422 Results for Sr Administrative Assistant Jobs in Secondary

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Administrative Coordinator

Phoenix, AZ
onsite
Temporary / Contract
28.00 - 28.00 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support compliance operations for a Long-term Contract position based in Phoenix, Arizona. This role focuses on coordinating licensing activity, supporting sales tax and internal reporting processes, and helping keep compliance records accurate and up to date. The ideal candidate is organized, responsive, and comfortable working with multiple teams in a fast-moving environment while handling sensitive information with discretion. Responsibilities: • Oversee the shared compliance inbox and respond to internal requests related to business licensing needs across the organization. • Coordinate with external licensing vendors to obtain required information, collect supporting documents, and monitor outstanding items through completion. • Keep compliance files, tracking logs, and reporting tools current to support accurate status visibility and documentation control. • Contribute to business licensing and related compliance initiatives by assisting with assigned projects and follow-up activities. • Support sales tax and internal reporting tasks by organizing information, maintaining records, and helping ensure timely submission deadlines are met. • Partner with cross-functional teams to gather materials, clarify requirements, and advance compliance-related work efficiently. • Handle additional administrative and compliance support duties as needed to meet departmental priorities.
2026-11-09T15:43:44Z

Office Services Associate

Boulder, CO
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site. This is a contract position focused on document handling, copy and mail services, and front-line office support in a fast-moving environment. The role also assists with related service needs such as hospitality, reception, and basic audio/visual coordination while maintaining high standards for accuracy, confidentiality, and client service. Responsibilities: • Manage incoming office service requests by reviewing job instructions, confirming details, and recording work through the appropriate tracking methods. • Complete copying, scanning, document intake, and mailroom tasks in accordance with site procedures and required turnaround times. • Organize assignments by urgency and workflow demands to ensure materials are processed and delivered on schedule. • Communicate promptly with supervisors or client contacts regarding deadlines, special handling needs, or issues that may affect completion. • Perform routine quality checks on finished work to verify accuracy, completeness, and clear presentation. • Support day-to-day operation of office equipment by replenishing paper, toner, and other supplies and addressing minor equipment issues when they arise. • Handle sensitive documents with discretion and follow all company and client policies related to security, confidentiality, and records management. • Provide additional operational assistance as needed, including reception coverage, hospitality support, and basic coordination for audio/visual or meeting-related services.
2026-11-02T13:43:36Z

Assistant Controller

Lillington, NC
onsite
Permanent / Full Time
110000.00 - 120000.00 USD / Yearly
We are looking for an Assistant Controller to support the financial operations in Lillington, North Carolina. This role contributes to the accuracy and timeliness of accounting, reporting, payroll oversight, tax compliance, and cash flow planning while helping leadership make informed financial decisions. The position works closely with executive administration, internal departments, and governance stakeholders to maintain strong financial practices and dependable reporting. Responsibilities:• Lead assigned portions of the annual audit by preparing schedules, supporting documentation, and financial statement details related to areas such as net assets, investments, annuities, and trial balance activity.• Create clear financial reports and analytical summaries for executive leadership and the Board of Trustees to support review and decision-making.• Direct the monthly recording and reconciliation of investment transactions in the general ledger for the institution’s endowment portfolio.• Assist with the preparation and filing of required tax documents, including annual informational returns and other reporting forms tied to payments and withholding.• Reconcile intercompany balances and resolve discrepancies to maintain accurate financial records across related entities.• Oversee payroll operations through supervision of payroll staff, ensuring pay is processed accurately, on schedule, and in accordance with applicable regulations and internal policies.• Prepare recurring cash flow forecasts and provide financial modeling support to senior finance leadership.• Partner with IT, management, and support teams on finance and payroll projects, including process testing, workflow improvements, and implementation of more efficient system practices.• Support budgeting activities by contributing financial data, projections, and analysis used in planning and resource allocation.• Monitor adherence to institutional policies and applicable state and federal requirements, while reinforcing internal controls within the accounting function.
2026-11-06T21:08:44Z

