<p>We are seeking a welcoming Front Desk Coordinator to manage front desk operations in Kirkland, WA and act as the first point of contact for visitors and clients. In this contract role, the Receptionist will ensure smooth day-to-day operations while providing excellent customer service and administrative support.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients, visitors, and employees in a friendly and approachable manner.</li><li>Answer and direct incoming phone calls, taking messages and providing information as needed.</li><li>Manage the front desk area, keeping it organized, clean, and stocked with necessary materials.</li><li>Respond to inquiries via phone, email, or in-person and direct them to the appropriate departments.</li><li>Maintain appointment calendars and assist with scheduling meetings.</li><li>Process incoming and outgoing mail, including courier services, and coordinate deliveries.</li><li>Provide general administrative support, such as data entry, filing, and record maintenance.</li><li>Assist in the preparation of documents and correspondence as directed.</li><li>Ensure visitors adhere to office security policies, including check-ins and badge distribution.</li></ul>
We are looking for a detail-oriented Clinic Administrative Assistant to join our team on a Contract basis in Bellevue, Washington. In this role, you will play a vital part in ensuring the smooth operation of the clinic by supporting both staff and visitors. This position requires strong communication skills, the ability to manage multiple tasks, and a friendly, organized demeanor.<br><br>Responsibilities:<br>• Maintain cleanliness and prepare exam rooms by wiping down tables and ensuring they are ready for use.<br>• Welcome and assist visitors at the front desk, providing excellent customer service.<br>• Restock clinic supplies to ensure the smooth operation of daily activities.<br>• Perform data entry tasks and manage administrative office duties with accuracy.<br>• Answer inbound calls and address inquiries in a courteous and attentive manner.<br>• Utilize Microsoft Office Suite for various administrative tasks, including documentation and scheduling.<br>• Support the clinic staff by performing receptionist duties and managing the front desk operations.<br>• Collaborate with team members to maintain a positive and efficient work environment.
We are looking for a Front Desk Coordinator to join our team on a contract basis in Seattle, Washington. In this role, you will be the first point of contact for visitors and clients, ensuring a positive and attentive experience at the front desk. This position requires excellent organizational and communication skills to support daily operations and contribute to a welcoming office environment.<br><br>Responsibilities:<br>• Welcome and assist visitors and clients, ensuring a friendly and attentive front desk experience.<br>• Manage incoming calls on a multi-line phone system, directing inquiries to the appropriate departments.<br>• Perform general administrative tasks such as filing, scanning, and organizing office supplies to maintain an orderly workspace.<br>• Schedule and coordinate meetings using Microsoft Teams, ensuring clear communication across departments.<br>• Maintain and update company documents and records using Microsoft Office tools, including Word, Excel, and PowerPoint.<br>• Provide concierge-like services by addressing visitor needs and offering assistance as needed.<br>• Support other departments with administrative tasks to enhance overall office efficiency.<br>• Ensure the front desk area is well-stocked, clean, and presentable at all times.
We are looking for a Front Desk Coordinator to join our team in Tukwila, Washington. This is a long-term contract position where you will play a key role in creating a welcoming environment for visitors and providing essential administrative support to the office. The ideal candidate is highly organized, approachable, and committed to delivering exceptional service.<br><br>Responsibilities:<br>• Serve as the first point of contact by answering, screening, and transferring incoming calls with professionalism.<br>• Greet and guide visitors and customers, ensuring they feel welcomed and supported.<br>• Perform administrative tasks such as sorting mail, data entry, filing, and scanning documents.<br>• Prepare envelopes and handle mailing processes as needed.<br>• Monitor and maintain office supplies, kitchen inventory, and snack stock, including occasional Costco runs.<br>• Restock and service office equipment like copiers, printers, and dishwashers.<br>• Assist in organizing and executing meetings, employee events, and celebrations, including coordinating catering orders.<br>• Draft and edit correspondence, such as letters and summaries, with attention to detail.<br>• Conduct basic online research to support office activities and special projects.<br>• Maintain spreadsheets and manage mail distribution while supporting ad-hoc administrative tasks.
