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1065 results for Time Billing Clerk in Secondary
- Davenport, IA
- onsite
- Temporary to Hire
- - USD / Hourly
- <p><strong>Be the Hub That Keeps Everything Moving.</strong></p><p><br></p><p>Some people thrive when every day looks the same.</p><p><br></p><p>Others enjoy being the person everyone relies on to keep customers informed, orders moving, and internal teams connected.</p><p><br></p><p>If you're organized, proactive, and enjoy working with people, this could be the opportunity you've been looking for.</p><p><br></p><p>We're partnering with a well-established manufacturing organization seeking an <strong>Inside Sales Assistant </strong>to support customer relationships, order coordination, reporting, and sales operations. This role serves as a key connection point between customers, Inside Sales, Production, Shipping, and other departments.</p><p><br></p><p>This is more than an administrative role. It's an opportunity to become part of a highly collaborative team that values initiative, communication, and continuous learning.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Support customer order processing and documentation</li><li>Respond to customer inquiries regarding order status, inventory, and delivery timelines</li><li>Maintain customer data, reporting, and sales records</li><li>Generate reports related to sales activity, inventory, and revenue</li><li>Assist with customer tours, events, and departmental coordination</li><li>Support claims tracking and issue resolution</li><li>Provide backup support for Inside Sales functions</li><li>Collaborate across multiple departments to ensure exceptional customer service</li></ul><p><br></p><p><strong>Why This Opportunity Stands Out</strong></p><ul><li>Collaborative team culture</li><li>Strong employee tenure and stability</li><li>Exposure to multiple areas of the business</li><li>Opportunity to develop into broader sales support or Inside Sales responsibilities</li><li>Competitive compensation plus bonus opportunity</li><li>Excellent benefits package</li></ul><p><br></p><p><strong>Why Employees Succeed Here</strong></p><p>This is a highly collaborative team that values communication, teamwork, and initiative. The company offers stability, a strong culture, and opportunities to learn and grow over time.</p><p><br></p><p>Apply today if you're looking for a career opportunity where you can make an impact, build relationships, and grow professionally. </p><p><br></p><p>Want to discuss your short- and long-term goals and see if this aligns? Connect with our team by calling us at (563) 359-7535!</p>
- 2026-11-10T17:33:41Z
- White Plains, NY
- onsite
- Permanent / Full Time
- 55000.00 - 65000.00 USD / Yearly
- We are looking for an Accounts Receivable Clerk to support daily receivables operations for our New York team. This position is responsible for maintaining accurate billing records, applying payments correctly, and helping keep customer accounts current through careful follow-up and reconciliation. The ideal candidate brings strong attention to detail, sound judgment, and the ability to communicate clearly with both customers and internal stakeholders.<br><br>Responsibilities:<br>• Create and issue customer invoices promptly, ensuring charges align with agreed pricing, terms, and supporting documentation.<br>• Record and post incoming payments from multiple sources, including checks, credit cards, wire transfers, and other remittance methods.<br>• Review account balances on a regular basis, investigate variances, and work with customers to clear outstanding discrepancies.<br>• Produce recurring receivables reports such as aging summaries and collections activity updates for leadership review.<br>• Support audit requests by gathering account records, payment history, and other receivables documentation as needed.<br>• Evaluate existing receivables workflows, identify areas for improvement, and suggest practical changes that strengthen accuracy and efficiency.<br>• Follow up on overdue balances through careful commercial collections efforts and maintain detailed notes on account activity.
