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9 results for Contract Administrator in Somerville, NJ

Contract Administrator

Parsippany, NJ
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
Our client is seeking an experienced Contract Administration Specialist to join a dynamic, fast-paced organization. This individual will play a key role in managing the full lifecycle of contracts, partnering closely with business units, legal, and leadership to ensure timely, accurate, and compliant contract execution.Responsibilities:<ul><li>Manage the contract administration process end-to-end, including drafting, reviewing, negotiating, and finalizing a wide range of agreements</li><li>Review contracts across multiple areas including HR-related agreements, ALAE Claims, Premium Audit, Facilities, Statements of Work, amendments, and vendor/supplier contracts</li><li>Collaborate cross-functionally with legal, IT, finance, and business stakeholders to ensure proper review and risk mitigation</li><li>Maintain and manage the contract repository, database, and indexing systems (including Ariba), ensuring accuracy and compliance</li><li>Support the RFP process, including drafting and updating terms and conditions</li><li>Assist with more complex agreements such as IT-related license and SaaS agreements</li><li>Track and communicate contract status, follow up on outstanding agreements, and respond to internal and external inquiries</li><li>Contribute to process improvements, template management, and training of business units on contract procedures</li></ul>
2026-06-24T00:00:00Z

Contracts Manager

Trenton, NJ
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for a Contracts Manager to support legal and business stakeholders with the review, drafting, and negotiation of commercial agreements in Ewing, New Jersey. This is a Contract position suited for someone who is detail oriented and can manage contract workflows, reduce risk, and help evaluate the onboarding of an AI vendor within a legal department. The ideal candidate brings strong judgment, experience with SaaS-related agreements, and the ability to keep contract activity organized and moving efficiently. Responsibilities: • Lead the preparation, review, and negotiation of a wide range of commercial agreements, ensuring terms align with business objectives and legal standards. • Oversee contract administration activities from intake through execution, maintaining accurate records and tracking key obligations, approvals, and deadlines. • Partner with legal, procurement, and operational teams to support the assessment and onboarding of an AI vendor within the department's contracting process. • Draft clear contract language, revise templates, and recommend updates that strengthen consistency, compliance, and risk control. • Manage negotiations with external parties to resolve business, legal, and commercial issues in a practical and timely manner. • Monitor active agreements for renewal dates, performance commitments, and required follow-up actions to support effective contract management. • Provide guidance to internal stakeholders on contract terms, escalation points, and documentation requirements throughout the agreement lifecycle.
2026-06-29T00:00:00Z

Property Administrator

Montclair, NJ
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a Property Administrator to support affordable housing occupancy and compliance activities for assigned communities in New Jersey. This Long-term Contract position focuses on maintaining accurate certification records, coordinating resident documentation, and helping ensure files meet applicable housing program and investor standards. The role works closely with residents, applicants, agency partners, and internal teams to keep recertification timelines on track while delivering responsive service. Responsibilities: • Manage annual and interim certification workflows for assigned properties, ensuring documents are completed accurately and within required deadlines. • Review resident files for completeness and compliance with affordable housing regulations, company policies, and program guidelines. • Coordinate with residents and applicants to gather income, asset, and household verification needed to support eligibility determinations. • Prepare and organize occupancy-related records for agency reviews, investor submissions, and internal audits. • Maintain clear and timely communication with residents, housing partners, and operational teams regarding documentation status and next steps. • Track recertification schedules and follow up proactively to reduce delays and support continued program compliance. • Enter, update, and monitor occupancy and resident information within Yardi and related property management systems. • Assist with resolving file discrepancies, correcting documentation issues, and supporting overall audit readiness across the portfolio.
2026-07-09T00:00:00Z