<p>Job Title: Office Assistant</p><p>Location: Seattle, WA</p><p>Start Date: ASAP</p><p>Pay: $22/hour</p><p>Schedule: M-F 8:30am - 5:30pm</p><p>Duration: 3-month contract with potential to become permanent based on performance</p><p><br></p><p><strong>About the Role:</strong></p><p>We’re looking for a reliable and experienced Office Assistant to join our team in our brand-new Seattle office, opening on September 8th. This is a great opportunity for someone with strong reprographics experience who enjoys a dynamic and independent work environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong><em><u>Reprographics</u></em></strong> – 75%Operate HP and Xerox multifunction devices</p><p>Manage print jobs, duplications, tab creation, and related copy room tasks</p><p><br></p><p><strong><em><u>Hospitality</u></em></strong> – 25%Set up and clean conference rooms</p><p>Maintain cleanliness of shared spaces and common areas</p><p><br></p><p><strong>Mail Services</strong></p><p>Handle incoming deliveries and coordinate outgoing shipments (FedEx)No digital mail responsibilities</p><p><br></p><p><strong>Workspace Coverage</strong></p><p>Responsible for maintaining services on one floor</p><p>No reception coverage required</p><p><br></p><p><br></p>
<p>We are looking for a highly organized and personable Receptionist to join our team on a contract basis in Redmond, WA. This role involves creating a welcoming environment for visitors while providing essential administrative support. The ideal candidate will excel in customer service and communication, ensuring smooth front desk operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet and check in visitors upon arrival, ensuring proper registration and adherence to site protocols.</p><p>• Issue visitor badges using the designated system to maintain secure and organized access.</p><p>• Provide assistance to guests by responding to inquiries, offering directions, and addressing general needs.</p><p>• Perform administrative tasks such as data entry, record keeping, and maintaining logs related to visitor activity.</p><p>• Answer inbound calls with attention to detail, directing them to appropriate personnel as needed.</p><p>• Coordinate meeting room setups and ensure the front desk area remains organized and presentable.</p><p>• Maintain a detail-oriented approach while representing the company to guests and visitors.</p><p>• Monitor and enforce security protocols to maintain a safe environment.</p><p>• Utilize basic computer functions and Microsoft tools to support daily operations.</p>
<p>A leading Seattle law firm is looking to add a Legal Assistant to support their Commercial Litigation Attorneys. role requires someone who excels in organization, communication, and multitasking to support litigation processes. Ideal candidates will bring strong knowledge of local, state, and federal court rules, along with a commitment to delivering high-quality work.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage filings for federal and state courts, ensuring compliance with all applicable rules.</p><p>• Format, proofread, and finalize legal documents, including correspondence, briefs, pleadings, and discovery materials.</p><p>• Maintain case files throughout their lifecycle, including conducting conflict checks and opening new matters.</p><p>• Track deadlines and manage calendars using docketing systems to ensure timely actions.</p><p>• Communicate effectively with clients, opposing counsel, court staff, and court reporters.</p><p>• Coordinate service of legal documents and filings as required.</p><p>• Assist in trial preparation and case management from pre-suit through trial stages.</p><p>• Support document management and timekeeping processes to maintain accurate records.</p><p>• Handle multiple projects simultaneously while maintaining precision and meeting strict deadlines.</p><p><br></p><p>Firm offers full benefits including medical/dental/vision coverage, 401K, profit sharing, free parking or transit pass, hybrid work, 2 weeks PTO, 9 days sick leave, 11 paid holidays, and more!</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>We are looking for a skilled Administrative Assistant to provide support to a construction office in Edgewood, WA. This is a contract position expected to run through the end of the year, offering an excellent opportunity for individuals with strong organizational skills and construction industry experience. The role will primarily focus on invoice processing, document management, and other administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process, track, and reconcile invoices, ensuring all documentation is accurately prepared before submission to accounting.</p><p>• Organize and maintain both digital and physical filing systems, ensuring records are easily accessible and up to date.</p><p>• Perform data entry tasks with accuracy, including new employee paperwork and auditing time punches as needed.</p><p>• Utilize Excel extensively to manage billing information.</p><p>• Communicate effectively using Outlook and Teams to collaborate with colleagues and stakeholders.</p><p>• Provide flexible support across various tasks, contributing to the team’s efficiency and success.</p><p>• Adapt to the needs of the project and demonstrate a proactive approach to problem-solving.</p>
