48 results for Administrative Assistantoffice Services in Somerville, NJ

Administrative Assistant

Bath, PA
onsite
Permanent
33000 - 45000 USD / Yearly
Our client is seeking a highly skilled Administrative Assistant to provide advanced clerical and administrative support to an executive leader or department. This role requires strong judgment, discretion, and the ability to work independently while managing multiple complex projects. Key Responsibilities<ul><li>Prepare and generate correspondence, memos, agendas, minutes, permits, reports, and other documents.</li><li>Serve as receptionist and executive assistant, handling inquiries and providing information on organizational policies and procedures.</li><li>Manage schedules, meetings, travel arrangements, and event coordination.</li><li>Create, update, and maintain filing systems, reports, manuals, forms, and records.</li><li>Handle incoming/outgoing mail, phone calls, and public inquiries.</li><li>Support billing functions, including collections, delinquencies, monthly reporting, and annual submissions.</li><li>Maintain office supply inventory and process orders for various departments.</li><li>Review reports, plans, and applications for accuracy.</li><li>Liaise with internal staff, external agencies, and the general public on behalf of leadership.</li><li>Assist with special events and projects as needed.</li><li>Operate a full range of office equipment and assist other employees in its use.</li><li>Provide switchboard coverage and support interns when required.</li><li>Perform specialized clerical work, including tasks requiring knowledge of legal terminology.</li><li>Carry out additional administrative tasks as assigned by leadership.</li></ul>
2026-03-18T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Contract / Temporary to Hire
19 - 19 USD / Hourly
We are looking for an Administrative Assistant to join a team in Plymouth Meeting, Pennsylvania. This is a Contract-to-Permanent position that offers an excellent opportunity to support the compliance department within a Real estate and property management office. The ideal candidate will bring strong organizational skills and attention to detail to ensure smooth daily operations. Responsibilities:• Perform clerical tasks including filing, scanning, and organizing documents to maintain accurate records.• Prepare and generate reports to support compliance and departmental needs.• Manage and respond to inbound calls, providing attentive assistance to clients and team members.• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.• Ensure timely and accurate completion of administrative duties to support compliance initiatives.• Collaborate with team members to maintain efficient workflows and processes.• Assist in maintaining the office environment by ordering supplies and ensuring equipment is functional.• Handle sensitive information with discretion and confidentiality.• Support the department in meeting deadlines and achieving organizational goals.
2026-03-06T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in New York, NY. This is a contract position ideal for someone who excels in customer service and administrative tasks. The successful candidate will play a key role in supporting office operations and ensuring the smooth handling of day-to-day activities. Responsibilities: • Deliver exceptional customer service to staff and assist with inquiries or requests. • Maintain and update information accurately within company databases. • Provide support for office services, including handling mail and packages. • Perform general administrative duties to ensure efficient office functioning. • Collaborate with team members to complete assigned projects on time. • Organize and manage office supplies, ensuring availability as needed. • Communicate effectively with internal and external stakeholders. • Assist in preparing reports or documents as required.
2026-03-06T00:00:00Z

Administrative Assistant

Princeton, NJ
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a highly organized and detail-oriented PART TIME (25 hours a week / 5 hours a day) Administrative Assistant to join our team in Princeton, New Jersey. In this long-term contract role, you will play a key part in ensuring smooth operations by providing essential administrative support. Your ability to multitask and maintain accuracy in a fast-paced environment will be crucial to success. Responsibilities:• Provide comprehensive administrative support to ensure seamless daily operations.• Answer and manage inbound calls, addressing inquiries and redirecting as necessary.• Perform data entry tasks with high accuracy and attention to detail.• Coordinate and oversee calendar management, scheduling meetings and appointments efficiently.• Prepare and process expense reports and reimbursement requests in a timely manner.• Assist with receptionist duties, including welcoming guests and maintaining an organized and efficient front office environment.• Utilize Microsoft SharePoint to organize and manage documentation and resources.• Handle administrative office tasks such as filing, correspondence, and record management.• Collaborate with team members to support various projects and organizational needs.
2026-03-25T00:00:00Z

Administrative Assistant

Woodside, NY
onsite
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations. Responsibilities: • Manage daily administrative tasks to ensure smooth office operations. • Answer incoming phone calls professionally and direct them to the appropriate departments. • Perform accurate data entry and maintain organized records. • Handle receptionist duties, including welcoming visitors and managing inquiries. • Provide support to team members with scheduling, correspondence, and document preparation. • Coordinate office supplies and ensure all materials are adequately stocked. • Assist with filing, scanning, and other clerical tasks as needed. • Collaborate with team members to ensure efficient workflow and task completion.
2026-03-23T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-02-24T00:00:00Z