- 2026-10-16T14:28:44Z
- Chicago, IL
- onsite
- Temporary / Contract
- 28.50 - 33.00 USD / Hourly
- We are looking for a detail-oriented Legal Assistant to support attorneys with litigation-related administrative and document management work in Chicago, Illinois. This Long-term Contract position is ideal for someone who thrives in a fast-paced legal environment and can balance deadlines, court requirements, and attorney support needs with professionalism. The role involves close coordination with legal teams, clients, courts, and other external contacts while maintaining accuracy, discretion, and strong organizational control. <br> Responsibilities: • Manage attorney schedules by organizing meetings, tracking deadlines, and maintaining court-related calendar entries with accuracy. • Prepare, revise, and finalize legal pleadings, correspondence, filings, and other case documents in accordance with applicable court rules and judicial procedures. • Support hearings, depositions, arbitrations, and productions by assembling exhibits, scanning materials, and applying Bates numbering as needed. • Oversee litigation files by keeping electronic records current, docketing court activity, and maintaining complete case documentation. • Coordinate the preparation and timely delivery of audit letter responses in partnership with attorneys and accounting personnel. • Review billing materials for accuracy, assist with invoice follow-up, and communicate with insurance carriers regarding questions or payment issues. • Process administrative items such as expense submissions, payment requests, and new client or matter intake documentation. • Provide broader office support when needed, including assisting operational teams such as reception or shared service functions. <br> The pay range for this position is 25 to 32. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. <br> Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
- 2026-11-09T18:48:42Z
- Rancho Cordova, CA
- onsite
- Temporary / Contract
- 27.00 - 27.00 USD / Hourly
- <p>Robert Half Contracts Finance and Accounting division is seeking a Payroll Clerk to join a great company in Rancho Cordova! This Payroll Clerk would handle tasks such as:</p><p><br></p><p>Create Spreadsheets and Maneuver Data using Microsoft Excel</p><p><br></p><p>Reconciliation: Perform regular reconciliations of payroll accounts to ensure accuracy and resolve discrepancies in a timely manner.</p><p>Reporting: Generate and analyze payroll reports for management, providing insights into labor costs, overtime, and other payroll-related metrics.</p><p>Benefits Administration: Assist with the administration of employee benefits programs, including health insurance, retirement plans, and other perks, ensuring accurate deductions and enrollments.</p><p>Other responsibilities as assigned to support specific department/business needs</p><p><br></p><p>Design and implement filing and reporting systems as related to position</p><p><br></p><p>Flexibility and willingness to take on new tasks is ideal! They ideal software experience would be Paycom but willing to take candidates with ADP. This job is full-time contract to hire with a company that has great tenure and culture. If you feel this is the job for you, apply today!</p>
- 2026-11-06T01:38:50Z
- Wheat Ridge, CO
- onsite
- Permanent / Full Time
- 50000.00 - 58000.00 USD / Yearly
- <p>We are looking for a detail-oriented Receptionist/Administrative Assistant to join a tax team in Wheat Ridge, Colorado. This permanent role combines front-desk support with administrative responsibilities in a client-facing environment. The ideal candidate understands tax office operations and communicates clearly.</p><p><br></p><p>Responsibilities:</p><p>• Welcome clients, answer incoming calls, and provide front-office support for daily tax office operations.</p><p>• Enter financial and client-related information into internal systems with a high level of speed and accuracy.</p><p>• Organize documents, manage administrative workflows, and keep office files current and accessible.</p><p>• Coordinate with the Business Manager and office staff to support scheduling, client communication, and operational follow-through.</p><p>• Assist during peak tax seasons by handling changing priorities, responding to client needs, and supporting time-sensitive office tasks</p><p><br></p><p>This role is 100% in office. </p>
- 2026-10-21T19:08:45Z
- Elizabethtown, KY
- onsite
- Permanent / Full Time
- 50000.00 - 55000.00 USD / Yearly
- <p>Administrative & Operations Coordinator</p><p><strong>Elizabethtown, KY | Confidential Nonprofit Organization</strong></p><p><strong>$50,000-$55,000 </strong></p><p><br></p><p>Do you enjoy being the person who keeps everything running smoothly while making a meaningful impact behind the scenes?</p><p><br></p><p>A respected nonprofit organization in Elizabethtown is seeking an <strong>Administrative & Operations Coordinator</strong> to support executive leadership, manage key operational functions, coordinate community events, and help advance programs that positively impact individuals and families throughout Central Kentucky.</p><p><br></p><p>This role sits at the center of the organization. You'll serve as a trusted partner to leadership, support donor and volunteer engagement efforts, coordinate events, assist with scholarship initiatives, and ensure day-to-day operations run efficiently.