<p><br></p><p>We are looking for a detail-oriented Accounting Assistant for a contract-to-permanent role in Bellevue, Washington. This Contract-to-permanent position offers an excellent opportunity to contribute to various financial and administrative tasks within a dynamic and fast-paced environment. The ideal candidate will excel in managing payroll, purchasing, and accounts payable while supporting project operations and office management.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate payroll and timecard processing for over 60 union craft workers, ensuring compliance with prevailing wage and union requirements.</p><p>• Administer purchasing activities, including placing orders, managing electronic receipts, setting up new vendors, and maintaining vendor relationships.</p><p>• Process accounts payable transactions for project-related materials and expenses with accuracy and timeliness.</p><p>• Maintain document control systems to ensure proper organization and accessibility.</p><p>• Facilitate new employee onboarding by managing dispatch processes, completing paperwork, conducting orientations, and coordinating hardware setup.</p><p>• Oversee project office facilities, including office equipment, supply inventory, breakroom maintenance, and support for meetings and events.</p><p>• Handle subcontractor administration tasks, such as preparing monthly pay requisitions and submitting required reports.</p><p>• Utilize financial software tools and systems to streamline accounting operations and reporting processes.</p>
We are looking for a dedicated Accounting Assistant to join our team in Arlington, Washington. This Contract-to-permanent position is ideal for someone with a strong background in accounting, exceptional organizational skills, and proficiency in tools like Excel and Yardi Software. The role offers the opportunity to play a vital part in maintaining accurate financial records and supporting various accounting operations.<br><br>Responsibilities:<br>• Manage essential accounting tasks such as Accounts Payable (A/P), Accounts Receivable (A/R), and General Ledger (G/L) entries.<br>• Prepare and reconcile financial reports to ensure accuracy and compliance.<br>• Utilize Yardi Software for accounting workflows and efficient data management.<br>• Maintain precise and confidential records while processing transactions in a timely manner.<br>• Collaborate with internal teams and external partners to address financial queries and ensure smooth communication.<br>• Conduct bank reconciliations and invoice coding to support financial operations.<br>• Support the team with special projects and ad hoc assignments as required.<br>• Uphold high standards of accuracy, confidentiality, and timeliness in all accounting processes.
<p>We are seeking a detail-oriented and proactive Administrative Assistant to support day-to-day office operations for a dynamic team in Bellevue, WA. This contract role provides a crucial opportunity to contribute to organizational efficiency through administrative, scheduling, and office management tasks. </p><p><br></p><p><strong><u>Responsibilities: </u></strong></p><ul><li>Manage daily office operations, including ordering supplies and maintaining organization of files and equipment. </li><li>Schedule and coordinate meetings, appointments, and team calendars to ensure efficient time management. </li><li>Handle email correspondence and phone calls professionally, acting as a liaison between departments and external contacts. </li><li>Prepare, proofread, and format reports, presentations, and other documents ensuring accuracy and a polished presentation. </li><li>Coordinate meeting logistics, including technology setup, preparation of agendas, and recording minutes. </li><li>Arrange travel accommodations such as flight bookings, hotels, and transportation for team members or executives. </li><li>Maintain and update databases, records, and files to ensure accessibility and accuracy.</li></ul>
<p>We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to Executive Directors (EDs) in Seattle, Washington. This contract position offers the opportunity to manage complex schedules, coordinate travel, and play a critical role in ensuring smooth day-to-day operations for the EDs. The ideal candidate will excel in optimizing workflows and collaborating with others to deliver seamless results.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain detailed calendars for Executive Directors, ensuring timely preparation for meetings and resolving scheduling conflicts.</p><p>• Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation, ensuring alignment with meetings and events.</p><p>• Partner with team members to understand workflows and upcoming priorities, ensuring smooth execution of events and initiatives.</p><p>• Develop and refine operational processes to improve efficiency and support the EDs effectively.</p><p>• Attend events, conferences, and meetings alongside the EDs to provide assistance and ensure successful outcomes.</p><p>• Utilize tools like Asana, Google Suite, and Canva to streamline communication and enhance productivity.</p><p>• Collaborate with transitioning staff to ensure continuity and alignment with organizational goals.</p>