Office Services Associate

Dallas, TX
onsite
Temporary / Contract
17.10 - 18.00 USD / Hourly
We are looking for a dependable Office Services Associate to support daily administrative operations for a client site in Dallas, Texas. This Contract position focuses on document production, mail handling, scanning, and front-of-house support while helping maintain efficient back-office services. The ideal candidate is organized, service-oriented, and comfortable working in a fast-paced environment where accuracy, responsiveness, and professionalism are essential. Responsibilities: • Manage incoming office service requests by reviewing logs and confirming all required job details before work begins. • Complete copy, scanning, document intake, and mailroom tasks in line with established site procedures and service expectations. • Organize assignments by urgency and due time to ensure completed materials are delivered within committed turnaround times. • Communicate proactively with clients and leadership regarding deadlines, job status, or issues that may affect completion. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep production running smoothly. • Check finished work for accuracy and quality, while also helping verify output completed by teammates when needed. • Support additional workplace services such as reception, hospitality, and audio/visual coordination based on business demands. • Handle confidential information with discretion and follow company and client policies for security, compliance, and cost-conscious operations.
2026-11-09T14:58:42Z

Office Services Associate

Boston, MA
onsite
Temporary / Contract
18.00 - 19.35 USD / Hourly
We are looking for a detail-oriented Office Services Associate to support daily back-office operations for a client site. This is a Contract position focused on copy, scanning, mail handling, and related office support services in a detail-oriented, fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive requests with accuracy and care. Responsibilities: • Manage incoming office service requests by reviewing work details, confirming instructions, and maintaining accurate service logs. • Complete high-volume copying, scanning, document intake, and mailroom tasks in line with site procedures and client expectations. • Organize assignments by urgency and deadline to ensure materials are processed and delivered on schedule. • Communicate proactively with clients and leadership regarding job status, special handling needs, or timing concerns. • Perform basic troubleshooting on copiers, scanners, and related equipment, escalating issues when additional support is needed. • Conduct quality checks on finished work to ensure accuracy, completeness, and clear presentation. • Replenish paper, toner, and other production supplies while helping maintain efficient equipment readiness. • Handle confidential documents with discretion and follow company and client policies at all times. • Support additional office functions such as reception, hospitality, facilities, or audio/visual coordination as business needs require.
2026-10-26T14:43:45Z

Office Servies Associate

Santa Monica, CA
onsite
Temporary / Contract
19.94 - 20.00 USD / Hourly
We are looking for an Office Servies Associate to support daily copy, mail, and general back-office operations for a client site in California. This is a contract position suited for someone who enjoys delivering dependable service in a fast-paced work environment and can balance physical and digital document workflows. The role also provides support across related administrative service areas as business needs require, while maintaining high standards for accuracy, responsiveness, and confidentiality. Responsibilities: • Maintain accurate service records and confirm all work requests are complete before starting each assignment. • Handle day-to-day reprographics, mail distribution, intake, and document support tasks in accordance with established operating guidelines. • Sequence incoming assignments effectively to keep work moving on schedule and meet committed turnaround times. • Communicate promptly with clients or leadership when priorities shift, deadlines are at risk, or clarification is needed. • Inspect completed work for accuracy and quality, and help uphold service standards across the team. • Resolve routine copier, scanner, and mailroom equipment issues and escalate more complex problems when necessary. • Replenish paper, toner, and other production materials to keep equipment ready for continuous use. • Organize workload based on urgency, volume, and service expectations while using resources efficiently and following site policies. • Support additional office services needs such as hospitality, reception, facilities, or audio/visual coordination when required. • Move and handle boxes, paper, and supplies regularly, including lifting items up to 50 pounds as part of daily operations.
2026-11-02T14:18:35Z

Office Services Associate (Repro)

New York, NY
onsite
Temporary / Contract
20.00 - 20.00 USD / Hourly
We are looking for an Office Services Associate (Repro) to support daily back-office operations for a client site. This is a Contract position focused on document production, mail handling, and related office services in a fast-paced, detail-focused environment. The ideal candidate brings strong customer service, sound judgment, and the ability to manage time-sensitive requests with accuracy and discretion. Responsibilities: • Maintain accurate service records and confirm all required job details are complete before starting assignments. • Handle day-to-day reprographics, document intake, scanning, copying, and mailroom activities in line with established service standards. • Sequence and prioritize incoming work to ensure deadlines are met for receipt, production, and delivery. • Communicate proactively with clients and leadership regarding turnaround times, workload changes, or issues affecting completion. • Resolve routine copier, scanner, and mail equipment issues and escalate more complex problems when necessary. • Check completed work for quality, accuracy, and presentation, including reviewing output produced by team members when needed. • Replenish paper, toner, and other production materials while using supplies carefully and efficiently. • Follow client-site and company policies, including confidentiality, safety, and workplace expectations.
2026-10-30T15:38:45Z