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide administrative support including calendar management, scheduling, meeting coordination, and board materials</li><li>Coordinate donor, volunteer, and community events</li><li>Manage office operations and special projects</li><li>Process accounts payable, deposits, and donor acknowledgments</li><li>Support scholarship programs and volunteer coordination</li><li>Maintain accurate records and assist with reporting and database management</li></ul><p>Why Consider This Opportunity?</p><ul><li>Join a mission-driven organization making a lasting difference in the community</li><li>Work closely with executive leadership in a highly visible role</li><li>Gain exposure to operations, events, donor relations, and community initiatives</li><li>Be part of a small, collaborative team where your contributions truly matter</li></ul><p><strong>Schedule:</strong> Monday-Friday, 8:30 AM-4:30 PM</p><p><strong>Location:</strong> 100% onsite in Elizabethtown, KY</p><p><strong>Compensation:</strong> $50,000-$55,000</p><p><strong>Benefits:</strong> 401(k) match up to 5%, 11 paid holidays, and additional PTO- Due to organization no health insurance benefits are offered at this time. </p><p><br></p><p>If you're looking for a stable, long-term opportunity where you can combine administrative expertise with meaningful community impact, we'd love to connect with you.</p><p><br></p>
- 2026-11-13T16:34:05Z
- Pleasanton, CA
- onsite
- Permanent / Full Time
- 25.50 - 30.50 USD / Hourly
- <p>Robert Half is seeking an Accounts Receivable Clerk who also has experience in A/P to join our Full-Time Engagement Professionals team. In this role, you will support client projects by handling invoicing, cash applications, collections, payment processing, vendor invoices, and other day-to-day accounting operations. This opportunity offers the stability of full-time employment, exposure to a variety of client environments, and the chance to contribute to critical projects and interim needs.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process customer invoices, post payments, and apply cash accurately</li><li>Monitor aging reports and assist with collections follow-up</li><li>Reconcile accounts receivable transactions and resolve discrepancies</li><li>Support accounts payable functions, including invoice processing and vendor payments</li><li>Maintain accurate financial records and assist with month-end close activities</li><li>Provide general accounting and administrative support for client engagements</li><li>Support Accounts Payable</li></ul>
- 2026-11-02T17:08:48Z
- Washington, DC
- onsite
- Permanent / Full Time
- 145000.00 - 165000.00 USD / Yearly
- <p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
- 2026-10-21T13:23:43Z
- Shertz, TX
- onsite
- Temporary / Contract
- 22.80 - 26.40 USD / Hourly
- We are looking for an Accounts Payable Clerk to join a fast-paced finance team in Shertz, Texas. This Long-term Contract position is ideal for someone who brings accounting support experience, strong attention to detail, and the ability to manage payment and billing activities accurately. The role works closely with both internal teams and external partners to keep financial records current, resolve discrepancies, and support day-to-day receivable and payable operations.<br><br>Responsibilities:<br>• Process incoming payments from customers and business partners while ensuring transactions are recorded accurately.<br>• Communicate professionally with internal departments and external contacts to address account-related questions and issues.<br>• Assist with month-end reconciliation activities by reviewing balances and supporting accounts receivable accuracy.<br>• Prepare billing documents related to shared costs and maintain organized records of financial transactions.<br>• Update accounting systems daily to reflect payments, credits, and other account activity in a timely manner.<br>• Investigate and resolve invoice differences, including pricing or quantity concerns, by coordinating with the appropriate stakeholders.<br>• Review supplier statements and perform reconciliations to confirm account accuracy when needed.<br>• Track department performance metrics, organize required documentation, and provide general support to help the team meet operational goals.
- 2026-11-09T17:28:45Z
- West Chester Twp, OH
- onsite
- Temporary to Hire
- 20.00 - 20.00 USD / Hourly
- We are looking for an organized Accounts Payable Clerk to join a team in a contract-to-permanent position. This role supports daily accounting and administrative operations by managing payable transactions, maintaining business records, and assisting with routine office coordination. The ideal candidate brings solid attention to detail, comfort with general ledger-related tasks, and confidence using Microsoft Office applications in a fast-paced environment.<br><br>Responsibilities:<br>• Process vendor invoices from receipt through payment, including account coding, entry, check preparation, and record retention.<br>• Maintain accurate filing systems by organizing financial documents, scanning records, copying materials, and preparing typed correspondence as needed.<br>• Support office operations by monitoring supply inventory, placing replenishment orders, and tracking deliveries for essential items.<br>• Handle incoming and outgoing mail activities, including postage preparation and shipment coordination through courier services.<br>• Prepare and update routine business reports and assist with general administrative documentation required for day-to-day operations.<br>• Respond to inbound calls professionally and direct inquiries or provide basic support related to accounting and office matters.<br>• Assist with miscellaneous clerical and accounting assignments requested by leadership to help keep departmental workflows on schedule.