<p>We are looking for a skilled Legal Assistant to join a dynamic mid-size law firm in Seattle. This position involves providing comprehensive support to attorneys in commercial litigation and business transactional matters. The ideal candidate will bring extensive experience in litigation assistance and demonstrate proficiency in key legal processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage state and federal E-filing, ensuring accurate and timely submissions.</p><p>• Coordinate and maintain calendaring systems to track important deadlines and schedules.</p><p>• Proofread legal documents for accuracy and compliance with court requirements.</p><p>• Organize and handle discovery processes, including document preparation and management.</p><p>• Provide direct support to up to three attorneys, assisting with case preparation and administrative needs.</p><p>• Facilitate communication with clients and opposing counsel as required.</p><p>• Prepare case files and maintain organized records for easy retrieval.</p><p>• Assist in drafting and reviewing documents</p><p><br></p><p>Firm offers full benefits package including 17 days PTO, multiple healthcare plan options, 401K, profit sharing, cell phone and parking stipend, and hybrid work options after onboarding.</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>. In this role, you will be the first point of contact for visitors, tenants, and employees, providing exceptional customer service and administrative support. This position requires strong organizational skills, adaptability, and the ability to assist with various front-of-house and hospitality tasks.</p><p><br></p><p>Responsibilities:</p><p>• Greet and welcome tenants, employees, and visitors, ensuring a positive first impression.</p><p>• Manage guest registration and issue visitor passes using badging software.</p><p>• Provide directions and information about building amenities, fire exits, and nearby facilities.</p><p>• Assist guests with accommodations such as luggage or coat storage.</p><p>• Arrange and confirm recreational, dining, and business activities for tenants and guests.</p><p>• Coordinate transportation and travel arrangements as needed.</p><p>• Maintain accurate records of service requests and their status.</p><p>• Offer wayfinding assistance within the building and provide administrative support.</p><p>• Validate parking and handle inquiries related to building navigation.</p><p>• Ensure a high standard of service by responding promptly and thoroughly to requests.</p>
<p>A leading Plaintiff Personal Injury firm in Tacoma is looking to add a Legal Assistant to their team. This is a great position for someone who is looking to grow into a Paralegal role in the future! Firm has amazing training and a collegial work environment. </p><p><br></p><p>Responsibilities:</p><ul><li>Open claims with insurance carriers</li><li>Maintain status of various reports requested from third-parties (insurance representatives, police departments, medical providers) </li><li>Assist with the preparation of demand letters </li><li>Verify balances with insurance carriers</li><li>Prepare case documentation to be provided to case managers and attorneys</li><li>Assist with the maintenance of case calendar and observe deadlines </li><li>Assist with other administrative duties as requested </li></ul><p>Firm offers full medical benefits, 401K, monthly transportation stipend, 12 days PTO, paid court holidays, bonus opportunities, and excellent room for career growth and mentorship.</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>We are looking for a Senior Executive Assistant to join our team in Bellevue, Washington. This Contract-to-permanent position offers an exciting opportunity to support a C-suite executive in a dynamic and fast-paced startup environment. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring seamless communication within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars, scheduling and prioritizing meetings to optimize executive time.</p><p>• Arrange and coordinate detailed travel plans, including booking flights, accommodations, and transportation.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary information is readily available.</p><p>• Provide administrative support by handling correspondence, drafting documents, and managing records.</p><p>• Collaborate with team members to plan and execute corporate events and special projects.</p><p>• Act as a liaison between executives and internal teams to facilitate communication and workflow.</p><p>• Monitor and manage deadlines for executive projects, ensuring timely completion.</p><p>• Maintain confidentiality while handling sensitive information and materials.</p><p>• Adapt to the needs of a fast-paced tech startup environment, proactively identifying areas for improvement.</p>
<p>We are seeking a detail-oriented and proactive <strong>Executive Assistant</strong> to join a commercial real estate firm. This role is critical to ensuring seamless operations by providing high-level administrative support to the executive team. The ideal candidate brings prior experience in the commercial real estate and property management industry, thrives in a fast-paced and professional environment, and is committed to working on-site full-time.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Deliver high-level administrative support by managing critical tasks and priorities.</li><li>Coordinate and screen incoming calls, emails, and other communications to ensure efficient processing and prioritization.</li><li>Act as a central liaison, facilitating effective communication between executives and internal/external stakeholders.</li><li>Organize and manage executive calendars, ensuring alignment with overarching priorities.</li><li>Plan and facilitate executive-level meetings, including creating agendas, taking detailed notes, and preparing comprehensive minutes.</li><li>Draft, revise, and finalize various documents, such as reports, presentations, correspondence, invoices, contracts, and spreadsheets.</li><li>Conduct thorough research on assigned projects, business initiatives, and new opportunities as needed.</li><li>Gain familiarity with the company’s portfolio and stakeholder network to provide comprehensive and informed administrative support.</li><li>Assist with business and real estate operations, ensuring shared electronic files are accurate and well-organized.</li><li>Coordinate travel arrangements, including booking transportation and lodging, to meet business needs.</li><li>Provide support for company events, deadlines, and ad-hoc project requirements, as assigned.</li></ul>