Administrative Assistant

Whitehall, PA
onsite
Temporary
22 - 24 USD / Hourly
Are you an organized multitasker looking to make a difference in a fast-paced environment? Robert Half is seeking a reliable Administrative Assistant to provide critical support for daily operations and help ensure a local office runs smoothly. Key Responsibilities:<ul><li>Perform a variety of administrative tasks, including scheduling meetings, managing calendars, and organizing documents</li><li>Assist with correspondence, emails, and phone communications</li><li>Prepare reports, presentations, and other business documents as needed</li><li>Maintain filing systems (electronic and paper) and update records accurately</li><li>Support team projects, events, and logistics with a proactive approach</li><li>Collaborate with colleagues to improve office efficiency and workflows</li></ul>
2026-03-06T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position offers an excellent opportunity to support day-to-day office operations within the real estate and property industry. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional customer service. Responsibilities: • Deliver high-quality customer service support to team members and staff. • Maintain and update records and information within company databases. • Handle mail and packages, ensuring timely distribution and assistance with office logistics. • Provide general support for office services and administrative projects. • Collaborate with colleagues to ensure smooth workflow and efficient operations.
2026-03-06T00:00:00Z

Administrative Assistant

Nazareth, PA
onsite
Temporary
17 - 21 USD / Hourly
Robert Half is partnering with a respected local organization to hire a detail‑oriented Administrative Assistant who will keep day‑to‑day office operations running smoothly. This role supports multiple stakeholders, manages calendars and documents, and is often the first point of contact for visitors and callers. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate conference rooms/travel.</li><li>Draft, edit, and format correspondence, reports, and presentations.</li><li>Maintain organized electronic and physical filing systems.</li><li>Answer and route incoming calls; greet visitors and provide a professional front‑office experience.</li><li>Process expense reports, purchase orders, and basic invoicing.</li><li>Support meeting prep: agendas, minutes, presentation materials, catering/AV coordination.</li><li>Track office supplies; liaise with vendors as needed.</li><li>Assist with data entry and updates in spreadsheets/CRM platforms.</li></ul>
2026-02-23T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Administrative Assistant to support our finance and development teams in New York, New York. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage administrative tasks efficiently. The role involves working with various tools and platforms to ensure smooth operations in financial and donor-related processes. Responsibilities: • Process vendor bills and payments efficiently using Bill.com. • Perform batch gift entries, create new donor records, and update existing information in Raiser’s Edge. • Generate queries and reports within Raiser’s Edge to support data analysis. • Execute mail merges and prepare documents using Microsoft Word. • Coordinate calendars and schedules using Outlook for seamless team collaboration. • Manage document handling tasks, including printing, scanning, and filing. • Access payment processors like GiveSmart and PayPal to retrieve and run reports. • Update and maintain donation pages on GiveSmart to support fundraising efforts. • Reconcile monthly financial records, including donor gifts and Divvy card transactions.
2026-03-24T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Contract / Temporary to Hire
15.8365 - 18.337 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Morris Plains, New Jersey. In this Contract to permanent position, you will play a key role in ensuring smooth office operations and delivering exceptional service to our clients. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks effectively. Responsibilities:• Welcome clients and visitors with a courteous and attentive demeanor, managing front desk operations efficiently.• Organize and digitize financial documents by scanning and assembling them systematically.• Send invoices to clients promptly and ensure accurate delivery of financial information.• Assist clients by explaining tax return details, including refunds and payment obligations.• Provide high-quality customer service to address client inquiries and resolve concerns.• Review credit card statements to identify discrepancies and maintain accurate records.
2026-03-23T00:00:00Z

Administrative Assistant

Long Island City, NY
onsite
Temporary
20 - 25 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Long Island City, New York. In this role, you will provide essential support to ensure the smooth operation of daily office activities, including handling communication, managing records, and assisting with administrative tasks. Responsibilities: • Answer incoming calls and route them appropriately while maintaining a meticulous demeanor. • Perform accurate data entry tasks to maintain and update records. • Provide general administrative support, such as scheduling meetings and preparing documents. • Assist with receptionist duties, including greeting visitors and managing inquiries. • Organize and maintain office files and records to ensure accessibility. • Coordinate office supplies and maintain inventory levels. • Support team members with various administrative tasks as needed. • Ensure compliance with office procedures and protocols. • Handle correspondence and communication with internal and external stakeholders.
2026-03-25T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Property Management Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential administrative support and customer service to ensure smooth office operations. This position offers an hourly rate of $20 and requires someone who can manage multiple tasks effectively within a dynamic environment. Responsibilities:• Manage Tenant inquiries• Manage maintenance requests• Deliver exceptional customer service support to staff, addressing inquiries and resolving issues promptly.• Maintain and update information in the company database with accuracy and attention to detail.• Assist with office services, including managing mail and packages to ensure efficient handling.• Perform general administrative tasks to support daily operations and team needs.• Collaborate with team members to streamline processes and enhance workflow efficiency.
2026-03-18T00:00:00Z