Treasury Associate

the Woodlands, TX
onsite
Permanent / Full Time
80000.00 - 110000.00 USD / Yearly
We are looking for a motivated Treasury Associate to join a rapidly expanding company in The Woodlands, Texas. This role offers a unique opportunity to work closely with the Assistant Treasurer, providing key support in treasury operations, cash flow analysis, and accounts receivable functions. Ideal candidates are eager to grow their expertise and contribute to the company’s dynamic financial strategies. Responsibilities: • Conduct in-depth analysis of cash flow activities and accounts receivable operations to support financial decision-making. • Prepare detailed reports such as incoming cash statements, aging analysis for accounts receivable, and related financial documents. • Perform account reconciliations, ensuring accuracy and resolving discrepancies promptly. • Assist in debt-related tasks, including the creation and maintenance of amortization schedules and related reporting. • Support liquidity analysis and treasury operations to optimize cash management processes. • Collaborate with the Assistant Treasurer on strategic initiatives and financial reporting. • Present financial insights and analysis to senior leadership to guide business decisions. • Contribute to process improvement initiatives within cash management and accounts receivable functions.
2026-10-29T21:03:49Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
85000.00 - 90000.00 USD / Yearly
Litigation Legal Assistant Downtown Denver!! Our client, a leading regional law firm is looking for a 5 plus years litigation legal secretary to support senior partners in their complex, multi-party construction litigation group. Construction law experience and or experience of working on multi- party litigation cases are required for this position. Legal Assistant candidates must have 5+ years experience supporting commercial litigation attorneys, e-filings experience with the court systems at the state and federal level, strong Microsoft skills, and the ability to work well in a team are required. Our client offers a very competitive pay, benefits package that includes medical, dental, a hybrid work environment, vision, 401k + match, profit sharing, and vacation/sick/personal time off, parking/ transportation allowance, in addition this role pays overtime for hours worked above 40 per week. Qualified candidates please e-mail your resumes to Director, Mala Saraogi at mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-11-09T21:28:43Z

Assistant Controller

Minneapolis, MN
onsite
Temporary / Contract
65.00 - 75.00 USD / Hourly
We are looking for an experienced Assistant Controller to support a complex public-sector finance environment in Minneapolis, Minnesota. This Long-term Contract position will oversee core accounting activities, guide the annual external audit process, and help ensure accurate financial reporting across multiple departments. The role calls for a strong leader who can coordinate cross-functional stakeholders, evaluate financial information, and deliver clear guidance in a fast-paced setting. Responsibilities: • Direct the planning and execution of the annual citywide external audit, keeping requests, milestones, and deliverables on track from start to finish. • Act as the central point of contact between finance leadership and outside auditors, ensuring timely communication and resolution of outstanding items. • Supervise and mentor the accounting team, providing daily leadership, setting expectations, and driving accountability across managers, supervisors, accountants, and technical staff. • Review workpapers, reconciliations, reporting schedules, and supporting documentation to maintain accuracy and audit readiness. • Assist in preparing and reviewing annual financial statements and related disclosures in accordance with applicable reporting standards. • Oversee accounting support for numerous general fund departments by evaluating financial results, reviewing reporting packages, and strengthening overall financial oversight. • Contribute to quarterly forecasting and budget-related activities by analyzing trends, identifying risks, and offering recommendations to leadership. • Partner with leaders across finance, accounting, and operational teams to address issues, remove obstacles, and align on priorities in a complex stakeholder environment. • Present financial updates and key findings to senior leaders and, when needed, support communication with public governing bodies such as City Council.
2026-10-29T20:48:44Z

Sr. Litigation Paralegal

Kansas City, MO
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
A growing, technology-forward plaintiff personal injury law firm is seeking a Senior Personal Injury Paralegal / Case Assistant to directly support a successful trial attorney handling a diverse caseload ranging from automobile accidents to complex, high-value injury claims. This role offers the opportunity to manage cases from intake through resolution, assist with litigation matters including discovery, depositions, mediations, and trial preparation, maintain exceptional client communication, prepare demand packages, organize medical records and evidence, track treatment and damages, and proactively move cases forward. The firm embraces innovation and AI-driven legal technology to enhance efficiency while remaining committed to delivering exceptional client service and fostering a positive, collaborative workplace culture focused on both client and employee satisfaction.
2026-10-19T20:13:48Z