<p>A national firm with offices in Seattle is seeking a <strong>Litigation Legal Assistant. </strong>This role requires someone with strong organizational skills and a thorough understanding of litigation processes to support attorneys in handling complex legal matters. The ideal candidate will excel in managing schedules, preparing legal documents, and ensuring the seamless execution of administrative tasks.</p><p><br></p><p>The salary range is 70-100k DOE. In addition, the firm provides medical, dental and vision insurance, 401k with profit sharing, 4 weeks PTO, commuting benefits and other perks. They offer a hybrid schedule allowing for up to 3 days to work-from-home weekly once onboarded. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage attorneys' calendars, including scheduling meetings, court dates, and deadlines.</p><p>• Prepare, proofread, and edit legal documents and correspondence with a high level of accuracy.</p><p>• Perform e-filing of legal documents in compliance with court requirements.</p><p>• Organize and maintain case files, ensuring accessibility and proper documentation.</p><p>• Assist in the preparation and assembly of materials for hearings, trials, and depositions.</p><p>• Conduct research and gather information relevant to ongoing cases.</p><p>• Communicate effectively with clients, opposing counsel, and court personnel to facilitate case progress.</p><p>• Support attorneys in handling commercial and construction litigation matters.</p><p>• Track deadlines and ensure timely submission of required filings.</p><p>• Provide general administrative support to ensure the efficient operation of the legal team.</p>
<p>A national full-service law firm is seeking a <strong>Litigation Paralegal </strong>to support one partner and an associate with Insurance Defense and Coverage cases for their Seattle office.</p><p><br></p><p>The salary range for the role is 75-95k DOE, and offers medical, dental, vision and life insurance, 401k, 4 weeks PTO, paid court holidays and other perks.</p>
<p>We are seeking a highly organized and resourceful Executive Assistant to support senior management in Redmond, WA. In this contract role, the Executive Assistant will handle a variety of administrative tasks to ensure executives can focus on high-level strategic initiatives. The ideal candidate will exhibit excellent communication skills, exercise discretion in handling sensitive information, and demonstrate the ability to anticipate the needs of leadership proactively.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage executive calendars by coordinating meetings, appointments, and events for senior management.</li><li>Handle communications such as emails and phone calls, ensuring timely and accurate responses or delegation as needed.</li><li>Prepare, edit, and format presentations, reports, and other professional documents for internal and external purposes.</li><li>Coordinate travel arrangements, including flights, hotels, and transportation, while optimizing schedules and budgets.</li><li>Organize meetings, including setting agendas, managing technology setups, and recording meeting minutes.</li><li>Track and follow up on project deadlines, deliverables, and action items to support executive priorities.</li><li>Liaise with internal departments and external stakeholders on behalf of executives to ensure smooth workflows.</li><li>Maintain and organize confidential records and files, ensuring easy accessibility while safeguarding sensitive information.</li><li>Assist with expense reports, budgeting, and tracking costs to ensure compliance with company policies.</li><li>Support special projects and initiatives as assigned by the executive leadership team.</li></ul><p><br></p>
We are looking for an experienced Workplace Experience Ambassador to join our team on a contract basis in Seattle, Washington. In this role, you will play a key part in ensuring that all building spaces are organized and maintained to create a welcoming and efficient environment for employees and visitors. This position requires exceptional customer service skills and the ability to collaborate effectively with various teams.<br><br>Responsibilities:<br>• Deliver outstanding customer service to both internal and external guests, ensuring all interactions are handled with professionalism.<br>• Oversee front-of-house operations, including managing inquiries and directing them appropriately.<br>• Coordinate and assist with the physical setup of events and meetings, ensuring furniture, signage, and equipment are properly arranged.<br>• Maintain accurate records of room bookings and schedules, as well as keep event calendars updated.<br>• Provide support to other facilities team services as needed to ensure smooth operations.<br>• Collaborate with other team members to uphold a high standard of service and act as a representative of the team.<br>• Monitor and address any issues related to building spaces to maintain a comfortable and functional environment.<br>• Assist with catering and hospitality arrangements as required during events or meetings.<br>• Utilize various software platforms to manage daily activities and streamline processes.