- 2026-11-09T20:08:44Z
- Hillsboro, OR
- onsite
- Permanent / Full Time
- 52000.00 - 62400.00 USD / Yearly
- <p>Charlie Gilmur with Robert Half is searching for a detail-oriented AR Specialist to support invoicing and accounts receivable activities in Hillsboro, Oregon. This position plays a key role in maintaining accurate billing records, processing customer payments, and helping ensure timely collection of project-related revenue. The ideal candidate brings strong AR knowledge, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and compliance.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily accounts receivable activity, including customer invoicing, payment posting, credit processing, and project-related billing support.</p><p>• Examine invoice drafts and supporting documentation to confirm accuracy, completeness, and alignment with company guidelines before release.</p><p>• Apply appropriate tax treatment based on jurisdiction and the nature of services performed to ensure compliant billing.</p><p>• Monitor outstanding unbilled work through regular reporting and coordinate with sales personnel to track project billing readiness.</p><p>• Process approved customer credits and maintain proper documentation for adjustments made to accounts.</p><p>• Post cash receipts, reconcile payment activity, and support follow-up actions needed to resolve account discrepancies.</p><p>• Maintain customer account records, support credit card payment processing, and provide receipts or related documentation to customers.</p><p>• Partner with internal teams by answering billing questions, sharing guidance on billing-related concerns, and assisting with job closeout activities as needed.</p><p><br></p><p>Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013497247</p>
- 2026-11-03T23:34:07Z
- Woburn, MA
- onsite
- Permanent / Full Time
- 150000.00 - 170000.00 USD / Yearly
- <p>Global Manufacturing Company with expanding North American Operations in the Woburn area seeks an Assistant Controller to support a rapidly growing business segment. This position will report into a Head of Finance, manage a team of 5 responsible for driving the day-to day accounting and financial reporting processes supporting multi-site locations. The Assistant Controller will be involved in monthly reporting, financial statement preparation, account analysis, technical accounting issues, staff development, business partnering with operation teams and will be the point person with all SOX and internal control initiatives taking place. BS Degree required, MBA or CPA preferred with 8+ years of strong GAAP, financial reporting, technical accounting, audit and SOX experience. Previous Manufacturing or Distribution industry experience desired within a multi-national publicly traded company. Strong leadership and Business Partnering skills needed as well as this position will be a key member of Finance team. This is a very exciting time to be joining this firm that is built out for expansion with aggressive growth plans over the next 3-5 years. Excellent benefits here including strong CTO plan, 8% 401K match program and remote flexibility (2 days from home). If interested, reach out to dino.valeri@roberthalf;com or message me thru LinkedIn. </p><p><br></p>
- 2026-11-06T14:33:45Z
- Andover, MA
- onsite
- Temporary to Hire
- 25.00 - 28.00 USD / Hourly
- <p>We are looking for an Accounts Payable Clerk to support day-to-day payables operations for a team in Andover, Massachusetts. This contract opportunity with permanent potential is ideal for someone with at least 1 year of experience who can manage invoice activity accurately, stay organized in a fast-paced setting, and contribute to timely payment processing. The role offers the chance to build strong accounting experience while working closely with internal partners to keep financial records current and accurate.</p><p><br></p><p>Responsibilities:</p><p>• Review incoming vendor invoices, confirm supporting details, and enter payment information with a high level of accuracy.</p><p>• Assign proper accounting codes to invoices so expenses are recorded correctly within the payables process.</p><p>• Prepare and coordinate regular check runs to ensure vendors are paid according to established timelines.</p><p>• Monitor invoice status, resolve discrepancies, and follow up with internal teams or suppliers when documentation is incomplete.</p><p>• Maintain organized accounts payable records and update transaction details to support accurate reporting and audit readiness.</p><p>• Assist with routine account reconciliations related to payables activity and help identify items requiring correction or follow-up.</p>
- 2026-11-13T16:08:43Z
- Corona, CA
- onsite
- Temporary / Contract
- 23.00 - 26.00 USD / Hourly
- We are looking for an Accounts Receivable Specialist to join a team on a Long-term Contract assignment. This role is suited for an accounting specialist who can manage a high volume of invoice activity while maintaining accuracy and strong coordination across internal departments. The position focuses on billing support, cash application tasks, and period-end activities, with regular interaction across teams to resolve documentation and pricing questions.<br><br>Responsibilities:<br>• Generate and distribute customer invoices each day while ensuring timely and accurate billing output.<br>• Review open shipment activity and determine which orders are ready to be invoiced as part of daily and period-end processing.<br>• Validate invoice details by checking dates, pricing, freight charges, and supporting records before release.<br>• Work with internal teams to obtain missing information needed to complete billing documentation and resolve discrepancies.<br>• Support month-end and period-close activities by pulling reports, monitoring outstanding items, and helping keep receivables current.<br>• Apply cash transactions accurately and assist with related accounts receivable updates and reconciliations.<br>• Prepare and review aging and other ad hoc reports to help track account status and billing activity.<br>• Handle high-volume transaction processing, including approximately 60 to 200 invoices per day, with strong attention to detail.