Assistant Vice President for Finance

Norfolk, VA
onsite
Permanent / Full Time
100000.00 - 170000.00 USD / Yearly
We are looking for an experienced financial leader to guide core fiscal operations and strengthen sound stewardship across the organization. This role will oversee reporting, budgeting, compliance, and audit coordination while providing clear financial insight to senior leadership and key stakeholders. The ideal candidate brings strong nonprofit or similarly complex organizational finance experience, along with the ability to lead staff, manage competing priorities, and support long-term financial accountability. Responsibilities: • Direct financial planning and day-to-day fiscal oversight, ensuring accurate reporting, reliable controls, and alignment with organizational goals. • Lead the preparation and review of budgets, forecasts, and financial analyses to support executive decision-making and long-range planning. • Oversee annual audits, regulatory filings, and compliance activities, serving as a primary finance contact for external auditors and other stakeholders. • Manage accounting operations related to restricted funds, endowments, investments, and grant-supported resources with careful attention to fiduciary standards. • Supervise and develop finance and accounting staff, setting priorities, reviewing work, and promoting high standards across the team. • Prepare and present financial information for executive leadership, governing boards, and finance committees in a clear and actionable manner. • Strengthen internal controls, financial policies, and operational procedures to reduce risk and improve consistency across finance functions. • Monitor cash flow, investment reporting, and overall financial performance to help maintain organizational stability and support strategic initiatives.
2026-11-03T20:03:56Z

Controller

New York, NY
onsite
Permanent / Full Time
165000.00 - 190000.00 USD / Yearly
I'm excited to be partnering with a highly recognizable New York City nonprofit organization with approximately $150M in annual budget that is looking to add a Controller to its growing finance leadership team. This is a newly created role reporting directly to the Head of Accounting and offers the opportunity to help drive accounting operations, strengthen processes, and support the continued growth and complexity of the organization. The Head of Accounting is also interested in upcoming Sn. Acct. Mgr. and Asst Controllers to step up into this position. The finance team is comprised of several professionals with Big 4 public accounting backgrounds and CPA credentials, creating a highly technical, collaborative, and development-oriented environment. Ideal background:✔ Public accounting foundation (Big 4 or larger national/regional firm highly preferred)✔ CPA or Parts Passed are required✔ Strong nonprofit accounting experience is required, including financial reporting, audits, compliance, and fund/grant accounting✔ Experience managing close, internal controls, and accounting operations✔ Ability to partner with senior leadership and contribute strategically beyond the debits and credits This is an excellent opportunity for someone who enjoys mission-driven work but also wants the sophistication, pace, and professional rigor typically found in top-tier accounting organizations. As always, this is a permanent, full time, fully benefited salaried position (this is NOT a temp role or temp to perm). They are located in midtown and are in the office 3 days and remote 2 day. Compensation Package based on experience:Base: $165 - $190k base Exceptional communications skills are required. A great dynamic personality and the ability to work along your fellow colleagues is crucial. He or she must be able to effectively collaborate with individuals both inside and outside the company. If you would like to be considered for this position, please email your resume in a word document to Kevin.Chin@Roberthalf
2026-11-02T14:04:08Z

Staff Accountant

Chicago, IL
onsite
Permanent / Full Time
75000.00 - 80000.00 USD / Yearly
The salary range for this position is up to $75,000- $80,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] You know what’s awesome? PTO. You know what else is awesome? A high-paying job that respects your work-life balance so you can enjoy your PTO. This role has perks that are unmatched by its competitors. Plus, this position doubles as a fast-track career advancement opportunity as they prefer to promote from within. Job description The Staff Accountant will be an integral part of the team that offers a wide variety of experiences and plenty of opportunities for professional growth and exposure to upper management. The Staff Accountant’s primary responsibilities will be month-end close, reconciliations, journal entries, accruals, financial statement preparation, and financial reporting. Also, working under the direction of the Asst Controller, the Staff Accountant will support the preparation of agency documents for pooling purposes. <ul><li>Responsible for the preparation of timely and accurate monthly financial statements and supporting schedules</li><li>Responsible for preparation and timely input of daily journal entries</li><li>Perform month-end close duties including assigned balance sheet reconciliations</li><li>Assist with third-party audit requests, preparation of year-end audit schedules, and footnote preparation</li><li>Assist in documentation of policies and procedures while identifying and driving improvement opportunities. Ability to act and operate independently with minimal daily direction to accomplish objectives</li><li>Ability to meet communicated schedules and deadlines</li><li>Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results</li></ul>
2026-10-27T20:48:44Z