Administrative Assistant

Long Island City, NY
onsite
Permanent
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support our client's team in Long Island City, New York. This role involves managing administrative tasks efficiently while contributing to the coordination of construction-related activities. The ideal candidate will have a strong background in administrative support in construction and be comfortable working with data entry and spreadsheets. Responsibilities:• Perform general administrative duties, including filing, organizing documents, and managing correspondence.• Maintain accurate records and ensure data entry tasks are completed with precision.• Utilize spreadsheets and computer software to track and analyze information.• Support construction administration by coordinating documentation and ensuring compliance with procedures.• Monitor and manage vehicle fleet systems to ensure smooth operations.• Collaborate with team members to streamline processes and improve efficiency.• Assist in scheduling and calendar management for project-related tasks.• Prepare reports and summaries based on collected data and observations.• Communicate effectively with internal teams and external stakeholders to address inquiries.• Uphold confidentiality and professionalism in handling sensitive information.
2026-03-06T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Brooklyn, New York. This contract position involves managing daily administrative tasks, maintaining organization, and ensuring smooth communication across departments. If you are highly organized and excel at multitasking, we encourage you to apply. Responsibilities: • Handle incoming calls professionally and direct them to the appropriate departments. • Perform accurate data entry tasks to maintain and update records. • Assist with general office operations, including scheduling and coordinating meetings. • Act as the first point of contact for visitors by greeting and directing them appropriately. • Prepare and organize documents, reports, and correspondence. • Maintain office supplies inventory and place orders when necessary. • Support team members with administrative tasks to ensure deadlines are met. • Coordinate communication between departments to enhance workflow efficiency. • Manage filing systems and ensure all records are properly organized.
2026-03-23T00:00:00Z

Administrative Assistant

Caldwell, NJ
onsite
Permanent
60000 - 65000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities: Administrative Support<ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul>Sales Support<ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-03-04T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary
20 - 24 USD / Hourly
We are looking for a detail-oriented Part-Time Office Assistant to support day-to-day operations in our New York, New York office. In this long-term contract position, you will play a key role in maintaining a welcoming and organized workspace, ensuring smooth office functions, and assisting with various administrative tasks. This is a fantastic opportunity for someone with strong organizational skills and a proactive attitude. Responsibilities:• Welcome guests and visitors, creating a positive and friendly first impression.• Manage incoming and outgoing packages, ensuring accurate tracking and timely delivery.• Restock office supplies, snacks, and beverages to maintain inventory levels.• Assist in planning and coordinating light office events and gatherings.• Perform general administrative tasks, such as filing and maintaining records.• Ensure the office environment is clean, organized, and fully functional.• Support team members with ad-hoc tasks and special projects as needed.• Coordinate with vendors and service providers to address office-related needs.
2026-03-23T00:00:00Z

Office Assistant

Monmouth Junction, NJ
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team in South Brunswick, New Jersey. This long-term contract position offers the opportunity to support daily operations and contribute to the smooth functioning of a dynamic workplace. If you have excellent organizational skills and enjoy working in a collaborative environment, this role is perfect for you. Responsibilities:• Greet visitors and clients while managing front desk reception duties.• Organize and scan documents to maintain accurate and accessible records.• Answer incoming phone calls, providing assistance or directing inquiries as needed.• Perform general clerical tasks, such as filing, photocopying, and data entry.• Monitor inventory levels and place orders for office supplies to ensure availability.• Maintain a clean and organized office environment by coordinating basic housekeeping tasks.• Assist with scheduling and calendar management for team members.• Support administrative projects and tasks to facilitate efficient office operations.
2026-03-24T00:00:00Z