- 2026-11-05T21:28:42Z
- Minneapolis, MN
- onsite
- Permanent / Full Time
- 55000.00 - 68000.00 USD / Yearly
- <p>We are looking for a highly organized Administrative Assistant to support daily office operations for our client's CPA firm. This position plays an important role in preparing tax and financial documents, managing electronic records, and keeping administrative processes on track during time-sensitive periods. Ideal candidate is tech savvy and brings a strong service mindset when assisting both clients and internal staff.</p><p><br></p><p>Responsibilities:</p><p>• Support clients with digital document collection, electronic signature steps, and basic troubleshooting related to online administrative tools.</p><p>• Digitize and organize tax documents, financial reports, and related files while safeguarding sensitive client information.</p><p>• Maintain accurate electronic filing systems with consistent naming conventions and easy access to documents for internal teams.</p><p>• Manage the electronic filing process by submitting returns, tracking acceptance status, and maintaining complete supporting records.</p><p>• Enter and update financial and administrative data tied to recurring reporting activities on a monthly, quarterly, and annual basis.</p><p>• Prepare tax return packages for individuals and businesses, confirm all required materials are included, and ready documents for delivery or electronic submission.</p><p>• Assist with payroll-related documentation, including materials associated with periodic filings and year-end forms such as W-2s and 1099s.</p><p>• Keep client records, internal databases, and administrative trackers current and accurate.</p><p>• Coordinate with technology support and help monitor software updates or technical issues affecting administrative workflows.</p><p>• Monitor office supply levels and maintain essential materials used for document processing and seasonal workload demands.</p>
- 2026-11-13T19:18:44Z
- Milford, CT
- onsite
- Permanent / Full Time
- 55000.00 - 65000.00 USD / Yearly
- <p><strong>Accounts Payable/Purchasing Associate </strong></p><p><strong>Location:</strong> Milford, CT</p><p><strong>Employment Type:</strong> Permanent, Full-Time | Onsite</p><p><strong>Salary:</strong> $55,000–$65,000 per year, depending on experience</p><p><br></p><p>We are seeking a detail-oriented <strong>Accounts Payable/Purchasing Associate </strong>to join a manufacturing company in Milford, CT. This role will manage the accounts payable function while assisting with purchasing activities, including purchase order processing and tracking.</p><p>The ideal candidate has at least one year of accounts payable experience, familiarity with purchase orders, and experience working in a manufacturing environment. This is an excellent opportunity for someone looking to grow their accounting and purchasing skills in a stable, full-time position.</p><p>Key Responsibilities</p><ul><li>Process vendor invoices and assist with day-to-day accounts payable activities.</li><li>Review invoices for accuracy, proper documentation, and appropriate approvals.</li><li>Assist with purchase order creation, processing, and tracking.</li><li>Match vendor invoices with purchase orders and receiving documentation.</li><li>Communicate with vendors regarding invoices, discrepancies, and payment inquiries.</li><li>Assist the purchasing team with order placement, follow-up, and delivery tracking.</li><li>Maintain accurate records of invoices, purchase orders, and vendor information.</li><li>Support general administrative and accounting tasks as needed.</li></ul><p>Qualifications</p><ul><li>Minimum of <strong>1 year of accounts payable experience RECENTLY</strong>.</li><li>Experience working with purchase orders.</li><li>Experience in the <strong>manufacturing industry</strong>.</li><li>Strong attention to detail and organizational skills.</li><li>Good communication and problem-solving abilities.</li><li>Proficiency in Microsoft Office, particularly Excel.</li></ul><p>Compensation & Benefits</p><ul><li>Competitive annual salary of <strong>$55,000–$65,000</strong>, depending on experience.</li><li>Medical, dental, and vision (mDV) benefits offered.</li><li>Paid time off (PTO).</li></ul><p>Please apply to Daniele.Zavarella@Roberthalf(com)</p>
- 2026-10-27T00:28:44Z
- Carmel, IN
- remote
- Temporary to Hire
- 38.00 - 41.00 USD / Hourly
- <p><strong>Senior Bookkeeper</strong></p><p><strong>Carmel, IN | Full-Time | Onsite | Contract-to-Hire</strong></p><p><br></p><p>A growing professional services organization is seeking a <strong>Senior Bookkeeper</strong> to oversee day-to-day accounting operations across multiple business entities. This role is responsible for maintaining accurate financial records, managing billing and payment activity, reconciling accounts, supporting payroll processes, and ensuring compliance with established financial controls.</p><p><br></p><p><strong>Responsibilities</strong></p><p><br></p><ul><li>Manage accounts payable, accounts receivable, billing, and collections.</li><li>Prepare financial reports and maintain accurate accounting records.</li><li>Perform monthly bank, trust, and escrow account reconciliations.</li><li>Process checks, deposits, wire transfers, and financial disbursements.</li><li>Support payroll administration, benefits tracking, and retirement plan recordkeeping.</li><li>Monitor accounts receivable and assist with collection efforts.</li><li>Ensure compliance with internal controls and accounting procedures.</li><li>Assist with audits, reporting requests, and special projects.</li><li>Support transaction-based accounting activities, including trust and escrow accounting.</li></ul>
- 2026-11-09T15:08:42Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 34.00 - 38.00 USD / Hourly