Jr. Paralegal

Oakland, CA
onsite
Temporary / Contract
27.00 - 35.00 USD / Hourly
Our client, a well-established California law firm, is seeking a Junior Litigation Paralegal to join its growing team. This is an excellent opportunity for an ambitious paralegal looking to build a long-term legal career and gain hands-on experience supporting attorneys throughout the litigation process. The firm is open to candidates who are early in their careers, including recent graduates with relevant internships, as well as those with 1+ years of substantive litigation experience. The ideal candidate is eager to learn, highly organized, and excited about working closely with experienced legal professionals in a collaborative environment. Responsibilities<ul><li>Assist attorneys with all phases of litigation matters</li><li>Draft, organize, and file legal documents with state and federal courts</li><li>Maintain and organize electronic and physical case files</li><li>Prepare exhibits, binders, and materials for hearings, mediations, depositions, and trial</li><li>Conduct basic legal and factual research</li><li>Track deadlines and assist with calendaring important case dates</li><li>Coordinate document production and discovery materials</li><li>Communicate with clients, courts, opposing counsel, and vendors as needed</li><li>Support attorneys and senior paralegals on a variety of litigation-related projects</li></ul>
2026-10-24T01:53:44Z

Office Clerk

Vallejo, CA
onsite
Temporary / Contract
23.00 - 23.00 USD / Hourly
We are looking for an Office Clerk to support administrative and property operations for a community-based housing environment in Vallejo, California. This is a Contract position that combines office coordination, resident-facing support, and leasing-related assistance within an affordable housing setting. The ideal candidate will help keep daily activities organized, maintain accurate records, and contribute to a safe, compliant, and well-run property operation. Office Clerk Responsibilities:• Coordinate front-office and administrative activities that support daily property operations, resident communication, and general site organization.• Assist with leasing tasks by preparing application materials, tracking prospective resident information, and supporting move-in and onboarding activities.• Maintain organized documentation for resident files, compliance records, and property reports using established office and property management systems.• Respond to resident questions and service needs in a thorough and attentive manner, helping address concerns and directing issues to the appropriate team members for resolution.• Work closely with maintenance and operations staff to report property issues, follow up on service requests, and support a safe and well-maintained community environment.• Support rent administration by recording payments, monitoring outstanding balances, and assisting with follow-up on overdue accounts.• Help uphold housing policies and regulatory requirements by tracking deadlines, preparing required paperwork, and supporting audits or file reviews.• Represent the property effectively during community outreach efforts and resident engagement activities, helping foster positive relationships with residents and partners. If you are interested in this Office Clerk position, please apply today!
2026-11-10T17:58:46Z

Remote Trusts & Estates Attorney

Towson, MD
remote
Permanent / Full Time
170000.00 - 200000.00 USD / Yearly
100% remote opportunity with a forward-thinking law firm that has reimagined the traditional legal practice model. The firm attracts entrepreneurial, business-minded attorneys who are collaborative problem solvers and trusted advisors to their clients. Unlike a traditional law firm, there is no rigid partner-associate hierarchy; attorneys work together in a highly collaborative environment that values initiative, expertise, and teamwork over titles. The firm also maintains a flexible and reasonable billable-hour expectation, recognizing that meaningful client development, relationship building, and business cultivation are essential components of a successful practice. Our client is continuing to expand strategically and is actively looking to hire a Trusts & Estates Attorney with a minimum of 7 years' experience Must reside within driving distance of Central Maryland to comfortably attend occasional in-person court appearances in Anne Arundel, Baltimore, Montgomery, Prince George’s, Harford, a Cecil Counties and Baltimore City. Responsibilities:• Develop tailored estate planning strategies for individuals and high-net-worth families, incorporating appropriate trust structures to meet tax, wealth transfer, and family protection goals.• Direct probate, trust, and estate administration matters from initiation through final distribution, including oversight of required filings, tax documentation, and beneficiary communications.• Establish and administer first-party and third-party Special Needs Trusts designed to safeguard assets while maintaining eligibility for public assistance programs.• Handle both disputed and routine adult guardianship cases in Maryland courts, managing filings, hearings, ongoing reporting, and fiduciary accountings.• Advise older adults and their families on long-term care preparation, Medicaid planning, crisis-response options, and lawful asset preservation approaches.• Act as a primary relationship attorney for an established client base, delivering trusted counsel and responsive service across a range of private client matters.• Partner with paralegals, legal assistants, and less experienced attorneys to coordinate case progress, delegate effectively, and support team development within the team.
2026-11-04T17:33:45Z

