18 Results for Executive Assistant Jobs in Sinking Spring, PA

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Executive Assistant

Whitehall, PA
onsite
Temporary / Contract
30 - 32 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality. Key Responsibilities:<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents. </li><li>Serve as a liaison between executives, internal teams, and external stakeholders. </li><li>Coordinate meetings, including agendas, materials, minutes, and follow-up items.</li><li>Handle confidential information with discretion and professionalism. </li><li>Monitor and prioritize incoming communications and respond on behalf of executives when appropriate. </li><li>Assist with special projects, event planning, and operational tasks as needed. </li><li>Maintain organized filing systems and ensure accurate recordkeeping. </li></ul>
2026-10-22T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
32.3 - 34 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership located in the Greater Philadelphia Region. This long-term contract position is ideal for a highly organized individual who can manage competing priorities, maintain seamless executive operations, and foster strong coordination across teams. The Executive Assistant role combines executive-level administrative support with project coordination to help leadership stay focused, informed, and prepared. Here’s how you’ll contribute each day• Oversee complex executive calendars, aligning appointments, internal discussions, and external commitments to support effective time management.• Organize leadership and board meetings by preparing schedules, coordinating logistics, assembling materials, and tracking follow-up items.• Manage travel planning from start to finish, including itineraries, reservations, schedule adjustments, and related arrangements for executives.• Serve as a central point of communication by screening inquiries, drafting correspondence, and ensuring timely information flow between leadership and stakeholders.• Provide administrative and operational support for executive office activities to help maintain efficient day-to-day functions.• Coordinate strategic projects across departments, monitoring timelines, priorities, deliverables, and budgets to support successful execution.• Partner with internal staff and external contacts to keep initiatives moving forward and resolve issues that may affect progress.• Prepare reports, presentations, and briefing materials that equip executives for meetings, decisions, and organizational discussions.
2026-10-22T00:00:00Z

Executive Assistant

Bethlehem, PA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is looking for an Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential information, and supporting daily business operations. The ideal candidate is professional, organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Manage executive calendars, meetings, and appointments</li><li>Coordinate travel arrangements and prepare itineraries</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Screen calls, emails, and other communications</li><li>Maintain files, records, and confidential documents</li><li>Organize meetings, take notes, and track follow-up items</li><li>Support senior leaders with administrative tasks and special projects</li><li>Handle expense reports and other administrative documentation</li><li>Serve as a point of contact for internal and external communication</li><li>Maintain a high level of professionalism and confidentiality</li></ul>
2026-10-23T00:00:00Z

Executive Administrative Assistant

King of Prussia, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Non-Profit client located in the King of Prussia/Wayne, PA area is looking to hire a tech savvy Executive Administrative Assistant with proven experience supporting c-suite executives. As the Executive Administrative Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, draft meeting notes, maintain and update client files, assist with grant submissions, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Provide comprehensive administrative and organizational support to C-Suite executives· Manage calendars, meetings, correspondence, documents, and other day-to-day administrative needs· Anticipate leadership needs and proactively prepare materials, information, and follow-up items· Coordinate meetings and assist with scheduling across multiple internal and external stakeholders· Prepare, format, edit, and organize presentations, reports, correspondence, and other executive-level materials· Maintain accurate records and ensure important deadlines, commitments, and follow-up items remain on track· Communicate professionally with internal teams, external partners, community organizations, and other stakeholders· Handle sensitive and confidential information with discretion· Assist with special projects, events, conferences, and other initiatives as needed
2026-10-05T00:00:00Z

Administrative Assistant

Chadds Ford, PA
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for an onsite team in Pennsylvania. This Long-term Contract opportunity offers a steady part-time schedule of 20 hours per week across five 4-hour shifts, making it a strong fit for someone who is organized, dependable, and comfortable handling a variety of administrative tasks. The ideal candidate will bring solid experience with office support, communication, and document management while helping maintain an efficient and well-organized workplace. Responsibilities:• Manage day-to-day administrative support activities to keep office operations running smoothly and efficiently.• Prepare, edit, and organize documents, spreadsheets, and correspondence using Microsoft Word and Excel.• Answer incoming calls, greet visitors, and provide front-desk support as needed.• Enter, update, and maintain accurate data in office records and internal tracking systems.• Coordinate schedules, appointments, and routine communications for team members and leadership.• Handle general clerical duties such as filing, scanning, copying, and maintaining organized records.• Support onsite office needs by assisting with routine tasks and ensuring administrative requests are completed promptly.
2026-10-13T00:00:00Z