Construction Accountant

Livingston, NJ
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for a Construction Accountant to support the financial operations of active construction projects in Roseland, New Jersey. This role blends day-to-day accounting execution with project-based financial oversight, helping maintain accurate records, support billing activity, and strengthen cost visibility across multiple jobs. The ideal candidate brings solid construction or real estate accounting experience and is comfortable working with detailed financial data in a fast-paced environment. Responsibilities:• Manage project-related payables and receivables, ensuring invoices, payments, and collections are recorded accurately and processed within established timelines.• Support financial planning efforts by contributing to budgets, forecasts, and variance reviews that help evaluate project performance and margin trends.• Review and process monthly subcontractor billing documentation, including standard construction payment forms and supporting schedules.• Monitor job cost activity across several projects, identify cost fluctuations, and report meaningful variances to internal stakeholders.• Prepare and coordinate monthly draw packages, client billings, and invoicing materials to support timely revenue recognition and cash flow.• Post journal entries, reconcile accounts, and maintain the general ledger to ensure reliable financial reporting.• Perform bank and balance sheet reconciliations while investigating discrepancies and resolving outstanding items.• Manage AIA billing.
2026-06-30T00:00:00Z

Payroll Administrator

East Elmhurst, NY
onsite
Permanent / Full Time
68000 - 71000 USD / Yearly
We are looking for a Payroll Administrator to support accurate and timely payroll operations for a growing organization in Queens, New York. This role is well suited for someone with hands-on payroll experience who can manage employee pay activity with precision, maintain compliance across multiple jurisdictions, and work effectively in a hybrid environment. The ideal candidate brings a strong foundation in payroll administration, sound attention to detail, and the ability to collaborate across teams while handling confidential information responsibly. Responsibilities:• Process end-to-end payroll for a workforce of approximately 101 to 500 employees, ensuring pay is issued accurately and on schedule.• Administer payroll activities across multiple states while following applicable wage, tax, and reporting requirements.• Review timekeeping, earnings, deductions, and adjustments to identify and resolve discrepancies before payroll is finalized.• Maintain employee payroll records and update changes related to compensation, withholdings, direct deposit, and other pay-related data.• Use payroll systems such as ADP Workforce Now or similar platforms to support routine payroll processing and reporting needs.• Partner with human resources, finance, and management to address payroll questions, research issues, and provide clear resolutions.• Prepare payroll-related reports and support audits or reconciliations by ensuring documentation is complete and organized.• Contribute to ongoing process improvement efforts within payroll operations while helping maintain compliance and internal accuracy standards.
2026-07-08T00:00:00Z

Payroll Administrator

New York, NY
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Growing New York City firm is currently seeking a Payroll Administrator to support accurate and timely payroll operations for a multi-state employee population in New York, New York. This role works closely with a payroll team to review timekeeping data and ensure each payroll cycle is completed with precision. Responsibilities:• Process weekly payroll for a multi-state employee population of approximately 300 staff members with a strong focus on accuracy and timeliness.• Partner with a payroll team to complete end-to-end payroll activities and help maintain smooth weekly payroll operations at the corporate office.• Verify tax setup and withholding details to ensure employees are taxed appropriately based on their assigned work locations and payroll records.• Administer wage garnishments, including setup, ongoing deductions, and related compliance tracking.• Coordinate with branch-level teams that enter payroll data to ensure submitted information is complete, consistent, and ready for processing.
2026-06-24T00:00:00Z