Accounting Manager

San Diego, CA
onsite
Temporary / Contract
66.50 - 77.00 USD / Hourly
Our client is seeking an experienced Accounting Manager or Assistant Controller-level consultant to provide immediate leadership and support during a transition within the accounting organization. This is a hands-on role that will oversee the day-to-day accounting function while managing a team responsible for transactional accounting and month-end close activities. Key Responsibilities Lead daily accounting operations, including: Accounts Payable Accounts Receivable General Ledger Fixed Assets Month-end close Manage and mentor a team of five accounting professionals, including senior accountants and AP/AR staff. Serve as the primary point of contact for accounting team questions, issue resolution, and escalations. Support month-end close analysis and review of financial results. Review and approve payroll processing. Assist with technical accounting matters, including lease accounting (ASC 842) and other complex journal entries as needed. Support audit requests, audit schedules, and related documentation. Ensure an efficient close process within a fast-paced reporting environment. Qualifications Public company accounting experience required. Prior experience as an Accounting Manager, Assistant Controller, or Controller. Experience managing accounting staff and overseeing month-end close processes. Strong understanding of U.S. GAAP and lease accounting (ASC 842). ERP experience required; NetSuite experience strongly preferred. Candidates with Oracle, SAP, or other large ERP platform experience will also be considered. Ability to quickly assess processes, provide leadership, and contribute in a hands-on capacity. Engagement Details Title: Interim Accounting Manager / Assistant Controller Duration: Approximately 4-5 months, with potential for adjustment based on hiring timelines Start Date: ASAP Work Arrangement: Hybrid, onsite three days per week (Monday, Tuesday, and Thursday) Reporting To: Controller This is an excellent opportunity for a seasoned accounting consultant who enjoys stepping into critical leadership roles and driving a high-performing accounting function during periods of transition.
2026-10-25T04:44:04Z

General Office Clerk

Honolulu, HI
onsite
Temporary / Contract
21.00 - 21.00 USD / Hourly
A local nonprofit organization is seeking a General Office Clerk to support daily administrative operations and provide excellent customer service to community members and partners. Hawaii residents are preferred due to onsite work requirements. Apply today by calling 808-531-0800. Responsibilities:<ul><li>Answer and transfer incoming phone calls</li><li>Greet visitors and assist with general inquiries</li><li>Perform data entry and maintain office records</li><li>File, scan, and organize documents</li><li>Assist with mail distribution and office correspondence</li><li>Support staff with administrative projects</li><li>Maintain office supplies and assist with general office duties</li></ul>
2026-10-30T02:18:43Z

Controller

Rockford, IL
onsite
Permanent / Full Time
115000.00 - 135000.00 USD / Yearly
Controller - Privately Held Manufacturer (< $100M Revenue)An established, growing privately held manufacturer in the Rockford area is seeking a dynamic, business-minded Controller to lead all daily accounting and finance operations.If you are an Accounting Manager looking to step up into a top seat, or an experienced Controller who thrives in a collaborative, close-knit environment, this is your chance to make a tangible impact. This role balances high-level strategic financial oversight with active, day-to-day engagement, partnering directly with ownership and department leaders to support steady business growth.<ul><li>Great Culture: Join a supportive, collaborative, and highly focused team environment that values teamwork and transparency.</li><li>Stable & Modern Environment: Combine decades of reliable industry expertise with modern, user-friendly technology infrastructure.</li><li>Rich Benefits: Enjoy a comprehensive package, including Health, Dental, Vision, and Life Insurance, a 401(k) with company match, and a generous PTO and paid holiday schedule.</li></ul>Financial Leadership & Analysis<ul><li>Provide accurate and timely financial reporting directly to ownership and executive leadership.</li><li>Analyze financial performance, operational trends, and key business metrics to uncover margins.</li><li>Develop proactive recommendations that optimize profitability, cash flow, and overall operational decision-making.</li><li>Partner cross-functionally with department leaders to evaluate costs and business performance.</li></ul>Financial Reporting & Close Management<ul><li>Lead and manage the entire monthly, quarterly, and annual financial close processes.</li><li>Prepare and review consolidated financial statements and supporting schedules in compliance with GAAP.</li><li>Analyze and clearly explain budget-to-actual variances and unexpected financial results.</li></ul>Accounting Operations Oversight<ul><li>Oversee Accounts Payable, Accounts Receivable, General Ledger, and payroll accounting functions.</li><li>Review account reconciliations, journal entries, and supporting documentation to ensure absolute data integrity.</li><li>Establish consistency across accounting workflows and implement internal financial controls.</li></ul>Compliance, Controls & Tax Support<ul><li>Coordinate annual reviews, external audits, and documentation requests from external partners.</li><li>Oversee sales tax reconciliations and support ongoing regional regulatory filing requirements.</li><li>Partner with the company’s Corporate CPA firm, who manages corporate tax filings and serves as a consultative resource for complex matters.</li></ul>Inventory & Cost Accounting<ul><li>Oversee inventory valuation, material adjustments, and related manufacturing accounting processes.</li><li>Monitor job costing and profitability by client, project, and product line.</li><li>Identify operational opportunities to improve data visibility and system tracking across the plant floor.</li></ul>Team Leadership<ul><li>Lead, mentor, and develop a dedicated internal accounting team.</li><li>Establish clear expectations, drive accountability, and provide daily coaching.</li><li>Foster a workplace culture centered on ownership, accuracy, and continuous process improvement.</li></ul>Benefits include insurance, vacation, holiday pay, 401K and more
2026-10-23T14:13:46Z