Administrative Assistant

Easton, PA
onsite
Temporary to Hire
22 - 26 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help ensure an efficient, detail oriented work environment. This role is ideal for someone with strong communication skills, excellent time management, and the ability to handle multiple priorities with accuracy and discretion. Key Responsibilities:<ul><li>Provide general administrative support to leadership and team members.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare reports, presentations, and other business documents.</li><li>Maintain filing systems, records, and office supplies.</li><li>Coordinate travel arrangements and expense reporting as needed.</li><li>Assist with data entry, invoice processing, and routine clerical tasks.</li><li>Welcome visitors and support front office coverage when required.</li><li>Help maintain organized workflows and support special projects.</li></ul>
2026-10-21T00:00:00Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Robert Half is seeking a highly organized and tech-savvy Administrative Assistant to support daily office operations and help keep a local team running efficiently. This role is ideal for someone who is proactive, detail-oriented, and comfortable using a variety of digital tools and platforms to manage schedules, communications, records, and workflows. Key Responsibilities:<ul><li>Provide administrative support to departments and leadership as needed.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain accurate records, files, and databases in digital systems.</li><li>Support office operations, including ordering supplies and coordinating vendors.</li><li>Use technology tools to improve organization, communication, and workflow efficiency.</li><li>Assist with data entry, spreadsheet management, and reporting tasks.</li><li>Help troubleshoot minor technology issues and support team members with office software and systems.</li><li>Collaborate with internal teams to support projects and administrative processes.</li></ul>
2026-10-22T00:00:00Z

Administrative Assistant

Hazleton, PA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure efficient administrative workflow. The ideal candidate will be proactive, detail oriented, and capable of managing multiple tasks while providing excellent internal and external customer service. Key Responsibilities: <ul><li>Provide administrative support to managers, teams, and departments </li><li>Answer and direct phone calls, emails, and other correspondence </li><li>Schedule meetings, appointments, and maintain calendars </li><li>Prepare reports, presentations, and other business documents </li><li>Organize and maintain filing systems, records, and office supplies </li><li>Greet visitors and provide general support to clients and staff </li><li>Coordinate travel arrangements and expense reporting, as needed </li><li>Assist with data entry, invoice processing, and basic bookkeeping tasks </li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-10-22T00:00:00Z

Administrative Assistant

Blue Bell, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Our client is seeking a highly organized and tech-savvy Administrative Assistant to provide day-to-day administrative support in a professional services environment. This role is ideal for someone who is comfortable working with technology, learns new systems quickly, and can manage multiple priorities while maintaining accuracy and professionalism. Key Responsibilities:<ul><li>Provide general administrative and operational support to the team, helping ensure daily activities run smoothly</li><li>Coordinate schedules, correspondence, documents, and other administrative tasks as needed</li><li>Assist with client communications and maintain a professional, service-oriented approach in all interactions</li><li>Utilize technology and AI-based tools to streamline administrative processes and support client communication</li><li>Work with JumpAI to assist with client communications and related workflow processes</li><li>Use CTERA and other technology platforms to support secure data management, privacy, and information handling</li><li>Maintain organized and confidential records while following established procedures for data security</li><li>Assist with various projects and special assignments as needed</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

Wilmington, DE
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for an organized Administrative Assistant to provide essential operational and executive support for a youth-focused nonprofit in Wilmington, Delaware. This Long-term Contract position plays a key role in keeping daily office functions running smoothly while strengthening communication, coordination, and internal processes. The ideal candidate brings strong administrative experience, sound judgment, and the ability to manage multiple priorities in a fast-paced onsite environment. Responsibilities:• Build and refine office procedures that improve consistency, efficiency, and day-to-day administrative operations.• Maintain organized recordkeeping, filing practices, and support systems for office and basic financial administration.• Manage scheduling for leadership, including calendars, meeting logistics, and travel arrangements as needed.• Prepare and distribute communications such as internal updates, newsletters, and social media content support.• Provide administrative coordination for events and assist with operational needs tied to youth programs.• Capture meeting discussions, organize notes, and help assemble reports, agendas, and planning documents.• Assist with onboarding paperwork and other human resources-related administrative tasks.• Serve as a point of coordination between leadership, staff, and external partners to support smooth organizational workflow.
2026-10-08T00:00:00Z