- <p>Robert Half is working with a reputable law firm seeking a Legal Secretary to support a Managing Partner in a busy litigation practice. This is a contract-to-hire opportunity for a highly organized professional who can manage multiple priorities, work independently, and deliver accurate, high-quality work in a fast-paced environment. The ideal candidate is detail-oriented, proactive, and interested in a long-term opportunity with growth potential.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Provide high-level administrative and litigation support to a Managing Partner.</li><li>Prepare, edit, and proofread legal correspondence, letters, and other documents.</li><li>Manage attorney time entry and billing submissions.</li><li>Review, organize, and process documents using legal practice management systems, including Prevail.</li><li>Coordinate attorney calendars, deadlines, and daily workflow.</li><li>Maintain organized files and handle confidential information with discretion.</li><li>Prioritize and manage multiple assignments in a fast-paced environment.</li><li>Take ownership of tasks and work independently with minimal supervision.</li><li>Ensure all work product is accurate, professional, and completed in a timely manner.</li></ul>
- 2026-11-03T18:24:06Z
- Anaheim, CA
- remote
- Temporary / Contract
- 27.00 - 28.00 USD / Hourly
- <p>Marketing Promotions & Partnerships Coordinator</p><p>We are seeking a self-starting, relationship-oriented professional to support a dynamic Marketing Promotions and Partnerships team. This individual will work closely with senior team members to manage promotional programs, coordinate strategic partnerships, and support initiatives that align with broader business objectives.</p><p><br></p><p>The role will serve as a liaison between internal departments and external promotional partners, helping to identify opportunities, execute campaigns, and ensure projects are delivered successfully. The ideal candidate is highly organized, resourceful, creative, detail-oriented, and comfortable managing multiple projects simultaneously in a fast-paced environment with limited supervision.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage and coordinate tactical project components in support of assigned programs and initiatives.</li><li>Provide ongoing support for media and promotional partners, including promotional agreements, ticket orders, proposals, broadcast documentation, scheduling, and related deliverables.</li><li>Develop campaign recap presentations for internal stakeholders and external business partners.</li><li>Conduct post-campaign analysis and evaluate performance metrics, including media value, reach, impressions, and return on investment (ROI).</li><li>Oversee the entry, tracking, and maintenance of assigned projects within internal systems and project management tools.</li><li>Identify potential new strategic partnerships and promotional opportunities across media and non-media channels, providing thoughtful recommendations to leadership.</li><li>Collaborate with senior managers to identify operational efficiencies, improve processes, and establish best practices.</li><li>Coordinate cross-functional activities and maintain clear communication with internal teams and external partners.</li><li>Adapt to evolving departmental priorities and provide additional project support as business needs change.</li></ul><p><br></p><p>The Ideal Candidate</p><ul><li><strong>Proactive and self-motivated:</strong> Takes initiative, drives meetings with purposeful agendas, anticipates needs, and consistently looks ahead.</li><li><strong>Strategic thinker:</strong> Understands the big picture while maintaining the ability to execute on the details. Recognizes trends, identifies opportunities, and translates insights into actionable recommendations.</li><li><strong>Creative problem-solver:</strong> Thinks outside the box and develops practical, solution-oriented approaches to keep projects moving forward.</li><li><strong>Collaborative team player:</strong> Brings a positive attitude, builds strong working relationships, and creates an environment where others enjoy collaborating.</li><li><strong>Highly organized:</strong> Understands the importance of preparation, planning, and attention to detail in delivering successful projects.</li><li><strong>Strong follow-through:</strong> Takes ownership of deliverables, communicates proactively, and consistently follows through on commitments.</li><li><strong>Adaptable and flexible:</strong> Thrives in a changing environment and can quickly adjust to new priorities, teams, processes, and business needs.</li></ul>
- 2026-11-09T16:08:45Z
- Washington, DC
- onsite
- Permanent / Full Time
- 85000.00 - 115000.00 USD / Yearly
- <ul><li>Manage the CEO’s complex calendar, prioritizing time in alignment with organizational goals and proactively identifying scheduling conflicts, competing priorities, and decision points.Serve as a central coordination point for the CEO, facilitating communication and follow-through among executive leadership, staff, Board members, and external stakeholders.</li><li>Prepare the CEO for meetings and engagements by coordinating agendas, briefing materials, talking points, presentations, and other supporting documents.</li><li>Coordinate meeting logistics, scheduling, travel, correspondence, and follow-up with accuracy, responsiveness, and attention to detail.</li><li>Develop and maintain systems to track the CEO’s priorities, commitments, decisions, deadlines, correspondence, and action items, ensuring timely follow-through by the CEO and relevant stakeholders.</li><li>Draft, edit, and refine executive communications and materials, ensuring clarity, consistency of tone, and professional polish.</li><li>Conduct research and synthesize information to support meetings, decision-making, and organizational priorities.</li><li>Manage select projects and special assignments on behalf of the CEO, coordinating across departments and monitoring progress through completion.</li><li>Identify and implement opportunities to improve executive office systems, workflows, and overall efficiency.</li><li>Exercise discretion and sound judgment when handling confidential and sensitive information.</li><li>Provide administrative support to the Board of Directors and its committees, including calendar coordination, meeting scheduling, attendance tracking, communications, and logistics.