<p>We are looking for a highly skilled and detail-oriented Paralegal to join our team in Seattle. This role will focus on corporate governance and compliance for a portfolio of entities, providing direct support to the Assistant Corporate Secretary and the Governance team. The position offers visibility to senior leadership and shareholders while playing a crucial role in maintaining regulatory standards and driving process improvements.</p><p><br></p><p>Responsibilities:</p><p>• Manage annual compliance requirements and governance processes for entities across multiple regions, including the preparation of consents, resolutions, minutes, and other governance documents.</p><p>• Coordinate and support board meetings and annual general meetings by drafting notices, agendas, and materials.</p><p>• Review and certify organizational documents, responding to regulatory inquiries and audits as needed.</p><p>• Maintain and update compliance databases, including minute book organization and tracking.</p><p>• Participate in the implementation and ongoing management of an entity management system by auditing and organizing relevant records.</p><p>• Act as a liaison between internal teams and external stakeholders, ensuring seamless communication and timely project completion.</p><p>• Monitor regulatory changes and educate management on new legal requirements and corporate best practices.</p><p>• Lead initiatives to streamline processes, enhance standardization, and create scalable solutions for governance functions.</p><p>• Support shareholder lifecycle processes, including coordinating nomination reviews and related documentation.</p><p>• Prepare summaries and track audit requests while ensuring compliance with document storage and data privacy policies.</p><p><br></p><p>Company offers full benefits including healthcare plan, 401K, hybrid work arrangements, transportation stipend, and year-end bonuses. </p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>Our client is looking for a Proposals Specialist to manage a detailed initiative around researching and documenting approval status for client logos. In this long-term contract position, you will oversee the thorough review and documentation of client logo usage to ensure compliance with legal and branding standards. Your work will play a critical role in enabling seamless integration of approved logos into marketing and proposal materials.</p><p><br></p><p>Responsibilities:</p><p>• Analyze legal documents, including engagement letters and outside counsel guidelines, to identify logo usage permissions and restrictions.</p><p>• Collaborate with internal client leads to address unclear or incomplete documentation and secure necessary approvals.</p><p>• Source and update client logos from reliable platforms, ensuring proper formatting and compatibility with marketing templates.</p><p>• Maintain an organized file structure for logos and supporting documentation, enabling efficient retrieval and updates.</p><p>• Create and manage a centralized spreadsheet to track approval statuses, restrictions, and relevant supporting documents.</p><p>• Update SharePoint repositories with formatted logos ready for integration into dynamic templates.</p><p>• Enhance Foundation profiles by incorporating accurate logo usage permissions and compliance statuses.</p><p>• Coordinate with clients directly when additional approval or clarification is required.</p><p>• Ensure all marketing materials adhere to high standards and legal guidelines.</p><p>• Communicate effectively with multiple stakeholders to manage a time-intensive, process-driven project.</p><p><br></p><p>Location: Remote</p><p>Time Zone: Pacific, Mountain, or Central</p><p>Hours: 40/week, Monday through Friday</p><p>Length: Contract, approximately 6 months</p><p><br></p>
<p>We are looking for a detail-oriented and empathetic Administrative Coordinator to join our team in Federal Way, Washington. In this long-term contract role, you will play a pivotal part in supporting our operations by providing excellent customer service, managing communications, and ensuring smooth administrative processes. This position offers the chance to contribute to a dynamic environment while supporting critical organizational functions.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound inquiries and provide clear, accurate information about services, appointments, and processes.</p><p>• Conduct outbound calls to collect necessary information, remind customers of upcoming appointments, and assist with completing forms or applications.</p><p>• Address and troubleshoot issues related to background checks, I-9 forms, fingerprinting, and training requirements.</p><p>• Guide customers through various processes while adhering to established policies and procedures.</p><p>• Document all interactions and updates in the customer relationship management system to maintain accurate records.</p><p>• Ensure strict confidentiality and compliance with regulations related to patient information and data privacy.</p><p>• Collaborate with internal teams to escalate and resolve complex issues promptly.</p><p>• Utilize deep knowledge of healthcare programs and services to assist customers effectively.</p><p>• Provide constructive feedback to enhance service delivery and improve customer experience.</p>