Accounting Manager

Bath, MI
onsite
Permanent / Full Time
130000.00 - 150000.00 USD / Yearly
The salary range for this position is $130,000 - $150,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:<ul><li>Lead the month-end and year-end close processes, ensuring timely, accurate completion.</li><li>Review and approve journal entries, including revenue recognition, lease accounting, accruals, prepaids, and capitalized software.</li><li>Oversee general ledger maintenance and ensure accuracy and completeness of data in the accounting system.</li><li>Review and approve commission calculations for accuracy and capitalization in accordance with ASC 340.</li><li>Ensure revenue is recognized in compliance with US GAAP (ASC 606), including contract review and oversight of system updates (RightRev).</li><li>Review and approve payroll, commissions, bonus, and other compensation</li><li>Review and approve vendor check and electronic payments</li><li>Manage the preparation of monthly, quarterly, and annual financial statements and the monthly financial package for senior leadership.</li><li>Monitor and analyze operating results; investigate and present variance explanations to management.</li><li>Develop and maintain key SaaS performance metrics, providing actionable insights on the financial condition of the company.</li><li>Ensure all financial reporting deadlines are consistently met.</li><li>Oversee balance sheet account reconciliations, including daily bank reconciliations and subledger-to-GL reconciliations.</li><li>Review and approve reconciliations prepared by the team; resolve discrepancies and enforce internal controls.</li><li>Ensure account coding accuracy and completeness in line with budget.</li><li>Manage the annual financial statement audit; serve as the primary contact for third-party auditors, overseeing preparation of financial statements, footnotes, and audit schedules.</li><li>Ensure compliance with US GAAP reporting requirements and respond to auditor inquiries.</li><li>Oversee compliance with local, state, and federal tax and regulatory filing requirements; stay current with changes in tax laws and assess their impact on the company.</li><li>Identify and implement opportunities to streamline and automate accounting processes, reducing manual effort and improving accuracy.</li><li>Evaluate and incorporate AI-powered tools to enhance financial reporting, reconciliation, variance analysis, and close processes.</li><li>Champion the use of AI assistants and automation platforms to improve team efficiency and scalability.</li><li>Participate in ERP implementations via design, testing, and data conversion validation</li><li>Mentor and develop accounting staff, providing guidance on technical accounting matters and supporting professional growth.</li><li>Build strong cross-functional relationships with internal stakeholders across finance, operations, and sales.</li><li>Serve as a subject matter expert on US GAAP and SaaS accounting matters, advising internal teams as needed.</li></ul>
2026-10-22T16:23:44Z

Administrative Business Partner

Rocklin, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Service Admin to join a detail-focused Services team on a Contract basis in Rocklin, California. This position supports daily operational coordination across customer setup, contract administration, service documentation, and reporting workflows. The role is well suited for someone who can manage detailed administrative processes, keep records accurate across multiple systems, and provide dependable support to internal teams and field personnel. Responsibilities:• Enter new customer records and contract details into business systems, ensuring information is complete and available for quoting and billing activities.• Maintain inspection and service contract data across platforms, including creating service entries and confirming work is scheduled in the appropriate service periods.• Review jobs pending completion, confirm that required documentation has been submitted, and follow up with technicians when additional paperwork is needed.• Route failed inspection findings and service items requiring follow-up pricing to the appropriate sales contacts, and prepare related documentation when repair work has been completed.• Organize inspection reports and supporting files in the correct locations, update billing-related records, and add quote information to financial systems to improve invoicing accuracy.• Determine when compliance-related uploads are required, complete submissions, record billing notes, and update tracking logs to reflect current status.• Prepare monthly inspection work orders by validating coverage details, creating job numbers, assigning work appropriately, and building scheduling reference spreadsheets with service notes and estimated labor needs.• Issue work order numbers for service requests, assist field staff with system and mobile form issues, and coordinate administrative support such as equipment orders, report distribution, and customer document requests.• Manage additional office support tasks, including receiving deliveries, notifying recipients, handling weekly check distribution, arranging required class registrations, and processing approved driver enrollments.• Support reporting and compliance activities by uploading backflow and annual reports, ordering required tags, creating customer binders, securing certificates of insurance, and arranging lift rentals for service and inspection work.
2026-10-22T22:28:47Z