</li><li>Serve as a responsive point of contact for Board members, ensuring effective communication and timely follow-through.</li><li>Prepare for Board and committee meetings by organizing and distributing materials, maintaining records and rosters, and coordinating facilities and technology.</li><li>Support a high-quality Board member experience through onboarding, day-of assistance, timely responses, and proactive anticipation of administrative needs throughout the year.</li><li>Coordinate CEO-led meetings, convenings, retreats, receptions, and other events in partnership with internal and external stakeholders.</li><li>Manage end-to-end event execution, including scheduling, invitations, agendas, venues, catering, materials, technology, run-of-show, and day-of logistics.</li><li>Capture action items and coordinate post-event follow-up to ensure commitments are tracked and completed.</li><li>Anticipate and resolve logistical or operational issues quickly and effectively.</li><li>Provide a professional, welcoming, and seamless experience for all participants.</li></ul><p><br></p>
- 2026-10-19T16:18:45Z
- Davenport, IA
- onsite
- Temporary / Contract
- 16.00 - 22.00 USD / Hourly
- <p><strong>Administrative Operations Assistant</strong></p><p><br></p><p><strong>You don't need years of experience — or experience in this industry — to be successful in this role.</strong></p><p><br></p><p>A well-established Quad Cities organization is looking for an <strong>up-and-coming administrative professional</strong> with the aptitude, personality and drive to grow into a highly versatile member of its administrative team.</p><p>Maybe you're early in your career and ready for an organization to invest in your development. Maybe you have some administrative, customer service or office experience and know you're capable of more than your current role allows. Or maybe you've already built a solid foundation and are looking for a position where you can broaden your skills.</p><p><br></p><p>In any case, this organization is interested in <strong>potential, learning ability and initiative — not simply finding someone who already checks every box.</strong></p><p><br></p><p><strong>The Opportunity</strong></p><p>You'll join an administrative team that is intentionally being built around <strong>cross-training, shared knowledge and development</strong>.</p><p>Initially, you'll learn and support many of the team's foundational administrative and transactional responsibilities. As you gain knowledge and confidence, you'll have opportunities to cross-train in additional functions and take on greater ownership.</p><p>Responsibilities may include:</p><ul><li>Transactional and accounting-related administrative support</li><li>Incoming mail, email and document processing</li><li>Phone and reception coverage</li><li>Scanning, attachments and electronic document management</li><li>Data entry and administrative activities within internal systems</li><li>Claims intake, documentation and administrative follow-up</li><li>Correspondence with internal and external contacts</li><li>Administrative support for multiple team members and departments</li><li>Maintaining organized and documented processes</li><li>Cross-training in additional areas as your knowledge develops</li></ul><p>Why This Opportunity Is Different</p><p>The organization isn't simply looking for another person to complete a fixed list of administrative tasks.</p><p>They're building a <strong>cross-trained administrative team with greater depth and opportunity for development</strong>. The goal is for this person to learn multiple areas of the business and continue expanding their contribution based on their strengths, interests and performance.</p><p><br></p><p>There isn't a predetermined next title or guaranteed promotion. There <strong>is</strong> a leader who enjoys developing people, a team structure designed around cross-training, and an opportunity to build skills well beyond where you start.</p><p><br></p><p>If you've ever thought:</p><p><strong>“I know I'm capable of more — I just need someone to give me the opportunity to learn it.”</strong></p><p>...this may be worth exploring.</p>
- 2026-11-06T21:28:43Z
- La Jolla, CA
- onsite
- Temporary / Contract
- 28.00 - 30.00 USD / Hourly
- <p>Our client in the property management industry is seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to provide high-level administrative support to leadership and help manage day-to-day office operations. This role requires a professional who can juggle multiple priorities, communicate effectively with tenants, vendors, and internal teams, and maintain a high level of confidentiality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide senior-level administrative support to property management leadership and staff</li><li>Manage calendars, schedule meetings, and coordinate travel and appointments</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and other documents</li><li>Maintain office records, filing systems, and property-related documentation</li><li>Serve as a point of contact for tenants, vendors, and internal stakeholders</li><li>Assist with invoice tracking, expense reporting, and vendor communication</li><li>Coordinate meetings, events, and office logistics</li><li>Support lease administration, work order documentation, and other property management processes</li><li>Track deadlines, follow up on action items, and help ensure timely completion of projects</li><li>Assist with special projects and additional administrative duties as needed</li></ul>
- 2026-11-11T18:38:43Z
- Montgomeryville, PA