Administrative Assistant

Hazleton, PA
onsite
Temporary to Hire
21 - 23 USD / Hourly
Robert Half is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure an efficient, detail oriented workplace. This role is ideal for someone with strong communication skills, excellent time management, and the ability to handle a wide range of administrative tasks. Key Responsibilities:<ul><li>Provide administrative support to managers and team members.</li><li>Answer and direct phone calls and emails. </li><li>Schedule meetings, appointments, and maintain calendars. </li><li>Prepare correspondence, reports, and other documents. </li><li>Organize and maintain filing systems, records, and office supplies. </li><li>Assist with data entry, expense reports, and invoice processing. </li><li>Coordinate office communications and support special projects as needed. </li><li>Greet visitors and help maintain a detail oriented office environment</li></ul>
2026-10-23T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is looking for an Administrative Assistant to support daily office operations. This role is responsible for handling a variety of administrative tasks, supporting team members, managing schedules, and assisting with communication and recordkeeping. The ideal candidate is professional, organized, detail-oriented, and comfortable managing multiple priorities. Key Responsibilities:<ul><li>Answer phone calls, emails, and other communications</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, edit, and organize documents and reports</li><li>Maintain files, records, and data entry systems</li><li>Greet visitors and provide general office support</li><li>Order office supplies and help keep the office organized</li><li>Handle incoming and outgoing mail and deliveries</li><li>Assist managers and team members with administrative tasks</li><li>Support special projects as needed</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-10-23T00:00:00Z

Accounting Assistant

Wilmington Nt, DE
onsite
Temporary to Hire
21 - 21 USD / Hourly
We are looking for an Accounting Assistant to support a high-volume finance team in Wilmington, Delaware. This contract opportunity with permanent potential is ideal for someone who enjoys balancing administrative work with core accounting tasks and can stay organized in a fast-paced office setting. The person in this role will help keep daily financial activity on track by handling payments, deposits, invoice support, and routine departmental coordination. Success in this position requires accuracy, comfort with computer-based systems, and a dependable approach to meeting deadlines. Responsibilities:• Process incoming cash, check, and card payments and ensure transactions are accurately recorded.• Prepare and reconcile bank deposits by reviewing receipts, balancing totals, and coordinating timely submission of funds.• Respond to general account-related questions by retrieving and reviewing information in financial systems.• Issue checks for items such as permits, tax payments, payroll-related needs, and other authorized expenses.• Track daily invoices and departmental tasks to support smooth accounting operations and timely follow-up.• Provide backup assistance for billing activities, including helping prepare and send customer invoices.• Maintain office and accounting supply inventory, update pricing materials, and assemble and distribute reference books as needed.• Support routine administrative duties such as handling mail and completing additional assignments that assist the accounting team.
2026-10-19T00:00:00Z

Bilingual Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Robert Half is seeking a detail-oriented and detail oriented Bilingual Administrative Assistant to support daily office operations and provide administrative assistance to internal teams and external clients. The ideal candidate is highly organized, communicates effectively in English & Spanish, and can manage multiple priorities in a fast-paced environment. Key Responsibilities: <ul><li>Provide general administrative support, including calendar management, meeting coordination, and document preparation.</li><li>Answer and direct phone calls, emails, and other correspondence in both languages.</li><li>Greet visitors and provide detail oriented front-office support.</li><li>Translate verbal and written communications as needed.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Schedule appointments, travel, and meetings for managers or team members.</li><li>Assist with data entry, report preparation, and spreadsheet tracking.</li><li>Support internal departments with clerical tasks and special projects.</li><li>Order office supplies and help maintain smooth day-to-day office operations.</li><li>Handle confidential information with discretion and professionalism.</li></ul>
2026-10-05T00:00:00Z

