data tracking initiatives Arrange travel, meetings, and conference logistics for leadership Provide administrative support for HR-related tasks as needed Serve as point of contact for insurance administration Ensure strict confidentiality across all organizational matters Qualifications Associate’s degree with 1+ year of administrative experience, or Bachelor’s degree with 1–2 years of related experience Equivalent combination of education and experience considered Key Skills Strong written and verbal communication abilities Excellent organizational and time management skills Ability to manage multiple priorities with attention to detail Proficiency in Microsoft Office Suite Strong problem-solving and critical thinking capabilities For immediate consideration please call Christine at 215-395-6877. Thank you!
2026-06-30T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations within an education-focused environment located in the Greater Philadelphia Region. This long-term contract Administrative Assistant position is ideal for someone who is organized, dependable, and comfortable managing a wide range of administrative tasks that help teams stay efficient and responsive. The role offers an opportunity to contribute to a busy workplace by coordinating schedules, handling communications, and maintaining accurate records. What you get to do every single day:• Coordinate calendars, meetings, and appointments to ensure smooth day-to-day operations.• Prepare, organize, and maintain records, reports, and other administrative documents with accuracy.• Respond to phone calls, emails, and general inquiries in a timely and attentive manner.• Support office workflow by ordering supplies, tracking inventory, and assisting with routine administrative processes.• Assist staff and leadership with scheduling, correspondence, and follow-up on key administrative matters.• Maintain organized filing systems and update information across internal documents and databases as needed.
2026-06-30T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in New Jersey. This contract position with permanent potential is ideal for someone who enjoys organizing information, managing time-sensitive administrative tasks, and working accurately in a fast-paced environment. The role will contribute to document preparation, record maintenance, scheduling coordination, and audit readiness while supporting overall administrative efficiency. Responsibilities: • Assemble legal and administrative documentation packages with a high degree of accuracy and completeness. • Maintain and update spreadsheet-based records to track key information, deadlines, and case-related data. • Enter and verify judgment-related information in internal records and supporting documents. • Perform wage and banking calculations while ensuring figures are properly documented and reviewed. • Use database searches and query tools to retrieve information and support administrative reporting needs. • Coordinate calendars, schedule important dates, and help keep priorities organized for the team. • Prepare files and supporting materials for audits, ensuring documentation is accessible and up to date. • Provide general administrative support, including data entry, office coordination, and front-desk or phone assistance as needed.
2026-06-30T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
21.375 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative tasks. The person in this role will serve as a key point of contact for incoming communications, maintain accurate records, and help ensure the office runs efficiently. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the organization. • Respond to incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed. • Perform a range of administrative support tasks, including scheduling, document preparation, filing, and general office coordination. • Enter, update, and maintain records with a high level of accuracy to support day-to-day business operations. • Monitor office workflows and assist with routine clerical duties to keep processes organized and on schedule. • Support reception coverage and handle basic office communications in a courteous and efficient manner.
2026-06-26T00:00:00Z

Administrative Assistant

Mount Arlington, NJ
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a CPA firm in Mount Arlington, New Jersey. This contract-to-permanent position is ideal for someone who enjoys keeping administrative processes organized, handling front-desk communication, and assisting with document preparation in a structured office setting. The role offers the opportunity to contribute to tax return compilation with provided guidance while helping ensure smooth and efficient administrative support across the office. Responsibilities: • Manage front-desk activities by welcoming visitors, responding to incoming calls, and directing inquiries to the appropriate team members. • Perform a variety of administrative support tasks to help maintain an organized and efficient office environment. • Enter, update, and verify information in office records and internal documents with a high level of accuracy. • Assist with assembling and organizing tax return packages by following established instructions and office procedures. • Prepare, sort, and maintain paperwork and files so documents are easy to access and properly tracked. • Support day-to-day communication by handling routine correspondence and relaying messages in a timely manner.
2026-06-30T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail operations in New York, New York. This Long-term Contract position focuses on keeping incoming and outgoing correspondence organized, accurately processed, and delivered on schedule. The ideal candidate is detail-oriented, comfortable handling repetitive tasks, and committed to maintaining efficient mail flow across the workplace. Responsibilities: • Receive, sort, and organize incoming letters, packages, and internal correspondence each day. • Distribute mail and deliveries promptly to the appropriate departments and team members. • Prepare outgoing mail by checking addresses, applying postage, and arranging pickup or shipment. • Maintain orderly mailroom operations by tracking volumes, organizing materials, and keeping work areas clean. • Assist with daily mail processing to help ensure time-sensitive items are handled without delay. • Coordinate with couriers and shipping providers to support smooth delivery and pickup activities.
2026-06-26T00:00:00Z