Grant Accountant

Princeton, NJ
onsite
Temporary to Hire
32 - 38 USD / Hourly
We are looking for a Grant Accountant to support grant-funded programs within an education environment in Princeton, NJ. This contract-to-permanent opportunity is ideal for a finance specialist who can oversee restricted funds, interpret grant requirements, and deliver accurate reporting to internal leaders and external funding sources. The role partners closely with program staff and finance stakeholders to strengthen compliance, budgeting, and financial stewardship across sponsored activities. Responsibilities:• Build and maintain grant budgets, develop financial forecasts, and analyze spending against approved funding plans to highlight variances and support decision-making.• Monitor grant transactions to confirm alignment with private, local, state, and federal funding rules, and prepare financial submissions required by sponsoring agencies.• Work closely with campus leadership, finance personnel, and grant program teams to coordinate expenditures, resolve issues, and support timely use of awarded funds.• Prepare invoices and billings tied to restricted fund activity, track collections, and research account questions related to grant-supported expenses.• Produce or assist with fiscal reports for sponsored programs, ensuring submissions are accurate, complete, and delivered within required deadlines.• Calculate and submit the annual indirect cost rate, provide related documentation to applicable agencies, and apply indirect costs appropriately across grants.• Maintain complete fiscal records for assigned grants, including database updates, account coding support, and preliminary review of journal entries for compliance and reasonableness.• Assemble year-end schedules, analyses, and audit support materials for the finance office and external auditors covering grant activity.• Review budget proposals connected to grant applications and provide ongoing fiscal guidance for grant-funded initiatives, including financial analysis, reconciliations, and statement preparation.• Stay current on grant administration standards, regulatory updates, and institutional policies through ongoing development and apply that knowledge to daily work.
2026-07-07T00:00:00Z

Property Accountant

New York, NY
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
• Partner with the Property Manager / Project Manager to ensure accuracy of journal entries and general ledger across one or multiple projects. • Oversee outsourced accounting team responsible for accounts payable, accounts receivable and bank reconciliations, including training, review of deliverables, and communication of feedback. • Coordinate and prepare lease administration as follows: Set up new leases in accounting system, prepare tenant billings, set up tenant recovery profile/pool. • Prepare operating and tax expense reconciliations (true-ups) as required per governing documents (leases, management agreement, etc.). • Record journal entries to the general ledger and ensure records are kept in compliance with GAAP or other basis of accounting. • Perform month-end close procedures including preparation and/or review of account reconciliations. • Maintain job cost ledger for development projects and ensure costs are properly coded • Assist in Property and Hines Annual Plan/Budget/Projection preparation process by preparing revenue projections and variance analysis for certain accounts, generating reports and preparing budget package. • Maintain reporting and budgeting calendars for Property Management team. • Prepare information for various audits (e.g. external, internal, tenant), as needed. • Prepare monthly/quarterly financial statements and supporting schedules working closely with Property/Project Manager to ensure accuracy. • Assist in the setup of new projects with guidance from Accounting Manager. This could include setting up the property in JDE (or similar software), opening bank accounts, preparing rent start letters and assisting with acquisition accounting schedules/entries (FAS 141/142 purchase accounting, straight-line rent, revenue models). • Carry out the proper procedures to ensure internal controls are being met.
2026-06-24T00:00:00Z

Temporary Conference Quality Administrator

Woodbridge, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized individual to support conference publication quality efforts for a respected organization in the associations sector. This Long-term Contract position and offers the opportunity to help maintain high scholarly and editorial standards while coordinating with internal teams, external vendors, and review groups. The ideal candidate is organized, comfortable working with structured workflows, and able to manage multiple administrative and quality-focused tasks with accuracy and professionalism. Responsibilities:• Develop and organize review packets for conference quality evaluations using information gathered from internal stakeholders.• Coordinate the preparation, distribution, and tracking of committee materials, ensuring follow-up actions are completed in a timely manner.• Compile peer review documentation for volunteer committees and maintain orderly records throughout the evaluation process.• Assess deliverables from external service providers, identify issues, and take appropriate steps to ensure quality expectations are met.• Manage workflow activities across shared drives and designated platforms, including uploading files and maintaining accurate processing status.• Authorize the release of conference proceedings once all required quality checks have been successfully completed.• Monitor incoming questions in the conference quality support inbox, prioritize requests, and provide clear responses or escalate concerns when necessary.• Maintain reports on inquiry trends, workflow progress, and review outcomes to support team visibility and decision-making.• Contribute to the refinement of procedures, documentation, and quality-control practices to improve consistency and efficiency.• Support manual preparation activities tied to technical program quality reviews while automated solutions continue to be implemented.
2026-06-25T00:00:00Z