Office Administrator

West Chester, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Robert Half is currently working with a client on their search for a well-spoken, Office Administrator with light bookkeeping experience as they will be assisting with accounts payable/receivable, invoicing, and processing expenses. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. Major Responsibilities· Serve as a primary point of contact for customers, visitors, vendors, and employees· Answer phones, respond to general inquiries, and ensure questions or requests are directed to the appropriate team member· Maintain a welcoming, organized, and professional office environment· Assist with routine financial tasks, including:<ul><li>Accounts payable support</li><li>Accounts receivable assistance</li><li>Customer and vendor invoicing</li><li>Expense tracking and documentation</li></ul>· Coordinate with the Bookkeeper to ensure financial information and supporting documentation are accurate and organized· Assist with general data entry, filing, recordkeeping, and other office administration as needed· Communicate with customers and vendors regarding invoices, payments, and general questions· Support the team with day-to-day administrative needs and special projects· Maintain confidentiality and demonstrate sound judgment when handling company and financial information
2026-10-05T00:00:00Z

Escrow Assistant

Wayne, PA
onsite
Temporary to Hire
24 - 27 USD / Hourly
We are seeking a detail-oriented Escrow Assistant to support the escrow team with residential and/or commercial real estate transactions. This role is responsible for managing administrative tasks, preparing and reviewing documents, coordinating with clients and third parties, and helping ensure files move efficiently from opening through closing. <ul><li>Assist escrow officers with opening, processing, and closing escrow files. </li><li>Prepare escrow documents, closing packages, and related correspondence. </li><li>Review files for accuracy, completeness, and compliance with internal procedures. </li><li>Order payoffs, title reports, tax information, and other transaction-related documentation. </li><li>Communicate with buyers, sellers, lenders, agents, and attorneys to obtain required information and provide status updates. </li><li>Schedule signings, closings, and follow-up activities. </li><li>Maintain organized file records and update information in escrow software and internal systems. </li><li>Support funding and post-closing activities as needed. </li></ul>
2026-10-14T00:00:00Z

Office Manager

York, PA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Office Manager to lead daily workplace operations and help create a safe, organized, and welcoming environment. The Office Manager will support facilities, security, onboarding, and administrative coordination across office locations while ensuring important records and business documentation are maintained with care. The role also contributes to employee engagement by helping organize workplace events and supporting internal communication across teams. Responsibilities:• Direct day-to-day office operations across multiple locations to keep workspaces functional, secure, and well maintained.• Coordinate building access, alarm systems, surveillance tools, and key control processes in partnership with property contacts and service providers.• Manage relationships with landlords, township offices, and external vendors to address permits, maintenance matters, leases, and other facility-related needs.• Support employee onboarding by preparing desks and shared spaces, leading office orientations, and explaining workplace procedures, equipment use, and safety practices.• Maintain office supplies, common areas, and inventory levels so employees have the resources needed for productive daily work.• Organize internal office moves, furniture arrangements, and workspace changes for new hires, departures, and team transitions.• Oversee records for off-site storage, licensing activities, and other administrative documents while handling sensitive information with discretion.• Contribute to employee culture initiatives by assisting with appreciation events and participating in cross-functional internal committees.
2026-10-20T00:00:00Z

Purchasing Assistant

Wilmington, DE
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a Purchasing Assistant to support procurement operations in Wilmington, Delaware. This long-term contract position is well suited for someone who is organized, service-minded, and comfortable balancing vendor coordination, order processing, and budget-related tasks in an on-site environment. The person in this role will help keep purchasing activities running smoothly while working closely with internal stakeholders and external suppliers. Responsibilities:• Prepare, review, and track purchase orders to ensure materials and services are requested accurately and processed on time.• Communicate with vendors to confirm pricing, availability, order status, and delivery details while maintaining strong working relationships.• Support daily procurement operations by coordinating purchasing activities and helping departments obtain needed goods and services.• Maintain organized purchasing records, documentation, and order histories to support accuracy, compliance, and audit readiness.• Assist with budget monitoring by updating spending information and helping reconcile purchasing data against department needs.• Respond to internal questions related to orders, suppliers, and purchasing procedures with a customer-focused approach.• Work with accounts payable and other internal teams to help resolve invoice, approval, or order discrepancies efficiently.• Contribute to process continuity during departmental operational changes by updating records and supporting procurement-related administrative tasks as needed.
2026-10-23T00:00:00Z

18 results for Executive Assistant in Sinking Spring, PA