Office Admin Support

Langhorne, PA
onsite
Permanent
0 - 0 USD / Yearly
Robert Half is currently working a client on their search for an Inventory Control Specialist/Office Admin Support with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Inventory Control Specialist/Office Admin Support for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. · Serve as the first point of contact for visitors, clients, and directing staff inquiries· Manage calendars, schedule meetings, and coordinate appointments· Answer and direct incoming calls· Process timely customer orders and request· Assist with inventory analysis· Process incoming mail and packages· Answer and direct incoming calls· Draft email and written correspondence· Assist with billing and bookkeeping activities
2026-03-18T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented and adaptable Office Services Associate to join our team in New York, New York. This is a contract position that involves supporting a dynamic and fast-paced office environment. In this role, you will be cross-trained to perform multiple office functions and will need to demonstrate flexibility and initiative in meeting daily operational needs. Responsibilities: • Manage mail services, including handling physical and digital mail processes. • Provide support for reprographics tasks such as scanning, printing, and binder assembly. • Assist with hospitality services, including conference room setup and maintenance. • Support records management and ensure proper organization of files. • Perform facilities-related tasks to maintain a functional and efficient office environment. • Offer front desk reception coverage and serve as the first point of contact for visitors. • Step in as backup reception coverage when needed. • Adapt to various office functions and demonstrate flexibility in handling shifting priorities. • Collaborate with team members to ensure seamless daily operations. • Identify and troubleshoot office equipment issues to ensure uninterrupted workflow.
2026-03-23T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary
20 - 21 USD / Hourly
The Office Services Associate plays a key role in delivering essential daily back-office support, ensuring high-quality service to our clients and internal teams. Core responsibilities include both physical and digital reprographics, copy and mail services, and providing additional support in hospitality, facilities, audio/visual, reception, and other business-critical functions as required. Key Responsibilities:· Accurately document all workflow using designated service logs.· Troubleshoot basic equipment issues and ensure machines are properly loaded and maintained.· Perform regular quality assurance checks on one's work and work of team members.· Safely lift up to 50 lbs. on a regular basis as part of essential duties.· Complete job tickets before commencing tasks to ensure accuracy and quality. · Prioritize and manage workflow to meet contract deadlines for all assignments.· Effectively communicate with supervisors and clients regarding project status or deadline concerns.· Answer phone calls and emails and place service calls when necessary.· Provide courteous and detail-oriented customer service, in person, by phone, and electronically.· Consistently adhere to company and client site policies and procedures.· Promote a cost-efficient approach when using office equipment and supplies.
2026-03-11T00:00:00Z

Sr. Administrative Assistant

Bridgewater, NJ
onsite
Permanent
60000 - 75000 USD / Yearly
This position is paying between $60,000-75,000 base benefits: medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses Our client in the Bridgewater area is looking for an Administrator for their team! This role is fully in office Monday-Friday with standard hours of 8-5pm. Responsibilities include assisting with document management, preparing a variety of business communications, supporting key team members with proposals and project deliverables, and coordinating administrative tasks such as scheduling and travel. This role also involves collaborating across departments on basic financial matters, supporting compliance efforts, and facilitating smooth office operations through effective organization and communication. Proficiency in standard office software and equipment is required. and is looking for a
2026-03-03T00:00:00Z

Sr. Administrative Assistant

New York, NY
onsite
Temporary
28.5 - 30 USD / Hourly
We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York. Responsibilities: • Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders. • Arrange and oversee travel bookings, including flights, accommodations, and itineraries. • Prepare and process expense reports using Concur software with accuracy and efficiency. • Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates. • Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette. • Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration. • Assist in creating basic PowerPoint presentations when necessary. • Handle conference calls and meetings, ensuring they run smoothly and are well-organized. • Manage import and export documentation with precision and attention to detail. • Support the team in various administrative tasks to ensure operational efficiency.
2026-03-24T00:00:00Z

Executive Assistant

Red Bank, NJ
onsite
Permanent
75000 - 85000 USD / Yearly
75,000 - 85,000 benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>long-term disability</li><li>paid time off</li></ul>Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedules, and meeting logistics</li><li>Coordinate travel arrangements and prepare detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential and sensitive information with discretion</li><li>Track action items, follow up on deadlines, and support project coordination</li><li>Assist with expense reports and administrative processes</li><li>Support special projects and ad hoc requests as needed</li></ul>
2026-03-17T00:00:00Z

Executive Assistant

Center Valley, PA
onsite
Temporary
23 - 25 USD / Hourly
Are you a proactive professional with exceptional organizational and communication skills? Robert Half is seeking an Executive Assistant to provide high-level administrative support to senior leadership, ensuring efficient operations and driving positive outcomes. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.</li><li>Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism.</li><li>Liaise between executives and internal/external stakeholders to facilitate communication and project follow-through.</li><li>Handle confidential information with discretion.</li><li>Organize and prioritize incoming requests, ensuring timely responses and completion of tasks.</li><li>Assist with event planning, expense reporting, and operational coordination.</li><li>Support ad hoc projects and contribute to a positive office culture.</li></ul>
2026-03-13T00:00:00Z