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6 results for Workplace Coordinator in Shelton, CT

Administrative Coordinator

Patchogue, NY
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking a detail-oriented Financial Services Administrative Coordinator to support daily office operations while serving as the first point of contact for clients and visitors. This role combines receptionist, administrative assistant, and office support responsibilities, making it ideal for someone who thrives in a client-facing environment and enjoys creating a professional, welcoming office experience.Key Responsibilities:<ul><li>Greet clients, visitors, and vendors in a professional and courteous manner and serve as the face of the office. </li><li>Answer and direct incoming phone calls, emails, and other communications promptly and professionally.</li><li>Manage front desk operations, including maintaining reception and common areas to ensure a polished and organized appearance.</li><li>Provide administrative support to financial advisors and office leadership, including scheduling meetings, preparing documents, and handling correspondence.</li><li>Coordinate calendars, appointments, client meetings, and conference room scheduling.</li><li>Assist with client onboarding, account paperwork, document collection, and file maintenance while ensuring accuracy and confidentiality.</li><li>Support office operations by ordering supplies, managing mail and deliveries, scanning and filing documents, and assisting with special projects.</li><li>Maintain accurate client records and help ensure compliance with internal policies and financial services procedures.</li><li>Prepare presentations, reports, and other materials as needed for meetings and client interactions.</li><li>Foster a positive client experience by anticipating needs, responding to requests, and maintaining a high level of professionalism and discretion.</li></ul>
2026-08-24T00:00:00Z

Facilities Coordinator

Poughkeepsie, NY
onsite
Temporary / Contract
20 - 23 USD / Hourly
Position OverviewA well-established real estate company in Poughkeepsie, NY is seeking a highly organized and proactive Facilities Coordinator to support the day-to-day operations of its commercial and residential property portfolio. This role is responsible for coordinating maintenance activities, managing vendor relationships, tracking facility-related projects, and ensuring properties are maintained to the highest standards. The ideal candidate will possess strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Responsibilities<ul><li>Coordinate routine and emergency maintenance requests for multiple properties</li><li>Communicate with tenants, vendors, and property management teams regarding facility needs</li><li>Schedule and oversee repairs, preventative maintenance, inspections, and service appointments</li><li>Maintain accurate records of work orders, contracts, invoices, and service reports</li><li>Monitor vendor performance and ensure service level expectations are met</li><li>Assist with obtaining vendor quotes and managing maintenance budgets</li><li>Conduct property inspections and identify facility-related concerns</li><li>Track compliance with safety regulations and building requirements</li><li>Support office moves, renovations, and special facilities projects</li><li>Process vendor invoices and assist with expense tracking and reporting</li><li>Respond to tenant inquiries and resolve facility issues in a professional manner</li><li>Provide administrative support to the property management and operations teams</li></ul>
2026-08-24T00:00:00Z

Operations Coordinator

Bay Shore, NY
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an Operations Coordinator to support daily production planning and order management for a manufacturing environment. This contract opportunity with permanent potential is ideal for someone who can balance shifting priorities, coordinate closely with suppliers and internal teams, and keep customer commitments on track. The person in this role will help manage order flow, monitor material availability, and communicate proactively to support on-time delivery and revenue goals. Responsibilities:• Develop purchase order recommendations and initiate work orders by evaluating demand patterns, consumption trends, and forecasted needs.• Plan and sequence customer orders according to delivery commitments, lead times, and individualized account requirements.• Prepare and distribute shop paperwork throughout the day to keep production activity moving without delay.• Organize and route job documents to the manufacturing floor so teams have accurate and timely instructions.• Work closely with production personnel each day to review open orders, priorities, and schedule changes.• Accelerate order progress with outside vendors and secondary suppliers when timing or availability becomes critical.• Inspect incoming custom materials from external suppliers to confirm quantities, colors, artwork, and order details align with purchasing and production documentation.• Respond to inventory and stock-related requests while helping maintain appropriate supply levels for ongoing operations.• Build and maintain productive supplier relationships to support dependable pricing, delivery performance, and sourcing alternatives when new vendors are needed.• Identify potential order shortages, communicate recovery plans to leadership, and provide regular updates on issues, goals, and operational needs.
2026-08-25T00:00:00Z

Social Media Coordinator

Port Washington, NY
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a Social Media Coordinator to support the planning, creation, and execution of engaging digital content for a growing brand presence in Port Washington, New York. This Long-term Contract position is ideal for someone who understands platform-specific best practices, enjoys tracking emerging trends, and can help turn campaign goals into compelling social media activity. The person in this role will contribute to day-to-day channel management, creative coordination, and performance-focused social media initiatives across multiple platforms. Responsibilities: • Develop and schedule original social media content that aligns with brand messaging, campaign priorities, and audience interests. • Manage daily activity across social platforms by publishing posts, monitoring engagement, and helping maintain a consistent brand voice. • Assist with the execution of paid and organic social media campaigns designed to increase reach, engagement, and audience growth. • Use social media tools to organize content calendars, track post performance, and support efficient campaign delivery. • Monitor social media trends, platform updates, and competitor activity to recommend timely content ideas and channel improvements. • Create visually appealing social assets using Canva and coordinate creative materials that support ongoing campaigns. • Review campaign and content results to identify insights, measure effectiveness, and suggest optimization opportunities. • Collaborate with internal stakeholders to ensure social initiatives support broader marketing objectives and promotional timelines.
2026-08-04T00:00:00Z

HRIS Coordinator

New Canaan, CT
onsite
Temporary / Contract
39 - 44 USD / Hourly
We are looking for a PART TIME - (16 hours a week) experienced HRIS Coordinator to support a non-profit organization in New Canaan, Connecticut through a Long-term Contract assignment. This position blends hands-on HR systems coordination with day-to-day human resources support, including recruiting, employee relations, benefits administration, and leave management. The ideal candidate brings strong judgment, a service-oriented approach, and the ability to represent HR professionally while helping improve system-driven processes. Responsibilities:• Coordinate HRIS activities, maintain employee data accuracy, and support ongoing analysis and improvement of HR system processes.• Manage high-volume hourly recruitment efforts for operational roles such as food service, housekeeping, and similar frontline positions.• Partner with hiring teams to schedule interviews, guide candidate communications, and help deliver a smooth hiring experience.• Serve as a primary HR contact for employees and leaders by responding to questions related to policies, benefits, and general employee matters.• Administer leave of absence processes and track required documentation, timelines, and employee updates.• Support benefits administration tasks, including employee inquiries, enrollment assistance, and coordination with benefits platforms.• Assist with employee relations matters by documenting issues, maintaining confidentiality, and helping ensure timely follow-up.• Contribute to HRIS-related projects, including automation efforts, testing, data review, and support for system implementation activities or platform changes.
2026-08-25T00:00:00Z

HRIS Coordinator

New Canaan, CT
onsite
Temporary / Contract
36 - 42 USD / Hourly
HRIS CoordinatorPosition OverviewWe are seeking an experienced HRIS Coordinator to support a growing Human Resources function during an exciting HR technology transformation. This role will serve as a key resource for employees and leadership across HR operations, recruiting, benefits administration, employee relations, leave management, and HR systems.The ideal candidate is an experienced HR individual who enjoys being a highly visible HR resource, thrives in a fast-paced environment, and has experience balancing HR operations, employee support, recruiting, benefits administration, and HR systems.Why Join Us?This is an excellent opportunity to play a key role in both HR operations and a major HRIS implementation. You'll have the ability to make an immediate impact by helping improve processes, support employees, streamline HR workflows, and contribute to the continued growth of the organization.
2026-08-25T00:00:00Z