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>Growing client within the manufacturing industry is looking to add a Jr. Financial Coordinator to support their finance department. In this role, the Jr. Financial Coordinator will manage daily accounting operations such as processing vendor payments, assisting with accounting payable and receivable tasks, posting journal entries, performing bank reconciliations, monitoring cash flow, assisting with fixed asset tracking, gathering audit documentation, processing expense reports/reimbursements, and collaborating with internal departments regarding financial matters. This Jr. Financial Coordinator must have excellent time management skills with the ability to keep organized in a multi-tasking environment.</p><p> </p><p>How you will make an impact</p><p>· Assist with accounts payable and accounts receivable processing</p><p>· Prepare and post journal entries and support general ledger maintenance</p><p>· Perform bank and account reconciliations</p><p>· Assist with month-end and year-end closing processes</p><p>· Sales/Use Tax & Regulatory Reporting</p><p>· Support preparation of financial reports, budgets, and forecasts</p><p>· Assist in tracking departmental budgets and expenditures</p><p>· Compile financial data for management review</p><p>· Help monitor cash flow and identify discrepancies</p><p>· Maintain organized financial files and records</p><p>· Communicate with vendors and clients regarding billing or payment inquiries</p><p>· Provide administrative support to the Finance Manager or Controller</p>
- 2026-10-19T20:18:45Z
- Greenwich, CT
- onsite
- Permanent / Full Time
- 75000.00 - 85000.00 USD / Yearly
- <p>We are seeking an experienced, detail-oriented Bookkeeper with Construction industry experience to join our team in Greenwich, Connecticut. The ideal candidate will have hands-on experience with construction accounting and a solid understanding of the financial processes unique to the construction industry, including AIA billing, job costing, subcontractor payments, and project-related financial reporting.</p><p><br></p><p>This individual will work closely with management, project managers, and the Finance Department to support the company's day-to-day accounting operations and help ensure accurate financial records across multiple construction projects. The successful candidate will be highly organized, dependable, and proactive, with the ability to manage multiple priorities, meet deadlines, and maintain accurate records in a fast-paced, project-driven environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Prepare, review, and submit AIA billing applications, including G702 and G703 continuation sheets.</li><li>Prepare and track monthly progress billings, schedule of values, change orders, retainage, and other project-related invoices.</li><li>Monitor accounts receivable and follow up on outstanding customer payments and billing discrepancies.</li><li>Review subcontractor and vendor invoices for accuracy, proper coding, and appropriate project allocation.</li><li>Track subcontractor payment applications, lien waivers, certificates of insurance, and other required supporting documentation.</li><li>Assist with compliance requirements related to owner contracts and subcontractor agreements.</li><li>Maintain accurate records of project costs, billings, collections, and contract balances.</li><li>Process vendor and subcontractor invoices in a timely and accurate manner.</li><li>Match invoices to purchase orders, subcontract agreements, and approved project documentation when applicable.</li><li>Code expenses to the appropriate general ledger accounts, jobs, and cost codes.</li><li>Prepare payments and assist with monitoring payment schedules.</li><li>Record customer payments, apply cash receipts, and reconcile customer accounts.</li><li>Monitor accounts payable and receivable aging reports and communicate issues to management.</li><li>Maintain job cost records and allocate costs to the appropriate projects and cost codes.</li><li>Track labor, materials, subcontractor costs, equipment, and other project expenses.</li><li>Compare actual costs against budgets and contract values and identify discrepancies.</li><li>Assist project managers with cost reports, budget tracking, and work-in-progress (WIP) schedules.</li><li>Track committed costs, change orders, retainage, and remaining contract balances.</li><li>Help ensure project financial information is current and accurate.</li><li>Maintain the general ledger and accurate financial records.</li><li>Perform bank, credit card, vendor, and balance sheet reconciliations.</li><li>Assist with month-end and year-end closing activities.</li><li>Maintain organized digital and physical accounting files.</li><li>Support the preparation of financial reports for management and the external CPA.</li><li>Assist with other accounting and administrative duties as needed.</li></ul><p><br></p><p>If interested, please email your resume directly to anthony.riccio@roberthalf(.com)</p>
- 2026-10-20T13:53:44Z
- Scarborough, ME
- onsite
- Temporary to Hire
- 21.85 - 25.30 USD / Hourly
- <p>We are looking for a detail-oriented Part Time Bookkeeper to join a growing team in a contract-to-permanent position. This opportunity is well suited for someone who can manage day-to-day accounting activities across multiple entities while staying organized in a fast-paced, hands-on environment. The role supports a small office and requires strong QuickBooks Online experience, and a detail-oriented approach to both financial tasks and customer interactions.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records and oversee routine bookkeeping functions for three related business entities.</p><p>• Process accounts payable and support billing activities to help keep transactions current and well documented.</p><p>• Use QuickBooks Online to record, reconcile, and organize sales and other accounting data with a high level of accuracy.</p><p>• Balance multiple priorities throughout the day while responding to office needs and supporting general administrative workflows.</p><p>• Communicate clearly with customers and internal team members to address questions related to invoices, payments, and account details.</p><p>• Assist the accounting leadership team with reporting, record maintenance, and other daily financial operations.</p><p>• Help keep office financial processes organized in a small team setting where flexibility and collaboration are important. </p>
- 2026-11-11T15:08:42Z