Office Support

Cedar Falls, IA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
Be the person who keeps everything moving. If you're the type of person who thrives on organization, loves bringing order to chaos, and takes pride in being the go-to resource for a busy team, this could be the opportunity for you.We're looking for an Administrative Coordinator who enjoys wearing multiple hats, solving problems, and making a meaningful impact behind the scenes. In this role, you'll play a key part in supporting daily operations, managing important documents and data, coordinating projects, and helping ensure everything runs smoothly. What You'll Do<ul><li>Maintain and organize files, records, and critical business documentation</li><li>Track data, update spreadsheets, and generate reports</li><li>Assist with project coordination and follow up on key deliverables</li><li>Serve as a point of contact for employees, vendors, and customers</li></ul>
2026-11-06T22:13:44Z

Human Resources (HR) Director

Baton Rouge, LA
onsite
Permanent / Full Time
110000.00 - 140000.00 USD / Yearly
We are looking for an accomplished Human Resources Director to oversee the full people function for a multi-site organization of approximately 200 employees in Baton Rouge, Louisiana. This position will shape HR priorities, provide guidance to ownership and operational leaders, and ensure consistent, compliant practices across distinct business units. The role also directs a small HR team and helps strengthen workforce planning, employee experience, and organizational effectiveness. Responsibilities: • Guide and develop the HR function by leading the HR Manager, Payroll Manager, and Recruiting Assistant, setting clear priorities and supporting their growth and development. • Create and execute human resources strategies that align staffing, structure, and talent practices with the goals of multiple operating locations. • Partner with owners and site leadership to advise on workforce planning, organizational design, and key employee-related decisions. • Establish consistent HR policies, procedures, and documentation standards across business entities while accounting for the unique needs of each operation. • Act as the senior resource for employee relations matters, including investigations, corrective action, conflict resolution, and sensitive workplace concerns. • Oversee company-wide practices for onboarding, performance management, employee development, engagement, and separation processes to improve retention and consistency. • Direct payroll, compensation, and benefits administration through the appropriate team leads, ensuring accurate pay, sound job classification, and effective vendor coordination. • Lead recruiting efforts across field, plant, office, and leadership positions by monitoring hiring demand, turnover trends, and time-to-fill metrics. • Maintain compliance with employment regulations, required reporting, personnel records, eligibility verification, and workers’ compensation processes, while coordinating with legal counsel and safety leadership when needed.
2026-10-21T21:58:44Z

Calendar Clerk

Sacramento, CA
remote
Temporary to Hire
30.00 - 40.00 USD / Hourly
We are looking for a highly organized Calendar Clerk to support a busy law firm in Sacramento, California. This contract opportunity with permanent potential is ideal for someone who is meticulous with deadlines, comfortable working in a legal environment, and committed to keeping case activity accurate and up to date. In this role, you will help ensure attorneys and support staff have clear visibility into upcoming events, filings, and required follow-up actions. You will also provide light front-office support by helping manage incoming calls as needed. Responsibilities:<ul><li>Maintain the firm’s master calendar by entering and revising court dates, filing deadlines, hearings, motions, and related case events.</li><li>Track trial settings, continuances, and all deadline adjustments that result from schedule changes.</li><li>Coordinate deposition scheduling and keep all calendaring records current when appointments are added, rescheduled, or removed.</li><li>Create reminders and follow-up alerts for important litigation activities, including notices, subpoenas, and meet-and-confer obligations.</li><li>Prepare recurring calendar summaries and team reports so legal staff can plan for upcoming matters.</li><li>Communicate with requesting team members to verify that new entries and updates have been completed accurately.</li><li>Review unclear or incomplete scheduling information proactively and raise questions before deadlines are entered.</li><li>Stay informed on California court rules, date-calculation requirements, and updates to calendaring tools used by the firm.</li><li>Assist with answering and routing incoming telephone calls to support front desk coverage when needed.</li></ul>
2026-11-05T18:53:43Z

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422 results for Sr Administrative Assistant in Secondary